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2020 Oct 06 - CC MINMEETING OF THE EL SEGUNDO CITY COUNCIL TUESDAY, OCTOBER 6, 2020 — 4:00 PM This meeting was conducted virtually via Zoom conferencing CALL TO ORDER — Virtually by Mayor Boyles at 4:04 PM ROLL CALL Mayor Boyles - Present via teleconferencing Mayor Pro Tem Pimentel - Present via teleconferencing Council Member Pirsztuk - Present via teleconferencing — 4:06 PM Council Member Nicol - Present via teleconferencing Council Member Giroux - Present via teleconferencing PUBLIC COMMUNICATION — (Related to City Business Only — 5 minute limit per person, 30 minute limit total) None SPECIAL ORDER OF BUSINESS: Mayor Boyles announced that Council would be meeting in closed session pursuant to the items listed on the Agenda. CLOSED SESSION: The City Council may move into a closed session pursuant to applicable law, including the Brown Act (Government Code Section §54960, et seq.) for the purposes of conferring with the City's Real Property Negotiator; and/or conferring with the City Attorney on potential and/or existing litigation; and/or discussing matters covered under Government Code Section §54957 (Personnel); and/or conferring with the City's Labor Negotiators; as follows: CONFERENCE WITH LEGAL COUNSEL — ANTICIPATED LITIGATION Initiation of litigation pursuant to Government Code §54956.9 (d)(4): -1- matters. CONFERENCE WITH CITY'S LABOR NEGOTIATOR (Gov't Code §54957.6): -8- matters 1, Employee Organizations: Police Management Association; Police Officers Association; Police Support Services Employees Association; Fire Fighters Association; Supervisory, Professional Employees Association; City Employee Association; and Executive and Management/Confidential Employees (unrepresented groups). Agency Designated Representative: Scott Mitnick, City Manager and Donna Peter, Interim Director of Human Resources. Correction — Donna Peter is the City's HR Consultant. MINUTES OF THE REGULAR COUNCIL MEETING OCTOBER 6, 2020 Page 1 Recessed at 5:50 PM Adjourned at 8:58 PM MINUTES OF THE REGULAR COUNCIL MEETING OCTOBER 6, 2020 Page 2 REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL TUESDAY, OCTOBER 6, 2020 - 6:00 P.M. This meeting was conducted virtually via Zoom conferencing CALL TO ORDER — Virtually by Mayor Boyles at 6:01 PM INVOCATION — Tracy Weaver, City Clerk PLEDGE OF ALLEGIANCE — Mayor Pro Tem Pimentel ROLL CALL Mayor Boyles - Present via teleconferencing Mayor Pro Tem Pimentel - Present via teleconferencing Council Member Pirsztuk - Present via teleconferencing Council Member Nicol - Present via teleconferencing Council Member Giroux - Present via teleconferencing PUBLIC COMMUNICATIONS — (Related to City Business Only — 5 minute limit per person, 30 minute limit total) John Pickhaver, resident, spoke regarding Council Member Giroux's comments on the ambush shooting of 2 deputies in Los Angeles. Gabriella, resident, spoke regarding Council Member Giroux's comments on the ambush shooting of 2 deputies in Los Angeles. Amanda Touchton, resident, spoke regarding Council Member Giroux's comments on the ambush shooting of 2 deputies in Los Angeles. Elias Garcia, resident, spoke regarding Council Member Giroux's comments on the ambush shooting of 2 deputies in Los Angeles. City Clerk Weaver read written communication from the following person's into the record; Sarah Ainsworth, resident, commented on item #E9 and is favor of bee keeping Allen Semerdijan, resident, commented on item #E9 and is favor of bee keeping Borrie Zupo, resident, commented on item #E9 and is favor of bee keeping CITY MANAGER FOLLOW-UP COMMENTS — (Related to Public Communications) Scott Mitnick, City Manager and Mayor Pro Tem Pimentel answered a few questions of concern to those who spoke. SPECIAL PRESENTATIONS: a) Proclamation read by Mayor Boyles, proclaiming October 5, 2020 as Active Aging Week. Julie Todd, Library Adult Services, accepted the Proclamation. b) National Night Out — Captain Bermudez gave a brief overview on the events of the day and encouraged all to view the videos posted to Social Media. MINUTES OF THE REGULAR COUNCIL MEETING OCTOBER 6, 2020 Page 3 A. PROCEDURAL MOTIONS Consideration of a motion to read all ordinances and resolutions on the Agenda by title only. MOTION by Mayor Pro Tem Pimentel, SECONDED by Council Member Giroux to read all ordinances and resolutions on the agenda by title only. MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0 B. CONSENT CALENDAR 1. Approve Regular City Council Meeting Minutes of September 15, 2020 and Special Council Meeting Minutes of September 29, 2020 and September 30, 2020. 2. Approve warrant numbers 3032689 - 3032783 and 9001603 - 9001642 on Register No. 23b in the total amount of $575,062.48 and wire transfers from 8/31/20 - 9/06/20 in the total amount of $375,959.26 Approve warrant numbers 3032784 - 3032855 on Register No. 24a in the total amount of $295,557.25 and wire transfers from 9/07/20 - 9/13/20 in the total amount of $2,735,673.89. Approve warrant numbers 3032856 - 3032976 and 9001643 - 9001644 on Register No. 24b in the total amount of $328,271.52 and wire transfers from 9/14/20 - 9/20/20 in the total amount of $352,218.03. Approve warrant numbers 3032977 - 3033063 and 9001645 — 9001646 on Register No. 24c in the total amount of $447,763.40 and wire transfers from 9/21/20 - 9/27/20 in the total amount of $396,816.18. 3, Ratify ongoing professional service agreements and blanket purchase orders for FY 2020/2021 in excess of $50,000 for various departments; possible action to waive the formal bidding process; and authorize the continued purchase of the following: (Fiscal Impact: $1,793.200.00 (Budgeted in the FY 2020-21 Budget) a) Authorize the issuance of a blanket purchase order to Metron Farnier for an amount not to exceed $300,000 in total for the purchase of single jet AMR water meters for the City's water system in FY 2020/2021 (Water/Wastewater Enterprise Fund). b) PULLED BY COUNCIL MEMBER PIRSZTUK c) Authorize the City Manager to extend ongoing service agreements with Amendment No. 3790U J. Lee Engineering, Amendment No. 4695J JAS Pacific, and Amendment No. 57558 CSG Consultants to provide plan check, counter staffing and inspection services for an amount not to exceed a combined total of $247,000 in FY 2020/2021 (General Fund — Development Services). MINUTES OF THE REGULAR COUNCIL MEETING OCTOBER 6, 2020 Page 4 d) Authorize staff to continue to purchase gasoline and diesel fuel for City vehicles and equipment through the use of spot market purchasing for an amount not to exceed $207,500 in FY 2020/2021 (General Fund = $142,500; Asset Forfeiture Fund = $13,000; Prop "A" Fund = $30,000; Water Enterprise Fund = $9,000; Wastewater (sewer) Enterprise Fund = $13,000). e) Authorize the City Manager to waive and award a Professional Service Agreement No. 5960 to Aerotek Professional Services to provide temporary staffing services for the Public Works Department for an amount not to exceed $200,000 in FY 2020- 2021 (General Fund — Public Works/Contractual Services). f) Authorize the City Manager to amend No. 3881 F the contract with All Cities Management Services, Inc. for ongoing services to provide crossing guard services for the EI Segundo School District for an amount not to exceed $105,050 in FY 2020/2021 (General Fund — Finance Administration/non-departmental). g) Authorize the City Manager to execute an Amendment No. 4O95J to Agreement No. 4095 with High Point Strategies, LLC for City's advisors and advocate regarding issues relating to LAWA, LAX, FAA, MTA and other Los Angeles agencies, in a form approved by the City Attorney to (1) extend the term of the agreement to June 30, 2021; (2) authorize payment for services up to $81,000 (General Fund — City Manager); and (3) take such additional, related, action that may be desirable. h) Authorize the City Manager to amend No. 4223B contract #4223 with Professional Account Mgmt, LLC (Duncan Solutions Company) for providing professional parking citation processing and collection services, via citation management for the Police Department for an amount not to exceed $77,000 in FY 2020/2021 ending June 30, 2021 (General Fund — Police Department). i) Authorize the issuance of a blanket purchase order to Lane Donovan Partners, LLC (Agreement No. 3399) to provide management services for The Lakes Golf Course for an amount not to exceed $72,000 in FY 2020/2021 (Golf Course Enterprise Fund — Finance Department). j) Authorize the issuance of a blanket purchase order to Hinderliter De Llamas & Associates (Agreement No. 3313), Amendment No. 3313B to provide professional services related to sales and use tax for an amount not to exceed $71,250 in FY 2020/2021 (General Fund — Finance Department - Business Services Division). MINUTES OF THE REGULAR COUNCIL MEETING OCTOBER 6, 2020 Page 5 k) Authorize the City Manager to amend to Contract No. 3957B with Galls LLC (amendment not required, covered in existing agreement/amendments) for purchasing uniforms and equipment for the Police Department for an amount not to exceed $60,000 in FY 2020/2021 (General Fund — Police Department). Galls, LLC is one of two only physical locations that provides in-house, appointment tailoring, embroidery and distribution of equipment within a 10 mile radius from the Police Department. 1) Authorize the issuance of a blanket purchase order to Tyler Technologies/Eden Financial Management Systems for annual software licensing, maintenance, and support for an amount not to exceed $58,500 in FY 2020/2021 (General Fund — Information Technology). m) Authorize the City Manager to issue a blanket purchase order to Baker & Taylor Information Services for supplying books and other library materials for an amount not to exceed $51,400 in FY 2020/2021 (General Fund — Community Services). 4, New Alcohol Service for a Restaurant at 100 W. Imperial Avenue. (Fiscal Impact: None) (The project is categorically exempt from the requirements of the California Environmental Quality Act (CEQA) pursuant to 14 California code of Regulations §1 5301 as a Class 1 categorical exemption (Existing Facilities)). MOTION by Mayor Pro Tem Pimentel, SECONDED by Council Member Nicol, approving Consent Agenda items 1, 2, 3, (with exception of item 3a) and 4. MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0 PULLED ITEMS: 1 Ratify ongoing professional service agreements and blanket purchase orders for FY 2020/2021 in excess of $50,000 for various departments; possible action to waive the formal bidding process; and authorize the continued purchase of the following: b) Authorize the City Manager to execute an Amendment No. 5861B to Agreement No. 5861 with RIESTER PACIFIC, INC. for the City's economic development and hospitality and tourism marketing services, in a form approved by the City Attorney to (1) extend the term of the agreement to June 30, 2021; and (2) authorize payment for services up to $262,500 [General Fund — City Manager ($152,500) and Chevron Grant Fund ($110,000) held in the Fiduciary Fund] Barbara Voss, Deputy City Manager answered Council's questions. MINUTES OF THE REGULAR COUNCIL MEETING OCTOBER 6, 2020 Page 6 MOTION by Council Member Pirsztuk, SECONDED by Mayor Pro Tem Pimentel, approving Consent Agenda item 3a. MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0 E. COMMITTEES, COMMISSIONS AND BOARDS PRESENTATIONS: (One item moved to after Consent) 5. Diversity, Equity, and Inclusion Committee Member Appointments (Fiscal Impact: None) Barbara Voss, Deputy City Manager gave an overview on the process of creating the Diversity, Equity, and Inclusion Committee and how the City derived at the final nine (9) committee members. Mayor Boyles announced the following committee members and their terms; 3 Partial Terms expiring October 31, 2022 - Lauren Abercrombie, Natacha Lee, Steve Wood, 3 Partial Terms expiring October 31, 2023 — Avery Smith, Kelsey Chittick, Christina Vasquez and 3 Full Terms expiring October 31, 2024 — Kenneth Chancey, Shad McFadden, Christibelle Vilena. C. PUBLIC HEARINGS — None D. STAFF PRESENTATIONS — 6. COVID-19 Pandemic Update and Planned Reopening of Certain Sectors (Fiscal Impact: None) Chief Donovan gave a presentation. Council Discussion Council consensus to receive and file the report. E. COMMITTEES, COMMISSIONS AND BOARDS PRESENTATIONS — 7. Adopt a resolution revising the Technology Committee Bylaws (Fiscal Impact: None) Charles Mallory, IT Director, reported on the item. Council Discussion Mark Hensley, City Attorney read by title only: RESOLUTION NO. 5230 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF EL SEGUNDO ADOPTING THE TECHNOLOGY COMMITTEE'S BY-LAWS MINUTES OF THE REGULAR COUNCIL MEETING OCTOBER 6, 2020 Page 7 MOTION by Council Member Nicol, SECONDED by Council Member Pirsztuk adopting Resolution No. 5230. MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0 8. EI Segundo Environmental Committee Update and Presentation on Residential Bee Keeping (Fiscal Impact: None) Elias Sassoon, Public Works Director introduced the item. Tracey Miller Zarneke, Environmental Committee Chairperson and Chia -Ming Ro, resident gave the presentations. Council Discussion MOTION by Mayor Pro Tem Pimentel, SECONDED by Council Member Nicol directing staff to report back to Council with a Residential Bee Keeping program recommendation. MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0 F. REPORTS — CITY CLERK — Reported on local Voting Centers in EI Segundo. The Teen Center at 405 E. Grand Ave, Embassy Suites at 1440 E. Imperial Hwy and Double Tree by Hilton at 1985 E Grand Ave. open on October 30, 2020 — November 3, 2020. Dockweiler Youth Center at 12505 Vista del Mar, Playa Del Rey opens on October 24, 2020 — November 3, 2020 G. REPORTS — CITY TREASURER — Not present H. REPORTS — COUNCILMEMBERS — Council Member Giroux — No report Council Member Nicol — Thanked all Committees, Commissions and Boards for their service and thanked all involved in the creation of the Diversity, Equity, and Inclusion Committee, including the applicants and reminded everyone to be kind to one another. Council Member Pirsztuk — Thanked all the Community Clubs that came together to create several Halloween events throughout the month of October. Suggested the City offer Dial -a -Ride to our seniors on Election Day, November 3, 2020. Mayor Pro Tem Pimentel — Implored all residents to read the fine print before casting a vote. Attending League of City Summit, attending Regional Transportation meeting and attending Contract Cities meeting to discuss their initiative regarding housing legislation. Mayor Boyles — No report REPORTS — CITY ATTORNEY — No report MINUTES OF THE REGULAR COUNCIL MEETING OCTOBER 6, 2020 Page 8 J. REPORTS/FOLLOW-UP — CITY MANAGER — Shouted out to Public Works Department for the "orange" lit water tower for the month of October and thanked all departments for expediting the opening of parks on Sunday. Next Council meeting is October 20, 2020. MEMORIAL — None ADJOURNED at 8:03 PM Council returned to Closed session immediately following Open session. Closed session adjourned at 8:58 PM Tracy Wea r, �aa4�? City Clerk MINUTES OF THE REGULAR COUNCIL MEETING OCTOBER 6, 2020 Page 9