2020 Nov 03 - CC PACKETAGENDA
EL SEGUNDO CITY COUNCIL
350 MAIN STREET
DUE TO THE COVID-19 EMERGENCY, THIS
MEETING WILL BE CONDUCTED PURSUANT TO THE GOVERNOR'S
EXECUTIVE ORDER N-29-20.
How Can Members of the Public Observe and Provide Public Comments?
Residents are strongly encouraged to participate remotely via Spectrum Channel 3 and 22,
AT&T U -verse Channel 99 and/or EI Segundo TV at YouTube.com. Members of the Public may
provide comments electronically by sending comments to the following e-mail address, with a
limit of 150 words and accepted up until 30 minutes prior to the meeting:
PUBLICCOMMUNICATIONS@elsegundo.org, in the subject line please state the meeting
date and item number. Depending on the volume of communications, the emails will be read to
Council during public communications and are subject to disclosure under the Public Records
Act.
Members of the Public may also provide comments in the designated area in Council Chamber
up to and during public communication portion of the meeting. Members of the public must
observe "social distancing" requirements at all times, i.e., remain six (6) feet from other
attendees during the entirety of the event or gathering.
Additional Information:
The City Council, with certain statutory exceptions, can only take action upon properly posted and listed
agenda items. Any writings or documents given to a majority of the City Council regarding any matter on
this agenda that the City received after issuing the agenda packet are available for public inspection in
the City Clerk's office during normal business hours. Such Documents may also be posted on the City's
website at www.elsegundo.org and additional copies will be available at the City Council meeting.
Unless otherwise noted in the Agenda, the Public can only comment on City -related business that is
within the jurisdiction of the City Council and/or items listed on the Agenda during the Public
Communications portions of the Meeting. Additionally, the Public can comment on any Public Hearing
item on the Agenda during the Public Hearing portion of such item. The time limit for comments is five (5)
minutes per person.
Before speaking to the City Council, please state: Your name and residence and the organization you
represent, if desired. Please respect the time limits.
In compliance with the Americans with Disabilities Act, if you need special assistance to
participate in this meeting, please contact City Clerk, 524-2305. Notification 48 hours prior to the
meeting will enable the City to make reasonable arrangements to ensure accessibility to this
meeting.
MEETING OF THE EL SEGUNDO CITY COUNCIL
TUESDAY, NOVEMBER 3, 2020 — 4:00 PM
CALL TO ORDER
ROLL CALL
PUBLIC COMMUNICATION — (Related to City Business Only — 5 minute limit per
person, 30 minute limit total) Individuals who have received value of $50 or more to communicate
to the City Council on behalf of another, and employees speaking on behalf of their employer, must so
identify themselves prior to addressing the City Council. Failure to do so shall be a misdemeanor and
punishable by a fine of $250.
SPECIAL ORDER OF BUSINESS:
CLOSED SESSION:
The City Council may move into a closed session pursuant to applicable law, including
the Brown Act (Government Code Section §54960, et sem.) for the purposes of
conferring with the City's Real Property Negotiator; and/or conferring with the City
Attorney on potential and/or existing litigation; and/or discussing matters covered under
Government Code Section §54957 (Personnel); and/or conferring with the City's Labor
Negotiators; as follows:
CONFERENCE WITH LEGAL COUNSEL — PENDING LITIGATION
1. Kevin Smith v. City of EI Segundo, Workers Compensation Appeals Board
Case no. WCAB ADJ9258793
2. Scott O'Connor (Police Officer) v. City of EI Segundo, United States District
Court (California Central District) Case No. 2:20-cv-00311-DMG (PLAx)
CONFERENCE WITH LEGAL COUNSEL — INIATION OF LITIGATION
Initiation of litigation pursuant to Government Code §54956.9 (d)(4): -2- matters -
2
E
AGENDA
EL SEGUNDO CITY COUNCIL
350 MAIN STREET
DUE TO THE COVID-19 EMERGENCY, THIS
MEETING WILL BE CONDUCTED PURSUANT TO THE
GOVERNOR'S EXECUTIVE ORDER N-29-20.
How Can Members of the Public Observe and Provide Public Comments?
Residents are strongly encouraged to participate remotely via Spectrum Channel 3 and 22,
AT&T U -verse Channel 99 and/or EI Segundo TV at YouTube.com. Members of the Public may
provide comments electronically by sending comments to the following e-mail address, with a
limit of 150 words and accepted up until 30 minutes prior to the meeting:
PUBLICCOMMUNICATIONS@elsegundo.org, in the subject line please state the meeting
date and item number. Depending on the volume of communications, the emails will be read to
Council during public communications and are subject to disclosure under the Public Records
Act.
Members of the Public may also provide comments in the designated area in Council Chamber
up to and during public communication portion of the meeting. Members of the public must
observe "social distancing" requirements at all times, i.e., remain six (6) feet from other
attendees during the entirety of the event or gathering.
***For Public Hearings only*** written communication will be accepted both before the
meeting and during the open period of the Public Hearing at
PUBLICCOMMUNICATIONS@elsegundo.org.
Additional Information
The City Council, with certain statutory exceptions, can only take action upon properly posted and listed
agenda items. Any writings or documents given to a majority of the City Council regarding any matter on
this agenda that the City received after issuing the agenda packet are available for public inspection in
the City Clerk's office during normal business hours. Such Documents may also be posted on the City's
website at www.elsegundo.org and additional copies will be available at the City Council meeting.
Unless otherwise noted in the Agenda, the Public can only comment on City -related business that is
within the jurisdiction of the City Council and/or items listed on the Agenda during the Public
Communications portions of the Meeting. Additionally, the Public can comment on any Public Hearing
item on the Agenda during the Public Hearing portion of such item. The time limit for comments is five (5)
minutes per person.
Before speaking to the City Council, please state: Your name and residence and the organization you
represent, if desired. Please respect the time limits.
In compliance with the Americans with Disabilities Act, if you need special assistance to
participate in this meeting, please contact City Clerk, 524-2305. Notification 48 hours prior to the
meeting will enable the City to make reasonable arrangements to ensure accessibility to this
meeting.
REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL
TUESDAY, NOVEMBER 3, 2020 - 6:00 P.M.
CALL TO ORDER
INVOCATION — The Bridge
PLEDGE OF ALLEGIANCE — Council Member Giroux
3
3
ROLL CALL
PUBLIC COMMUNICATIONS — (Related to Citv Business Only. — 5 minute limit per
person, 30 minute limit total) Individuals who have received value of $50 or more to communicate
to the City Council on behalf of another, and employees speaking on behalf of their employer, must so
identify themselves prior to addressing the City Council. Failure to do so shall be a misdemeanor and
punishable by a fine of $250. While all comments are welcome, the Brown Act does not allow Council to
take action on any item not on the agenda. The Council will respond to comments after Public
Communications is closed.
CITY MANAGER FOLLOW-UP COMMENTS — (Related to Public Communications
SPECIAL PRESENTATIONS:
a) COVID-19 Update
PROCEDURAL MOTIONS
Consideration of a motion to read all ordinances and resolutions on the
Aoenda by title only.
Recommendation — Approval.
A. CONSENT CALENDAR
1. Approve Regular City Council Meeting Minutes of October 20, 2020
2. Approve warrant numbers 3033227 — 3033348 and 9001686 — 9001687 on
Register No. 2a in the total amount of $407,928.64 and wire transfers from
10/12/20 through 10/18/20 in the total amount of $2,697,603.49. Warrant
numbers 3033349 — 3033403 and 9001688 — 9001688 on Register No. 2b in the
total amount of $213,091.99 and wire transfers from 10/19/20 through 10/25/20
in the total amount of $650,364.46
3. Authorize Public Works Construction Contract with Pacific Tennis Courts, Inc. for
$134,070 for the Roller Hockey Rink Improvements Project.
4. Adopt Debt Management and Disclosure Policy
5. Adopt resolution authorizing destruction of identified records in accordance with
provisions of Section 34090 of the Government Code of the State of California.
6. Proposed EI Segundo Voluntary Retirement Incentive Program
7. Accept grant awards from Chevron U.S.A., Inc. in the amounts of $100,000 to
support economic development within the City of EI Segundo, and $215,946.05
to support the EI Segundo Fire Department.
B. PUBLIC HEARINGS
4
n
C. STAFF PRESENTATIONS
8. Presentation of Investment Portfolio Report for September 2020
9. Implementation of Reorganization of City Departments, including: Changing the
names of the Library, Recreation and Park, Planning and Building Safety, and
Information Services Departments; Establishing and deleting certain job
classifications; and, Establishing and modifying salary ranges or certain positions
in various City Departments.
D. COMMITTEES, COMMISSIONS AND BOARDS PRESENTATIONS:
E. REPORTS — CITY CLERK
F. REPORTS — CITY TREASURER
G. REPORTS — COUNCIL MEMBERS
Council Member Giroux —
Council Member Nicol -
Council Member Pirsztuk -
Mayor Pro Tem Pimentel —
Mayor Boyles —
H. REPORTS — CITY ATTORNEY
REPORTS/FOLLOW-UP — CITY MANAGER
CLOSED SESSION
The City Council may move into a closed session pursuant to applicable law, including the Brown Act
(Government Code Section §54960, et seq.) for the purposes of conferring with the City's Real Property
Negotiator, and/or conferring with the City Attorney on potential and/or existing litigation; and/or
discussing matters covered under Government Code Section §54957 (Personnel); and/or conferring with
the City's Labor Negotiators.
REPORT OF ACTION TAKEN IN CLOSED SESSION (if required)
MEMORIAL —
ADJOURNMENT
5
6i
POSTED:
DATE:
TIME:
BY:
October 30, 2020
12:15 PM
Tracy Weaver, City Clerk
SPECIAL PRESENTATION
COVI D-19 UPDATE
MEETING OF THE EL SEGUNDO CITY COUNCIL
TUESDAY, OCTOBER 20, 2020 — 4:00 PM
This meeting was conducted virtually via Zoom conferencing
CALL TO ORDER — Virtually by Mayor Boyles at 4:30 PM
(Due to lack of quorum at 4:00 PM, meeting adjourned to 4:30 PM)
ROLL CALL
Mayor Boyles -
Present via teleconferencing
Mayor Pro Tem Pimentel -
Present via teleconferencing
Council Member Pirsztuk -
Present via teleconferencing
Council Member Nicol -
Present via teleconferencing
Council Member Giroux -
Present via teleconferencing
PUBLIC COMMUNICATION — (Related to City Business Only — 5 minute limit per
person, 30 minute limit total) None
SPECIAL ORDER OF BUSINESS:
Mayor Boyles announced that Council would be meeting in closed session pursuant to
the items listed on the Agenda.
CLOSED SESSION:
The City Council may move into a closed session pursuant to applicable law, including
the Brown Act (Government Code Section §54960, et seq.) for the purposes of
conferring with the City's Real Property Negotiator; and/or conferring with the City
Attorney on potential and/or existing litigation; and/or discussing matters covered under
Government Code Section §54957 (Personnel); and/or conferring with the City's Labor
Negotiators; as follows:
CONFERENCE WITH LEGAL COUNSEL — PENDING LITIGATION
Kevin Smith v. City of EI Segundo, Workers Compensation Appeals Board Case
No. WCAB ADJ9258793
CONFERENCE WITH CITY'S LABOR NEGOTIATOR (Gov't Code §54957.6): -8 -
matters
Employee Organizations: Police Management Association; Police Officers
Association; Police Support Services Employees Association; Fire Fighters
Association; Supervisory, Professional Employees Association; City Employee
Association; and Executive and Management/Confidential Employees
(unrepresented groups).
Agency Designated Representative: Scott Mitnick, City Manager and Donna
Peter, Human Resources Consultant.
4
FQ
Adjourned at 5:55 PM
REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL
TUESDAY, OCTOBER 20, 2020 - 6:00 P.M.
This meeting was conducted virtually via Zoom conferencing
CALL TO ORDER - Virtually by Mayor Boyles at 6:OOPM
INVOCATION — Pastor Rob McKenna, The Bridge Church
PLEDGE OF ALLEGIANCE — Council Member Pirsztuk
ROLL CALL
Mayor Boyles -
Present via teleconferencing
Mayor Pro Tem Pimentel -
Present via teleconferencing
Council Member Pirsztuk -
Present via teleconferencing
Council Member Nicol -
Present via teleconferencing
Council Member Giroux -
Present via teleconferencing
PUBLIC COMMUNICATIONS — (Related to City Business Only — 5 minute limit per
person, 30 minute limit total)
City Clerk Weaver read written communication from the following person's into
the record;
Dr. Melissa Moore, ESUSD Superintendent, spoke regarding item #7
CITY MANAGER FOLLOW-UP COMMENTS — (Related to Public Communications
SPECIAL PRESENTATIONS:
a) Proclamation read by Mayor Boyles, proclaiming October 23-31, 2020 as
Red Ribbon Week. Sofia Earley, ASB ROAD Member accepted the
Proclamation.
b) Halloween Events Update given by Arecia Hester, Recreation and Parks
Superintendent.
C) Election Update — Tracy Weaver, City Clerk gave a brief update regarding
the upcoming election on November 3, 2020.
A. PROCEDURAL MOTIONS
Consideration of a motion to read all ordinances and resolutions on the Agenda by title
only.
MOTION by Council Member Giroux, SECONDED by Council Member Prisztuk to read
all ordinances and resolutions on the agenda by title only. MOTION PASSED BY
UNANIMOUS VOICE VOTE. 5/0
B. CONSENT CALENDAR
3
WE
Approve Regular City Council Meeting Minutes of October 6, 2020.
2. Approve warrant numbers 3033064 — 3033149 on Register No. 25a in the total
amount of $629,907.63 and wire transfers from 09/28/20 through 09/30/20 in the
total amount of $622,700.07. Warrant numbers 3033150 — 3033226 and
9001647 — 9001685 on Register No. 1 in the total amount of $371,019.01 and
wire transfers from 10/01/20 through 10/11/20 in the total amount of
$494,626.93.
3. Authorize Agreement with NV5, Inc. Agreement No. 5965 for $84,966 for
Inspection Services, and Authorize Public Works Construction Contract with
Cedro Construction, Inc. Agreement No. 5966 for $481,717 for Water Main
Improvements on Indiana Street.
(Project No. PW 20-04)
(Fiscal Impact: Total of the project is estimated to be $685,883.00 for engineering
design, construction and construction inspection)
4. Authorize Public Works Construction Contract with Land Forms Landscape
Construction Agreement No. 5967 for $784,893 for the Acacia Park Playground
and Site Improvements Project. (Project No. PW 20-06)
(Fiscal Impact: Total cost of project is estimated to be $900,172.00 for
engineering, design and construction. $700,172.00 has been appropriated and
staff requested an additional appropriation of $200,000.00. Staff report details
funding sources)
5. Approve Purchase of 20 Mobile Digital Computers from Commline, Inc.
Agreement No. 5968 for $113,000; and FY 2020-2021 General Fund Budget
Appropriation of $115,000. (Fiscal Impact: Total project cost $213,000)
6. PULLED BY COUNCIL MEMBER NICOL
8. City Response to Los Angeles County Civil Grand Jury Report Regarding "A Diet
for Landfills: Cutting Down on Food Waste"
(Clerical move, item was scheduled for Consent Calendar, not Staff
Presentations)
MOTION by Council Member Pirsztuk, SECONDED by Council Member Giroux,
approving Consent Agenda items 1, 2, 3, 4, (Council Member Nicol abstained from
voting on #4 due to property near Acacia Park per Mark Hensley, City Attorney) 5, 6 and
8. MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0
PULLED ITEMS:
6. Amendment No. 5793A to the Supplemental Law Enforcement (Jail) Services
Agreement No. 5793 with the City of Hawthorne to increase the contract amount
from $7,500 per month to $12,000 per month for five months ($22,500 total) for
full-time jail services.
4
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(Fiscal Impact: Total $22,500.00 funded through Police Department salary
savings)
Council Member Nicol pulled the item
Police Chief Whalen answered questions and reported on the item
MOTION by Council Member Nicol, SECONDED by Mayor Boyles, approving an
amendment to the Supplemental Law Enforcement (Jail) Services Agreement No. 5793
with the City of Hawthorne. MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0
C. PUBLIC HEARINGS: None
D. STAFF PRESENTATIONS
7. COVID-19 Update and Letters of Support to the Los Angeles County Department
of Public Heath for EI Segundo Unified School District to Obtain a Waiver to
Allow Transitional Kindergarten Through Second Grade Students to Return to
Schools for Hybrid In-person Education
Fire Chief Donovan and Barbara Voss, Deputy City Manager reported on the item.
Dr. Melissa Moore, ESUSD Superintendent, thanked Council for the support
Mark Hensley, City Attorney, commented on the item
Council Discussion
Council consensus to receive and file COVID-19 update
MOTION by Mayor Pro Tem Pimentel, SECONDED by Council Member Nicol,
approving letters of support for EI Segundo Unified School District to obtain a waiver
from Los Angeles County Department of Public Health. MOTION PASSED BY
UNANIMOUS VOICE VOTE. 5/0
E. COMMITTEES, COMMISSIONS AND BOARDS PRESENTATIONS: None
F. REPORTS — CITY CLERK — gave report during Special Presentations
G. REPORTS — CITY TREASURER — Not Present
H. REPORTS — COUNCIL MEMBERS
Council Member Giroux — No report
Council Member Nicol — Thanked staff and Mr. Mitnick's leadership for
opening up Richmond Street School grass area and Washington Park.
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Council Member Pirsztuk — Reminded everyone this weekend is the
Virtual Sketcher's Walk benefiting children with special needs.
Mayor Pro Tem Pimentel — Attended the Regional Transportation meeting
to discuss metro transit funding, Sanitation District regarding Food Waste
Recycling and the Contract Cities meeting to discuss their initiative
regarding housing legislation local control.
Mayor Boyles — Thanked Scott Mitnick and staff for the clean-up on
Imperial Highway with their diligence in working with the County.
REPORTS — CITY ATTORNEY — No report
J. REPORTS/FOLLOW-UP — CITY MANAGER — Stated the next Council meeting
is Election night, November 3rd.
MEMORIAL — None
ADJOURNMENT at 7:00 PM
Tracy Weaver, City Clerk
L
13
3033227 - 3033346
9001686 - 9001687
001
GENERALFUND
104
TRAFFIC SAFETY FUND
106
STATE GAS TAX FUND
108
ASSOCIATED RECREATION ACTIVITIES FUND
109
ASSET FORFEITURE FUND
111
COMM. DEVEL BLOCKGRANT
112
PROP "A' TRANSPORTATION
114
PROP"C-TRANSPORTATION
115
AIR QUALITY INVESTMENT PROGRAM
116
HOME SOUND INSTALLATION FUND
117
HYPERION MITIGATION FUND
IIB
TDA ARTICLE 3- SB 821 BIKEWAY FUND
119
MTA GRANT
121
FEMA
120
C.O.P.S. FUND
122
LAWA FUND
123
PSAF PROPERTY TAX PUBLIC SAFETY
126
AIP CUPA Program Oversight Surcharge
202
ASSESSMENT DISTRICT 073
301
CAPITAL IMPROVEMENT FUND
302
INFRASTRUCTURE REPLACEMENT FUND
405
FACILITIES MAINTENANCE
501
WATER UTILITY FUND
502
WASTEWATER FUND
503
GOLF COURSE FUND
601
EQUIPMENT REPLACEMENT
602
LIABILITY INSURANCE
603
WORKERS COMP. RESERVEIINSURANCE
701
RETIRED EMP INSURANCE
702
EXPENDABLE TRUST FUND - DEVELOPER FEES
703
EXPENDABLE TRUST FUND -OTHER
708
OUTSIDE SERVICES TRUST
TOTAL WARRANTS
STATE OF CALIFORNIA
COUNTY OF LOS ANGELES
Information on actual expenditures is available in the Director of Finance's once In the
City of EI Segundo.
I cemfy as to the accuracy of the Demands and the availability of fund for payment thereof.
For Approval: Regular checks held for City council authorization to release.
CODES:
CITY OF EL SEGUNDO
WARRANTS TOTALS BY FUND
306,107.09
3,510.00
6,507.00
23,691 14
19,052.53
3.560.88
42,500.00
R= Computer generated checks for all non-emergency/urgency payments for materials, supplies and
services in support of City Operations
For Ratification:
A = Payroll and Employee Benefit Checks
DATE OF APPROVAL'
4,000.00
S 407.928.64 /
B - F = Computer generated Early Release disbumemenls endfor adjustments approved by the City
Manager. Such as: payments for utility services, petty cash and employee travel expense
reimbursements, various refunds, contract employee services consistent with current contractual
agreements, instances where prompt payment discounts can be obtained or late payment penalties
can be avoided or when a situation arises that the City Manager approves
H = [ Handwr4Ten Early. R erease,dksbu Is and/or adjustments approved by the City Manager
Fl.. RECTOR e,
CITY MANAGER
DATE: 'C. DATE:
'aD
N
AS OF 10115/20
VOID CHECKS DUE T? ALIGNMENT:
IA
VOID CHECKS DUE TO INCORRECT CHECK DATE:
VOID CHECKS DUE TO COMPUTER SOFTWARE ERROR:
NOTES
1v-- Zi- ZOIC)
REGISTER S 2a
CITY OF EL SEGUNDO
PAYMENTS BY WIRE TRANSFER
10/12/20 THROUGH 10/18/20
Date
Payee
Description
10/13/2020
Cal Pers
559,479.90
EFT Health Insurance Payment
10/13/2020
West Basin
2,056,412.27
H2O payment
10/15/2020
Manufacturers & Traders
60,087.97
457 payment Vantagepoint
10/15/2020
Manufacturers & Traders
1,130.77
401(a) payment Vantagepoint
10/15/2020
Manufacturers & Traders
550.00
IRA payment Vantagepoint
10/5/20-10/11/20
Workers Comp Activity
19,942.58
SCRMA checks issued
10/5/20-10/11/20
Liability Trust - Claims
0.00
Claim checks issued
10/5/20-10/11/20
Retiree Health Insurance
0.00
Health Reimbursment checks issued
2,697,603.49
DATE OF RATIFICATION: 10116/20
TOTAL PAYMENTS BY WIRE:
Certified as to the accuracy of the wire transfers by:
( y.Gf✓� i V
Deputy City Treasu r II Date
=ina e
161Vf"—t`J,A
M^�
Date
o .J
Date
Information on actual expenditures is available in the City Treasurer's Office of the City of EI Segundo.
P:1City TreasureAWire TransferslWire Transfers 10-01-20 to 6-30-21
2,697,603.49
10/16/2020 111
15
3033319 3033403
9DO1688 - 9001688
NOTES
Doi
GENERALFUND
104
TRAFFIC SAFETY FUND
106
STATE OAS TAX FUND
100
ASSOCIATED RECREATION ACTIVITIES FUND
109
ASSET FORFEITURE FUND
111
COMM. DEVEL. BLOCK GRANT
112
PROP "A"TRANSPORTATION
114
PROP -C" TRANSPORTATION
115
AIR QUALITY INVESTMENT PROGRAM
116
HOME SOUND INSTALLATION FUND
117
HYPERION MITIGATION FUND
110
TDA ARTICLE 3. SB 621 BIKEWAY FUND
119
MTA GRANT
121
FEMA
120
C.O.P.S. FUND
122
L.A.W.A. FUND
123
PSAF PROPERTY TAX PUBLIC SAFETY
126
AYP CUPA Program Oversight SIrAarge
202
ASSESSMENT DISTRICT 773
301
CAPITAL IMPROVEMENT FUND
302
INFRASTRUCTURE REPLACEMENT FUND
40S
FACILITIES MAINTENANCE
501
WATER UTILITY FUND
5132
WASTEWATER FUND
503
GOLF COURSE FUND
601
EQUIPMENT REPLACEMENT
602
LIABILITY INSURANCE
603
WORKERS COMP. RESERVEANSURANCE
701
RETIRED ENP. INSURANCE
702
EXPENDABLE TRUST FUND -DEVELOPER FEES
703
EXPENDABLE TRUST FUND -OTHER
7D8
OUTSIDE SERVICES TRUST
TOTAL WARRANTS
STATE OF CALIFORNIA
COUNTY OF LOS ANGELES
Irdortnafion on aclw3 expenditures is available M the Director of Finance's office in the
City of EI Segundo
I certify as to the accuracy of the Oemarrds and the availability of fund for payment Thereof.
For Approval: Regular checks fled far City, council authorization to release.
CODES:
CITY OF EL SEGUNDO
WARRANTS TOTALS BY FUND
DATE OF APPROVAL: AS OF 11/03/20
136,657.61
55.73
28,775.36
8,382.79
31,356.35
29.40
1.524.60
4840
1,313.00
2,00000
946.75
S 213 091.99
R = Computer generated Checks for all non-emergencyhxgency payments for materials, supplies and
services In wppod of City Operations
For Ratification:
A = payroll and Employee Benefd checks
VOID CHECKS DUE TO ALIGNMENT:
NIA
VOID CHECKS DUE TO INCORRECT CHECK DATE:
VOID CHECKS DUE TO COMPUTER SOFTWARE ERROR:
B - F = Computer generated Early Release disbursements and/or adjustments approved by the City
Manager Such as: payments for ufility, services, pally cash and employ" Irave! expense
NOTES
reimbursements, various refunds. Contract employee services consistent wrh current contractual
agreemems. Instances where prompt payment dISCOUr11s rah be OR elned or late payment Pon attics
!
Can be avoided Or When 8 Situation arises Olaf the City Manager approves
i
H = Handwritten Early Rekadu laments arxtlor aajuslmenls approved by the City Manager
FINANCE DIRECTOR „�y,}C. (1{ � � CITY MANAGER
DATE: DATE:
REGISTER k 2b
CITY OF EL SEGUNDO
PAYMENTS BY WIRE TRANSFER
10/19/20 THROUGH 10/25/20
Date
Pavee
Description
10/19/2020
IRS
288,455.77
Federal 941 Deposit
10/19/2020
Employment Development
4,693.29
State SDI payment
1 011 9/2 02 0
Employment Development
67,664,00
State PIT Withholding
10/19/2020
ExpertPay
1,181.97
EFT Child support payment
10/20/2020
Manufacturers & Traders
4,340.00
457 payment Vantagepoint
10/21/2020
Cal Pers
10,755.46
EFT Retirement Safety-Fire-PEPRA New 25020
10/21/2020
Cal Pers
20,976.69
EFT Retirement Safety-Police-PEPRA New 25021
10121/2020
Cal Pers
40,190.82
EFT Retirement Misc - PEPRA New 26013
10121/2020
Cal Pers
49,074.00
EFT Retirement Misc - Classic 27
10/21/2020
Cal Pers
68,581.21
EFT Retirement Safety Police Classic - 1st Tier 28
10/21/2020
Cal Pers
55,245.19
EFT Retirement Safety Fire- Classic 30168
10/21/2020
Cal Pers
6,323.85
EFT Retirement Sfty Police Classic -2nd Tier 30169
10/23/2020
California EDD
316.01
Reconciliation payment
10/22/2020
Lane Donovan Golf Ptr
19,122.70
Payroll Transfer
10112/20-10/18/20
Workers Comp Activity
13,443.50
SCRMA checks issued
10/12120-10/18/20
Liability Trust - Claims
0.00
Claim checks issued
10/12/20-10/18120
Retiree Health Insurance
0.00
Health Reimbursment checks issued
650,364.46
DATE OF RATIFICATION: 10/23/20
TOTAL PAYMENTS BY WIRE: 650,364.46
Certified as to the
�accuracy of the wire transfers by:
Deputy City Treasur II Date
Director oThance Date
City Manager r Date
Information on actual expenditures is available in the City Treasurer's Office of the City of EI Segundo.
PACity TreasureAV ire Transfers\Wire Transfers 10-01-20 to 6-30-21 10/23/2020 111
17
CITY OF
ELSEGUNDO
TITLE:
City Council Agenda Statement
Meeting Date: November 3, 2020
Agenda Heading: Consent
Authorize Public Works Construction Contract with Pacific Tennis Courts, Inc. for
$134,070 for the Roller Hockey Rink Improvements Project.
RECOMMENDATION:
1. Authorize the City Manager to execute a standard Public Works Contract with Pacific
Courts, Inc. in the amount of $204,110 for the Roller Hockey Rink Improvements
Project (PW 19-13), and authorize an additional $15,898 as contingency funds for
potential unforeseen conditions;
2. Authorize the City Manager to execute a change order to reduce the contract
amount by $70,040 for a final contract amount of $134,070.
FISCAL IMPACT:
The total of the project is estimated to be $155,000 for engineering design and
construction.
Project Cost Summary
Description
General Fund
CIP Fund Balance
LA Kings Donation
Total Project Budget
Description
Engineering Design
Construction
Original Contract Amount
Deductive Change Order
Final Contract Amount
Construction Contingency _
Total Project Costs
Budget Notes
$ 80,000 Per 2019/20 budget
To be reimbursed by LA Kings
$50,000 Donations
$25,000 Received appropriation
$ 155,000
Expenditures
$ 5,032
$204,110
(70, 040)
$134,070
15,898
$ 155,000
Amount Budgeted: $155,000
Additional Appropriation: Appropriate $75,000 from LA Kings Donation Trust Fund #702
Account Number: 301-400-8202-8424 3
UP
Roller Hockey Rink Improvements Project
November 3, 2020
Page 2 of 4
BACKGROUND:
The roller hockey rink located at Recreation Park was constructed in 1997 and is in need
of improvements. Parks staff have been performing intermittent repairs to the facility but
the scope of this project is beyond the ordinary maintenance repairs.
On April 30, 2019, the City and the LA Kings entered into a donation and license
agreement in which the City will install LA Kings graphics at different locations in the rink.
In return, the LA Kings will donate a total of $75,000 ($25,000 each year for three years)
to the City. The first payment was received from the LA Kings last year. The City will
receive the second payment in November 2020, and the final payment in July 2021. Staff
recommends to utilize $50,000 from the "CIP Fund Balance" so that the construction
contract can be awarded without any further delay. Subsequently, upon the receipt of
$50,000 from the LA Kings, this amount will be deposited back in the "CIP Fund Balance".
The project includes the following improvements, per engineering plans and
specifications:
• Removal and replacement of dasher boards
• Installation of a subsurface drainage system on the south end of the rink
• Installation of LA Kings graphics
• Repair of cracks on the concrete rink surface
Is Removal and replacement of the fencing (alternative bid item)
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DISCUSSION:
On February 18, 2020, City Council adopted the engineering plans and specifications for
the Roller Hockey Rink Improvements Project (Project No. PW 19-13) and authorized
staff to advertise the project for bids. Only one bid was received by the City Clerk's office
on April 7, 2020, which was rejected due to the contractor not having the required
contractor state license "A" and consequently the bid was considered non-responsive.
M
Roller Hockey Rink Improvements Project
November 3, 2020
Page 3 of 4
At the direction of City Council, staff re -advertised the project and one new bid was
received by the City Clerk's office on September 1, 2020 as follows:
Contractor Base Bid Alt. Bid item (Fence)
Pacific Tennis Courts, Inc. $204,110 $37,000
The responsive and responsible bidder is Pacific Tennis Courts, Inc.
The bid received for the Roller Hockey Rink Improvements Project was higher than
expected, and over the project budget. In order to bring this project to the budget, staff
investigated the need for the proposed installation of the subsurface drainage system on
the south end of the rink. This drainage system was intended to eliminate a small water
pond at this location. Staff evaluated the situation and determined that the ponding issue
was potentially caused by overwatering of the adjacent grassy area; and subsequently
modified the irrigation system . It appears the drainage issue has been resolved and this
subsurface drainage system is no longer needed, but staff will continue to monitor the
situation.
Subsequently, staff reached out to Pacific Tennis Courts, Inc. and discussed deleting the
subsurface drainage items from the project for a total savings of $70,040. Pacific Tennis
Courts, Inc. agreed to remove the items related to subsurface drainage, for a modified
contract amount of $130,070 for the project.
Further, due to the high bid price of removal and replacement of the existing fence
(Alternate Bid), staff recommends this Alternate Bid not to be implemented. The existing
fence around the rink is in fairly good shape and it is not essential to replace this fence at
this time. This work can be done in the future when the replacement of the fence becomes
essential.
This project does not need full time construction inspection, and the inspection can be
performed by staff and augmented by the City's on call inspector, if necessary.
Staff checked the contractor's license status and references and found them to have
satisfactorily completed similar projects for other public agencies, and that their license is
in good standing.
Staff recommends that City Council approve the recommended actions as noted. With
Council's authorization, construction is anticipated to commence in February, 2021, and
be substantially completed in April, 2021.
CITY STRATEGIC PLAN COMPLIANCE:
Goal 1: Enhance Customer Service, Engagement and Communication; Embrace
Diversity, Equity and Inclusion
WE
Roller Hockey Rink Improvements Project
November 3, 2020
Page 4of4
Objective A: EI Segundo provides unparalleled service to internal and external
customers.
Goal 4: Develop Quality Infrastructure and Technology
Objective A: EI Segundo's physical infrastructure supports an appealing, safe, and
effective City
PREPARED BY: Arianne Bola, Senior Associate Engineer _?lr• �vr Aria %,t,
REVIEWED BY: Elias Sassoon, Public Works Director
APPROVED BY: Scott Mitnick, City Manager��
ATTACHED SUPPORTING DOCUMENTS:
1. Vicinity Map
2. Location Map
21
An se s,., 47 PW 19-13:
Roller Hockey Rink Improvements
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DISCLAIMER: The information shown on this map was compiled from different GIS
sources. The land base and facility information on this map is for display purposes only
and should not be relied upon without independent verification as to its accuracy. The City
of EI Segundo will not be held responsible for any claims, losses or damages resulting
from the use of this map.
CITY OF
ELSEGUNDO
TITLE:
Adopt Debt Management and Disclosure Policy
RECOMMENDATION:
City Council Agenda Statement
Meeting Date: November, 3, 2020
Agenda Heading: Consent
Approve and adopt a Debt Management and Disclosure Policy as required by State Law.
FISCAL IMPACT:
There are no direct fiscal implications associated with the recommended action.
BACKGROUND:
On September 12, 2016, Governor Brown signed SB 1029 which requires debt issuers to
adopt debt policies addressing five areas:
1. The purpose for which the debt proceeds may be used;
2. The types of debt that may be issued;
3. The relationship of the debt to and integration with the issuer's capital
improvement program or budget;
4. Policy goals related to the issuer's planning goals and objectives;
5. The internal controls and procedures that the issuer has implemented, or will
implement, to ensure that the proceeds of the proposed debt issuance will be
directed to the intended use.
The bill requires a state or local public agency to submit an annual report for any
issue of debt for which it has submitted a report of final sale on or after January 21,
2017.
DISCUSSION:
The proposed policy is consistent with other existing City financial policies. It
simply expands definitions and articulates what has been past practice absent a
full policy. The policy addresses the five required areas as follows:
1. The purpose for which the debt proceeds may be used: See Section 4
2. The types of debt that may be issued: See Section 6
3. The relationship of the debt to, and integration with, the issuer's capital
improvement program or budget: See Section 7
4. Policy goals related to the issuer's planning goals and objectives: See Section 3
5. The internal controls procedures that the issuer has implemented, or will
implement, to ensure that the proceeds of the proposed debt issuance will be
directed to the intended use: See Section 9 4
24
Debt Management and Disclosure Policy
November 3, 2020
Page 2 of 2
PREPARED BY: Matthew Robinson, City Treasurer
REVIEWED BY: Joseph Lillio, Director of Finance
APPROVED BY: Scott Mitnick, City Manager IJV(' S4]
ATTACHED SUPPORTING DOCUMENTS:
1. City of EI Segundo Debt Management and Disclosure Policy
25
City of El Segundo
Debt Management and Disclosure Policy
1. Introduction
This Debt Management and Disclosure Policy (the "Debt Policy") provides guidelines for debt
issuance, management and post -issuance related policies and procedures for the City of El
Segundo (the "City"). This Debt Policy may be amended by the City Council as it deems
appropriate from time -to -time in the prudent management of the debt and financing needs of the
City.
2. Purpose
The purpose of this Debt Policy is to establish guidelines and parameters for the effective
governance, management and administration of debt and other financing obligations issued by
the City and its related entities. This Debt Policy is intended to improve and direct decision
making, assist with the structure of debt issuance, identify policy goals, and demonstrate a
commitment to long-term planning, including the City's Capital Improvement Program.
Adherence to a debt policy helps to ensure the City's debt is issued and managed prudently in
order to maintain a sound financial position and credit worthiness. When used in this Debt
Policy, "debt" refers to all indebtedness and financing obligations of the City and its related
entities.
3. Debt Policy Objective
This Debt Policy is intended to comply with the requirements of Senate Bill 1029 (SB 1029),
codified as part of California Government Code Section 8855(i), effective on January 1, 2017
and shall govern all debt undertaken by the City. The primary objectives of the City's debt and
financing related activities are to:
A. Maintain the City's sound financial position;
B. Protect the City's credit -worthiness;
C. Ensure the City has the flexibility to respond to possible changes in future service
obligations, revenues, and operating expenses;
D. Ensure that all debt is structured in order to protect both current and future taxpayers,
ratepayers and constituents of the City;
E. Minimize debt service commitments through efficient planning and cash management;
and
F. Ensure the City is in compliance with all relevant State and Federal securities laws and
other applicable laws and regulations.
El Segundo Debt Management and Disclosure Policy — SB 1029 26
4. Acceptable Uses of Debt Proceeds
The City will consider the use of debt financing primarily for assets and capital projects only if
the term of debt shall not exceed the asset(s) or project's useful life or will otherwise comply
with Federal tax law requirements. An exception to this long-term driven focus is the potential
issuance of short-term instruments, such as tax and revenue anticipation notes, which may be
used for reasonable cash management purposes, as described below. Bonded debt shall not be
issued to finance normal operating expenses. General Fund debt will not be issued to support
ongoing operational costs unless such debt issuance achieves net operating cost savings and such
savings are verified by independent analysis.
A. Lang -Term Debt
i. Long-term debt may be issued to finance the construction, acquisition, and
rehabilitation of capital improvements and facilities, equipment, and land to be owned
and/or operated by the City. Long-term debt financings are appropriate when any of
the following conditions exist:
(1) When the project to be financed is necessary to provide basic municipal services,
or other projects for the benefit of the City's constituents;
(2) When the project to be financed will provide benefit to the City's constituents
over a duration of more than one year;
(3) When the total debt financing would not impose an unreasonable burden on the
City and its taxpayers and/or ratepayers, as applicable; or
(4) When the debt is used to refinance outstanding debt in order to produce debt
service savings or to benefit from debt restructuring.
ii. The City may use long-term debt financings subject to each of the following
conditions:
(1) The project to be financed has been or will be considered and approved by the
City Council;
(2) The weighted average maturity of the debt (or the portion of the debt allocated to
the project) will not exceed 120% of the useful life of the project to be financed:
(3) The City estimates that sufficient revenues will be available to service the debt
through its maturity; and
(4) The City determines that the issuance of the debt will comply with the applicable
requirements of State and Federal law.
El Segundo Debt Management and Disclosure Policy — SB 1029 27
B. Short -Term Debt.
i. Short-term debt may be issued to provide financing for the City's operational cash
flows in order to maintain a steady and even cash flow balance. Short-term debt may
also be used to finance the City's short-lived capital projects, such as undertaking
lease -purchase financing for equipment.
5. Standards for Use of Debt Financing
The City recognizes that there are numerous types of financing structures and funding sources
available, each with specific benefits, costs, and risks. The City will consider debt issuance only
in those cases where public policy, equity and economic efficiency favor debt financing over
cash funding. Prior to the issuance of debt or other financing obligations, the City will carefully
consider the overall long-term affordability of the proposed debt issuance by conducting an
objective analysis of the City's ability to support additional debt service payments. The City will
consider its long-term revenue and expenditure trends, the impact on operational flexibility and
the overall debt burden on the taxpayers/ratepayers. The evaluation process shall include a
review of generally accepted measures of affordability and will strive to achieve and/or maintain
debt levels consistent with its current operating and capital needs.
6. Types of Debt
In order to maximize the financial options available to benefit the public, it is the City's policy to
allow the consideration of issuing all generally accepted types of debt, including, but not
exclusive to the following:
A. General Obligation (GO) Bonds:
i. GO Bonds are suitable for use in the construction or acquisition of improvements to
real property that benefit the public at large. The California Government Code,
Division 4, Chapter 4, Article 1 commencing with section 43600 authorizes cities to
finance certain municipal improvements through GO bonds when a city determines
the public interest and necessity demands the acquisition, construction or completion
of such municipal improvements, including property or structures necessary or
convenient to carry out the objects, purposes, and powers of a city.
ii. Examples of projects include but are not limited to parks, public services, and public
safety facilities. All GO bonds must be authorized by the requisite number of voters.
B. Revenue Bonds:
i. Revenue Bonds are limited -liability obligations tied to a specific enterprise or special
fund revenue stream where the projects financed clearly benefit or relate to the
enterprise or are otherwise permissible uses of the special revenue. Generally, no
voter approval is required to issue this type of obligation but in some cases, the City
must comply with proposition 218 regarding rate adjustments.
El Segundo Debt Management and Disclosure Policy — SB 1029 28
C. Certificates of Particivation {CGPs)/Joint Powers Authoritv (JPA) Lease Revenue Bonds:
i. The City may obtain financing payable from the General Fund through the issuance
of debt by a public benefit corporation or joint exercise of powers agency with such
debt payable from amounts paid by the City under a lease, installment sale agreement,
or contract of indebtedness.
D. Loans:
i. The City is authorized to enter into loans, installment payment obligations, or other
similar funding structures secured by a prudent source or sources of repayment.
E. St)ecial Assessment/Soccial Tax Debt:
i. The City will consider requests from developers for the use of debt financing secured
by property -based assessments or special taxes in order to provide for necessary
infrastructure for new development under guidelines adopted by City Council, which
may include minimum value -to -lien ratios and maximum tax burdens. Examples of
this type of debt are Assessment Districts (ADs) and Community Facilities Districts
(CFDs), also known as Mello -Roos Districts. In order to protect bondholders as well
as the City's credit rating, the City will also comply with all State guidelines
regarding the issuance of special tax or special assessment debt.
F. Short -Term Debt:
i. Short-term borrowing, such as commercial paper, Tax and Revenue Anticipation
Notes (TRANS), and lines of credit, will be considered as an interim source of
funding in anticipation of long-term borrowing and may be issued to generate funding
for cash flow needs. The final maturity of the debt issued to finance the project shall
be consistent with the useful life of the project.
ii. Short-term debt may also be used to finance short-lived capital projects such as lease -
purchase financing for equipment.
G. Refundinp- Bonds:
i. The City may refinance debt pursuant to the authorization that is provided under
California law, including but not limited to Articles 10 and 11 of Chapter 3 of Part 1
of Division 2 of Title 5 of the California Government Code, as market opportunities
arise. Refundings may be undertaken in order to:
(1) Take advantage of lower interest rates and achieve debt service costs savings;
(2) Eliminate restrictive or burdensome bond covenants; or
(3) Restructure debt to relieve debt service spikes, reduce volatility in interest rates or
free up reserve funds.
ii. Generally, the City shall strive to achieve a minimum of 3.00% net present value
savings. The net present value assessment shall factor in all costs, including issuaryg,
El Segundo Debt Management and Disclosure Policy — SB 1029
escrow, and foregone interest earnings of any contributed funds on hand. Refundings
which produce a net present value savings of less than 3% will be considered on a
case-by-case basis. Upon the advice of the Finance Director and with the assistance of
a municipal advisor and bond counsel, the City will consider undertaking refundings
for other than economic purposes based upon a finding that such a restructuring is in
the City's overall best financial interest.
H. Pension Obligation Bonds (POBs):
i. The City may utilize POBs, which are financing instruments used to pay some or all
of an entity's unfunded pension liability. The bonds must be issued on a taxable basis
and the proceeds are transferred to the issuer's pension system as a prepayment of all
or part of the issuer's unfunded pension liability. The proceeds are the invested by the
pension system. These bonds function as arbitrage instruments and come with interest
rate return risks.
The City may from time to time find that other forms of debt would be beneficial to further its
public purposes and may approve such debt without an amendment of this Debt Policy.
However, the other form or forms of debt must comply with this Debt Management Policy.
Debt shall be issued as fixed rate debt unless the City determines a variable rate issue would be
beneficial to the City based on the circumstances.
7. Relationship to Capital Improvement Program and Operating Budget
The City intends to issue debt for the purposes stated in this Debt Policy and the decision to incur
new indebtedness should be integrated with the City Council -adopted annual Operating Budget
and Capital Improvement Program Budget. Prior to issuance of revenue bonds, a reliable revenue
source shall be identified to secure repayment of the debt and the annual debt service payments
shall be included in the Operating Budget.
The City shall integrate its debt issuances with the goals of its Capital Improvement Program by
timing the issuance of debt to ensure that projects are available when needed in furtherance of
the City's public purposes.
8. Policy Goals Related to Planning Goals and Objectives
A. This Debt Policy has been adopted to assist with the City's goal of financial sustainability
and financial prudence. In following this Debt Policy, the City shall pursue the following
policy goals:
i. The City is committed to financial planning, maintaining appropriate reserves levels
and employing prudent practices in governance, management and budget
administration. The City intends to issue debt for the purposes stated in this Debt
Policy and to implement policy decisions incorporated in the City's annual Operating
Budget;
ii. It is a policy goal of the City to protect taxpayers, ratepayers and constituents by
utilizing conservative financing methods and techniques so as to obtain the highest
practical credit ratings, if applicable, and the lowest practical borrowing costs; 30
El Segundo Debt Management and Disclosure Policy — SB 1029
iii. It is a policy goal of the City to reduce the unfunded liabilities for employee pension
and other post -employment benefits (OPEB);
iv. The City will comply with applicable State and Federal law as it pertains to the
maximum term of debt and the procedures for levying and imposing any related
taxes, assessments, rates and charges; and
v. When refinancing debt, it shall be the policy goal of the City to achieve, whenever
possible and subject to any overriding non-financial policy, minimum aggregate net
present value debt service savings of at least [[3%]] of the refunded principal amount.
9. Internal Control Procedures
When issuing debt, in addition to complying with the terms of this Debt Policy, the City shall
comply with any other applicable policies regarding initial bond disclosure, continuing
disclosure, post -issuance compliance, and investment of bond proceeds.
The City will periodically review the requirements of and will remain in compliance with the
following:
i. Federal securities law, including any continuing disclosure undertakings under SEC Rule
15c2-12;
ii. Any federal tax compliance requirements including without limitation arbitrage and
rebate compliance, related to any prior bond issues;
iii. The City's investment policies as they relate to the investment of bond proceeds; and
iv. Government Code section 8855(k) and the annual reporting requirements therein.
The City shall be vigilant in using bond proceeds in accordance with the stated purpose at the
time that such debt was issued. The City Manager, Finance Director or designee will monitor the
expenditure of bond proceeds to ensure they are used only for the purpose and authority for
which the bonds were issued.
10. Amendment and Waivers of Debt Policy
This Debt Policy will be reviewed and updated periodically as needed. Any amendments to this
Debt Policy are subject to specific City Council approval.
While adherence to this Debt Policy is required in all applicable circumstances, on rare occasions
there might be circumstances when strict adherence to a provision of this Debt Policy is not
possible or not in the best interest of the City. If the City staff has determined that a waiver of
one or more provisions of this Debt Policy should be considered by the City Council, it will
prepare an analysis for the City Council describing the rationale for the waiver and the impact of
the waiver on the proposed debt issuance and on taxpayers, if applicable. Upon a majority vote
of the City Council, one or more provisions of this Debt Policy may be waived for a debt
financing.
El Segundo Debt Management and Disclosure Policy — SB 1029 31
The failure of a debt financing to comply with one or more provisions of this Debt Policy shall in
no way affect the validity of any debt issued by the City in accordance with applicable laws.
11. SB 1029 Compliance
SB 1029, signed by Governor Brown on September 12, 2016, and enacted as Chapter 307,
Statutes of 2016, requires issuers to adopt debt policies addressing each of the five items below:
A. The purposes for which the debt proceeds may be used.
i. Section 4 (Acceptable Uses of Debt Proceeds) addresses the purposes for which debt
proceeds may be used.
B. The types of debt that may be issued.
Section 6 (Types of Debt) provides information regarding the types of debt that may
be issued.
C. The relationship of the debt to, and integration with, the issuer's capital improvement
program or budget, if applicable.
i. Section 7 (Relationship to Capital Improvement Program and Operating Budget)
provides information regarding the relationship between the City's debt and Capital
Improvement Program and annual Operating Budget.
D. Policy goals related to the issuer's planning goals and objectives.
i. Section 3 (Debt Policy Objective) and Section 8 (Policy Goals Related to Planning
Goals and
Objectives) address some of the City's policy goals and how this Debt Policy has
implemented them.
E. The internal control procedures that the issuer has implemented, or will implement, to
ensure that the proceeds of the proposed debt issuance will be directed to the intended
use.
i. Section 9 (Internal Control Procedures) provides information regarding the City's
internal control procedures designed to ensure that the proceeds of its debt issues are
spent as intended.
This Debt Policy, as written, complies with and meets the requirements of SB 1029.
Debt Management Policy
Adopted on November 3, 2020
El Segundo Debt Management and Disclosure Policy — SB 1029 32
CITY OF
E LS E G U N D O City Council Agenda Statement
Meeting Date: October 1, 2020
Agenda Heading: Consent
TITLE:
Adopt resolution authorizing destruction of identified records in accordance with
provisions of Section 34090 of the Government Code of the State of California.
RECOMMENDATION:
1. Adopt resolution authorizing the destruction of certain records
FISCAL IMPACT:
Included in Adopted FY 2020/21 Budget
Amount Budgeted: $1200.00
Additional Appropriation: No
Account Number(s): 001-400-1301-6214 (Professional Services)
DISCUSSION:
The City Clerk's Office transitions older documents for destruction to make space for new
records. By reviewing the older records and inventorying the current ones, available
storage space is used more efficiently.
The City Clerk's Office proposes to destroy the attached referenced documents in
accordance with Government Code Section 34090:
The City Clerk's Office has reviewed the listed records, verified that the documents may
be destroyed based on the applicable retention schedule adopted by City Council
Resolution 4291 and the Secretary of State Local Government Records Management
Guidelines. As required by state law, the City Attorney will review and give final written
consent before the destruction of these records.
CITY STRATEGIC PLAN COMPLIANCE:
Goal 1: Enhance Customer Service and Engagement
Objective 1A: EI Segundo provides unparalleled service to internal and external
customers
I.
PREPARED BY: Mona F. Shilling, Deputy City Cler I
REVIEWED BY: Tracy Weaver, Elected City Cler
APPROVED BY: Scott Mitnick, City Manager K f fa S-A
33
TOPIC (eg The Lakes Specific Plan)
8/21/2019
Page 2of2
ATTACHED SUPPORTING DOCUMENTS:
1. Resolution with Exhibit A Records Destruction Form
34
RESOLUTION NO.
A RESOLUTION AUTHORIZING THE DESTRUCTION OF
PUBLIC RECORDS IN ACCORDANCE WITH THE CALIFORNIA
GOVERNMENT CODE.
The Council of the City of EI Segundo does resolve as follows:
SECTION 1: The City Council finds as follows:
A. Certain documents from the City Clerk's department are proposed
to be destroyed in accord with Government Code § 340901-
B.
4090;
B. The City Attorney gave written consent to the destruction of these
records pursuant to Government Code § 34090;
C. Based upon the documents presented for destruction, it does not
appear to the City Council that these records need be retained and
that such records are occupying valuable storage space.
SECTION 2: Approval and Authorization. Pursuant to Government Code §
34090, the City Council approves the destruction of the records referred to in
attached Exhibit 'A," which is incorporated by reference, and authorizes the City
Clerk to dispose of the records in any lawful manner.
SECTION 3: Upon destroying these documents, the City Clerk is directed to
complete a certificate verifying the destruction of these records and file the
certificate with the City's official records.
SECTION 4: The City Clerk is directed to certify the adoption of this Resolution;
record this Resolution in the book of the City's original resolutions; and make a
minute of the adoption of the Resolution in the City Council's records and the
minutes of this meeting.
SECTION 5: This Resolution will become effective immediately upon adoption
and will remain effective unless repealed or superseded by a subsequent
resolution.
[SIGNATURES ON NEXT PAGE]
1
35
RESOLUTION NO.
PASSED AND ADOPTED this 3rd day of November 2020.
ATTEST:
Tracy Weaver
City Clerk
APPROVED AS TO FORM:
Mark D. Hensley,
City Attorney
Drew Boyles
Mayor
K
36
EXHIBIT A
37
CITY OF EL SEGUNDO
RECORDS DESTRUCTION FORM
The records listed below are scheduled to be destroyed:
Completed/Expired 1998 2001 1
Agreements
Purchase Orders/Invoices 2001 2001 2
Bids Submittals —
1997 RFPs
(Unsuccessful)
Completed/Expired
Agreements
Bid Submittal — 2018
(Unsuccessful)
Bid Submittal — 2014
(Unsuccessful)
Misc. Correspondence
Maps & Maps Index
1997 1997 3
1998 2002 3
2018 2018 4
2014 2014 5
1990 1990 6
1983 1991 7
Public Records Request — 2018 2018 8
2018 Completed/Closed
T+5
City Clerk
Contracts &
Agreements
Pg. C-30
AU+2
City Clerk
Invoices
Pg. C-29
CL+2
City Clerk
Bids &
Proposals
Pg. C -25/C-30
T+5
City Clerk
Contracts &
Agreements
Pg. C-30
CL+2
City Clerk
Bids &
Proposals
Pg. C -25/C-30
CL+2
City Clerk
Bids &
Proposals
Pg. C -25/C-30
CU+2
City Clerk
Correspondence
Pg. C-19
Resolution 4291
City Clerk
Paper
Scanned+1 yr
CU+2
City Clerk
Public Records
Request
Pg. C-23
C:\Users\mshiIIingWppDatalocalWlicrosoft\Windows\Temporary Internet Files\Content.Outlook\16VWVS1P\Records
Destruction Form - YR 2020 (City Clerk).doc
APPROVED FOR DESTRUCTION:
Dep4gment Head
APPROVED FOR DESTRUCTION:
City Attorney
-I tom
Date
Date
I TRACY WEAVER, CITY CLERK, HEREBY CERTIFY that the
items listed above are approved for destruction on
in accordance with City policies and
procedures:
Tracy Weaver, City Clerk
Date
*NOTE:: The Records Description must be from the Secretary of State Local
Government Records Management Guidelines February 2006. It must include the
Index (document type), Category and page number (Refer to pages C5 -C15)
CAUsers\mshill ingWppData\LocaINicrosoft\Windows\Temporary Internet Files\Content.Outlook\16VWVS1P\Records
Destruction Form - YR 2020 (City Clerk).doc
ME
Contract #
1248
1580
1597
1598
1606
1613
1614
1615
1616
1625
1627
1632
1633
1635
1638
1644
1645
1648
1649
1650
1651
1652
1654
1659
1661
1662
1662(A)
1669
1670
1692
1695
1700
1708
1709
1711
DOCUMENTS FOR DESTRUCTION
COMPLETION
6/30/1998
6/30/1998
6/03/1998
6/03/1998
6/30/1998
6/30/1998
6/30/1998
6/30/1998
6/30/1998
6/30/1998
6/30/1998
6/30/1998
6/30/1998
6/30/1998
6/30/1998
6/30/1998
6/30/1998
6/30/1998
6/30/1998
6/30/1998
6/30/1998
6/30/1998
6/30/1998
6/30/1998
3/04/1999
6/30/1998
6/30/1998
6/30/1998
6/30/1998
6/30/1998
12/31/1998
6/30/1998
6/30/1998
6/30/1998
6/30/1998
DATE: 2020; Part II
BOX #1 Patricia
NAME
Daniel, Mann, Johnson
California Dental Service
Waukesha Engine Service
Flo -Systems Inc.
Clow Corp.
Waukesha Engine Serive
Bingham -Willamette Co.
ASL Consulting
South Bay Sweeping
West Basin/Chevron/LADWP
ASL Consulting
Pavement Coating
City of Inglewood
City of Torrance (Torrance
Reso #80-113
CA Energy Commission
CDS of California
Protocon, Inc.
US Office Revenue Sharing
CHP(FY 1980/81)
Ebasco Risk Mgmt Consultant
Phelps Co., Inc.
Anthony & Langford
FA Fuller Construction
Blue Cross of CA
Heart of CA
Beach City Towing
Beach City Towing
State Personnel Board
Office of Revenue Sharing
Les Freres Hacienda
South Bay Sweeping
CHP (FY 1981/82)
LA County
Arkenberg & Ball
Mobil Oil Corp.
Page 1
DESCRIPTION 1�
Storm Drain Study
Dental agreement 1
Sewage pump spec. 77-88
Variable speed system #77-8A
Spec 77-8C part pump
Install Pump & Engine 1
Spec #79-2 purchase equip. 1I
Inspect Services Hughes
Street Sweeping
Reclaimed Water Use
Feasibility study
Spec #80-5 Slurry seal
Water 10/1/1979-9/30/1980
Water Right License 1
10/1/81-6/30/82.
Feasibility hydroelectric install
Self-insurance program
Spec # 79-2A pump & engine
Entitlement 12: 10/1/80-
9/30/1981
Abandon vehicle abatement
Claims mgmt. services
Planning study
Architectural service - yard
Spec 80-13 Checkout Bldg.
Employee medical insurance 1
Microfilm storage 1
Towing service
Tow -extended to 5/31/1985
Examine Services
Entitlement Period 13
10" water line 1
Spec 82-2;5/1/85-4/30/88 1
Abandoned Vehicle Program
Mercury hwy light conversion
Subdivision Tract #38985
Water rights FY 1982-83
E
Contract #
1718
1720
1723
1724
1725
1730
1726
1733
1741
1743
1752
1755
1756(A -B)
1769
1767
1790
1795
1800
2508
2729
2761
2782
2800
2801
2823
COMPLETION
12/31/1998
6/30/1998
6/30/1998
12/31/1998
6/30/1998
6/30/1998
6/30/1998
6/30/1998
6/30/1998
12/31/1998
12/31/1998
6/30/1984
12/31/1998
6/30/1998
6/30/1998
12/31/1998
6/30/1998
7/16/1994
06/30/1998
9/20/2000
12/31/2001
9/30/2001
7/1/2005
6/30/2001
6/30/2001
NAME
US Office Sharing Revenue
Juanita Carson
Ryland Research
RD Quaresma
MA Keehn
Wildan Associates
Nick Painting
Arkenberg & Ball
Cracker -Jack Production
Republic Nation Life Group
South Bay Free Clinic
CDC
Boyle Engineering
We Tip
City of Redondo Beach
Fieldman, Rolapp & Assoc.
Blakesley -Comstock Develop
Shelter Media Ltd -
Tri -Build Development
Hazama Corp.
RBF
Diane Gladwell
CLA
National Plant Service
Transportable Treatment
Page 2
DESCRIPTION
Entitlement 14: 10/1/1982-
9/30/1983
Consulting expired 9/30/1983
Safety Master Plan
Electrical Plan Checking
Fire Protection Plan
Pump plant 15 improvement
Spec 82-11 paint city bldg..
Off-site improvements
Cable channel
Employee health insurance
Health services
Traffic island
Engineering services
Support organization
Job Train Partnership 1982
Sewer Assess Consultant
Traffic Consultant
Bus Shelters repair Spec 84-3
PW 94-4 Maple/Lomita drain
PW 99-01 Public Safety Center
Groundwater Development
Develop records mgmt
General Service Agreement
PW 00-6 inspect sewer lines
PW 00-12 sewer access
41
DOCUMENTS FOR DESTRUCTION
DATE: 2020; Part II
BOX #2 (Patricia)
2001 Purchase Orders, Paid Invoices & Direct Payment Forms -0K to destroy after 2005
Page 3
42
DOCUMENTS FOR DESTRUCTION
DATE: 2020; Part II
BOX #3 (Patricia)
1997 RFP's
RFP # Title
I
PD 97-02 13 Police Vehicles
FN 97-03 One % ton pickup Truck
FN 97-04 Service to Dump Debris
RP 97-06 Landscape Maintenance
PD 97-07 PD Uniforms
RP 97-01
Mgmt Service for Park Vista Facility
FN 97-09
Council Chambers Video System
FN 97-10
100LX Non -Linear Editing System
FN 97-11
Double Drum Asphalt Compactor
FN 97-12
Bucket Truck
HR 97-13
Flexible Benefits Plan Administrator
RP 97-14
Rec Park Elevator Modernizing
FN 97-15
Audit Service
FN 97-16
Water System
Contract #
COMPLETION
NAME
1012
06/30/1998
Expenditure of Engineering
1074
06/30/1998
Expenditure of Engineering
1509
06/30/1998
TELE -Com Sound Systems
1980
12/31/1998
Municipal Resources Consult
2832
06/30/2001
TJ Construction
3016
11/22/2002
Mariposa Horticultural Enterprise
2865
06/19/2001
TDS Engineering
2817
01/08/2001
HB Covey Inc.
2953
05/09/2002
LA Signal, Inc.
2940
05/09/2002
Flo -Systems
2995
09/17/2002
Kenny -Manta Industrial
2997
07/03/2002
Cedro Construction
3006
10/04/2002
All American Asphalt
1809A
11/1/1984
Police Data Sys/Hawthorne
Page 4
Bid Date
02/14/1997
06/06/1997
07/17/1997
07/15/1997
08/01/1997
10/29/1997
09/22/1997
09/11/1997
11/03/1997
11/21/1997
11/03/1997
08/12/1997
09/30/1997
03/28/1997 1
DESCRIPTION 1
Engineering FY 1958
Engineering Allocation 1960
Install CC/TV in PD -1976
Sales Tax Consultant
PW 00-03 RP Restrooms
PW 02-13 Irrigation Replace.
PW 00-15 Banner Poles
PW 00-1A Rehab Sewer Pump
PW 01-09 Install flashing light
PW 01-07 Pump Replacement
PW 02-01 Access Structure
PW 02-02 Storm Drain
PW 02-09 Duley Reconstruct
PD Records system
43
DOCUMENTS FOR DESTRUCTION
DATE: 2020; Part II
BOX #4 (Patricia)
RFP 18-03 Incident Management Training & Consulting Services
• Bid package from EMS that needed to be returned due to late submittal but vendor did not
want it back
Page 5
DOCUMENTS FOR DESTRUCTION
DATE: 2020; Part II
BOX #5 (Patricia)
Bids:
Project
Bid Open Date
PW 13-24 Sewer Main Improvements
03/24/2015
PW 14-09 ADA Ramp Installation Project
04/14/2015
PW 14-08 Fiber Optic Network Expansion
01/13/2015
PW 14-10 George Gordon Clubhouse Resurface
08/11/2015
PW 14-16 2014-15 Curb, Gutter Sidewalk
06/30/2015
RFP 14-22 Fire Circle Outdoor Sink Replacement
03/26/2015
Page 6
45
DOCUMENTS FOR DESTRUCTION
DATE: 2020; Part II
BOX #6
City Manager's office
Miscellaneous correspondences from ex- Executive Assistant's desk
Page 7
DOCUMENTS FOR DESTRUCTION
DATE: 2020; Part II
BOX #7 - PBS
Assessor's Maps 1983
Assessor's Map 1999
1991 Assessor's Parcel Maps Index 4131-4136
1991 Assessor's Parcel Maps Index 4138-4145
House Numbering Maps
Page 8
47
DOCUMENTS FOR DESTRUCTION
DATE: 2020; Part II
BOX #8 (Li Ii)
Public Records Request— 2018 Completed/Closed
Page 9
.;
CITY OF
E L S E G U N D O City Council Agenda Statement
Meeting Date: November 3, 2020
Agenda Heading: Consent
TITLE:
Proposed EI Segundo Voluntary Retirement Incentive Program
RECOMMENDATION:
Authorize the City Manager to implement an EI Segundo Voluntary Retirement Incentive
Programa
FISCAL IMPACT:
The EI Segundo Voluntary Retirement Incentive Program (ESVRIP) will result in
budgetary savings for FY 2020-21, as well as future fiscal years. The exact amount will
depend on how many of the thirty eligible employees opt -in to the voluntary program. The
average short-term savings associated with one employee opting into the program is
approximately $15,000. This assumes the vacant position is immediately recruited for
and filled within four months of the vacancy. As employees opt -in to the program,
depending on the position being vacated and the long-term strategic goals of the City,
some positions will remain vacant longer than four months. The long-term savings will
depend on the timing of when the vacant position is filled. The City may also realize
significant savings associated with pension costs even if the position is ultimately filled
with a new employee. The short-term fiscal impact may result in savings to the City in the
range of $15,000 up to $450,000. The long-term savings to the City could result in up to
$600,000 per year in reduced pension costs.
BACKGROUND:
As part of the City's efforts and need to contain costs and restructure its governmental
operations in response to the public health crisis, staff proposes that the City offer the
ESVRIP to eligible staff. The ESVRIP provides a way to maintain the City's commitment
to its employees' health and financial security by incentivizing voluntary early retirement
of employees, while creating a savings that can be utilized if the on-going public health
crisis continues to negatively impact financial resources.
DISCUSSION:
Due to the public health crisis and its impact on City finances, the Director of Finance and
Human Resources met with each bargaining group and management and confidential
employees to gather input regarding cost saving and revenue generating ideas. There
were several suggestions that were discussed and considered, but one that was
consistently mentioned was an early retirement incentive program.
WD
Retirement Incentive Program
November 3, 2020
Page 2 of 3
In reviewing this concept, the City determined there could be both financial savings and
increased efficiency from such a program that would benefit City operations and create
cost savings that could be used during the current budget year, if needed. The ESVRIP
is designed to assist the City in meeting budgetary goals through the position savings that
result from vacant staff positions. The ESVRIP provides a non -retirement -related cash
incentive for eligible employees to retire early. The cash incentive is $25,000. The criteria
listed below are required to be met to qualify for the incentive.
Eligible employees shall be:
1.) Full-time employees
2.) Employees who have been on active payroll status for the twelve (12) consecutive
month period preceding the closing date of the ESVRIP application period
3.) Employees with a minimum of three (3) years of City of EI Segundo service as
of November 25, 2020
4.) Eligible for service retirement under CalPERS rules
Not all staff will be eligible for the plan. Certain classifications have been determined to
be ineligible because of their essential contribution to the City's foundational services or
to the City's emergency response; a list of ineligible job classifications is included with the
plan and is also outlined below:
Battalion Chief
City Manager
Deputy City Manager
Director of Community Services
Director of Development Services
Director of Finance
Director of Human Resources
Director of Information Technology Services
Director of Public Works
Fire Captain
Fire Chief
Fire Engineer
Firefighter
Firefighter - Paramedic
Police Captain
Police Chief
Police Lieutenant
Police Officer
Police Sergeant
The decision to participate in the ESVRIP is irrevocable and is only available for a
limited time. Employees must sign up between November 4 and November 25, 2020
and retire before December 31, 2020.
M
Retirement Incentive Program
November 3, 2020
Page 3 of 3
CITY STRATEGIC PLAN COMPLIANCE:
Goal 5: Champion Economic Development and Fiscal Sustainability
Objective B: EI Segundo approaches its work in a financially strategic and responsible
way.
PREPARED BY: Donna Peter, Human Resources Consultant
REVIEWED BY: Joseph Lillio, Director of Finance/interim Human Resources Director
APPROVED BY: Scott Mitnick, City Manager
51
C[TY OF
E L S E GU N D o City Council Agenda Statement
Meeting Date: November 3, 2020
Agenda Heading: Consent
TITLE:
Accept grant awards from Chevron U.S.A., Inc. in the amounts of $100,000 to support
economic development within the City of EI Segundo, and $215,946.05 to support the EI
Segundo Fire Department.
RECOMMENDATION:
1. Authorize the City Manager to accept grant funds in the amount of $100,000 for
Economic Development and $215,946.05 for Fire Department Equipment from
Chevron U.S.A., Inc.; and
2. Appropriate grant funding to the Economic Development Grant Account 702-300-
2401-1281 and Fire Department Account 601-300-0000-3909
FISCAL IMPACT:
$100,000 Revenue for the Economic Development Grant Account 702-300-2401-1281
and $215,946.05 for the Fire Department Account 601-300-0000-3909
BACKGROUND:
Economic Development
Staff applied for a grant from the Chevron Social Investment Partnership Program which
makes available financial resources in the form of competitive grants for investment within
the communities where Chevron maintains operations. The application was submitted to
support the City of EI Segundo Economic Development Program. The purpose of the
program is to retain, expand and attract new businesses and create jobs in EI Segundo
with an emphasis on attracting new industries to the city.
Fire Department
On October 24, 2018, the City of EI Segundo was notified that Chevron U.S.A. would
purchase a new fire engine, utility truck and emergency radio equipment as part of a local
grant. The City of EI Segundo was officially notified during the regularly scheduled
December 18, 2018 City Council meeting of a local grant for the EI Segundo Fire
Department with a staff report seeking authorization to accept the grant funds. Mr. Rod
Spackman, the previous Chevron Manager of Policy, Government & Public Affairs,
announced that the EI Segundo Fire Department would receive a grant in the amount of
$900,000 to purchase a new 2019 fire engine from Pierce Manufacturing, a utility truck,
and emergency radio equipment. 7
52
Chevron Grants
November 3, 2020
Page 2 of 3
DISCUSSION:
Economic Deveiooment
The Chevron Social Investment Partnership Program has approved the grant application
and will award the City of EI Segundo a grant in the amount of $100,000.00. This is the
seventh time EI Segundo has been awarded grant funding from Chevron. Council
accepted a grant for $200,000 in 2013, $175,000 in 2014, $200,000 in 2015, $185,000.00
in 2016, $125,000 in 2017, $125,000 in 2018, and $110,000 in 2019.
A one-time $100,000 payment will be made to the City of EI Segundo tendered by check
for deposit no later than December 30, 2020. Staff recommends that these funds be
utilized for marketing and branding efforts, as well as enhancing the economic recovery
program — EI Segundo Back to Business in FY20-21.
Fire Department
In 2019 the Fire Department received $758,720.85 which was used to purchase a fire
engine. Then in September of 2019, one of the department's rescue ambulance was
damaged due to a vehicle fire and the apparatus was decommissioned, requiring the
purchase of a new rescue ambulance. Chevron was notified of this incident and agreed
to substitute the purchase of a utility truck and emergency radio equipment for a new
rescue ambulance (the utility vehicle was not purchased, but emergency radio equipment
was secured through existing fire department radio communication funds).
The original grant amount increased from $900,000 to 974,667 to provide sufficient funds
to replace the rescue ambulance ($215,946.05). The rescue ambulance was purchased
using money from the fire department equipment replacement fund and the current grant
award of $215,946.05 will complete this project with monies deposited back into the
equipment replacement fund. All together Chevron provided a very generous local grant
of $974,667 which was used to purchase a new fire engine and rescue ambulance.
Summary
Staff requests Council to formally authorize the City Manager to accept grant funds in the
amounts of $100,000 to support economic development within the City of EI Segundo,
and $215,946.05 to support the EI Segundo Fire Department.
CITY STRATEGIC PLAN COMPLIANCE:
Goal 1: Enhance Customer Service and Engagement
Objective A: EI Segundo provides unparalleled service to internal and external customers
53
Chevron Grants
November 3, 2020
Page 3 of 3
Goal 5: Champion Economic Development and Fiscal Sustainability
Objective A: EI Segundo promotes economic growth and vitality for businesses and the
community
Goal 2: Support Community Safety and Preparedness
Objective A: EI Segundo is a safe and prepared City
PREPARED BY: Cristina Reveles, Economic Development Coordinator
REVIEWED BY: Chris Donovan, Fire Chief �, L
APPROVED BY: Barbara Voss, Deputy City Manager
54
CITY OF
E L S E G U N D O City Council Agenda Statement
Meeting Date: November 3, 2020
Agenda Heading: Staff Presentation
TITLE:
Presentation of Investment Portfolio Report for September 2020
RECOMMENDATION:
Receive and file the Investment Portfolio Report for September 2020.
FISCAL IMPACT:
None
BACKGROUND:
The Treasury Department provides an Investment Portfolio Report presentation to City
Council on a quarterly basis. The report includes the status of Treasury investment
activities and related economic indicators as of September 2020.
CITY STRATEGIC PLAN COMPLIANCE:
Goal: Champion Economic Development and Fiscal Sustainability
Objective A: EI Segundo approaches its work in a financially strategic and responsible
way.
PREPARED BY: Matthew Robinson, City Treasurer
REVIEWED BY: Dino Marsocci, Deputy City Treasurer it
APPROVED BY: Scott Mitnick, City Manager 01C.Coc �JA�
ATTACHED SUPPORTING DOCUMENTS:
Investment Portfolio Report — September 2020
611%i.
h
EL a
-INC ■1Ti 1o1
011Z74e #144e 67y J` _wajawz
Date: November 3`d, 2020
From: Office of the City Treasurer
To: EI Segundo City Council
RE: Investment Portfolio Report —As of September 30, 2020
Introduction:
This report will serve as a summary for the City of EI Segundo's Treasury Department investment reporting,
compliance, investment environment and future plans; as well as subsidiary schedules which will support the
Portfolio Summary and provide additional analysis of our investments.
Investment Summarv:
The investments as of September 30, 2020 are as follows:
Security Tvoe
Reserve Portfolio
Government
Municipal Bonds
Corp. Bonds
SUPRA's
CD's
Union Bank Trust
Liauiditv Portfolio
CAMP - JPAP
LAIF Immediate
LAIF Sr. Housing
LAIF - LAWA
LAIF Subtotal
Total Invested
Trust Acct. Cash
Chase Bank- Cash
Total Portfolio
Page 11
September Portfolio Summary
Market
Cost Market value WAM % Yield % of Total
11,091,675.17
11,459,085.00
2.53
1.94%
12.44%
6,453,621.50
6,674,396.65
2.98
2.18%
7.25%
8,109,518.15
8,450,847.30
2.19
2.50%
9.18%
1,246,047.50
1,276,652.50
1.30
1.83%
1.39%
22,187, 267.61
23.139, 905.63
2.08
2.21%
25.13%
49,088,129.93
51,000,887.08
2.36
2.19%
55.39%
84, 351.35 84, 351.35
33, 902, 765.12 33, 902, 765.12
1, 780, 212.11 1, 780, 212.11
63, 049.05 63, 049.05
35,746,0266.28 35.746,026.28
84,978,507.56_ 86,_831,264.71
249,177.07 249,177.07
5,000.887.50 5,000,887.50
90,168,572.13 92,081,329.28
1.00 0.09% 0.09%
1.00
0.69%
36.82%
1.00
0.69%
1.93%
1.00
0.69%
0.07%
1.00
0.69%
38.82%
1.35
1.55%
94.30%
1.00
_
0.00%
0.27%
1.00
0.45%
5.43%
1.55°Io 100.00%
56
The portfolio Breakdown by Short Term (< 1 year) and Long Term is
As of: September 30, 2020
Short Term
Long Term
Total
Portfolio Value (Market) $
47,848,435
$ 39,232,007
$ 87,080,442
Effective Yield
1.040%
2.202%
1.770%
Average Wtd. Maturity
61 Days
2.86 Years
1.38 Years
The interest income received during the period was:
Month
Invested Cost Interest Received
% Yield
July
89,397,380-F
237,435.55
3.19%
August
86,408,48
92,212.26
1.28%
September
84, 918, 508
122,490.23
1,73%
Avg/Tota 1 *
86, 908,125
452,138.04
2.08%
*Note: the monthly fluctuation is because interest on most bonds is paid semi-annually, with (AIF paid quarterly,
and some investments paid monthly
Compliance:
It is the intention of the City Treasurer's office to ensure that our investments are in compliance with the maturity
time limits and percentage allocation limits with all of our investments. The City is currently in compliance as
demonstrated below:
Partial List of Allowable Investment Instruments for Local Agencies
Maximum
Maximum
Minimum Quality
City of EI
In
Investment Type
Maturity
Specified % of
Requirements
Segundo Compliance
portfolio
Investments
Y/N
Local Agency
5 years
o
10%
None
0
7.25 /o
Y
Bonds
U. S Treasury
5 years
None
None
0.00%
Y
`Obligations
US Agency
5 years
None
None
12.44%
Y
Obligations
Negotiable
Certificates of
5 years
30%
None
25.13%
Y
Deposit
Medium Term
5 years
15%
"A" Rating
9.18%
Y
Notes
Collateralized
5 years
None
None
0.00%
Y
Bank Deposits
Local Agency
Investment Fund
N/A
None
None
38.82%
Y
(LAIF)
SUPRA
5 years
10%
"A A A" Rating
1.39%
Y
Nationals
Commercial
5 years
10%
"A -1/A" Rating
0.00%
Y
Paper
lJoint Powers
N/A
30%
Multiple
0.09%
Y
Authority Pool
Page 12
57
Inwsiment Tvpe: Medium Term Notes, Supranational =, CD's & Commercial Paper -As o': June 30, 2020
City of EI Segundo - Treasury Department
Continuing Education Tracking - As of June 30, 2020
Reauirement YTD Hours Excess/(Deficit) Notes
Treasurer 5.003.00 (2.00) CMTA Webinars
Deputy City Treasurer II 5.00 6.00 1.00 CMTA/GIOA/GFOA Webinars
(Deputy City Treasurer 1 5.00 15.00 10.00 CMTA/GIOA/GFOA + Webinars
Page 13
Maximum
Minimum
City of EI
In
Investment Type
Issuer
% of
Quality
S&P
Segundo
Compliance
MARKET
Portfolio
Requirements
Rating
Investment
Y/N
VALUE
s
Medium Term Notes
TOTAL
15%
"A" Rating
9.18%
Y
8,450,847
Medium Term Notes
AMAZON.COM
3%
"A" Rating
AA-
0.57%
Y
521,280
Medium Term Notes
APPLE INC
3%
"A" Rating
AA+
0.57%
Y
526,440
Medium Term Notes
BANK OF NEW YORK MELLON
3%
"A" Rating
A
0.55%
Y
505.100
(Medium Term Notes
BERKSHIRE HATHAWAY
3%
"A" Rating
AA
0.57%
Y
526,695
f Medium Term Notes
CATERPILLAR FINANCIAL SVCS
3%
"A" Rating
A
0.56%
Y
516,890
Medium Term Notes
COCA COLA CO.
3%
"A" Rating
A+
0.57%
Y
522,545
Medium Term Notes
ESTEE LAUDER CO INC
3%
"A" Rating
A+
0.57%
Y
526,780
Medium Term Notes
JOHNS HOPKINS HEALTH SYS
3%
"A" Rating
AA-
0.16%
Y
150.907
Medium Term Notes
NEW YORK LIFE GLOBAL
3%
"A" Rating
AA+
0.56%
Y
516,210
Medium Term Notes
ORACLE CORPORATION
3%
"A" Rating
A
1.12%
Y
1,033,010
Medium Term Notes
PACCAR FINANCIAL CORP
3%
"A" Rating
A+
0.55%
Y
508,690
Medium Term Notes
TOYOTA MOTOR CREDIT CORP
3%
"A" Rating
A+
0.57%
Y
521,960
Medium Term Notes
UNITED PARCEL SERVICE
3%
"A" Rating
A-
0.58%
Y
530.025
[Medium Term Notes
WAL-MART STORES INC
3%
"A" Rating
AA
0.57%
Y
521,595
(Medium Term Notes
WELLS FARGO & COMPANY
3%
"A" Ratinq
BBB+
1.11%
Y
1,022,720.000
(Supranational Obl.
TOTAL i
10%
"AAA" Rating
1.39%
Y
1,276,653
(Supranational Obl.
IADB-INTE R -AM E RICAN DEV
5%
"AAA" Rating
AAA
1.39%
Y
BANK
1 276,653
+Municipal Bonds
�= TOTAL _ _
10%
"A" Rating
W
7.25%
Y
6,674,397
Municipal Bonds
CONNECTICUT STATE
3%
"A" Rating
A
1.74%
Y
1,602,240
Municipal Bonds
GOODRICH MICH
3%
"A" Ratinq
AA
0.35%
Y
317.895
Municipal Bonds
HOUSTON, TX
3%
"A" Ratina
AA
1.12%
Y
1,033,310
Municipal Bonds
LA QUINTA CA REDEV
3%
"A" Rating
AA-
1.13%
Y
1.043,360
Municipal Bonds
LAS VEGAS, NEV
3%
"A" Rating
AA
0.62%
Y
568,092
Municipal Bonds
NEW YORK, NY
3%
"A" Rating
AA
1.13%
Y
1,040,950
Municipal Bonds
OREGON ST DEPT ADM IN
3%
"A" Rating
AAA
0.58%
Y
536,265
(Municipal Bonds
TULSA CNTY, OKLA INDP
3%
"A" Rating
AA
0.58%
Y
532,285
(Commercial Paper
TOTAL
10%
"A -1/A" Rating
0.00%
Y
-
ICommercial Paper
1
o
3/0
" A -1/A" Rating
A-1+
0
O.00/o
Y
1 CD'S
TOTAL
30%
-
25.13%
Y
23.139,906
Joint Powers Auth.
Pool
TOTAL
30%
0.09%
Y
84.351
IJPAP
CAMP
30%
0.09%
Y
84.351
City of EI Segundo - Treasury Department
Continuing Education Tracking - As of June 30, 2020
Reauirement YTD Hours Excess/(Deficit) Notes
Treasurer 5.003.00 (2.00) CMTA Webinars
Deputy City Treasurer II 5.00 6.00 1.00 CMTA/GIOA/GFOA Webinars
(Deputy City Treasurer 1 5.00 15.00 10.00 CMTA/GIOA/GFOA + Webinars
Page 13
Investment Environment:
During the third quarter of 2020, rates remained steady for all durations of the yield curve. The FOMC cut the
Federal Funds Rate to 0.00-0.25%, earlier this year. At this time the forecast is that the Fed will address changes to
the rate as necessary over the next few years, but expect rates to remain low.
The visualizations below reflect the US treasury yield curve. Per CDIAC restrictions, we are not allowed to invest in
any securities with maturity of greater than 5 years, so we have only presented relevant maturity ranges.
US Treasury Bonds Yield Curve as of 9/30/20
3.00
2.50
W 2.00
a 1.50
9 1.00
0.50
0.13
0.16
0.18
0.16
ul�y
0.16 0.18
0.08 _
0.11%'
k
11
1 A 116; 0.28
0.00
V ,
6.11
i\ ,
:..2a
1 Mo
3 Mo
6 Mo
1 Yr
2 Yr 3 Yr 5 Yr
X6/30/2020 �ID9/30/2020
3 Mo
0.10%
0.09%
0.11%
0.11%
6 Mo
0.11%'
0.11%
0.11%,
0.13%
1 Yr
0.12%
0.12%
0.13%
0.12%
2 Yr
0.13%
0.11%
0.14%
0.14%
3 Yr
0.16%
0.13%
0.15%
0.15%
5 Yr
0.28%'
0.24%:
0.28%
0.2854.,
Source: https://www.treasurv.gov/resource-center/data-chart-center/interest-
rates/Panes/TextView.aspx?data=yield
Page 14
59
Cash Flaw Analvsis:
The chart below shows the historical cash flow for the last 13 months. We can see that the majority of our funds are
received in the second quarter of the fiscal year, January thru March, primarily due to Business License Renewals, the
annual Chevron Payment, and to a lesser extent Sales and UUT taxes.
Some of the larger disbursements occur in the third and fourth quarters of the fiscal year. During Q-3, April to June,
we have a significant payment to CalPers for our Other Post -Employment Benefits, and in Q-4, July- September, a
payment to ICRMA for our citywide insurance premiums, a large payment to CalPers for the pension Unfunded
Accrued Liability, and a large infrastructure payment for roadwork which was completed several years ago.
r
c
3
0
E
25,000,000
20,000,000
15,000,000
10,000,000
5,000,000
511
Page 15
Rolling 13 Month Cash Flow Analysis Total Receipts
-Total Disbursements
ti° ti° ti°
I:pQ
,LO 'IV I ,tiO ti0 yO
Phi' le ��� NN PJ�O �eQ
.1O
This chart shows the net change in Cash as related to the Cash Flow Analysis above. We've added the prior year to
highlight any abnormalities.
Our investments will be purchased with the liquidity relative to our cash flow needs.
15,000,000
10,000,000
5,000,000
0
(5,000,000)
(10,000,000)
(15,000,000)
(20,000,000)
Rolling 13 Month Net Change in Cash -*-FY-2018/2019
--F FY -2019/2020
SEP OCT NOV DEC JAN FEB MAR APR MAY JUN JUL AUG SEP
Additional Economic Indicators:
The Economic Indicators presented below are key items that the Federal Reserve will look at in deciding
whether or not to change interest rates going forward.
The GDP, or Gross Domestic Product, represents the market value of all goods and services produced by
the economy during the period measured, including personal consumption, government purchases, private
inventories, paid -in construction costs and the foreign trade balance (exports are added, imports are
subtracted). This is a key indicator the Federal Reserve will look at when deciding on interest rate changes.
The target level for GDP is in the 2.5% to 3.5% range.
The Unemployment Rate shows the percentage of the labor force that is unemployed but seeking work.
The target level for Unemployment is around 5.6%.
The PCE Inflation is the Personal Consumption Expenditures rate of inflation. This index is essentially a
measure of goods and services targeted toward individuals and consumed by individuals. The long term
inflation target is around 2% per year. Core PCE Inflation excludes items such as food and energy due to
the nature of their potential price swings.
Page 16
61
Unemolovment
10- -9
5-
01119 03/19 05/19 07/19 09/19 11/19 01/20 03/20 05/20 07/20 09/20
Month
Source: httn://data.bis.sov/cp-i-bin/survevmost?bIs
Inflation:
3.0
2.5
2.0
% 1.5
1.0
0.5
0.0
Page 17
Inflation Rates by Month 2019
2020
Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
-A
Average Inflation Rates by Year
4.5
4.0
3.5
ai
3.0
2.5
2.0
1.5
1.0
0.5
(0.5)
v
(1.0)
1999 2000 20012002 2003 2004 2005 2006 2007 2008 2009 2010 20112012 2013 2014 2015 2016 2017 2018 2019 2020
Source: http://www.usinflationcalculator.com/inflation/current-inflation-rates/
460,000
440,000
420,000
400,000
380,000
360,000
340,000
Retail Trade & Food Services, ex Auto, US Total
Seasonally Adjusted Sales (Millions of $)
320,000
300,000
Jan Feb Mar Apr May Jun Jul Aug
Source: United States Census Bureau - http://www.census.gov/retail/index.htmi
Page 18
2019 —2020
Sep Oct Nov Dec
63
Investment StrateeV:
It is the City and City Treasurer's policy to invest funds in accordance with the Investment Policy and to meet all legal
requirements regarding the safeguarding of funds.
The COVID-19 pandemic has introduced an air of uncertainty around the city's current and future financial health. In
order to accommodate any unanticipated shortfalls, we have temporarily increased our appetite for short-term
liquidity. Due to the flat shape of the US treasury curve, as well as the historically low level of the curve, this is not
something that we envision will impact our ability to generate yield from the overall portfolio.
The best instrument that we have available to generate yield, but maintain short-term liquidity is LAIF. The yield on
LAIF is currently significantly higher than other investments with comparable duration and credit risk. As the LAIF
yield falls, and as the city's financial picture becomes clearer, we will resume our long-term strategy of laddering our
investments.
The Portfolio Summary for the month is included as an attachment to this report.
Additional Notes:
The City has funds of $1,780,212.11 which belong to the EI Segundo Senior Citizens Housing Fund and is now shown
as its own LAIF balance. The applicable interest for this account is posted quarterly in the same manner as the
regular City LAIF interest posting. We also have funds of $63,049.05 included in the City's LAIF balances for LAWA RSI
interest earned related to the prior program (Los Angeles World Airports Residential Sound Insulation).
The City of EI Segundo utilizes the following Brokers/Dealers to conduct investment trades:
Cantor Fitzgerald & Co.
CastleOak Securities, L.P.
Higgins Capital Management, Inc.
Multi -Bank Securities, Inc.
Mutual Securities, Inc.
Vining Sparks IBG, L.P.
Wells Fargo Securities, LLC
Piper Jaffray & Co.
Great Pacific Securities
Page 19
.E
City of EI Segundo
Investment Advisory Committee
Liquidity Schedule
As of: September 30, 2020
Item
Availabilitv
Par Value
Cash in Bank
43.50%
37.66%
Chase
Immediate
5,000,887.50
Union Bank - Trust Account
Immediate
249,177.07
Cash in Bank - Total
$5,250,064.57
L.A.I.F. (State of California)
LAIF Immediate
33,902,765.12
0.82%
Cash Immediate
$39,152,829.69
L.A.I.F. - Senior Housing Fund
LAIF Immediate
$1,780,212.11
L.A.I.F. - LAWA (Restricted)
LAIF Immediate
$63,049.05
8.79%
CAMP - JPAP
$84,351.35
Portfolio Investments:
< 30 Days
$735,000.00
10.88%
31 to 90 Days
$1,000,000.00
16.55%
91 to 180 Days
$735,000.00
2.19%
181 to 365 Days
$7,910,000.00
1 to 2 Years
$11,885,000.00
2 to 3 Years
$9,796,000.00
3 to 4 Years
$14,900,000.00
4 to 5 Years
$1,970,000.00
Subtotal 50, 858,612.51
Grand Total $90,011,442.20
Investment Portfolio subtotal $85,010,554.70
$40,000,000.00
$35,000,000.00
$30,000,000.00
$25,000,000.00 i
i
$20,000,000.00
$15,000,000.00
$10,000,000.00
$5,000,000.00
$0.00
-k 4�A OvaA Ay
*yc `�,c�` fl�•r �Q �3 �Q� o o `o
a.
Cumulative
% of Total % of Total
Cumulative Balances Assets Assets
$5,250,064.57
5.83%
5.83%
$39,152,829.69
43.50%
37.66%
$40,933,041.80
45.48%
1.98%
$40,996,090.85
45.55%
0.07%
$41,080,442.20
45.64%
0.09%
$41,815,442.20
46.46%
0.82%
$42,815,442.20
47.57%
1.11%
$43,550,442.20
48.38%
0.82%
$51,460,442.20
57.17%
8.79%
$63,345,442.20
70.37%
13.20%
$73,141,442.20
81.26%
10.88%
$88,041,442.20
97.81%
16.55%
$90,011,442.20
100.00%
2.19%
Investments by Maturity Date
100.00%
Par Value
Page 1 10
65
City of EI Segundo
Investment Advisory Committee
Liquidity Schedule
As of: September 30, 2020
2 to 3 Years
INVESTMENTS BY MATURITY DATE
4 to 5 Years Cash Immediate
LAIF - Senior Housing
1 to 2 Years
181 to 365 Days 91 to 180'bj4t4�RRIVA
(Restricted)
Page 111
LAIF Immediate
Cumulative
% of Total
% of Total
Item
Availabilitv
Par Value
Cumulative Balances
Assets
Assets
Cash in Bank
Chase
Immediate
5,000,887.50
Union Bank - Trust Account
Immediate
$249`177.07
Cash in Bank - Total
$5,250`064.57
$5,250,064.57
5.83%
5.83%
L.A.I.F. (State of California)
LAW Immediate
33,902,785.12
$39,152,829.69
43.50%
37.66%
Cash Immediate
$39,152,829.69
L.A.I.F. - Senior Housing Fund
LAW Immediate
1,780,212.11
$40,933,041.80
45.48%
1.98%
L.A.I.F. - LAWA (Restricted)
LAIF Immediate
63,049.05
$40,996,090.85
45.55%
0.07%
CAMP - JPAP
84,351.35
$41,080,442.20
45.64%
0.09%
Portfolio Investments:
< 30 Days
735,000.00
$41,815,442.20
46.46%
0.82%
31 t0 90 Days
1,000,000.00
$42,815,442.20
47.57%
1.11%
91 to 180 Days
735,000.00
$43,550,442.20
48.38%
0.82%
181 to 365 Days
7,910,000.00
$51,460,442.20
57.17%
8.79%
1 to 2 Years
11,885,000.00
$63,345,442.20
70.37%
13.20%
2 to 3 Years
9,796,000.00
$73,141,442.20
81.26%
10.88%
3 to 4 Years
14,900,000.00
$88,041,442.20
97.81%
16.55%
4 to 5 Years
1,970,000.00
$90,011,442.20
100.00%
2.19%
Subtotal
50,858,612.51
Grand Total
$90,011,442.20
100.00%
Investment Portfolio subtotal
85,010,554.70
2 to 3 Years
INVESTMENTS BY MATURITY DATE
4 to 5 Years Cash Immediate
LAIF - Senior Housing
1 to 2 Years
181 to 365 Days 91 to 180'bj4t4�RRIVA
(Restricted)
Page 111
LAIF Immediate
CITY OF
E L S E GU N D O City Council Agenda Statement
Meeting Date: November 3, 2020
Agenda Heading: Staff Presentation
TITLE:
Implementation of Reorganization of City Departments
RECOMMENDATION:
Staff recommends the following City Council actions:
Adopt a resolution which will: Establish, or Modify Basic Monthly Salary Range, or job
title, for job classifications of Risk Manager, Library Services Manager, Deputy City
Manager, Director of Human Resources, Director of Information Technology Systems,
Director of Community Services, Director of Development Services, Chief Financial
Officer, Treasury and Customer Services Manager, and Cultural Arts Coordinator;
and, Other actions needed to implement City department title changes.
2. Introduce, waive the first reading, and place on November 17, 2020 agenda for
adoption of an ordinance amending the EI Segundo Municipal Code to reflect changes
to the City's internal organization, including revised names of certain departments and
positions, along with changes in "at -will" status.
FISCAL IMPACT:
Funding for the proposed actions was incorporated in the Adopted FY 2020-2021
Citywide Budget. No new funding is needed for this fiscal year.
BACKGROUND:
In response to the significant reduction in revenues and financial challenges experienced
due to the impact of the COVID-19 pandemic, as well as the opportunity to Jmprove
customer service delivery, customer experience, and operational efficiencies, the
Adopted FY 2020-2021 Budget approved by City Council on September 15, 2020
included an initial reorganization of certain departments, as follows:
• Establishment of a Community Services Department (merger of two departments)
This newly configured department reflects the merger of the Library Department and
Recreation and Parks Department. The new department structure will initially start
with two Divisions: 1) Library Division; and, 2) Recreation Division. It is possible that
a third division dedicated to "Arts and Culture" may be established in the future. For
now, arts and culture programming will remain part of the Library Division. Parks
maintenance (landscaping services) was transferred to the Public Works Department.
Oversight of Park Vista Senior Housing Project was moved to the Development
Services Department.
91
67
City Reorganization Implementation
November 3, 2020
Page 2 of 6
• Development Services Department (name change)
The name of the former "Planning and Building Safety Department" was changed to
"Development Services Department" to better reflect the broader focus of land -use
related services provided. A new Housing Division was established to manage the
City's overall affordable housing effort. This includes managing the new "Affordable
Housing Fund", production and management of new affordable housing units, and
oversight of the Park Vista Senior Housing Project.
Finance Department (consolidated functions)
The City Treasurer's Office became part of the Finance Department to achieve greater
internal efficiencies. The City's overall Risk Management function, which used to be
divided among the Finance Department and Human Resources Department, was
consolidated into the Finance Department. A new Risk Manager position was
established to manage the City's Workers Compensation and General Liability
operations. This will produce both recurring financial savings and operational
efficiencies for the broader City organization.
■ Information Technology Services Department (name change)
In an effort to more accurately reflect the type of internal support services provided,
the name of the former "Information Services Department" was changed to
"Information Technology Services Department".
• Public Works Department (consolidated functions)
As a result of the merger of Recreation and Parks and Library, Parks Maintenance is
now part of the Public Works Department. This will more accurately reflect how City
facilities maintenance and landscaping functions are based at the City Maintenance
Services Center. Having all of the employees at one location belong to the same
department, will allow for enhanced synergies and operating efficiencies.
DISCUSSION:
New Positions
• Risk Manager
This position will manage the City's Risk Management Program (Workers
Compensation and General Liability operations). The proposed monthly salary range
is $10,071 to $12,085. This will be an at -will position in the Management and
Confidential Group. Funding for this position was included in the Adopted FY 2020-
2021 Workers Compensation and General Liability Internal Service Funds Budget and
the cost will be off -set by lower recurring claims and increased operational efficiencies.
.:
City Reorganization Implementation
November 3, 2020
Page 3 of 6
Library Services Manager
With Library and Recreation Services functions combined into a new Community
Services Department, a Library Services Manager position is needed to oversee day-
to-day operations in the Library Division. This position will be established by
upgrading a Senior Librarian position to Library Services Manager and conducting a
promotional only exam to fill the new position. The proposed monthly salary range is
$9,855 to $11,826. Funding for this position was included in the Adopted FY 2020-
2021 General Fund Budget.
Director of Community Services
With the combined Library and Recreation Services functions into a new Community
Services Department, the former Director of Library Services job title needs to be
revised to Director of Community Services. This will more accurately reflect the size
and scope of services provided. The proposed monthly salary range is $13,415 to
$16,098 and will equal the range of the other non-public safety department Directors.
This will remain an at -will position and part of the Executive Team. Funding for this
position was included in the Adopted FY 2020-2021 General Fund Budget.
Cultural Arts Coordinator
With the recently approved Cultural Development Program (and new 1 % "Fee for the
Arts" revenue source), there is a need to establish a Cultural Arts Coordinator to
oversee this operation. This position will be created by reclassifying a vacant Librarian
I position and will be part of the City Employees Association. The proposed monthly
salary range is $6,468 to $7,862. Funding for this position was included in the Adopted
FY 2020-2021 General Fund Budget.
Deleted Positions
• Director of Library Services
• Director of Recreation and Parks
• Director of Finance
■ Director of Planning and Building Safety
O Business Services Manager
Information Systems Director
We
City Reorganization Implementation
November 3, 2020
Page 4of6
Modified Positions
Chief Financial Officer
As part of the overall Citywide reorganization, the Director of Finance job title is
proposed to be revised to Chief Financial Officer. This reflects a growing trend among
California cities, counties, and special districts. There is no change to this position's
salary range. With this job title change, this position (along with the Deputy City
Manager) may serve as "Acting City Manager" in the City Manager's absence, at the
discretion of the City Manager. This will remain an at -will position and part of the
Executive Team group.
im Director of Development Services
To reflect the change of the former Planning and Building Safety Department to the
Development Services Department, the name of the Director also needs to be
changed. This is a name change only with no change in compensation. This will
remain an at -will position and part of the Executive Team group. Funding for this
position was included in the Adopted FY 2020-2021 General Fund Budget.
• Director of Information Technology Services
To reflect the name change of the former Information Systems Department to
Information Technology Services Department, the Director's name also needs to be
changed. This is a name change only and there will not be a change in compensation.
This will remain an at -will position and part of the Executive Team group. Funding for
this position was included in the Adopted FY 2020-2021 General Fund Budget.
■ Deputy City Manager
To more accurately reflect the increased complexity and challenges associated with
the duties of the Deputy City Manager position, this position's job description and
salary has been revised. The position's proposed monthly salary range retains the
current beginning salary ($11,822 per month) and adjusts the top of the range from
$14,186 to $16,098. This will allow the top of the range to equal the other non-public
safety department Directors. This will remain an at -will position and part of the
Executive Team. Funding for this position was included in the Adopted FY 2020-2021
General Fund Budget.
• Planning Manager
With the recent vacancy of this Division Manager position, staff is proposing to convert
this classification from civil service to at -will status. For now, the salary range will
remain intact. It is possible that staff will recommend a salary range adjustment as
we move closer to doing a future recruitment.
WE
City Reorganization Implementation
November 3, 2020
Page 5 of 6
Treasury and Customer Services Manager
To more accurately reflect work being performed as a result of merging City
Treasurer's Office and Finance Department, the Business Services Manager position
is proposed to change to Treasury and Customer Services Manager. There is minimal
change in duties and responsibilities, with no change in compensation. Funding for
this position was included in the Adopted FY 2020-2021 General Fund Budget.
Implementation Actions
In order to implement the above actions, modifications are needed to City's salary
resolution and Municipal Code to comply with City's personnel policies and practices.
These revisions are reflected in attached proposed resolution and amended ordinance.
Future Reorganization Actions
As the City moves through FY 2020-2021 and approaches preparing the Proposed FY
2021-2022 Budget (which will start on July 1, 2021), staff will be considering further
organizational changes. Part of this process will include a review of department director,
job titles, responsibilities, and compensation in early 2021.
CITY STRATEGIC PLAN COMPLIANCE:
Goal 1: Enhance Customer Service Engagement and Communication; Embrace
Diversity, Equity, and Inclusion
Objective 1A: El Segundo provides unparalleled service to internal and external
customers.
Activity 8: Enhance collaborative teen programs between Recreation and Parks,
Library, and other agencies.
Activity 9: Develop options for expanding Library services.
Goal 3: Develop as a Choice Employer and Workforce
Objective: El Segundo is a city employer of choice and consistently hires for the future,
with a workforce that is inspired, world-class and engage, demonstrating
increasing stability and innovation.
Activity 3: Enhance employee safety and reduce accidents and costs.
Prepared by: Donna Peter, Human Resources Consultant
Approved by: Scott Mitnick, City Managerr�
71
City Reorganization Implementation
November 3, 2020
Page 6 of 6
SUPPORTING DOCUMENTS:
1. "Resolution Establishing Basic Monthly Salary Ranges for Various Job Classifications"
2. "Ordinance Amending the EI Segundo Municipal Code to Reflect Changes to the City's
Internal Organization, Including Revised Names of Certain Departments and
Directors"
72
RESOLUTION NO.
A RESOLUTION ESTABLISHING BASIC MONTHLY SALARY RANGES
FOR VARIOUS JOB CLASSIFICATIONS.
The City Council of the City of EI Segundo does resolve as follows:
SECTION 1: The City Council approves the following basic monthly salary range:
Classification
Monthly Ranges
Risk Manager
$10,071 - $12,085
Library Services Manager
$9,855 - $11,826
Deputy City Manager
$11,822 - $16,098
Human Resources Director
$13,415 - $16,098
Community Services Director
$13,415 - $16,098
Development Services Director
$13,415 - $16,098
Information Technology Services Director
$13,415 - $16,098
Treasury and Customer Service Manager
$10,292 - $12,351
Chief Financial Officer
$13,415 - $16,098
Cultural Arts Coordinator
Steps
Base Salary Step A Step B Step C Step D Step E
Monthly $6,468.13 6,791.54 7,131.11 7,487.67 7,862.05
SECTION 2: Authority. The City Manager or his designee is authorized to take any steps
necessary in order to effectuate this Resolution.
SECTION 3: Construction. This Resolution must be broadly construed in order to achieve
the purposes stated in this Resolution. It is the City Council's intent that the provisions of
this Ordinance be interpreted or implemented by the City and others in a manner that
facilitates the purposes set forth in this Resolution.
SECTION 4: Severability. If any part of this Resolution or its application is deemed invalid
by a court of competent jurisdiction, the City Council intends that such invalidity will not
affect the effectiveness of the remaining provisions or applications and, to this end, the
provisions of this Ordinance are severable.
SECTION 5: The City Clerk is directed to certify the adoption of this Resolution; record
this Resolution in the book of the City's original resolutions, and make a minute of this
adoption of the Resolution in the City Council's records and the minutes of this meeting.
SECTION 6: This Resolution will become effective immediately upon adoption and will
remain effective unless repealed or superseded.
73
PASSED AND ADOPTED this 20th day of October, 2020.
Drew Boyles,
Mayor
ATTEST:
STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES ) SS
CITY OF EL SEGUNDO )
I, Tracy Weaver, City Clerk of the City of EI Segundo, California, do hereby certify that
the whole number of members of the City Council of said City is five; that the foregoing
Resolution No. was duly passed and adopted by said City Council, approved and
signed by the Mayor, and attested to by the City Clerk, all at a regular meeting of said
Council held on the day of , 2020, and the same was so passed and adopted
by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
Tracy Weaver, City Clerk
APPROVED AS TO FORM:
Mark D. Hensley, City Attorney
74
ORDINANCE NO.
AN ORDINANCE AMENDING THE EL SEGUNDO MUNICIPAL CODE TO
REFLECT CHANGES TO THE CITY'S INTERNAL ORGANIZATION,
INCLUDING REVISED NAMES OF CERTAIN DEPARTMENTS AND
CLASSIFICATIONS
The City Council of the City of EI Segundo does ordain as follows:
SECTION 1. The City Council finds and determines as follows -
A. On September 15, 2020, the City Council approved a revised City
organizational chart which added a new Risk Manager position and made
changes to the names of certain departments and positions;
B. The City Council desires to adopt this ordinance memorializing the changes
within the City's Code.
SECTION 2. EI Segundo Municipal Code ("ESMC") § 1-6-3 is amended as follows:
1-6-3: CITY DEPARTMENTS:
Effective October 1, 2020, the organization of City government consists of the
following departments:
City Administration
Community Services Department
Development Services Department
Finance Department
Fire Department
Human Resources Department
Information Technoloqv. Systems Department
Librory Ec,.vioao Copsrtmont
tet, 4am;;ng snnd S ilding icfcly C'epaAmer#
Police Department
Public Works Department
Page 1 of 5 75
Pouroation and P:3rks-Depa_ri4:nen-t
SECTION 3. ESMC § 1-6-4 is amended as follows:
1-6-4: EXCLUSIONS:
Those officers and members of departments in addition to department heads and
elected officers who are expressly excluded from the merit system are:
Assistant City Manager
City Attorney
City Engineer
City Manager
Deputy City Manager
Planning Manaqer
Risk Manama
Senior Civil Engineer
Senior Executive Assistant
Treasury and Customer Services Manaqer
SECTION 4. ESMC § 1-6-5 is amended as follows:
1-6-5: DEPARTMENT HEADS:
For the purpose of this chapter and for the purpose of initiative ordinance 586
and for the purpose of ordinances expanding the coverage of initiative ordinance
586, and not by way of limitation, effective October 1, 2020, the term "department
head" includes:
Assistant City Manager
Chief Financial Officer
Chief of Police
City Manager
Deputy City Manager
2 76
Di.-,00tor of Finanoe
Director of Community Services
Director of Development Services
Director of Human Resources
Director of Information Technoloav Services
Dirt -tor of Library Services,
DD rootor of Planning ani 0-010inr Safoty
Director of Public Works
Dire.-Acr cf P -c ruction and PaFk
Fire Chief
'Information yyatom@ Director
SECTION 5. Throughout the remainder of the ESMC, all references to the following
departments or directors shall be amended as follows:
Current reference
Shall be changed to:
"Planning and Building Safety "Development Services
Department" and "Department of Department"
Planning and Building Safety"
"Recreation and Parks "Community Services
Department" and "Department of Department"
Recreation and Parks"
"Library Services Department"
and "Department of Library
Services"
"Director of Planning and
Building Safety" and "Planning
and Building Safety Director"
"Director of Recreation and
Parks" and "Recreation and
Parks Director"
"Director of Library Services"
and "Library Services Director"
"Community Services
Department"
"Director of Development
Services"
"Director of Community
Services"
"Director of Community
Services"
3
77
Current reference
"Director of Finance"
"Information Systems Director"
"Information Systems
Department"
Shall be changed to:
"Chief Financial Officer"
"Director of Information
Technology Services"
"Information Technology
Services Department"
SECTION 6. Validity of Previous Code Sections. If the entire Ordinance or its application
is deemed invalid by a court of competent jurisdiction, any repeal of the ESMC or other
regulation by this Ordinance will be rendered void and cause such ESMC provision or
other regulation to remain in full force and effect for all purposes.
SECTION 7. Enforceability. Repeal or amendment of any previous Code Sections does
not affect any penalty, forfeiture, or liability incurred before, or preclude prosecution and
imposition of penalties for any violation occurring before this Ordinance's effective date.
Any such repealed part will remain in full force and effect for sustaining action or
prosecuting violations occurring before the effective date of this Ordinance.
SECTION 8. Severability. If any part of this Ordinance or its application is deemed invalid
by a court of competent jurisdiction, the City Council intends that such invalidity will not
affect the effectiveness of the remaining provision or application and, to this end, the
provisions of this Ordinance are severable.
SECTION 9. The City Clerk, or her duly appointed deputy, is directed to certify the
passage and adoption of this Ordinance; cause it to be entered into the City of EI
Segundo's book of original ordinances; make a note of the passage and adoption in the
records of this meeting; and, within fifteen (15) days after the passage and adoption of
this Ordinance, cause it to be published or posted in accordance with California law.
4
SECTION 10. Effective Date. This Ordinance will become effective on the 31St day
following its passage and adoption.
PASSED AND ADOPTED this day of 2020.
Drew Boyles, Mayor
ATTEST:
STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES ) SS
CITY OF EL SEGUNDO )
I, Tracy Weaver, City Clerk of the City of EI Segundo, California, do hereby certify that
the whole number of members of the City Council of said City is five; that the foregoing
Ordinance No. was duly introduced by said City Council at a regular meeting held
on the day of . 2020, and was duly passed and adopted by said City
Council, approved and signed by the Mayor, and attested to by the City Clerk, all at a
regular meeting of said Council held on the day of 2020, and the same
was so passed and adopted by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
Tracy Weaver, City Clerk
APPROVED AS TO FORM:
Mark D. Hensley, City Attorney
5 79