2020-09-08 Library Board of Trustee AgendaCITY OF EL SEGUNDO
LIBRARY BOARD OF
TRUSTEES
REGULAR MEETING
AGENDA
MEETING DATE: September 8, 2020
MEETING TIME: 7:00 p.m.
MEETING PLACE: ZOOM MEETING
DUE TO THE COVID-19 EMERGENCY,
THIS MEETING WILL BE CONDUCTED
PURSUANT TO THE GOVERNOR'S
EXECUTIVE ORDER N-29-20.
How Can Members of the Public Observe and Provide Public Comments?
Residents are strongly encouraged to participate remotely in the virtual Library Board of Trustees Meeting.
Please contact Executive Assistant Jessie LeMay for connection details Qlemay@elsegundo.org/310-524-
2770). Members of the Public may provide comments electronically by sending them to Jessie LeMay via
email, with a limit of 150 words and accepted up until 30 minutes prior to the meeting. The emails will be read
to the Library Board of Trustees during public communications and are subject to disclosure under the Public
Records Act.
Additional Information
The Library Board of Trustees, with certain statutory exceptions, can only take action upon properly posted
and listed agenda items. Unless otherwise noted in the Agenda, the public can only comment on City -related
business that is within the subject matter jurisdiction of the Library Board of Trustees, and items listed on the
Agenda during the Public Communications portion of the meeting. The time limit for comments is five
minutes per person, maximum 30 minutes.
Before speaking to the Library Board of Trustees, please state: your name, residence, and the organization
you represent, if desired. Please respect the time limits.
In compliance with the Americans with Disabilities Act, if you need assistance to participate
in this meeting, please contact the City Clerk (310) 524-2305. Notification 48 hours before
the meeting will enable the City to make reasonable arrangements to ensure accessibility to
this meeting.
A. CALL TO ORDER
B. ROLL CALL
❑ Carol Ericson
❑ David Jonta
❑ Janice Merva
❑ Kristie Sherrill
❑ Sara Whelan
Page 1 of 4
C. PRESENTATIONS — NONE
D. PUBLIC COMMUNICATIONS (Related to City Business only and for which the Advisory
Committee is responsible – 5 minutes per person; 30 minutes total).
E. APPROVAL OF MINUTES for July 14, 2020
F. SPECIAL ORDERS OF BUSINESS — NONE
G. NEW BUSINESS
1. Amendment to Memorandum of Understandinq between Citv of EI Sequndo and EI
Sequndo Unified School District for Library Services
Update regarding a recent agreement between the City of EI Segundo and EI Segundo
Unified School District to provide re -imagined library services during the upcoming 2020-
2021 school year due to the impacts of the pandemic on school and library operations.
The revised service plan outlined in the amendment reflects a reduction of school library
service hours (2066 hours instead of 4800 hours) and service cost (City reimbursed by the
ESUSD up to $60,000 instead of up to $135,000) for FY 2020-2021. The City of EI Segundo
and ESUSD will review school library staffing levels for FY 2021-2022 in May 2021.
Recommendation:
1. Receive and file presentation.
H. UNFINISHED BUSINESS
1. Library Services Department Reorganization
Update regarding proposed changes to the Library Services Department for FY 2020-2021
Attached Supporting Document: DRAFT Community Services Department
Organizational Chart for FY 2020-2021 reflecting a proposed merger of the Recreation
Division from the Recreation and Parks Department and the Library Services
Department
Recommendation:
1. Receive and file presentation.
Page 2 of 4
I. REPORTS — LIBRARY DIRECTOR (No Board Action Required)
1. Discussion of Library Programs, Services, Budget, Material Collections, Facility
Maintenance, Personnel Changes, and Other Items Related to the Administration of
the EI Segundo Public Library
J. REPORTS — SCHOOL DISTRICT (No Board Action Required)
1. Report on the School Libraries, including those at EI Segundo High School, Center
Street School, Richmond Street School, and EI Segundo Middle School.
a. Library Director's Report
b. School District Librarian's Report
K. REPORTS — PRESIDENT, FRIENDS OF THE LIBRARY (No Board Action Required)
1. Report on Book Sales, Donations, History Committee Activities, Special Events and
Other Items Related to Friends of the Library Business
b. President's Report
c. History Committee Report
L. BOARD MEMBER COMMENTS —
M. ADJOURNMENT —
POSTED BY:
DATE: 9/4/2020
TIME: 3:30pm
Page 3 of 4
CITY OF EL SEGUNDO
COMMUNffYSERVICES DEPARTMENT ORGANIZATIONAL CHART (DRAFT)
FISCAL YEAR 2320 - 2021
UBRARY ARTS AND CULTURE
BOARD I I ADVISORY CCMMITTEE
CITY LIBRARIAN
EXECUTIVE
RECREATION AND PARKS
DIRECTOR OF
SENICR LIBRARIAN
SENIOR LIBRARIAN,
CULTURAL DEVELOPMENT I
COMMISSI.ON
ARTS AND C ULTURE SPEC IALISTI
COMMUNITYSERNICES
{Requires City COundl Approval;
SENIOR LIBRARY
ASSISTANT
SENI.AOMINISTRATIVE I
ASSISTANT
LIBRARY
SSISTAN
AT
RY
ANALYST 11E{
ALIBISTAITF
LIBRARYCLEP.I(I
I
RECREATION
SENIOR ADMINISTRATIVE
SUPERINTENDENT
S'ECIALIST
RECREAI IUM SUPERVISUK
HtCHtAI IUN SUPtJiVISLYi
SENIOR L BFARIAV,
(AQUATICS)
CYOUTRTEENS}
1111
7
EDUCATION
SCHOOL
MAIN
RECREATION
RECREATION
'
LIBRARIESLIBRARY
CCORDNATCR
COORDINATOR I
I
RICHMOND
LIBRARIAN I
VARIOUS RECREATION
SCHOOL
RECREATION PERSCNNEL-1
PERS04NEL{3.5FTE}
AQUATICS (28.50 FTE)
RECREATION PERSCNN EL -
LIB ASS6TAJJT
ISI PR (_33 FTE)
LIBRARY
ASSISTANT
TEENS (5 FTE)
CENTER
LIB. ASSISTANT
RECREATION SUPERVISOR
RECREATION SUPERMSCR
SCHOOL
PIT i7.5 FTE]
(SPORTSIFACILME,31COLLA13ORATI.ONS)
(ADULTSSENIORSIEVENTS }
LIB ASSISTANT
P1T {.33 FTE)
RECREAION PERSONNEL-
VARIOUS RECREATION-
REC OPS [9 FTE]
PERSONNEL (1 25 =TE]
MIDDLE
SCHOOL
TRANSPORTATION
PERSONNEL (S FTE)
LSI
LIB ASSISTANT
P7 (.33 FTE)
PERSCNNEL-
�RECREATION
SPORTS (225 FTE)
J HIGH
SCHOOL
UBRARY ARTS AND CULTURE
BOARD I I ADVISORY CCMMITTEE
CITY LIBRARIAN
EXECUTIVE
(Requires City Ccuncil Appmial)
ASSISTANT
SENICR LIBRARIAN
SENIOR LIBRARIAN,
CULTURAL DEVELOPMENT I
TECHNICAL AND SJPPORT SERVICES
ARTS AND C ULTURE SPEC IALISTI
{Requires City COundl Approval;
SENIOR LIBRARY
ASSISTANT
SENIOR LIBRARY
ASSISTANT
LIBRARY
SSISTAN
AT
RY
ALIBISTAITF
LIBRARYCLEP.I(I
(P!f 3.5 FTEI
Page 4 of 4