CONTRACT 5969 Professional Services Agreement CLOSEDAgreement No. 5969
PROFESSIONAL SERVICES AGREEMENT
BETWEEN
THE CITY OF EL SEGUNDO AND
CHARLES ABBOTT ASSOCIATES, INC.
This AGREEMENT is made and entered into this 24thday of September, 2020,
by and between the CITY OF EL SEGUNDO, a municipal corporation and general law
city ("CITY") and CHARLES ABBOTT ASSOCIATES, INC., a California Corporation
("CONSULTANT"). The parties agree as follows:
1. CONSIDERATION.
A. As partial consideration, CONSULTANT agrees to perform the work listed
in the SCOPE OF SERVICES, below;
B. As additional consideration, CONSULTANT and CITY agree to abide by
the terms and conditions contained in this Agreement;
C. As additional consideration, CITY agrees to pay CONSULTANT a sum
not to exceed Thirty Thousand dollars ($30,000) for CONSULTANT's
services. CITY may modify this amount as set forth below. Unless
otherwise specified by written amendment to this Agreement, CITY will
pay this sum as specified in the attached Exhibit "A," which is
incorporated by reference.
2. SCOPE OF SERVICES.
A. CONSULTANT will perform services listed in the attached Exhibit "A,"
which is incorporated by reference.
B. CONSULTANT will, in a professional manner, furnish all of the labor,
technical, administrative, professional and other personnel, all supplies
and materials, equipment, printing, vehicles, transportation, office space
and facilities, and all tests, testing and analyses, calculation, and all other
means whatsoever, except as herein otherwise expressly specified to be
furnished by CITY, necessary or proper to perform and complete the
work and provide the professional services required of CONSULTANT by
this Agreement.
3. PERFORMANCE STANDARDS. While performing this Agreement, CONSULTANT
will use the appropriate generally accepted professional standards of practice existing at
the time of performance utilized by persons engaged in providing similar services. CITY
will continuously monitor CONSULTANT's services. CITY will notify CONSULTANT of
any deficiencies and CONSULTANT will have fifteen (15) days after such notification to
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cure any shortcomings to CITY's satisfaction. Costs associated with curing the
deficiencies will be borne by CONSULTANT.
4. PAYMENTS. For CITY to pay CONSULTANT as specified by this Agreement,
CONSULTANT must submit a detailed invoice to CITY which lists the hours worked and
hourly rates for each personnel category and reimbursable costs (all as set forth in
Exhibit "A") the tasks performed, the percentage of the task completed during the billing
period, the cumulative percentage completed for each task, the total cost of that work
during the preceding billing month and a cumulative cash flow curve showing projected
and actual expenditures versus time to date.
5. NON -APPROPRIATION OF FUNDS. Payments due and payable to CONSULTANT
for current services are within the current budget and within an available, unexhausted
and unencumbered appropriation of the CITY. In the event the CITY has not
appropriated sufficient funds for payment of CONSULTANT services beyond the current
fiscal year, this Agreement will cover only those costs incurred up to the conclusion of
the current fiscal year.
6. FAMILIARITY WITH WORK.
A. By executing this Agreement, CONSULTANT agrees that it has:
Carefully investigated and considered the scope of services to be
performed;
Carefully considered how the services should be performed; and
iii. Understands the facilities, difficulties, and restrictions attending
performance of the services under this Agreement.
B. If services involve work upon any site, CONSULTANT agrees that
CONSULTANT has or will investigate the site and is or will be fully
acquainted with the conditions there existing, before commencing the
services hereunder. Should CONSULTANT discover any latent or
unknown conditions that may materially affect the performance of the
services, CONSULTANT will immediately inform CITY of such fact and
will not proceed except at CONSULTANT's own risk until written
instructions are received from CITY.
7. TERM. The term of this Agreement will be from October 1, 2020 to June 30, 2021.
Unless otherwise determined by written amendment between the parties, this
Agreement will terminate in the following instances:
A. Completion of the work specified in Exhibit "A";
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B. Termination as stated in Section 15.
8. TIME FOR PERFORMANCE.
A. CONSULTANT will not perform any work under this Agreement until:
CONSULTANT furnishes proof of insurance as required under
Section 22 of this Agreement; and
CITY gives CONSULTANT a written notice to proceed.
B. Should CONSULTANT begin work on any phase in advance of receiving
written authorization to proceed, any such professional services are at
CONSULTANT's own risk.
9. TIME EXTENSIONS. Should CONSULTANT be delayed by causes beyond
CONSULTANT's control, CITY may grant a time extension for the completion of the
contracted services. If delay occurs, CONSULTANT must notify the Manager within
forty-eight (48) hours, in writing, of the cause and the extent of the delay and how such
delay interferes with the Agreement's schedule. The Manager will extend the
completion time, when appropriate, for the completion of the contracted services.
10. CONSISTENCY. In interpreting this Agreement and resolving any ambiguities, the
main body of this Agreement takes precedence over the attached Exhibits; this
Agreement supersedes any conflicting provisions. Any inconsistency between the
Exhibits will be resolved in the order in which the Exhibits appear below:
A. Exhibit: A: Scope of Work, Budget, Proposal for Services
11. CHANGES. CITY may order changes in the services within the general scope of
this Agreement, consisting of additions, deletions, or other revisions, and the contract
sum and the contract time will be adjusted accordingly. All such changes must be
authorized in writing, executed by CONSULTANT and CITY. The cost or credit to CITY
resulting from changes in the services will be determined in accordance with written
agreement between the parties.
12. TAXPAYER IDENTIFICATION NUMBER. CONSULTANT will provide CITY with a
Taxpayer Identification Number.
13. PERMITS AND LICENSES. CONSULTANT, at its sole expense, will obtain and
maintain during the term of this Agreement, all necessary permits, licenses, and
certificates that may be required in connection with the performance of services under
this Agreement.
14. WAIVER. CITY's review or acceptance of, or payment for, work product prepared
by CONSULTANT under this Agreement will not be construed to operate as a waiver of
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any rights CITY may have under this Agreement or of any cause of action arising from
CONSULTANT's performance. A waiver by CITY of any breach of any term, covenant,
or condition contained in this Agreement will not be deemed to be a waiver of any
subsequent breach of the same or any other term, covenant, or condition contained in
this Agreement, whether of the same or different character.
15. TERMINATION.
A. Except as otherwise provided, CITY may terminate this Agreement at any
time with or without cause.
B. CONSULTANT may terminate this Agreement at any time with CITY's
mutual consent. Notice will be in writing at least thirty (30) days before
the effective termination date.
C. Upon receiving a termination notice, CONSULTANT will immediately
cease performance under this Agreement unless otherwise provided in
the termination notice. Except as otherwise provided in the termination
notice, any additional work performed by CONSULTANT after receiving a
termination notice will be performed at CONSULTANT's own cost; CITY
will not be obligated to compensate CONSULTANT for such work.
D. Should termination occur, all finished or unfinished documents, data,
studies, surveys, drawings, maps, reports and other materials prepared
by CONSULTANT will, at CITY's option, become CITY's property, and
CONSULTANT will receive just and equitable compensation for any work
satisfactorily completed up to the effective date of notice of termination,
not to exceed the total costs under Section 1(C).
E. Should the Agreement be terminated pursuant to this Section, CITY may
procure on its own terms services similar to those terminated.
F. By executing this document, CONSULTANT waives any and all claims for
damages that might otherwise arise from CITY's termination under this
Section.
16.OWNERSHIP OF DOCUMENTS. All documents, data, studies, drawings, maps,
models, photographs and reports prepared by CONSULTANT under this Agreement are
CITY's property. CONSULTANT may retain copies of said documents and materials as
desired but will deliver all original materials to CITY upon CITY's written notice. CITY
agrees that use of CONSULTANT's completed work product, for purposes other than
identified in this Agreement, or use of incomplete work product, is at CITY's own risk.
17. PUBLICATION OF DOCUMENTS. Except as necessary for performance of service
under this Agreement, no copies, sketches, or graphs of materials, including graphic art
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work, prepared pursuant to this Agreement, will be released by CONSULTANT to any
other person or public CITY without CITY's prior written approval. All press releases,
including graphic display information to be published in newspapers or magazines, will
be approved and distributed solely by CITY, unless otherwise provided by written
agreement between the parties.
18. INDEMNIFICATION.
A. CONSULTANT agrees to the following:
Indemnification for Professional Services. CONSULTANT will
save harmless and indemnify and at CITY's request reimburse
defense costs for CITY and all its officers, volunteers,
employees and representatives from and against any and all
suits, actions, or claims, of any character whatever, brought
for, or on account of, any injuries or damages sustained by
any person or property resulting or arising from any negligent
or wrongful act, error or omission by CONSULTANT or any of
CONSULTANT's officers, agents, employees, or
representatives, In the performance of this Agreement, except
for such loss or damage arising from CITY's sole negligence
or willful misconduct.
ii. Indemniflcatfon for other Damages. CONSULTANT indemnifies
and holds CITY harmless from and against any claim, action,
damages, costs (including, without limitation, attorney's fees),
injuries, or liability, arising out of this Agreement, or its
performance, except for such loss or damage arising from
CITY's sole negligence or willful misconduct. Should CITY be
named in any suit, or should any claim be brought against it
by suit or otherwise, whether the same be groundless or not,
arising out of this Agreement, or its performance,
CONSULTANT will defend CITY (at CITY's request and with
counsel satisfactory to CITY) and will indemnify CITY for any
judgment rendered against it or any sums paid out in
settlement or otherwise.
B. For purposes of this section "CITY" includes CITY's officers, officials,
employees, agents, representatives, and certified volunteers.
C. It is expressly understood and agreed that the foregoing provisions will
survive termination of this Agreement.
D. The requirements as to the types and limits of insurance coverage to be
maintained by CONSULTANT as required by Section 22, and any
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approval of said insurance by CITY, are not intended to and will not in any
manner limit or qualify the liabilities and obligations otherwise assumed by
CONSULTANT pursuant to this Agreement, including, without limitation, to
the provisions concerning indemnification.
19.ASSIGNABILITY. This Agreement is for CONSULTANT's professional services.
CONSULTANT's attempts to assign the benefits or burdens of this Agreement without
CITY's written approval are prohibited and will be null and void.
20.INDEPENDENT CONTRACTOR. CITY and CONSULTANT agree that
CONSULTANT will act as an independent contractor and will have control of all work
and the manner in which it is performed. CONSULTANT will be free to contract for
similar service to be performed for other employers while under contract with CITY.
CONSULTANT is not an agent or employee of CITY and is not entitled to participate in
any pension plan, insurance, bonus or similar benefits CITY provides for its employees.
Any provision in this Agreement that may appear to give CITY the right to direct
CONSULTANT as to the details of doing the work or to exercise a measure of control
over the work means that CONSULTANT will follow the direction of the CITY as to end
results of the work only.
21.AUDIT OF RECORDS. CONSULTANT will maintain full and accurate records with
respect to all services and matters covered under this Agreement. CITY will have free
access at all reasonable times to such records, and the right to examine and audit the
same and to make transcript therefrom, and to inspect all program data, documents,
proceedings and activities. CONSULTANT will retain such financial and program
service records for at least three (3) years after termination or final payment under this
Agreement.
22. INSURANCE.
A. Before commencing performance under this Agreement, and at all other
times this Agreement is effective, CONSULTANT will procure and
maintain the following types of insurance with coverage limits complying,
at a minimum, with the limits set forth below:
Tvoe of Insurance
Commercial general liability:
Professional Liability
Business automobile liability
Workers compensation
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Limits
$2,000,000
$1,000,000
$1,000,000
Statutory requirement
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B. Commercial general liability insurance will meet or exceed the
requirements of the most recent ISO -CGL Form. The amount of
insurance set forth above will be a combined single limit per occurrence
for bodily injury, personal injury, and property damage for the policy
coverage. Liability policies will be endorsed to name CITY, its officials,
and employees as "additional insureds" under said insurance coverage
and to state that such insurance will be deemed "primary" such that any
other insurance that may be carried by CITY will be excess thereto. Such
endorsement must be reflected on ISO Form No. CG 20 10 11 85 or 88,
or equivalent. Such insurance will be on an "occurrence," not a "claims
made," basis and will not be cancelable or subject to reduction except
upon thirty (30) days prior written notice to CITY.
C. Professional liability coverage will be on an "occurrence basis" if such
coverage is available, or on a "claims made" basis if not available. When
coverage is provided on a "claims made basis," CONSULTANT will
continue to renew the insurance for a period of three (3) years after this
Agreement expires or is terminated. Such insurance will have the same
coverage and limits as the policy that was in effect during the term of this
Agreement and will cover CONSULTANT for all claims made by CITY
arising out of any errors or omissions of CONSULTANT, or its officers,
employees or agents during the time this Agreement was in effect.
D. Automobile coverage will be written on ISO Business Auto Coverage
Form CA 00 0106 92, including symbol 1 (Any Auto).
E. CONSULTANT will furnish to CITY duly authenticated Certificates of
Insurance evidencing maintenance of the insurance required under this
Agreement and such other evidence of insurance or copies of policies as
may be reasonably required by CITY from time to time. Insurance must
be placed with insurers with a current A.M. Best Company Rating
equivalent to at least a Rating of "AMI."
F. Should CONSULTANT, for any reason, fail to obtain and maintain the
insurance required by this Agreement, CITY may obtain such coverage at
CONSULTANT's expense and deduct the cost of such insurance from
payments due to CONSULTANT under this Agreement or terminate
pursuant to Section 155.
23. USE OF SUBCONTRACTORS. CONSULTANT must obtain CITY's prior written
approval to use any consultants while performing any portion of this Agreement. Such
approval must approve of the proposed consultant and the terms of compensation.
24. INCIDENTAL TASKS. CONSULTANT will meet with CITY monthly to provide the
status on the project, which will include a schedule update and a short narrative
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description of progress during the past month for each major task, a description of the
work remaining and a description of the work to be done before the next schedule
update.
25. NOTICES. All communications to either party by the other party will be deemed
made when received by such party at its respective name and address as follows:
If to CONSULTANT:
Charles Abbott Associates, Inc.
27201 Puerta Real, #200
Mission Viejo, CA 92691
Attention: Rae Beimer
raeb itra .l:.';.....,..J..tic
If to CITY:
City of El Segundo
Public Works
350 Main St.
El Segundo, CA 90245
Attention: Jasmine Allen
ii rai i �: d•u�r��cl�c; c.t�n°udo. ot•�,
Any such written communications by mail will be conclusively deemed to have been
received by the addressee upon deposit thereof in the United States Mail, postage
prepaid and properly addressed as noted above. In all other instances, notices will be
deemed given at the time of actual delivery. Changes may be made in the names or
addresses of persons to whom notices are to be given by giving notice in the manner
prescribed in this paragraph.
26. CONFLICT OF INTEREST. CONSULTANT will comply with all conflict of interest
laws and regulations including, without limitation, CITY's conflict of interest regulations.
27. SOLICITATION. CONSULTANT maintains and warrants that it has not employed
nor retained any company or person, other than CONSULTANT's bona fide employee,
to solicit or secure this Agreement. Further, CONSULTANT warrants that it has not
paid nor has it agreed to pay any company or person, other than CONSULTANT's bona
fide employee, any fee, commission, percentage, brokerage fee, gift or other
consideration contingent upon or resulting from the award or making of this Agreement.
Should CONSULTANT breach or violate this warranty, CITY may rescind this
Agreement without liability.
28. THIRD PARTY BENEFICIARIES. This Agreement and every provision herein is
generally for the exclusive benefit of CONSULTANT and CITY and not for the benefit of
any other party. There will be no incidental or other beneficiaries of any of
CONSULTANT's or CITY's obligations under this Agreement.
29. INTERPRETATION. This Agreement was drafted in and will be construed in
accordance with the laws of the State of California, and exclusive venue for any action
involving this agreement will be in Los Angeles County.
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30. COMPLIANCE WITH LAW. CONSULTANT agrees to comply with all federal, state,
and local laws applicable to this Agreement.
31. ENTIRE AGREEMENT. This Agreement, and its Exhibit(s), sets forth the entire
understanding of the parties. There are no other understandings, terms or other
agreements expressed or implied, oral or written. This Agreement will bind and inure to
the benefit of the parties to this Agreement and any subsequent successors and
assigns.
32. RULES OF CONSTRUCTION. Each Party had the opportunity to independently
review this Agreement with legal counsel. Accordingly, this Agreement will be
construed simply, as a whole, and in accordance with its fair meaning; it will not be
interpreted strictly for or against either Party.
33. SEVERABILITY. If any portion of this Agreement is declared by a court of
competent jurisdiction to be invalid or unenforceable, then such portion will be deemed
modified to the extent necessary in the opinion of the court to render such portion
enforceable and, as so modified, such portion and the balance of this Agreement will
continue in full force and effect.
34.AUTHORITYIMODIFICATION. The Parties represent and warrant that all necessary
action has been taken by the Parties to authorize the undersigned to execute this
Agreement and to engage in the actions described herein. This Agreement may be
modified by written amendment.
35.ACCEPTANCE OF ELECTRONIC SIGNATURES. The Parties agree that this
Agreement, agreements ancillary to this Agreement, and related documents to be
entered into in connection with this Agreement will be considered signed when the
signature of a party is delivered by electronic (pdf) or facsimile transmission. Such
electronic or facsimile signature will be treated in all respects as having the same effect
as an original signature.
36. CAPTIONS. The captions of the paragraphs of this Agreement are for convenience
of reference only and will not affect the interpretation of this Agreement.
37. TIME IS OF ESSENCE. Time is of the essence for each and every provision of this
Agreement.
38. FORCE MAJEURE. Should performance of this Agreement be prevented due to fire,
flood, explosion, acts of terrorism, war, embargo, government action, civil or military
authority, the natural elements, or other similar causes beyond the Parties' reasonable
control, then the Agreement will immediately terminate without obligation of either party
to the other.
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39. STATEMENT OF EXPERIENCE. By executing this Agreement, CONSULTANT
represents that it has demonstrated trustworthiness and possesses the quality, fitness
and capacity to perform the Agreement in a manner satisfactory to CITY.
CONSULTANT represents that its financial resources, surety and insurance experience,
service experience, completion ability, personnel, current workload, experience in
dealing with private consultants, and experience in dealing with public agencies all
suggest that CONSULTANT is capable of performing the proposed contract and has a
demonstrated capacity to deal fairly and effectively with and to satisfy a public CITY.
[Signatures on next page]
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Agreement No. 5969
IN WITNESS WHEREOF the parties hereto have executed this Agreement the
day and year first hereinabove written.
CITY/T EL SEG CHARLEBBOT7 ASS7��l S, INC.
U
t"Mitnic Name: Diann No�lte
se �t - . k
Ci l /yv Manager Title:
AYE
tra We:
6ver,
City Clerk
APPROVED AS TO FORM:
Ini
MaTkXF Hensley,
City Attorney
Joseph Lillio, Finance Director
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EXHIBIT A
"Aelping public agencies irtive ana eTricient municipai services to improve communities si ce
ip
A— P 0-1 K r1% V%O%I.Ll
Cost Proposal to rovide "Dolid Waste Program SuppOrE
Services,
City of El Segundo
350 Main Street
El Segundo, CA 902745
Attention: Jasmine Allen, Senior Management Analyst/Program Manager
September 24, 2020
By:
Charles Abbott Associates, Inc.
27201 Puerta Real, Ste 200
Mission Viejo, CA 92691
Toll Free: (866) 530-4980
www.caaprofessionals.com
Agreement No. 5969
COMPANY BACKGROUND
CAA was incorporated in the State of California in 1984. Over the past 30 years, we
have provided outstanding professional services to over 75 municipal and regional
government agencies. Our Project Team brings more than 15 years of combined and
related project experience together with an expertise in development and management
of similar environmental services for other municipal clients.
CAA's corporate headquarters is located in Mission Viejo California, office location as
follows:
Official name and address: Charles Abbott Associates, Inc.
27201 Puerta Real, #200
Mission Viejo, CA 92691
Entity type:
Corporation
Phone Number:
(866) 530-4980
Fax Number:
(949) 367-2852
Federal Tax ID:
33-00753899
Date of Incorporation:
1984
State of Incorporation:
California
Contact Name:
Rae Beimer
Contact Email:
raebeimer@caa.inc
Company Background
CAA has been providing services similar to those you are requesting since 1984, and
has successfully established long-term working relationships with a number of cities and
counties in Southern California. Our staff is highly skilled and experienced at
implementing the solid waste management programs similar to the services the City is
seeking. Due to our long history and broad experience providing professional
government services, we fully understand the technical, cultural, and political nature of
the services to be performed at our client cities. We feel confident that we have the
experience, organization, location, and size to ensure success in delivering the highest
quality service.
CAA provides the range of professional services our clients requires to handle all
environmental functions as well as a full range of other complementing services. We
understand that no two cities are alike, and we pride ourselves in customizing our
services to meet the particular needs of the constituents we serve at any one location.
The following promises demonstrate why CAA is the best -qualified service provider for
the City:
Service Above and Beyond
CAA professionals believe that just doing a "good" job is not enough for our clients. Our
aim is to excel. This means that we do not function simply by the language of our
contract, but that we constantly look out for the general good of the City, local
neighborhoods, and its residents. Our employees become part of your team and view
themselves as an extension of your staff in carrying out the duties of the City.
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Innovations in Service Delivery
CAA continuously strives for innovations to improve public services. Government must
be more accessible to the citizens, more convenient, timelier in responses, more cost
effective, and performance oriented. Accountability in government has never been
higher than it is today. We want to be your partner in delivering exceptional public
service and promoting the City. We pledge the full resources and backing of our firm to
assure that the City is able to deliver outstanding, cost-effective public service of the
highest quality.
Consummate Customer Service
All of our employees have a passion for exceptional customer service. We take special
interest in our performance of duties, always focused on efficient project processing and
successful project outcomes. In addition the staff at CAA brings a can -do attitude to their
work— always willing to meet with clients for pre -design meetings, pre -submittal
meetings or as needed to resolve complex code related plan review issues in the most
efficient manner possible.
Responsive Project Management
By cooperating and working closely with all of the entities responsible for project
approval, we form a collaborative working relationship that centers on successful project
processing. As a result, the approval process with other City departments is timely,
seamless and efficient. CAA also recognizes the needs of sensitive projects and those
that require special attention to meet the needs of the community.
Integration Plan
CAA prides itself on being a "team player" in each municipal service engagement. We
train our staff to recognize that citizens of the community, City staff and other
consultants are our customers and, as such, deserve our best efforts to respond, assist,
support, and work hand-in-hand.
CAA assures you that our team members will learn and keep up to date on City policies
and procedures as we commence the engagement. CAA staff will adhere to all City
personnel policies and directives including hours of operation, dress code, and other
team building efforts.
CAA expects and demands that the staff we assign to the City immediately becomes a
productive part of the City Team. We will obtain prior written approval prior to
substituting or adding individuals to our key staff. Although our agreements do not
specifically require it, we assure you that if we make an assignment and our staff
member is not compatible (personality, personal behavior, etc.) with City staff we will,
with your knowledge and approval, substitute another CAA staff member who can
integrate seamlessly into your team.
CAA staff will strictly adhere to your policies and procedures regarding confidentiality,
public release of information, and communications with media. CAA values each client
and our staff conducts themselves in a manner not to bring attention to CAA but rather to
always put the City in favorable public light.
Quality Control
Maintaining high quality services is what has made CAA as successful as we are today.
We understand that having experienced and qualified personnel is a fundamental
CAAprofessional services
Agreement No. 5969
requirement of being able to deliver quality service to our clients, and we place
considerable effort in attracting and retaining our highly trained staff.
We provide our staff with on-going training, both in-house and with other professional
seminars and classes. This training makes sure that staff has the knowledge and other
resources available to help them provide high quality service to our customers.
Additionally, we provide financial incentives to encourage participation in obtaining
certain nationally recognized certifications. The knowledge obtained in achieving these
certifications helps our professionals to keep up with the "State of the Art" and therefore
gives us the ability to constantly improve the quality of service we are able to deliver to
our clients.
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Agreement No. 5969
SCOPE OF WORK
CAA understands that the City of EI Segundo wishes to retain the services of a qualified
consultant to assist City staff in managing the City's Solid Waste Program.
CAA staff will meet with City staff to gather program information and coordinate overall
program implementation. We strive to stay educated, informed and ahead of the
legislative curve and are members of several solid waste associations and subscribe to
a wide variety of solid waste management publications. CAA will keep the City abreast of
any legislature and mandates pertinent to the City, and can manage or assist in
implementing new programs and policies required for compliance with all solid waste
regulations. Staff will also maintain dialog with the City in regards to current, new and
upcoming solid waste legislation and programs, and make recommendations as
necessary. As CAA provides similar solid waste services to clients in Southern
California, staff is apprised of various solid waste programs throughout the area and is in
communication with other City's and their programs.
As requested, CAA will assist the City with the following key solid waste and recycling
programs tasks:
Task 1: AB 939 Compliance
CAA will review and evaluate the City's diversion rates to monitor the City's progress in
diversion and ensure backsliding is not occurring. Utilizing a database, CAA staff will
compile quarterly disposal report data provided from authorized haulers operating in the
City and any other tonnage reports to verify the disposal tonnage reports tracked by
CalRecycle's Disposal Reporting System (DRS). Staff will compile quarterly DRS data
provided from various counties and perform an analysis as to the accuracy of this data
compared to the quarterly data submitted by the residential and commercial haulers
permitted to haul from the City. If a discrepancy is discovered, we will obtain the self -
haul disposal information from the landfills to determine if illegal hauling is the cause of
the discrepancy. Any illegal haulers will be sent a "stop notice" as approved by the City
and this information will be documented. Based on the results of this analysis, CAA staff
will provide the City with a memo outlining any discrepancies or corrective actions that
were necessary.
CAA attends pertinent meetings for other municipal clients in Los Angeles County and
Orange County, and will be able to utilize the knowledge and resources gained from
these meetings as well as from legislative monitoring to provide relevant feedback and
recommendations to the City regarding any new or upcoming legislation that may affect
and/or improve the City's solid waste program efforts. CAA will provide
recommendations regarding program enhancement ideas to increase diversion and
decrease disposal that will be beneficial to all parties involved.
CAA will function as the liaison between CalRecycle and the City to ensure there is an
open line of communication in regard to all applicable compliance efforts.
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Task 3: Waste Hauler Liaisor
CAA will function as the liaison between all waste haulers operating in the City to ensure
all reports are provided in a timely manner and that all reporting in accurate. CAA will
update the master database on a quarterly basis and report any anomalies observed to
the City. CAA will be the main point of contact to ensure consistent communication.
M92EM2M=
CAA will function as the liaison between business/property owners in the City to ensure
consistent communication regarding topics relating to waste and recycling policies and
procedures. CAA will consult City staff when appropriate.
Task : CalRecycle lic Order Reporting
CAA will prepare and transmit the quarterly report required as a component of
CalRecycle's Compliance Order 018-005. CAA will provide the City with any suggestions
or recommendations to enhance the City's program if needed.
CAA will review and process all applications received from haulers applying to do
business in the City. CAA will conduct all required inspections and will facilitate the
process through permit issuance.
CAA understands that an MORe Plan was submitted to CalRecycle in response to the
Implementation Gap letter dated September 14, 2020. CAA will function as the liaison
between CalRecyle and the City and continue to develop the MORe Plan until
CalRecycle has determined all deficiencies have been corrected and the City is
maintaining an adequate program. CAA will provide the City with any suggestions or
recommendations to enhance the City's program if needed.
CAA will function as the liaison between CalRecyle and the City and will develop an
action plan for recommendations outlined in the Grand Jury report regarding reducing
food waste disposal in landfills in compliance with SB 1383. CAA will provide the City
with any suggestions or recommendations to enhance the City's program if needed.
CAA will evaluate the City's C&D Program and develop and implement elements
necessary to ensure City is in compliance with all C&D regulations. CAA will provide the
City with any suggestions or recommendations to enhance the City's program if needed,
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Agreement No. 5969
CAA recognizes that a municipal solid waste program includes a variety of elements that
are necessary for a successful and efficient program. We will be made available to assist
the City in miscellaneous tasks, as directed by the City, to ensure that the City and the
public are getting the most out of the program as well as seeing an increase in diversion
of waste from the City. Some of these additional tasks may include preparing grant
application forms and needed support documents, preparing and editing staff reports,
contacting other cities for service surveys and other needed information, performing
solid waste surveys, performing waste audits of businesses and public outreach efforts
as needed.
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Agreement No. 5969
COST PROPOSAL
CAA will assist the City of EI Segundo in the performance of task as identified above for
a Not To Exceed amount of $30,000.
TASK DESCRIPTION
Hourly Rafe
TASK 1
TASK 2
TASK 3
TASK 4
TASK 5
TASK 6
TASK 7
TASK 8
TASK 9
Hours Annual
Cost
$1451hr
5
5
............
5
5
10
10
10
5 u
5
PROPOSED BUDGET TOTAL
NOT TO EXCEED AMOUNT
$92/hr
20
20
20
20
25
25
35
45
20
$2,565
$2,565
$2,565
$2,565
$3,750
$3,750
$4,670
$4,865
$2,565
$29,860
$30,000 V
CAA's Fee Schedule and Standard Hourly Rates are shown in the table below,.
STANDARD HOURLY RATE SCHEDULE
.......... _
Title/St _.
_ ...... ..... ... ..... y,..
Title/Staff H'ourl Rate
I
1. Project Oversight— Rae Beimer $145.00:1
2. Program Manager— Connie Read $92.00
The above hourly rates include general and administrative overhead and fees and employee payroll burden.
CAA professional services 8