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2020 Oct 20 - CC PACKETAGENDA EL SEGUNDO CITY COUNCIL 350 MAIN STREET DUE TO THE COVID-19 EMERGENCY, THIS MEETING WILL BE CONDUCTED PURSUANT TO THE GOVERNOR'S EXECUTIVE ORDER N-29-20. How Can Members of the Public Observe and Provide Public Comments? Residents are strongly encouraged to participate remotely via Spectrum Channel 3 and 22, AT&T U -verse Channel 99 and/or EI Segundo TV at YouTube.com. Members of the Public may provide comments electronically by sending comments to the following e-mail address, with a limit of 150 words and accepted up until 30 minutes prior to the meeting: PUBLICCOMMUNICATIONS@elsegundo.org, in the subject line please state the meeting date and item number. Depending on the volume of communications, the emails will be read to Council during public communications and are subject to disclosure under the Public Records Act. Members of the Public may also provide comments in the designated area in Council Chamber up to and during public communication portion of the meeting. Members of the public must observe "social distancing" requirements at all times, i.e., remain six (6) feet from other attendees during the entirety of the event or gathering. Additional Information: The City Council, with certain statutory exceptions, can only take action upon properly posted and listed agenda items. Any writings or documents given to a majority of the City Council regarding any matter on this agenda that the City received after issuing the agenda packet are available for public inspection in the City Clerk's office during normal business hours. Such Documents may also be posted on the City's website at www.elsegundo.org and additional copies will be available at the City Council meeting. Unless otherwise noted in the Agenda, the Public can only comment on City -related business that is within the jurisdiction of the City Council and/or items listed on the Agenda during the Public Communications portions of the Meeting. Additionally, the Public can comment on any Public Hearing item on the Agenda during the Public Hearing portion of such item. The time limit for comments is five (5) minutes per person. Before speaking to the City Council, please state: Your name and residence and the organization you represent, if desired. Please respect the time limits. In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact City Clerk, 524-2305. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. MEETING OF THE EL SEGUNDO CITY COUNCIL TUESDAY, OCTOBER 20, 2020 — 4:00 PM CALL TO ORDER ROLL CALL PUBLIC COMMUNICATION — (Related to Citv Business Only — 5 minute limit per person, 30 minute limit total) Individuals who have received value of $50 ormore to communicate to the City Council on behalf of another, and employees speaking on behalf of their employer, must so identify themselves prior to addressing the City Council. Failure to do so shall be a misdemeanor and punishable by a fine of $250. SPECIAL ORDER OF BUSINESS: CLOSED SESSION: The City Council may move into a closed session pursuant to applicable law, including the Brown Act (Government Code Section §54960, et sem.) for the purposes of conferring with the City's Real Property Negotiator; and/or conferring with the City Attorney on potential and/or existing litigation; and/or discussing matters covered under Government Code Section §54957 (Personnel); and/or conferring with the City's Labor Negotiators; as follows: CONFERENCE WITH LEGAL COUNSEL — PENDING LITIGATION 1. Kevin Smith v. City of EI Segundo, Workers Compensation Appeals Board Case no. WCAB ADJ9258793 CONFERENCE WITH CITY'S LABOR NEGOTIATOR (Gov't Code §54957.6): -0- matters 1. Employee Organizations: Police Management Association; Police Officers Association; Police Support Services Employees Association; Fire Fighters Association; Supervisory, Professional Employees Association; City Employee Association; and Executive and Management/Confidential Employees (unrepresented groups). Agency Designated Representative: Scott Mitnick, City Manager and Donna Peter, Human Resources Consultant. 2 E AGENDA EL SEGUNDO CITY COUNCIL 350 MAIN STREET DUE TO THE COVID-19 EMERGENCY, THIS MEETING WILL BE CONDUCTED PURSUANT TO THE GOVERNOR'S EXECUTIVE ORDER N-29-20. How Can Members of the Public Observe and Provide Public Comments? Residents are strongly encouraged to participate remotely via Spectrum Channel 3 and 22, AT&T U -verse Channel 99 and/or EI Segundo TV at YouTube.com. Members of the Public may provide comments electronically by sending comments to the following e-mail address, with a limit of 150 words and accepted up until 30 minutes prior to the meeting: PUBLICCOMMUNICATIONS@elsegundo.org, in the subject line please state the meeting date and item number. Depending on the volume of communications, the emails will be read to Council during public communications and are subject to disclosure under the Public Records Act. Members of the Public may also provide comments in the designated area in Council Chamber up to and during public communication portion of the meeting. Members of the public must observe "social distancing" requirements at all times, i.e., remain six (6) feet from other attendees during the entirety of the event or gathering. ***For Public Hearings only*** written communication will be accepted both before the meeting and during the open period of the Public Hearing at PUBLICCOMMUNICATIONS@elsegundo.org. Additional Information The City Council, with certain statutory exceptions, can only take action upon properly posted and listed agenda items. Any writings or documents given to a majority of the City Council regarding any matter on this agenda that the City received after issuing the agenda packet are available for public inspection in the City Clerk's office during normal business hours. Such Documents may also be posted on the City's website at www.elsegundo.org and additional copies will be available at the City Council meeting. Unless otherwise noted in the Agenda, the Public can only comment on City -related business that is within the jurisdiction of the City Council and/or items listed on the Agenda during the Public Communications portions of the Meeting. Additionally, the Public can comment on any Public Hearing item on the Agenda during the Public Hearing portion of such item. The time limit for comments is five (5) minutes per person. Before speaking to the City Council, please state: Your name and residence and the organization you represent, if desired. Please respect the time limits. In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact City Clerk, 524-2305. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL TUESDAY, OCTOBER 20, 2020 - 6:00 P.M. CALL TO ORDER INVOCATION — The Bridge Church PLEDGE OF ALLEGIANCE — Council Member Pirsztuk 41 3 ROLL CALL PUBLIC COMMUNICATIONS — (Related to Citv Business Only — 5 minute limit per person, 30 minute limit total) Individuals who have received value of $50 or more to communicate to the City Council on behalf of another, and employees speaking on behalf of their employer, must so identify themselves prior to addressing the City Council. Failure to do so shall be a misdemeanor and punishable by a fine of $250. While all comments are welcome, the Brown Act does not allow Council to take action on any item not on the agenda. The Council will respond to comments after Public Communications is closed. CITY MANAGER FOLLOW-UP COMMENTS — (Related to Public Communications SPECIAL PRESENTATIONS: a) Red Ribbon Week b) Halloween Events Update A. PROCEDURAL MOTIONS Consideration of a motion to read all ordinances and resolutions on the Agenda by title only. Recommendation —Approval. B. CONSENT CALENDAR 1. Approve Regular City Council Meeting Minutes of October 6, 2020, 2. Approve warrant numbers 3033064 — 3033149 on Register No. 25a in the total amount of $629,907.63 and wire transfers from 09/28/20 through 09/30/20 in the total amount of $622,700.07. Warrant numbers 3033150 — 3033226 and 9001647 — 9001685 on Register No. 1 in the total amount of $371,019.01 and wire transfers from 10/01/20 through 10/11/20 in the total amount of $494,626.93. 3. Authorize Agreement with NV5, Inc. for $84,966 for Inspection Services, and Authorize Public Works Construction Contract with Cedro Construction, Inc. for $481,717 for Water Main Improvements on Indiana Street 4. Authorize Public Works Construction Contract with Land Forms Landscape Construction for $784,893 for the Acacia Park Playground and Site Improvements Project 5. Approve Purchase of 20 Mobile Digital Computers from Commline, Inc. for $113,000; and FY 2020-2021 General Fund Budget Appropriation of $115,000 (total project cost will be $213,000) 4 n 6. Amendment to the Supplemental Law Enforcement (Jail) Services Agreement No. 5793 with the City of Hawthorne to increase the contract amount from $7,500 per month to $12,000 per month for five months ($22,500 total) for full-time jail C. PUBLIC HEARINGS D. STAFF PRESENTATIONS 7. COVID-19 Update and Letters of Support to the Los Angeles County Department of Public Heath for EI Segundo Unified School District to Obtain a Waiver to Allow Transitional Kindergarten Through Second Grade Students to Return to Schools for Hybrid In-person Education 8. City Response to Los Angeles County Civil Grand Jury Report Regarding "A Diet for Landfills: Cutting Down on Food Waste" E. COMMITTEES, COMMISSIONS AND BOARDS PRESENTATIONS: F. REPORTS — CITY CLERK G. REPORTS — CITY TREASURER H. REPORTS — COUNCIL MEMBERS Council Member Giroux — Council Member Nicol - Council Member Pirsztuk - Mayor Pro Tem Pimentel — Mayor Boyles — I. REPORTS — CITY ATTORNEY J. REPORTS/FOLLOW-UP — CITY MANAGER CLOSED SESSION The City Council may move into a closed session pursuant to applicable law, including the Brown Act (Government Code Section §54960, et seq.) for the purposes of conferring with the City's Real Property Negotiator, and/or conferring with the City Attorney on potential and/or existing litigation; and/or discussing matters covered under Government Code Section §54957 (Personnel); and/or conferring with the City's Labor Negotiators. REPORT OF ACTION TAKEN IN CLOSED SESSION (if required) 5 6i MEMORIAL — ADJOURNMENT POSTED: DATE: October 15, 2020 BY: Tracy Weaver, City Clerk TIME: 12:15 PM �3 tortamatt"On CiQ of QUI begunbo, California WHEREAS, Red Ribbon Week is the oldest and largest drug prevention campaign in the US; and WHEREAS, the numerous issues associated with youth access, use, and addiction to alcohol, tobacco, prescription drugs, cannabis, and other illicit drugs have negatively impacted the dreams, success, and future of individuals, families, and communities; and WHEREAS, it is critical to increase community awareness about issues associated with substance use/abuse such as underage smoking/vaping, underage drinking, driving under the influence, prescription drugs misuse/abuse, cannabis use and other illicit drug use through information and education campaigns and initiatives, resource sharing and civic engagement; and WHEREAS, it is critical to reach especially the youth with strong messages to remain drug- free; rugfree; and WHEREAS, Reach Out Against Drugs (ROAD), the Asian American Drug Abuse Program, Inc. (AADAP), and other organizations are in collaboration to undertake comprehensive substance use/abuse prevention programs to make El Segundo a safe and drug-free community. NOW, THEREFORE, on this 20th day of October, 2020, the Mayor and Members of the City Council of the City of El Segundo, California, hereby recognize October 23-31, 2020 as RED RIBBON WEEK with this year's theme: Be Brave, Be Happy, Be Drug -Free. JKayor Drew Boyles 9dayor (Pro Tem Chris Pimentel Council Member Carol (Pirsztuk Council94emberScot Nicol Council9demberLance Giroux 7 PLACE HOLDER FOR SPECIAL PRESENTATIONS: b) Halloween Events Update MEETING OF THE EL SEGUNDO CITY COUNCIL TUESDAY, OCTOBER 6, 2020 — 4:00 PM This meeting was conducted virtually via Zoom conferencing CALL TO ORDER — Virtually by Mayor Boyles at 4:04 PM ROLL CALL Mayor Boyles - Present via teleconferencing Mayor Pro Tem Pimentel - Present via teleconferencing Council Member Pirsztuk - Present via teleconferencing — 4:06 PM Council Member Nicol - Present via teleconferencing Council Member Giroux - Present via teleconferencing PUBLIC COMMUNICATION — (Related to City Business Only — 5 minute limit per person, 30 minute limit total) None SPECIAL ORDER OF BUSINESS: Mayor Boyles announced that Council would be meeting in closed session pursuant to the items listed on the Agenda. CLOSED SESSION: The City Council may move into a closed session pursuant to applicable law, including the Brown Act (Government Code Section §54960, et seq.) for the purposes of conferring with the City's Real Property Negotiator; and/or conferring with the City Attorney on potential and/or existing litigation; and/or discussing matters covered under Government Code Section §54957 (Personnel); and/or conferring with the City's Labor Negotiators; as follows: CONFERENCE WITH LEGAL COUNSEL — ANTICIPATED LITIGATION Initiation of litigation pursuant to Government Code §54956.9 (d)(4): -1- matters. CONFERENCE WITH CITY'S LABOR NEGOTIATOR (Gov't Code §54957.6): -8- matters Employee Organizations: Police Management Association; Police Officers Association; Police Support Services Employees Association; Fire Fighters Association; Supervisory, Professional Employees Association; City Employee Association; and Executive and Management/Confidential Employees (unrepresented groups). Agency Designated Representative: Scott Mitnick, City Manager and Donna Peter, Interim Director of Human Resources. Correction — Donna Peter is the City's HR Consultant. MINUTES OF THE REGULAR COUNCIL MEETING OCTOBER 6, 2020 Page 1 Recessed at 5:50 PM Adjourned at 8:58 PM MINUTES OF THE REGULAR COUNCIL MEETING OCTOBER 6, 2020 Page 2 WE REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL TUESDAY, OCTOBER 6, 2020 - 6:00 P.M. This meeting was conducted virtually via Zoom conferencing CALL TO ORDER — Virtually by Mayor Boyles at 6:01 PM INVOCATION — Tracy Weaver, City Clerk PLEDGE OF ALLEGIANCE — Mayor Pro Tem Pimentel ROLL CALL Mayor Boyles - Present via teleconferencing Mayor Pro Tem Pimentel - Present via teleconferencing Council Member Pirsztuk - Present via teleconferencing Council Member Nicol - Present via teleconferencing Council Member Giroux Present via teleconferencing PUBLIC COMMUNICATIONS — (Related to Citv Business Onlv — 5 minute limit per person, 30 minute limit total) John Pickhaver, resident, spoke regarding Council Member Giroux's comments on the ambush shooting of 2 deputies in Los Angeles. Gabriella, resident, spoke regarding Council Member Giroux's comments on the ambush shooting of 2 deputies in Los Angeles. Amanda Touchton, resident, spoke regarding Council Member Giroux's comments on the ambush shooting of 2 deputies in Los Angeles. Elias Garcia, resident, spoke regarding Council Member Giroux's comments on the ambush shooting of 2 deputies in Los Angeles. City Clerk Weaver read written communication from the following person's into the record; Sarah Ainsworth, resident, commented on item #E9 and is favor of bee keeping Allen Semerdijan, resident, commented on item #E9 and is favor of bee keeping Borrie Zupo, resident, commented on item #E9 and is favor of bee keeping CITY MANAGER FOLLOW-UP COMMENTS — (Related to Public Communications) Scott Mitnick, City Manager and Mayor Pro Tem Pimentel answered a few questions of concern to those who spoke. SPECIAL PRESENTATIONS: a) Proclamation read by Mayor Boyles, proclaiming October 5, 2020 as Active Aging Week. Julie Todd, Library Adult Services, accepted the Proclamation. b) National Night Out — Captain Bermudez gave a brief overview on the events of the day and encouraged all to view the videos posted to Social Media. MINUTES OF THE REGULAR COUNCIL MEETING OCTOBER 6, 2020 Page 3 11 A. PROCEDURAL MOTIONS Consideration of a motion to read all ordinances and resolutions on the Agenda by title only. MOTION by Mayor Pro Tem Pimentel, SECONDED by Council Member Giroux to read all ordinances and resolutions on the agenda by title only. MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0 B. CONSENT CALENDAR Approve Regular City Council Meeting Minutes of September 15, 2020 and Special Council Meeting Minutes of September 29, 2020 and September 30, 2020. 2. Approve warrant numbers 3032689 - 3032783 and 9001603 - 9001642 on Register No. 23b in the total amount of $575,062.48 and wire transfers from 8/31/20 - 9/06/20 in the total amount of $375,959.26 Approve warrant numbers 3032784 - 3032855 on Register No. 24a in the total amount of $295,557.25 and wire transfers from 9/07/20 - 9/13/20 in the total amount of $2,735,673.89. Approve warrant numbers 3032856 - 3032976 and 9001643 - 9001644 on Register No. 24b in the total amount of $328,271.52 and wire transfers from 9/14/20 - 9/20/20 in the total amount of $352,218.03. Approve warrant numbers 3032977 - 3033063 and 9001645 — 9001646 on Register No. 24c in the total amount of $447,763.40 and wire transfers from 9/21/20 - 9/27/20 in the total amount of $396,816.18. 3. Ratify ongoing professional service agreements and blanket purchase orders for FY 2020/2021 in excess of $50,000 for various departments; possible action to waive the formal bidding process; and authorize the continued purchase of the following: (Fiscal Impact: $1,793.200.00 (Budgeted in the FY 2020-21 Budget) a) Authorize the issuance of a blanket purchase order to Metron Farnier for an amount not to exceed $300,000 in total for the purchase of single jet AMR water meters for the City's water system in FY 2020/2021 (Water/Wastewater Enterprise Fund). b) PULLED BY COUNCIL MEMBER PIRSZTUK c) Authorize the City Manager to extend ongoing service agreements with amendment no. 3790U J. Lee Engineering, amendment no. 4695J JAS Pacific, and amendment no. 57558 CSG Consultants to provide plan check, counter staffing and inspection services for an amount not to exceed a combined total of $247,000 in FY 2020/2021 (General Fund — Development Services). MINUTES OF THE REGULAR COUNCIL MEETING OCTOBER 6, 2020 Page 4 12 d) Authorize staff to continue to purchase gasoline and diesel fuel for City vehicles and equipment through the use of spot market purchasing for an amount not to exceed $207,500 in FY 2020/2021 (General Fund = $142,500; Asset Forfeiture Fund = $13,000; Prop "A" Fund = $30,000; Water Enterprise Fund = $9,000; Wastewater (sewer) Enterprise Fund = $13,000). e) Authorize the City Manager to waive and award a professional service Agreement no. 5960 to Aerotek Professional Services to provide temporary staffing services for the Public Works Department for an amount not to exceed $200,000 in FY 2020- 2021 (General Fund — Public Works/Contractual Services). f) Authorize the City Manager to amend no. 3881 F the contract with All Cities Management Services, Inc. for ongoing services to provide crossing guard services for the EI Segundo School District for an amount not to exceed $105,050 in FY 2020/2021 (General Fund — Finance Administration/non-departmental). g) Authorize the City Manager to execute an amendment no. 4095J to Agreement No. 4095 with High Point Strategies, LLC for City's advisors and advocate regarding issues relating to LAWA, LAX, FAA, MTA and other Los Angeles agencies, in a form approved by the City Attorney to (1) extend the term of the agreement to June 30, 2021; (2) authorize payment for services up to $81,000 (General Fund — City Manager); and (3) take such additional, related, action that may be desirable. h) Authorize the City Manager to amend no. 4223B contract #4223 with Professional Account Mgmt, LLC (Duncan Solutions Company) for providing professional parking citation processing and collection services, via citation management for the Police Department for an amount not to exceed $77,000 in FY 2020/2021 ending June 30, 2021 (General Fund — Police Department). i) Authorize the issuance of a blanket purchase order to Lane Donovan Partners, LLC (Agreement #3399) to provide management services for The Lakes Golf Course for an amount not to exceed $72,000 in FY 2020/2021 (Golf Course Enterprise Fund — Finance Department). j) Authorize the issuance of a blanket purchase order to Hinderliter De Llamas & Associates (Agreement #3313), amendment no. 3313B to provide professional services related to sales and use tax for an amount not to exceed $71,250 in FY 2020/2021 (General Fund — Finance Department - Business Services Division). MINUTES OF THE REGULAR COUNCIL MEETING OCTOBER 6, 2020 Page 5 13 k) Authorize the City Manager to amend to contract #3957B with Galls LLC (amendment not required, covered in existing agreement/amendments) for purchasing uniforms and equipment for the Police Department for an amount not to exceed $60,000 in FY 2020/2021 (General Fund — Police Department). Galls, LLC is one of two only physical locations that provides in-house, appointment tailoring, embroidery and distribution of equipment within a 10 mile radius from the Police Department. 1) Authorize the issuance of a blanket purchase order to Tyler Technologies/Eden Financial Management Systems for annual software licensing, maintenance, and support for an amount not to exceed $58,500 in FY 2020/2021 (General Fund — Information Technology). m) Authorize the City Manager to issue a blanket purchase order to Baker & Taylor Information Services for supplying books and other library materials for an amount not to exceed $51,400 in FY 2020/2021 (General Fund — Community Services). 4, New Alcohol Service for a Restaurant at 100 W. Imperial Avenue. (Fiscal Impact: None) (The project is categorically exempt from the requirements of the California Environmental Quality Act (CEQA) pursuant to 14 California code of Regulations §1 5301 as a Class 1 categorical exemption (Existing Facilities)). MOTION by Mayor Pro Tem Pimentel, SECONDED by Council Member Nicol, approving Consent Agenda items 1, 2, 3, (with exception of item 3a) and 4. MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0 PULLED ITEMS: 3. Ratify ongoing professional service agreements and blanket purchase orders for FY 2020/2021 in excess of $50,000 for various departments; possible action to waive the formal bidding process; and authorize the continued purchase of the following: b) Authorize the City Manager to execute an amendment no. 5861B to Agreement No. 5861 with RIESTER PACIFIC, INC. for the City's economic development and hospitality and tourism marketing services, in a form approved by the City Attorney to (1) extend the term of the agreement to June 30, 2021; and (2) authorize payment for services up to $262,500 [General Fund — City Manager ($152,500) and Chevron Grant Fund ($110,000) held in the Fiduciary Fund] Barbara Voss, Deputy City Manager answered Council's questions. MINUTES OF THE REGULAR COUNCIL MEETING OCTOBER 6, 2020 Page 6 14 MOTION by Council Member Pirsztuk, SECONDED by Mayor Pro Tem Pimentel, approving Consent Agenda item 3a. MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0 E. COMMITTEES, COMMISSIONS AND BOARDS PRESENTATIONS: (One item moved to after Consent) 5. Diversity, Equity, and Inclusion Committee Member Appointments (Fiscal Impact: None) Barbara Voss, Deputy City Manager gave an overview on the process of creating the Diversity, Equity, and Inclusion Committee and how the City derived at the final nine (9) committee members. Mayor Boyles announced the following committee members and their terms; 3 Partial Terms expiring October 31, 2022 - Lauren Abercrombie, Natacha Lee, Steve Lee, 3 Partial Terms expiring October 31, 2023 — Avery Smith, Kelsey Chittick, Christina Vasquez and 3 Full Terms expiring October 31, 2024. C. PUBLIC HEARINGS — None D. STAFF PRESENTATIONS — 6. COVID-19 Pandemic Update and Planned Reopening of Certain Sectors (Fiscal Impact: None) Chief Donovan gave a presentation. Council Discussion Council consensus to receive and file the report. E. COMMITTEES, COMMISSIONS AND BOARDS PRESENTATIONS — 7. Adopt a resolution revising the Technology Committee Bylaws (Fiscal Impact: None) Charles Mallory, IT Director, reported on the item. Council Discussion Mark Hensley, City Attorney read by title only: RESOLUTION NO. 5230 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF EL SEGUNDO ADOPTING THE TECHNOLOGY COMMITTEE'S BY-LAWS MINUTES OF THE REGULAR COUNCIL MEETING OCTOBER 6, 2020 Page 7 15 MOTION by Council Member Nicol, SECONDED by Council Member Pirsztuk adopting Resolution No.5230. MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0 8. EI Segundo Environmental Committee Update and Presentation on Residential Bee Keeping (Fiscal Impact: None) Elias Sassoon, Public Works Director introduced the item. Tracey Miller Zarneke, Environmental Committee Chairperson and Chia -Ming Ro, resident gave the presentations. Council Discussion MOTION by Mayor Pro Tem Pimentel, SECONDED by Council Member Nicol directing staff to report back to Council with a Residential Bee Keeping program recommendation. MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0 F. REPORTS — CITY CLERK — Reported on local Voting Centers in EI Segundo. The Teen Center at 405 E. Grand Ave, Embassy Suites at 1440 E. Imperial Hwy and Double Tree by Hilton at 1985 E Grand Ave. open on October 30, 2020 — November 3, 2020. Dockweiler Youth Center at 12505 Vista del Mar, Playa Del Rey opens on October 24, 2020 — November 3, 2020 G. REPORTS — CITY TREASURER — Not present H. REPORTS — COUNCILMEMBERS — Council Member Giroux — No report Council Member Nicol — Thanked all Committees, Commissions and Boards for their service and thanked all involved in the creation of the Diversity, Equity, and Inclusion Committee, including the applicants and reminded everyone to be kind to one another. Council Member Pirsztuk — Thanked all the Community Clubs that came together to create several Halloween events throughout the month of October. Suggested the City offer Dial -a -Ride to our seniors on Election Day, November 3, 2020. Mayor Pro Tem Pimentel — Implored all residents to read the fine print before casting a vote. Attending League of City Summit, attending Regional Transportation meeting and attending Contract Cities meeting to discuss their initiative regarding housing legislation. Mayor Boyles — No report REPORTS — CITY ATTORNEY — No report MINUTES OF THE REGULAR COUNCIL MEETING OCTOBER 6, 2020 Page 8 16 J. REPORTS/FOLLOW-UP — CITY MANAGER — Shouted out to Public Works Department for the "orange" lit water tower for the month of October and thanked all departments for expediting the opening of parks on Sunday. Next Council meeting is October 20, 2020. MEMORIAL — None ADJOURNED at 8:03 PM Council returned to Closed session immediately following Open session. Closed session adjourned at 8:58 PM Tracy Weaver, City Clerk MINUTES OF THE REGULAR COUNCIL MEETING OCTOBER 6, 2020 Page 9 17 CITY OF EL SEGUNDO WARRANTS TOTALS BY FUND 3033VA - 3033149 001 GENERAL FUND 539,774.97 104 TRAFFIC SAFETY FUND 106 STATE GAS TAX FUND - 106 ASSOCIATED RECREATION ACTIVITIES FUND 109 ASSET FORFEITURE FUND 607.55 110 MEASURER - 111 COMM DEVEL BLOCK GRANT 112 PROP'A'TRANSPORTATION 114 PROP'C'TRANSPORTATION 838.37 115 AIR QUALITY INVESTMENT PROGRAM 116 HOME SOUND INSTALLATION FUND - 117 HYPERION MITIGATION FUND 690.65 tie TDAARTICLE 3 -SB 821 BIKEWAY FUND 119 MTA GRANT - 121 FEMA 120 C O.P S FUND 122 LA.WA FUND 123 P5AF PROPERTY TAX PUBLIC SAF ETY 124 FEDERAL GRANTS 16,320,00 125 STATE GRANT 202.58 126 A/P CUPA PROGRAM OVERSIGHT SURCHARGE 8,1118.49 128 SS -1 EXPENDITURES 129 CERTIFIED ACCESS SPECIALIST PROGRAMS 202 ASSESSMENT DISTRICT 013 301 CAPITAL IMPROVEMENT FUND 8,229.50 302 INFRASTRUCTURE REPLACEMENT FUND 4DS FACILITIES MAINTENANCE - 501 WATER UTILITY FIRM 4.592-72 502 WASTEWATER FUND 177.61 503 GOLF COURSE FUND 5,0D000 504 PARK VISTA 505 SOLID WASTE 601 £GuiaA Ftii at a;r•C'ue�Ir 602 LIABILFY INSURANCE 37,74620 60 WORKERS COMP RESERVFJINSURANCE - 701 RETIRED EMP INSURANCE 702 EXPENDABLE TRUST FUND -DEVELOPER FEES 1,03879 703 EXPENDABLE TRUST FUND • OTHER 1,50000 706 OUTSIDE SERVICES TRUST TOTAL WARRANTS S 6251 907.63 STATE OF CALIFORNIA COUNTY OF LOS ANGELES bdermmbll on actual expenditures is available In the Director of Finarree'0 office M the City of EI Segundo. I certify as to Hw accuracy of the Demands and the availabiNy of fund for payment Ihereof. ForApploval: Raguler checks held for City council authorization 10 release CODES: R = Computer genwaled checks For all Icon-emargencyfurgerwy payments for maledels, supplies and cervices in support of City Operations For Ratification: A = Payroll and Employee Benef4 Checks B' F = Computer generated Early Rebase t isbw ftWrls and/or a*SI1manL9 approved by the City Manager- Such as: payments for utility services, petty cash and employee travel eXpense reimbursements. Various reruns, contract employee services consultant with current contractual DATE OF APPROVAL: AS OF 14;40120 VOID CHECKS DUE TO ALIGNMENT: MIA VOID CHECKS DUE TO INCORRECT CHECK DATE: VOID CHECKS DUE TO COMPUTER SOFTWARE ERROR: NOTES ariemerds, Instances wherD prompt payment drscaunls u1n be, obalred ar Ante payment penAldes can be avoided a whim a silubllon arises Ihn the Ciy Manager approves. H= Handamtran Ealy Relaaw dlsbur pros androradlofltrtanls aWl od by the Ciy Manager- .1 FINANCE DRECTOR ~ ^ CITY MANAGER DAT/: GATE: I X REGISTER a 259 CITY OF EL SEGUNDO PAYMENTS BY WIRE TRANSFER 9128120 THROUGH 09/30/20 Date P_ aee Description 9/28/2020 Manufacturers & Traders 9,500.00 457 payment Vantagepoint 9/28/2020 Cal Pers 10,755.46 EFT Retirement Safety-Fire-PEPRA New 25020 9/28/2020 Cal Pers 22,052.05 EFT Retirement Safety-Police-PEPRA New 25021 9/28/2020 Cal Pers 39,901.03 EFT Retirement Misc - PEPRA New 26013 9/28/2020 Cal Pers 56,368.30 EFT Retirement Misc - Classic 27 9/2812020 Cal Pers 68,402.14 EFT Retirement Safety Police Classic - 1 st Tier 28 9128!2020 Cal Pers 541940.99 EFT Retirement Safety Fire- Classic 30168 9/28/2020 Cal Pers 6,323.86 EFT Retirement Sfty Police Classic -2nd Tier 30169 9/28/2020 Cal Pers 10,755.46 EFT Retirement Safety-Fire-PEPRA New 25020 9/28/2020 Cal Pers 22,457.26 EFT Retirement Safety-Police-PEPRA New 25021 9/28/2020 Cal Pers 40,034.42 EFT Retirement Misc - PEPRA New 26013 9128/2020 Cal Pers 50,064.78 EFT Retirement Misc - Classic 27 9/28/2020 Cal Pers 68,271.53 EFT Retirement Safety Police Classic - 1st Tier 28 9/28/2020 Cal Pers 56,374.10 EFT Retirement Safety Fire- Classic 30168 9/28/2020 Cal Pers 6,323.85 EFT Retirement Sfty Police Classic -2nd Tier 30169 09/21/20-09127120 Workers Comp Activity 86,457,49 SCRMA checks issued 09/21/20-09/27/20 Liability Trust - Claims 0.00 Claim checks issued 09121/20-09/27/20 Retiree Health Insurance 12,040.42 Health Reimbursment checks issued 09121/20-09127/20 Flexible Spending Account 1,677.03 Employee Health and DCA card charges DATE OF RATIFICATION: 10/02120 TOTAL PAYMENTS BY WIRE: Certified as to the accuracy of the wire transfers by: Deputy City Treas er II f� Dirict�r of Finance 622,700.17 LA),0%zr�a& Date Date ^ Date Information on actual expenditures is available in the City Treasurer's Office of the City of EI Segundo. 622,700.17 P:\CftyTreasurerWre TransferslWfre Transfers 10-01-19 to 9-30.20 10/2/2020 111 19 3033150 - 3033226 9001847 - 9001685 001 GENERALFUND 104 TRAFFIC SAFETY FUND 100 STATE GAS TAX FUND 108 ASSOCIATED RECREATION ACTIVITIES FUND 109 ASSET FORFEITURE FUND 111 COMM. DEVEL. BLOCK GRANT 112 PROP "A' TRANSPCIRTATION 114 PROP"C"TRANSPORTATION 115 AIR QUALITY INVESTMENT PROGRAM 116 HOME SOUND INSTALLATION FUND 117 HYPERION MITIGATION FUND 118 TDA ARTICLE 3 • SB 021 BIKEWAY FUND 119 MTA GRANT 121 FEMA 120 C.O.P.S. FUND 122 LA.W.A. FUND 123 PSAF PROPERTY TAX PUBLIC SAFETY 126 A? CUPA Program Oversight Surcharga 202 ASSESSMENT DISTRICT*73 301 CAPITAL IMPROVEMENT FUND 302 INFRASTRUCTURE REPLACEMENT FUND 405 FACILITIES MAINTENANCE $01 WATER UTILITY FUND 502 WASTEWATER FUND 503 GOLF COURSE FUND Sal EQUIPMENT REPLACEMENT 602 LIABIUTYINSURANCE 0D3 WORKERS COMP. RESERVEIINSURANCE 701 RETIRED EMP. INSURANCE 702 EXPENDABLE TRUST FUND -DEVELOPER FEES 703 EXPENDABLE TRUST FUND -OTHER 708 OUTSIDE SERVICES TRUST TOTAL WARRANTS STATE OF CALIFORNIA COUNTY OF LOS ANGELES Information on actual expendlures is available in the Director of Finance's office in the City of EI Segundo I cerlify as to the accuracy of the Demands and the availabiMy of fund for payment thereof. Far Approval: Regular checks held for City council authorization to refeese. CODES: CITY OF EL SEGUNDO WARRANTS TOTALS BY FUND 235,416,91 R= Computer generated checks for all non-emergency/urgency, payments for materials, supplies and services in support of City Operations For Ratification: A = Payroll and Employee Benefit checks 7,087.43 862.50 6,446.28 687.14 20,343 54 5,901.01 373.54 16, 344.93 49,881 Be 1,153.75 382.60 1,500.00 22.437.50 S 371.019.01 DATE OF APPROVAL: VOID CHECKS DUE TO ALIGNMENT: NIA A5 OF 1m20120 VOID CHECKS DUE TO INCORRECT CHECK DATE: VOID CHECKS DUE TO COMPUTER SOFTWARE ERROR: B - F = Computer generated Early Release disbursements and/or adjustments approved by the City Manager. Such as: payments for utility services, petty cash and employee travel expense NOTES reimbursements, various refunds, contract employee services consistent vdlh current contractual agreements, instances where prompt payment discounts can be obtained or late payment penalties can be avoided or when a situation arises that the City Manager approves l H = Handwritten Early ROJkTe disbursements and/or adjustments approved by the City Manager. FINANCE DIRECTOR CITY MANAGER Y�• ,� �[ n C f 'Jl"V l� DATE: P DATE: --•.lam .� N O REGISTER* 1 CITY OF EL SEGUNDO PAYMENTS BY WIRE TRANSFER 10/01/20 THROUGH 10/11/20 Date P ee Descriptloq 10/1/2020 Manufacturers & Traders 60,392.98 457 payment Vantagepoint 10/1/2020 Manufacturers & Traders 1,130.77 401(a) payment Vantagepoint 10/1/2020 Manufacturers & Traders 550.00 IRA payment Vantagepoint 10/512020 IRS 304,252.33 Federal 941 Deposit - for QTR Ending 6/30/19 10/5/2020 Employment Development 4,521.29 State SDI payment 10/5/2020 Employment Development 72,739.09 State PIT Withholding 10/5/2020 ExpertPay 1,181.97 EFT Child support payment 10/8/2020 Lane Donovan Golf Ptr 19,873.27 Payroll Transfer 09/28120-09130120 Workers Comp Activity 5,905.47 SCRMA checks issued 10/1120-10/4/20 Workers Comp Activity 6,700.13 SCRMA checks issued 09/28/20-09/30/20 Liability Trust - Claims 17,379.63 Claim checks issued 10/1120-1014120 Liability Trust - Claims 0.00 Claim checks issued 09/28/20-09130120 Retiree Health Insurance 0.00 Health Reimbursment checks issued 10/1/20-10/4120 Retiree Health Insurance 0.00 Health Reimbursment checks issued 494,626.93 DATE OF RATIFICATION: 10/09/20 TOTAL PAYMENTS BY WIRE: 494,626.93 Certified as to the accuracy of the wire transfers by: Deputy City Treasurer II Date Direct, oVFina`�nce Date CjtS+ nager Date Information on actual expenditures is available in the City Treasurer's Office of the City of Et Segundo. P:1City TreasurerlWire TransferslWire Transfers 10.01-20 to 6-30-21 10/9/2020 1/1 21 CITY OF ELSEGUNDO TITLE: City Council Agenda Statement Meeting Date: October 20, 2020 Agenda Heading: Consent Agenda Authorize Agreement with NV5, Inc. for $84,966 for Inspection Services, and Authorize Public Works Construction Contract with Cedro Construction, Inc. for $481,717 for Water Main Improvements on Indiana Street RECOMMENDATION: 1. Waive minor irregularities in the bid from Cedro Construction, Inc.; 2. Authorize the City Manager to execute a Professional Services Agreement with NV5, Inc. for $84,966 for construction inspection services for this project, and authorize an additional $8,500 as contingency funds for potential unforeseen conditions; and 3. Authorize the City Manager to execute a standard Public Works Construction Contract with Cedro Construction, Inc. for $481,717 for the Water Main Improvements Project on Indiana Street (Project No. PW 20-04), and authorize an additional $96,000 as contingency funds for potential unforeseen conditions. FISCAL IMPACT: The total of the project is estimated to be $685,883 for engineering design, construction and construction inspection. Project Cost Summary Description Water Enterprise Fund Total Project Budget Engineering Design Construction Construction Contingency Inspection Services Inspection Contingency Total Project Costs Project Balance Budget Notes $ 700,000 Per 2019/20 budget 700,000 Expenditure $ 14,700 481,717 96,000 84,966 8,500 $ 685,883 $ 14,117 Return to Water Enterprise Fund Amount Budgeted: $700,000 Additional Appropriation: None Account Number: 501-400-7103-8206 (Water Enterprise Fund) 22 Water Main Improvements on Indiana Street Project October 20, 2020 Page 2 of 4 BACKGROUND: Much of the City's water transmission and distribution system dates back to the 1920's and some of the City's water mains have exceeded their useful life and need replacement. Standard practices call for replacing lines every 50-70 years due to natural degradation from soil chemistry and chlorinated potable water sources. In light of that, staff regularly evaluates the conditions of the pipes to develop and prioritize a replacement schedule each year. The water main on Indiana Street has experienced problems over the past few years. Staff evaluated its condition and determined that the segment between Mariposa Avenue and Holly Avenue is in need of replacement due to its condition and type. This water line is one of the few existing asbestos cement pipes which needs to be replaced. This work was identified and approved in the adopted budget as part of the Capital Improvement Program. The City Council adopted the engineering plans and specifications for the Water Main Improvements on Indiana Street Project (Project) at the August 18, 2020 Council meeting. The improvements consist of replacing approximately 1,000' of 10 -inch diameter asbestos water main pipe with new 10 -inch diameter ductile iron water main pipe along Indiana Street between Holly Avenue and Mariposa Avenue. Further, the improvements include replacement of service lines, grind and overlay the width of Indiana Street for the limits of the project. DISCUSSION: On September 22, 2020, the City Clerk received and opened six bids as follows: 1. Cedro Construction, Inc. $481,716.80 2. Colich & Sons, LP $577,589.40 3. GRFCO, Inc. $592,018.00 4. Williams Pipeline Contractors, Inc. $644,733.20 5. Murray Co. $765,360.80 6. T.E. Roberts, Inc. $907,577.00 The lowest responsive and responsible bidder is Cedro Construction, Inc. Staff checked the contractor's references and license status. They have satisfactorily completed similar projects for other public agencies and their license is in good standing. Staff noticed Cedro Construction's proposal had not been signed nor notarized. They submitted a notarized signature page after the bid opening. Also, Cedro Construction did not provide specific contact email addresses and telephone numbers for their listed executive officers aside from the company contact address and phone number, and Cedro Construction's shown bid of $481,716.60 on the bid documents was $0.20 less than the actual bid amount. In consultation with City Attorney's office, staff investigated 23 Water Main Improvements on Indiana Street Project October 20, 2020 Page 3 of 4 and concluded these minor discrepancies are inconsequential and do not affect the bid order nor give the bidder an advantage over others. Staff has not received any protest from any of the bidders regarding any of these minor discrepancies. However, in an abundance of caution, staff recommends the following items be identified as minor irregularities and be waived by the City Council: 1. Cedro Construction's notarized signature page on bidder and notarial acknowledgement form was turned in after the bid opening. 2. Cedro Construction did not provide specific contact email addresses and telephone numbers for their listed executive officers aside from the company contact address and phone number. 3. Cedro Construction's actual bid is $481,716.80 rather than $481,716.60. On September 17, 2020, Public Works staff received three proposals from NV5 Inc., MNS Engineers, and Berg and Associates, Inc. for construction inspection services for this project. The proposals were evaluated by staff and NV5 Inc. proposal was ranked the highest based on their rates, qualification, experience and expertise. Further, NV5 Inc. has successfully provided construction inspection services for similar projects. They have been described as knowledgeable, experienced, thorough, and responsive by their references. Consequently, staff recommends City Council to approve the recommended actions as noted. With Council's authorization, construction is anticipated to commence in January, 2021, and be substantially completed in April, 2021. CITY STRATEGIC PLAN COMPLIANCE: Goal 1: Enhance Customer Service, Engagement and Communication; Embrace Diversity, Equity and Inclusion Objective A: EI Segundo provides unparalleled service to internal and external customers. Goal 4: Develop Quality Infrastructure and Technology Objective A: EI Segundo's physical infrastructure supports an appealing, safe, and effective City. PREPARED BY: Floriza Rivera, Principal Civil Engine REVIEWED BY: Elias Sassoon, Public Works Director APPROVED BY: Scott Mitnick, City Manager r�pl s 24 Water Main Improvements on Indiana Street Project October 20, 2020 Page 4 of 4 ATTACHED SUPPORTING DOCUMENTS: Vicinity Map Location Map 25 ,Fe s Vicinity Map Water Main Improvements Project on Indiana Street W,,,6wayw 4 ---_--- • •---]O[J.C�a1:[is.Lttrorsc._.. ��+xrra,a• i••—••� I I E M*aAve I j El S��urrdt _ � +ig13 SchDl:l� � E Jklsriposa Ava. ~_.., EI Segund* 11Y Grand Awa I Grand Ave E Franklin Ave V-9 .......... 1. s p1...... ------_.._.._------ asscxaaaAw.--- NOh 0 Is W 'n 35th S, 6,018.7 0 3,009.33 6,018.7 Feet W G S_ 19 84_ W e b_M e rca to r_A u x i l i a ry_S p h e re t� CL. 1`a � 3. M m ° Z C rL z x m x x a %Yi1.4*d $PAC* arx'1 Nftic! S~6 to Ai 14 `8J16 it [ra,�r.E PEJSnark do Vwd S&gurala +J1 p1...... ------_.._.._------ asscxaaaAw.--- NOh 0 Is W 'n 35th S, 6,018.7 0 3,009.33 6,018.7 Feet W G S_ 19 84_ W e b_M e rca to r_A u x i l i a ry_S p h e re e manna Mud, i E d' Legend --- City Boundary ❑ Project Region Fla Ilq u dK a y 4A M r� {7 D Notes DISCLAIMER: The information shown on this map was compiled from different GIS sources. The land base and facility information on this map is for display purposes only and should not be relied upon without independent verification as to its accuracy. The City of EI Segundo will not be held responsible for any claims, losses or damages resulting from the use of this map. [ I s � ut LQ},:.. F to Ai 14 2 PEJSnark do Vwd t I I I I I I $ j V I yr j e manna Mud, i E d' Legend --- City Boundary ❑ Project Region Fla Ilq u dK a y 4A M r� {7 D Notes DISCLAIMER: The information shown on this map was compiled from different GIS sources. The land base and facility information on this map is for display purposes only and should not be relied upon without independent verification as to its accuracy. The City of EI Segundo will not be held responsible for any claims, losses or damages resulting from the use of this map. N 4 752.3 Location Map Water Main Improvements on Indiana Street E Elm Ave a n E Maripp5;§ Aye , FileeWm Park Pine Ave _ u} G ur 0 � e # c - f ra � Kansas Park E Holly Ave �a �}9 �r V 0 376.17 752.3 Feet W G S_ 19 84_ W e b_M e rca to r_A u x i l i a ry_S p h e re Homes lead SlLOO Sullen Ha le I Legend - City Boundary Project Area: Indiana Street between Holly Avenue and Mariposa Avenue ® Notes DISCLAIMER: The information shown on this map was compiled from different GIS sources. The land base and facility information on this map is for display purposes only and should not be relied upon without independent verification as to its accuracy. The City of EI Segundo will not be held responsible for any claims, losses or damages resulting from the use of this map. CITY OF ELSEGUNDO TITLE: City Council Agenda Statement Meeting Date: October 20, 2020 Agenda Heading: Consent Authorize Public Works Construction Contract with Land Forms Landscape Construction for $784,893 for the Acacia Park Playground and Site Improvements Project RECOMMENDATION: 1. Reject United Construction & Landscape's bid as non-responsive; 2. Waive minor irregularities in the bid from Land Forms Landscape Construction; 3. Appropriate $200,000 from wastewater enterprise fund; and 4. Authorize the City Manager to execute a standard Public Works Construction Contract with Land Forms Landscape Construction in the amount of $784,893 for the Acacia Park Playground and Site Improvements Project PW 20-06, and authorize an additional $67,141 as contingency funds for potential unforeseen conditions. FISCAL IMPACT: The total cost of the project is estimated to be $900,172 for engineering, design and construction. $700,172 has been appropriated and staff is requesting an additional appropriation of $200,000. Funding sources are as follows: Project Cost Summary Description Original Project Budget General Fund Park Development Fee State Prop 68 Grant Added Project Budget Measure W Fund Additional Appropriation Wastewater Enterprise Fund Total Project Budget Description Engineering Design Construction Construction Contingency Total Project Costs Budget Notes $ 300,000 Per 2019/20_ budget 150,000 Per 2019/20 budget 188,087 Per 2020/21 budget 62,085 Per 2020/21 budget Requested ~ 200,000 appropriation $ 900,172 Expenditures $ 48,138 784,893 67,141 $ 900,172 Acacia Park Playground and Site Improvement Project October 20, 2020 Page 2 of 5 Amount Budgeted: $900,172 (see table above) Additional Appropriation: Appropriate $200,000 wastewater enterprise fund Account Number(s): $300,000 from Account 301-400-8202-8223 $200,000 from Wastewater Enterprise Fund $188,087 from Account 125-400-5102-3620 (State Grant Prop. 68) $101,862 from Account 301-400-8152-8212 $62,085 from Measure W (account to be determined) BACKGROUND: The Acacia Park playground is a well -used recreational area that mainly accommodates the local residential community. From July 2017 through December 2018, the site was closed to the public to allow for construction of City Sewer Pump Station #1 (Project No. PW 16-07). The site was restored in March 2019 to allow for passive use of open space while the City conducted community engagement workshops and the Recreation and Parks Commission and City Council evaluated design and budgetary options for the park. On March 13, 2019, the Recreation and Parks Commission recommended approval of a final design concept which included the removal of the restroom and the outdoor pool. On May 19, 2020, City Council adopted the engineering plans and specifications and authorized staff to advertise this project for construction. On August 18th, 2020, based on staff recommendation, City Council rejected all bids and directed staff to re -advertise the project due to necessary revisions to the specifications. DISCUSSION: City staff revised the specifications, including removing the requirement of certified installer and adding the synthetic turf playground material to the base bid instead of pour - in -place rubber material as previously specified. On September 15th, 2020, the City Clerk received and opened nine (9) bids as follows: Contractor United Construction & Landscape Land Forms Landscape Construction Civic Construction Associates R.E. Schultz Construction CEM Construction Corp. Access Pacific CS Legacy Construction, Inc. Kasa Construction G2K Construction Base Bid (Line item 1-16) $754,528 $784,893 $788,350 $835,687 $847,179 $889,886 $917,041 $943,380 $990,000 Alt. Bid item (Retaining Wall) $46,582 $99,528 $37,000 $74,000 $130,000 $72,000 $94,500 $81,000 $59,000 WE Acacia Park Playground and Site Improvement Project October 20, 2020 Page 3 of 5 Although United Construction & Landscape provided the lowest bid, they did not submit the Addendum which was issued during the bidding phase and consequently this bid is non-responsive. Response to CCA's Three Protests: Furthermore, the third lowest bidder (Civic Construction Associates or CCA) protested that the second lowest bidder (Land Forms Landscape Construction or LFLC) had minor discrepancies: 1) submitted only a copy of the bid bond but not an original bid bond at time of bid opening; 2) Conflicting information for company officer listing on the Contractors State License Board (CSLB), Department of Industrial Relations (DIR) and Secretary of State (SOS) database; 3) Failed to sign the bidder and notarial acknowledgement form. The City has responded to CCA's protest letters in detail. The protest letters and the City's response letters are attached as attachment 4. The City responses are summarized here: In regards to the first item of CCA's protest, although the City requires the original bond at bid opening, submittal of a copy of the original bond at the bid opening is part of the common practice for public agencies that have adopted electronic bids. The purpose for requiring an original bond is to ensure that the bond is authentic. LFLC submitted the original bid bond within 48 hours of the bid opening, which "cured" the minor discrepancy. The original bond submitted by LFLC matched the copy that LFLC submitted with the proposal, so staff is satisfied that the bond is authentic. In regards to the second item of CCA's protest, it is a minor discrepancy in record keeping. The current two officers Luke Alvarado and Sandy Wallace bought the company from company founder and longtime owner Jeff Tracy last year when they were still employees of the company. All three are all still working together with the change ownership. Their license is current and active. The change of ownership was sent to the CSLB but the change is not yet reflected on the website. In any event, Jeff Tracy is the Responsible Managing Officer (RMO) on the license and is still employed at the corporation. The conflicting information on the DI and SOS website have since been, or will be, corrected. CCA complained that LFLC cannot be held legally accountable due to the differing names on the websites; however, City staff are satisfied that LFLC can be held accountable regardless of the differing names on the websites at the time the bid was submitted. In regards to the third item of CCA's protest, LFLC failed to sign the page and turned in the notarial acknowledgement form after the bid opening. This is not uncommon and has been waived by the City before as a minor discrepancy. In addition, staff discovered that LFLC made a typo error on their bid form as their license number is 712339 and not 712338 on the bid form. WE Acacia Park Playground and Site Improvement Project October 20, 2020 Page 4 of 5 Staff Recommendation: In consultation with City Attorney's office, staff investigated and concluded these minor discrepancies are inconsequential and do not affect the bid order nor give the bidder an advantage over others. However, in an abundance of caution, staff recommends the following items be identified as minor irregularities and waived by the City Council: 1. A copy of the original bid bond was submitted at time of bidding and the original bid bond was submitted after the bidding. 2. Conflicting information for company officer listing on the Contractors State License Board (CSLB), Department of Industrial Relations (DIR) and Secretary of State (SOS) database. 3. The Land Forms Landscape Construction's license number is 712339 instead of 712338 on the bid form. 4. Land Forms Landscape Construction's notarized signature page on bidder and notarial acknowledgement form was turned in after the bid opening. Therefore, the lowest responsive and responsible bidder is LFLC. Staff checked the contractor's license status and references and found them to have satisfactorily completed similar projects for other public agencies, and that their license is in good standing. Due to the high costs of the project, it is recommended to not implement the Alternative Bid which is to remove and replace the wall along the western property line at the site. LFLC's bid for this item is $99,528. The wall replacement is not essential and can be constructed in the future when funding becomes available. The project doesn't need full time construction inspection. The construction inspection will be performed by staff and augmented by the City's on call inspector, if necessary. Staff recommends that City Council approve the recommended actions as noted. With Council's authorization, construction is anticipated to commence in January, 2021, and be substantially completed in April, 2021. CITY STRATEGIC PLAN COMPLIANCE: Goal 1: Enhance Customer Service, Engagement and Communication; Embrace Diversity, Equity and Inclusion Objective A: EI Segundo provides unparalleled service to internal and external customers Goal 4: Develop Quality Infrastructure and Technology Objective A: EI Segundo's physical infrastructure supports an appealing, safe, and effective City 31 Acacia Park Playground and Site Improvement Project October 20, 2020 Page 5 of 5 PREPARED BY: Cheryl Ebert, Senior Civil Engineer REVIEWED BY: Elias Sassoon, Public Works Director APPROVED BY: Scott Mitnick, City Manager DV ( G^J ATTACHED SUPPORTING DOCUMENTS: 1. Vicinity Map 2. Location Map 3. Acacia Park Rendering 4. Protest Letters and City Response Letters 32 �e s Vicinity Map Acacia Park Playground and site Improvements Amparl .—.._..,..—••]OLJ.�j7L'[iSJ�i1GLiC•_••�`�„S4'�.�.._..s " «.. --- Project i location �i E Ma}tieA,re El S+►pundt, _ � +igl3 School � w Mariposin Av&— ~_..1 EI Segund* 11Y Grand Ave Grand Ave I F rsnkli n Ave 1. Silk L�.Oq'Z1 z W C M 1 m C Z R �C IP x a Lo{a' IAY411.4*d Spic* �ir#•1 Ali f 4 ,1 S Nibolew SVMM 6 W W 'n 35thSI 6,018.7 0 3,009.33 6,018.7 Feet W G S_ 19 84_ W e b_M e rca to r_A u x i l i a ry_S p h e re it [ra,rr� 1� raa � In l S&g ureal C� I� 6 DISCLAIMER: The information shown on this map was compiled from different GIS sources. The land base and facility information on this map is for display purposes only and should not be relied upon without independent verification as to its accuracy. The City of EI Segundo will not be held responsible for any claims, losses or damages resulting from the use of this map. Legend --- City Boundary ❑ Project Region Notes M 1 a I s Lo{a' Ali f 4 ,1 S � Ai 7'S� P� 1 S eq Low tl o E�,kr6 11 I I I I I I rA $ j � I yr j 6 DISCLAIMER: The information shown on this map was compiled from different GIS sources. The land base and facility information on this map is for display purposes only and should not be relied upon without independent verification as to its accuracy. The City of EI Segundo will not be held responsible for any claims, losses or damages resulting from the use of this map. Legend --- City Boundary ❑ Project Region Notes �e s Location Map Y4 Acacia Park Playground and Site Improvements y lmnerJ Milli11 � Wa nlTAve 4 - 5 I. EI Se 'kilo r..� r:. Legend City Boundary Project Location va - '� ManIQ—A-ve -- — - Notes 752.3 0 376.17 752.3 Feet DISCLAIMER: The information shown on this map was compiled from different GIS sources. The land base and facility information on this map is for display purposes only and should not be relied upon without independent verification as to its accuracy. The City of EI Segundo will not be held responsible for any claims, losses or damages resulting WGS_1984_Web_Mercator_AuxiIiary_Sphere from the use of this map. mill 3�:� Milli11 � Wa nlTAve 4 - 5 I. EI Se 'kilo r..� r:. Legend City Boundary Project Location va - '� ManIQ—A-ve -- — - Notes 752.3 0 376.17 752.3 Feet DISCLAIMER: The information shown on this map was compiled from different GIS sources. The land base and facility information on this map is for display purposes only and should not be relied upon without independent verification as to its accuracy. The City of EI Segundo will not be held responsible for any claims, losses or damages resulting WGS_1984_Web_Mercator_AuxiIiary_Sphere from the use of this map. r N. SENSORY PLANTING AREA BENCH TYP. -- NEW LEGEND EXISTING TREE EVERGREEN TREE DECIDUOUS TREE FLOWERING ACCENT TREE j COLORED SAFETY SURFACING F-7 CONCRETE WALKS PLANTING AREAS LAWN SENSORY PLANTING AREA— LOW COLOR PLANTMiG Acacia Avenue SENSORYPLANTING AREA ■ .�f II !� i cd V (EMERGENCY 1� O ' LIFT 4� STATION � • r--1 U U o r' C3 Uto ' W it �r _ ZJ f y CIVIC CONSTRI �C i1O ON ASSOC IA -1'I ti 79 Daily Drive, #171 Camarillo, California 93010 805-551-5211 Contractors State Licen,e #99.145; — — — September 16, 2020 City of Segundo Public Works Department 350 Main Street El Segundo, California 90245 Re: Protest of 1`r and 2nd low bidders For Project PW 20-06, Acacia Park Playground and Site Improvements Project Dear All, This letter will serve as a formal protest for the Contract award of the above subject project to the following: 1. United Construction and Landscape 9018 Balboa Blvd, #128 Northridge, CA 91325 United Construction and Landscape submitted bid a for $754,528.00 rendering them the apparent low bidder. However, it was noted on the Bid result log that they failed to provide the required signed addendum as per the following language on the bid documents: "As evidence that the BIDDER has read this Addendum, the BIDDER must acknowledge same in the space provided below and submit this Addendum with the Bid Proposal_ Failure to provide such acknowledgement shall render the bid as non-responsive and subject to rejection. Signature: Date. "Bids must be submitted in writing on the Proposal forms provided by the City of El Segundo. One (1) set of these Proposal forms is inserted loose herein for use by the bidders. Bidders are required to submit one (1) original set of the proposal forms. All information requested therein must be clearly and legibly set forth in the manner and form indicated". 36 If the addenda contains material terms that would impact the bidder's price, their understanding of the schedule or the project, then failure to acknowledge the addenda will be considered a material defect, and the bid should be rejected as non-responsive. The key factor in determining the materiality of failing to acknowledge the addenda is whether it provides the bidder with an advantage not enjoyed by other bidders. The below are just a few examples of the addendum contents, clearly, it contains material terms that would impact "the bidder's price, their understanding of the schedule, or the project" Thus, this author respectfully prays that the City of El Segundo rejects this low bidder for its failure to acknowledge the addenda which is a material defect. Without this acknowledgement, the bidder has failed to comply with the "Stated requirement" and could invoke a right that he was not aware and that those items might be cause him to deny that portion of work and request additional compensation. 3.5. Can we use the existing decomposed granite as backfill for the swimming pool or does it need to be hauled off? The decomposed granite will be acceptable as backfill at 2 -ft below grade or deeper. 3.6. Sheet 12 items 4 and 5 call for ADS N-12 HDPE storm drain line. Is SDR -35 storm drain line acceptable? Yes, SDR -35 storm drainpipe is acceptable. 3.7. Sheet CS5.00/1 shows a stepped footing. Where is this located on the plans? The step detail provided on sheet CS5.00/1 is to be used at Contractor's discretion based on the slope of grade and where required to meet minimum cover of 12" per details on CS5.02. 3.8. Is a soil test available so that we can determine the structural integrity of the soils at the retaining walls. In 2017, the City of El Segundo reconstructed Sewer Pump Station 91 on the southern edge of Acacia Park. As part of this work, a geotechnical study was prepared, and was used as a reference when designing the retaining wall. The geotechnical investigation is provided to this addendum as a reference document. 37 2. LANDFORMS LANDSCAPE CONSTRUCTION INC (There was no contact information provided, so I am using this information and hope this is the correct Contractor) 15375 BARRANCA SUITE A-1 10 IRVINE, CA 92618 Business Phone Number:(949) 582-0877 Landforms Landscape Construction submitted a bid for $784,893.00, but only included a copy of their bid bond and the apparent 2"d low bid. In accordance with the City of El Segundo Bid Documents and Bidding instruction, the following was noted. "Bids must be submitted in writing on the Proposal forms provided by the City of El Segundo. One (1) set of these Proposal forms is inserted loose herein for use by the bidders. Bidders are required to submit one (1) original set of the proposal forms. All information requested therein must be clearly and legibly set forth in the manner and form indicated" As you are well aware of the following, I am including these Citations for clarification and justification for this protest. A) In the case of a photocopy, the presence of the original crimped seal on the bid bond is not sufficient to render the bond acceptable. While the raised corporate seal does constitute evidence of the authenticity of a bond. In addition, a bid bond without the original signature of its authorized representative can allow the opportunity for the authorized representative to deny that [they] are bound to the bond. Thus, the submission of a photocopied bid guarantee without original signatures rendered renders "Landform Landscape Construction's bid nonresponsive, and is not a "minor informality or irregularity" that may be waived or cured after bid opening. In the age of electronic bidding, this docs not waive the original signature requirement because the City of El Segundo elected to conduct its procurement using sealed bidding and delivery of hard copies of bid proposal. Under the sealed bidding framework, bids are publicly opened, and upon opening "must comply in all material respects with the invitation for bids". The issue of the bid's compliance with the material terms of the invitation, i.e., the bid's responsiveness, must be clear at bid opening. Public Works and Competitive bidding practices have long recognized that permitting a bidder to correct an issue of responsiveness after bid opening would open the door to manipulation of the competitive bidding system to permit a bidder to decide after bids have been exposed whether to attempt to have its bid accepted or rejected. See Johnson Mach. Works, B-297115, Oct. 20, 2005, 2005 CPD $ 188 at 3 (involving questionable bid guarantee). : In arguendo, Photocopy of guarantee documents, do not satisfy the requirement for a bid guarantee since there is no way, other than by referring to the original documents after bid opening, for the contracting agency to be certain that there had not been alterations to which the Contractor or surety had not consented and could use as a basis to disclaim liability. In these circumstances, the submission of a copy of the bid guarantee was not a correctable minor informality and cannot not be cured by the submission of the original bond after bid opening because this would essentially provide the bidder with the option of accepting or rejecting the award by either correcting or not correcting any deficiencies, which is inconsistent with the concept of procuring using sealed bids. TJ's Marine Constr. LLC, B-402227, Jan. 7, 2010, 2010 CPD ¶ 19 at 4. When required by a solicitation (see above), a bid guarantee is a material condition of the Bid Invitation with which there must be compliance at the time of bid opening. Therefore, this Author respectfully prays that you reject this bid by the facts presents, but not limited to these reasons only. Thank you for your anticipated courtesy and much hoped for enforcement of the above non- compliance. R ectfu s mitte Oses Was in o i/�/ Administrator/Authorized Representative CC: Dr. Timothy L. Hall 39 September 22, 2020 t City of El Segundo 350 Main Street El Segundo, CA 90245 310-524-2200 Civic Construction Associates Attn: Moses Washington Miller 79 Daily Drive, #171 Camarillo, CA 93010 Via Email to cearnavfairtwvahoo.com Subject: Response to Letter of Protest by Civic Construction Associates for Elected Officials: Subject: 20-06 Acacia Park Playground) and Site Improvement Project Drnr Ruplrs, Aho r Chris Pinrenlel, Dear Mr. Miller, Alrr,•or No Tem Lance Groom Council Alemher CarolP,rs✓ak, In response to the protest letter from Civic Construction Associates for the rebid of Acacia Park Meal, Playground Sent Me Playground and Site Improvement Project (PW 20-06), which had a bid opening on September Cuuether Tncp Wearer, 15t11, 2020, the City of EI Segundo has investigated the protest items and has come to the C/o, c7erk A!n!rllnr Robinson,Robifollowing conclusions: Crry Trcnnrrer 1. Civic Construction Associates protests that the apparent low bidder, United Construction Appointed officials: & Landscape, should be rejected based on that they failed to provide the required signed Scorn Alirnick, addendum as per the following language on the bid documents: Ciq" AlnnoRer A1nrkD.1/ra. "As evidence that the BIDDER has read this Addendum: the BIDDER must 007 Attorney , acknowledge same in the space provided below and submit this Addendum with the Bid Proposal. " Department Directors: Barbara vas=, Citv response: Without submittal of the Addendum acknowledgement form, the City of Drpuoy Ciry Alnnager Josephlirllo, EI Segundo deems United Construction & Landscape's bid as non-responsive. The Finnrrce Chris Dnnnrnn, Addendum provided additional information that may affect bidder's prices and ultimately Doomthe Peter, P,r, bid outcome. City staff will recommend to City Council to reject United Construction Human Rasorrrres Clurrles Alnllaq�. & Landscape's bid on this basis. lnformurion Sysrerns Melissa AlcColhan, Carrrrnuniq-,Senices 2. Civic Construction Associates protests that the apparent second law bidder, Land Forms sant l ec, Developrrrcnr Semites Landscape Construction, only provided a copy of their bid bond. Bill ll%alen, Police Chief • ,'"r.Y.Publicr City remonse. Bid bonds must be original in order to provide a guarantee to the owner Public ronrxv P that bidder can fulfill the requirements of the project. Land Forms Landscape Construction provided the original bid bond within 48 hours and it was verified that original submitted is identical to the copies in the bid package. Tile City of EI Segundo deems this as a minor irregularity and does not find substantial reason to reject Land Form Landscape Construction's bid. For the reasons set forth above and at an upcoming regular Council meeting, the City of EI Segundo staff will recommend that the City Council award the contract to Land Forms Landscape Construction. � 0 i!/ai 3Cre ;' r J,-Cfril7,_rr-, Caffcnrrii- Q,0245 --M-13 Phone (3",0) 524-7300 40 Please contact Cheryl Ebertat (310) 524-2321 or cebert a Isemmdo.ar,-, for questions or additional information regarding this project. We thank you for your interest in the project and hope that you will continue to monitor the City's website for future contracting opportunities. Sincerely, YIZ// Cheryl Ebert Senior Civil Engineer CC: Elias Sassoon, Public Works Director Lifan Xu, City Engineer David King, Assistant City Attorney 350 It4ain Street, -f Segundo. California 90245-3813 Phone (310) 524-2300 41 CIVIC' CONSTRtICT'ION �kSSOCI.,,k"I'I;S 79 Daily Drive, #171 Camarillo, California 93010 805-551-5211- Comractors State License 4994455 -- — — September 22, 2020 City of Segundo Public Works Department 350 Main Street El Segundo, California 90245 Re: Protest of Award to Land Form Landscape For Project PW 20-06, Acacia Park Playground and Site Improvements Project Dear All, I'm sure you'll render this a minor irregularity. But as a taxpayer and advocate of Fair and competitive bidding practices. In my opinion , wouldn't you say that it's important to have the same officers on the DIR Contractors Registry and the Contractors License No.-- 712339. We all hope that all goes perfect on the projects relating to the Scope of work, Contract, Employment and compliance with all the public works and contract laws. However, its not a perfect world and the bottomline is accountability is every thing. There is no accountability with the structure of your apparent low bidder. The registered corporate officers cannot be held accountable for any Contractors License law or Contract law because they are not doing the project. Then the licensed RMO's on the contractors board cannot be held accountable for any violations of the Department of Industrial Relations or the Secretary of the state because they are not on the corporation. This is such a convoluted situation and not forgivable per legal, moral or business law. It is not a minor irregularity when one signs under oath that the information is accurate. And as a matter of law, you cannot allow a correction after the fact. And I'm just an ignorant lay person, so I would think that your City Attorney and Council persons can justify more reasons for rejecting the bid. W Here is the summary of Land Forms organization On the DIR Registration. President: Luke Alvarado CEO- Sandy Wallace On the Secretary of State: President: Luke Alvarado CEO- Luke Alvarado Secretary- Sandy Wallace On CSLB- CEO/President: Jeffrey Thomas Tracy (for c-27 License) CEO/President: Jon Nelson Gllmer (for A license) None of the true Officers that legally appear on the Secretary of State are on the CSLB. And the parties on the DIR do not appear on the License. And in some case, the same individuals have different titles depending on the agency. Ms. Wallace, does not appear on the CSLB, but appears as a Secretary and CEO. Mr. Alvarado appears as CEO and no where listed on the CSLB. I take the DIR Registration for Serious. So when something goes wrong, who is responsible? I hope this information signed for "under perjury" is not viewed as a minor issue. I spoke with the DIR, regardless if the CSLB # is the same. The responsible parties should be on the Contractors License, that appear in the DIR. Afterall, the Licensure dictates the veracity of any firm that contracts. In closing, In my opinion, the time has come to decide, either the CSLB is not a legal entity or the information on the DIR and SOS in false. 0'%fww Moses W. Miller as Taxpayer and Contractor Representative Attachements: CSLB DIR SOS 43 WU CONTRACTORS STATE LICENSE BOAR C)Contractor's License Detail for License # 712339 DISCLAIMER: A license status check provides information taken from the CSLB license database. Before relying on this information, you should be aware of the following limitations. ► CSLA complaintolisclosure is restricted bylaw (Be, F1 7124 C,) If this entity is subject to public complaint disclosure click on link that wi II appear below for more information. Click he a for a definition of disclosable actions. ► only construction related civil judgments reported toCSL8are disclosed (P6o7o%1.17). r Arbitrations are not listed unless the contractor fails to comply with the terms W Due to workload, them may be relevant information that has not yet been entered into the board's license database. Data current as of 9/22/2020 5:34:34 PM LAND FORMS LANDSCAPE CONSTRUCTION INC 15375 BARRANCA SUITE A-110 IRVINE, CA 92618 Business Phone Number:(949) 582-0877 Entity Corporation Issue Date 09/08/1995 Expire Date 09/30/2021 This license is current and active. All Information below should be reviewed. ► Q7-L4ND5C4PING ► A-GEfIERALENGINEERINGCONTRACIUR Home I Online Services I License Detail I Personnel List OContractor's License Detail (Personnel List) Contractor 712339 License # Contractor LAND FORMS LANDSCAPE CONSTRUCTION Name INC Click on the person's name to see a more detailed page of information on that person Name JEFFREY THOMAS TRACY Title RMO / CEO / PRIES Association 09/08/1995 Date Classification C27 Additional There are additional classifications that can Classification be viewed by selecting this link. Name JON NELSON GILMER Title RMO / CEO / PRIES Association 06/19/2018 Date Classification A Name ANNA BRITTA TRACY Title OFFICER Association 09/08/1995 Date 45 This license filed a Contractor's Bond with INTERN Al 10N At FADE t I TY INSURANCE COMPANY - Bond OMPAMLBond Number: 0443901 Bond Amount: $15,000 Effective Date: 01/01/2016 Conpactor's Bond Histofv Bond of Qualifying Individual ► The qualifying individual JEFFREY THOMAS TRACY certified that he/she owns 10 percent or more of the voting stock/membership interest of this company; therefore, the Bond of Qualifying Individual is not required. Effective Date: 05/22/2018 BQI's Bond K:Aory f The qualifying individual JON NELSON GILMER certified that he/she owns 10 percent or more of the voting stock/membership interest of this company; therefore, the Bond of Qualifying Individual is not required. Effective Date: 06/19/2018 This license has workers compensation insurance with the CYPRESS INSURANCE COMPANY Policy Number:JEWC014553 Effective Date: 12/01/2019 Expire Date: 12/01/2020 Workers' Comoensation History ► Personnel listed on this license (current or disassociated) are listed on other licenses. Copyright © 2020 State of California State of California Department of Industrial Relatior (https:J - I I Ir.ca.gov/) AMR I Contractor Information Legal Entity Name Land Forms Landscape Construction Legal Entity Type Corporation Status Registration History Effective Date 07/01/20 Active Back to DIR>> (https://www.dir.ca.gov/) Registration Number PW -LR -1000593558 Registration effective date 07/01/20 Registration expiration date 06/30/22 Mailing Address 15375 Barranca Pkwy A-110 Irvine 92618 CA Un... Physical Address 15375 Barranca Pkwy A-110 Irvine 92618 CA Un... Email Address sandy.wallace@landformslandscaping.com Trade Name/DBA License Number (s) CSLB:712339 Legal Entity Information Corporation Entity Number: Federal Employment Identification Number: President Name: Vice President Name: Treasurer Name: Secretary Name: CEO Name: Agency for Service: Agent of Service Name: Agent of Service Mailing Address: Worker's Compensation c1730315 330585507 Luke Alvarado Sandy Wallace Expiration Date 06/30/22 Sandy Wallace 15375 Barranca Pkwy A110 Irvine 92618 CA Do you lease employees through Professional Employer Organization (PEO)?: Please provide your current worker's compensation insurance information below: ER 47 Secretary of State tCertificate of Amendment of AMDT. =tea Articles of Incorporation STK-NA °•�Name Change Only - Stock IMPORTANT — Read Instructions before completing this form, Filing Fee — $30.00 Copy Fees — First Page $1.00 & .50 for each attachment page; Certification Fee — $5.00 1. Corporation Name (Enter the exact name of the corporation as It currently is recorded with the California Secretary of State,) ]EFF TRACY, INC. A0836061 FILED C,J'--- Secrohlry of State stow of Califerr111lrl NOV 19 209 O. G This Space For Office Uee Only 2. 7 -Digit Secretary of State File Number 01730315 Item 3a: Enter the number, letter or other designation assigned to the provision in the Articles of Incorporation being amended (e.g., "I," 'First," or "A"). See Instructions if the provision In the 3. New Corporation Name Articles of Incorporation being amended does not include a number, letter, or other designation. Any attachment is made part of this document. hem 3b: Enter the now corporate name. 3a. Article FIRST of the Articles of Incorporation is amended to read as shown in Item 3b below: 3b. The name of the corporation is LAND FORMS LANDSCAPE CONSTRUCTION, INC. 4. Approval Statements 4a. The Board of Directors has approved the amendment of the Articles of Incorporation. 4b. Shareholder approval was (check one): �✓ By the required vote of shareholders in accordance with California Corporations Code section 902. The total number of outstanding shares of the corporation entitled to vote is thirty eight {38) ._ . The number of shares voting in favor of the amendment equaled or exceeded the vote required, The percentage vote required was more than 50%. Not required because the corporation has no outstanding shares. 5. Read, sign and date below (See Instructions for signature requirements. Note: Both lines must be signed.) We declare under penalty of perjury under the laws of the State of California that the matters set forth herein are true and correct of our own knowledge and we are authorized by California law to sign. ALO-KlkvC 11/12/2019 LUKE ALV�� Date Signature Type or Print Name of President 11/12)2019 -& Ce SANDRA WALLACE Date __.g ature Type or Print Name of Secretary AMDTSTK-NA (REV 0612019) 2019 Califomia Secretary of Stale blzllle.sma.gov .; CIN'IC CONSTRl iC TION .--kSS0CLV1'F1S 79 Dai1v Drive, #171 Camarillo, California 93010 80-5-» 1-5211 Contractors State License #994455 September 23, 2020 City of Segundo Public Works Department 350 Main Street El Segundo, California 90245 Re: Protest of Award to Land Form Landscape 3' Basis of urotest- Failure to sign most important page -Bid Sheet and Qualification For Project PW 20-06, Acacia Park Playground and Site Improvements Project Dear All, As you are aware by my emails, I believe no one caught the fact that all contractors that submitted a bid signed page IC6, with the exception of Land Forms Landscape. This signature represents the Bid sheets and Qualification pages. In my opinion , a signature would be important and the fact that there is no signature, but a notarization by the same internal individual is questionable . You should not waive this and suggest that the contractor come in after the fact to sign it as you allowed the submission of the original bid bond. Which was wrong, it did not matter that it was done within 48 hours, you did not have a condition for this to be allowed. You chose to received original bid packets and it was not electronic bidding that does allow for this. So too date, the rejection should be mandated on, 1. The original bid bond was not submitted (Although you waived this requirement) 2. The Officers that signed for the bid package are NOT listed on the Contractors License Board (the fact that they are on the SOS is irrelevant, because anyone can register a corporation and name officers, but that does not bona fide the CSLB requirement or make it a legal CSLB contractor entity. 3. Failure to sent a material and legal document to seal, sign and execute page IC -6 that is the entire basis of the bid documents. Thank you for your anticipated courtesy and much hoped for award to Civic Construction Associates as the low responsible and responsive bidder. Respectfully Submitted, Mose Attachements:� Page IC6 of signed bi6decs and copy of unsigned page of Land Form we IN WITNE.9S WHEREOF, BIDDER exem tesand submits this proposal with the names, titles, hands, and seals of all aforenamed principals this 11th day of SEPT , 2020 . BIDDER LAND FORMS LANDSCAPE CONSTRUCTION, INC. Subscribed and sworn to this 14th day of SEPT , 2020 , NOTARY PUBLIC Sandra D. Wallace, Notary Public ` I -C-6 50 IN WITNESS WHEREOF, BIDDER executes and submits this proposal with the names, titles, hands, and seals of all aforenamed principals this 14 day of September , 20 20 . BIDDER R.E. Schultz Construction, Inc. �J ` r G r.s �� 5 Subscribed and sworn to this t� day of573x� 20 I NOTARY PUBLIC [-C-6 51 IN WITNESS WHEREOF, BIDDER executes and submits this proposal with the names, titles, hands, and seals of all aforenamed principals this15 day of . 20__. BIDDER KASA Construction Inc JV Sub,wribed and sworn to this I SP' day of . 20!8. NOTARI HECTOR ZAVALA S Notary Public -California San Bernardino County j Commission 922t7476 4 My Comm. Expires Oc[ 2B, 2021 4 I -C-6 52 IN WITNESS WHEREOF, BIDDER executes and submits this proposal with the names, fides, hands, and seals of all aforenamed principals this [ 5 day of -" rYA'vv\bN, 2« BIDDER CX) 2Y, LoV\-,,Ar�AC\koV). 1�nC zoL r ZkCc1-1S1rL4C1-i'v0. Lok" (OVACA 1 Subscribed and sworn to this 1 Ll NOTARY PUBLIC day of 'St- . 20 2 4' I -C-6 53 IN WITNESS WHEREOF, BIDDER executes and submits this proposal with the names, titles, hands, and seals of all aforenamed principals this 9 day ofAg-net� 20 20. BIDDER FPA Consiruction Corporation _ JeSUs E Carrillo - President �~ 1 Subscribed and sworn to this I q day of' Yvi , Z;= NOTARY PUBLIC f ` ()j,Yl I -C-6 CIADIAETERNMARA"M rlaayP&K-cdbyta Los ArQM County - Cammiaw k 2221909 my comm EVr a Dee 12.2021 54 October 13, 2020 Old= City of El Segundo 350 Main Street El Segundo, CA 90245 310-524-2200 Civic Construction Associates Attn: Moses Washington Miller 79 Daily Drive, #171 Camarillo, CA 93010 Via Email to ccamavfair(@vahoo.com Elected omcials: Subject: Response to Two Additional Protest Letters by Civic Construction Dmr Aayles, Associates for PW 20-06 Acacia Park Playground and Site Alrayor Improvement Project Chris Phuentel, Alayor Pro Tem Lance Grail" Council Alenaher Dear Mr. Miller, Carol Pias-, r ak, Council Afenaher Scor Nlcal, Council Member The City of El Segundo (City) received a bid protest from Civic Construction Tracy Weaver, 00 Clerk Associates (CCA) on September 16, 2020. The City responded to the first bid protest Alratfhrn•Ra Clry Treasurer on September 22, 2020. The City then received a second bid protest from CCA on surcr September 22, 2020, and a third bid protest on September 23, 2020. Below are the Appointed Officials: City's responses to the second and third bid protests received from CCA; Scott Mimick, Cip•AenskT. 1. CCA protests that the original bid bond [of Land Forms Landsca e Construction] Alnrk D. Hensley, p' g L f p 007 Attorney was not submitted. Department Directors: Citv resoonse: The City responded to this protest in the first response letter to your BaarbaraVnss, firm on September 22, 2020. The City has not changed its position on this matter. Deputy Cis)• Alanager Joseph Litho, F,narnce 2. CCA protests that in their opinion, it is important to have the same officers on the Chris Donavan. Fire Chief DIR Contractor's Registry and on the Contractor's License No. 712339. Donna Peter, lfuntmt Resources Chorlu Afuflury, l"forruddon.Systens 3. CCA protests that there is no accountability with the structure of the apparent low ,reik- Mccalluara, Conmmnio-Serviees bidder. The protest continues that registered corporate officers cannot be held .Sam Lee, Development.Services accountable for any Contractor's License law or Contract law because they are Rill if, holen, Police Chief not doing the project. CCA protests that licensed RMO's on the contractor's Elim Somoon. Puhfic !Yorks board cannot be held accountable for any violations of the DIR or Secretary of State because they are not on the corporation. 4. CCA Associates protests that the Officers [of Land Forms Landscape Construction] that signed for the bid package are NOT listed on the Contractor's License Board. S. The bidder failed to send a material and legal document to seal, sign, and execute page 1-C-6. In an email, bidder also protests that notary stated that I -C-6 was signed on September 14, 2020, which CCA states is 3 days after bid opening, 3:;0 Allen"] JL1-3et, Cr sag mdo, California :-(J,-4. ?;;vrra (3s0) 5=4-230 55 Citv resroiise to Protest items 42. #3. #4 and #5: To clarify, the Officers of Land Forms Landscape Construction are as follows: • Luke Alvarado is the President and CEO • Sandy Wallace is the CFO and Secretary • Jeffrey Thomas Tracy is a Vice President and "qualifying individual" Responsible Managing Officer (RMO) for "C-27" license • Jon Nelson Gilmer is a Vice President and "qualifying individual" RMO for "A" license • Anna Britta Tracy has submitted to CSLB a Dissociation Request Land Forms Landscape Construction advised the City that a data entry error was made regarding the titles on the DIR Registration page. The titles have since been corrected on the DIR Registration page. Land Forms Landscape Construction also has two "qualifying individuals" on the CSLB corporate license. CSLB states that the "qualifying individual may or may not be the owner of the business." The owners of Land Forms Landscape Construction advised the City that they have previously filed Application of Change to the CSLB to revise titles of the officers of the company, but it has yet to be reflected on the CSLB website. Land Forms Landscape Construction (an incorporated business in the State of California) will be the business that is held accountable for the contract with the City. The purpose of competitive bidding for public works contracts is to secure the best work or supplies at the lowest price practicable, for the benefit of the City and taxpayers, to invite competition, and to guard against favoritism, improvidence, extravagance, fraud and corruption. The City has a duty to fairly and reasonably administer the competitive bidding process to accomplish such purposes, with sole reference to the public interest. To that end, the City has discretion to waive immaterial deviations in a bid, so long as the deviation does not, among other things, affect the amount of the bid, give the bidder an opportunity to avoid its obligation to perform by withdrawing its bid without forfeiting its bid security, or affect the City's ability to make bid comparisons. (See, e.g., Ghilotti Const. Co. v. City of Richmond (1996) 45 Cal.App.4th 897.) The City is satisfied that Land Forms Landscape Construction substantially complied with the bid requirements and that Land Forms Landscape Construction can be held accountable regardless of the differing names on the DIR Registration page and the CSLB website. Thus, the City considers the above discrepancies to be immaterial deviations in the bid. The City is satisfied that Land Forms Landscape Construction substantially complied with the bid requirements and that Land Forms Landscape 350 Main St;•eer. El Segando '_:.rli`orni=; 907_,15..383,1.3 Phone (3101 524-2300 56 r a � p Construction can be held accountable regardless of the missing signature. Thus, the City considers Land Forms Landscape Construction's failure to sign page I -C-6 to be immaterial deviation in the bid. In addition, bid opening was on September 15, 2020, at 11:00 am. Notary signed page I -C-6 on September 14, 2020, 1 day prior to bid opening, and not 3 days late as stated in the bid protest. For the reasons set forth above and at an upcoming regular Council meeting, the City of El Segundo staff will recommend that the City Council award the contract to Land Forms Landscape Construction. Please contact Cheryl Ebert at (310) 524-2321 or cebertt�7r elseaundo.or,-, for questions or additional information regarding this project. We thank you for your interest in the project and hope that you will continue to monitor the City's website for future contracting opportunities. Sincerely, 6e6c�- Cheryl Ebert Senior Civil Engineer CC: Elias Sassoon, Public Works Director Lifan Xu, City Engineer David King, Assistant City Attorney 3561 ;W -ilii -3 rae,=! SeC-JW7C10, ..c7iiTarnia 3612-45-3,3'i. 57 CITY OF ELSEGUNDO TITLE: City Council Agenda Statement Meeting Date: October 20, 2020 Agenda Heading: Consent Approve Purchase of 20 Mobile Digital Computers from Commline, Inc. for $113,000; and FY 2020-2021 General Fund Budget Appropriation of $115,000 (total project cost will be $213,000) RECOMMENDATION: 1. Authorize the City Manager to execute a contract with Commline Inc. for $113,000 to purchase 20 Mobile Digital Computers (MDC's); and 2. Appropriate $115,000 from the Police Department Development Impact Fees to purchase, install, and configure the MDC's. FISCAL IMPACT: A total of $113,000 for contract with Commline Inc. for purchase of hardware, including computers and telescoping mounts. Funding sources are as follows: $98,000 Equipment Replacement Fund • $15,000 Police Department Development Impact Fees. The estimated cost for the one-time startup, technical implementation and the first-year maintenance of the MDC's is $100,000. These funds will come from the Police Department Development Impact Fees. Amount Budgeted: $98,000 (Equipment Replacement Fund) Additional Appropriation: $115,000 (PD Development Impact Fees) Account Number(s): 601-400-3101-8105 (Equipment Replacement Fund) 001-254-0000-1254 (PD Development Impact Fees) BACKGROUND: The Police Department Patrol Division, Animal Control and Parking Enforcement vehicles are currently equipped with Panasonic Toughbook Mobile Digital Computers (MDC's). The MDC system is an intrinsic in the field tool utilized in daily police work. Using the MDC, police personnel can receive and close calls for service, use mapping and GPS programs, complete records checks on individuals and vehicles, retrieve information regarding specific locations located within the City, research DMV and licensing compliance, and many other important communication functions. The current MDC equipment has been deployed since 2012 and are due for replacement. These devices cannot support current Automated License Plate Recognition (ALPR) technology, Bluecheck fingerprint check hardware, nor can they provide a means for officers to submit MDC Replacement Project October 22, 2020 Page 2 of 2 paperless reports from police units in the field. Staff recommends replacing the MDC's with Getac K120 rugged dual purpose laptop/MDC devices. PD and IT staff researched several computer options and identified the Getac K120 dual purpose laptop/MDC as the best product suited for the needs and the most cost effective solution. Competitive MDC quotes from Dell and Panasonic are also attached as well as the survey results received from the officers who tested and evaluated the devices. The Getac K120 product is a military grade rugged computer that has been proven to work in support of military operations and police environments. This system is currently being used by over twenty-five southern California police agencies that includes the San Bernardino County Sheriffs Department, Riverside County Sheriff's Department, Orange County Sheriff's Department, Los Angeles County Sheriff's Department, Ventura County Sheriff's Department, Santa Ana Police Department and numerous other smaller police agencies similar in size to our organization. DISCUSSION: The Police Department recommends that the City Council authorize the City Manager, or designee, to purchase the Getac K120 dual purpose laptop/MDC's. This purchase will be primarily funded from Equipment Replacement in the amount of $98,000. An additional appropriation of $115,000 is requested from the Police Department Development Impact Fees. If approved, it is also recommended these dual purpose laptop/MDC's be placed on the Equipment Replacement schedule with a five-year service life. CITY STRATEGIC PLAN COMPLIANCE: Goal 1: Enhance Customer Service and Engagement Objective A: EI Segundo provides unparallele s rvice to internal and external customers PREPARED BY: Glenn Delmendo, Sergeant`�� REVIEWED BY: Bill Whalen, Chief of Police APPROVED BY: Scott Mitnick, City Manager ATTACHED SUPPORTING DOCUMENTS: 1. MDC budget spread sheet 2. MDC survey results 3. Dell 5420 specs and quote 4. Getac B360 specs and quote 5. Panasonic CF33 specs and quote 6. Getac K120 specs and quote WE O RECOMMENDED: GETAC GETAC DELL PST-PANASONIC K120 B360 5420 CF33 COMPUTER HARDWARE Computer hardware - 20 units $93,084.44 $87,129.02 $53,833.40 91944.38_ Computer mounting hardware -16 units $11,764.64 mounting component -16 units $3,494.88 1 telescoping mounting component - 16 units $1,871.20 Environmental fee $80.00 Warranty $9,602.56 $9,818.82 $10,563.52 Freight $698.13 $653.47 $919.44 ITax $8,843.02 $8,277.26 $6,358.89 $8,734.72 SUB-TOTAL: $112,228.15 $105,878.57 $77,403.01 $112,162.06 PROFESSIONAL SERVICES Project Management: consultant to provide support where needed, coordinate and consolidate information $6,405.00 $6,405.00 $6,405.00 $6,405.00 Implementation: consultants to install and 1Technical configure required software onto each MDC $28,075.81 $28,075.81 $28,075.81 $28,075.81 SUBTOTAL: $34,480.81 $34,480.81 $34,480.81 $34,480.81 MAINTENANCE & SOFTWARE - RECURRING Software maintenance per year $30,000.00 $30,000.00 $30,000.00 $30,000.001 (Software Licensing WIN10 LTSC & MS Office - 20 / year $14,000.00 $14,000.00 $14,000.00 $14,000.00 RSA token licenses - 40 / year $10,000.00 $10,000.00 $10,000.00 $10,000.00 1 Crowdstrike / $100 / unit per year $2,000.00 $2,000.00 $2,000.00 $2,000.00 Netmotion / VPN / Palo / year $5,000.00 $5,000.00 $5,000.00 $5,000.00 situ cards ($80 / month / SIM) -1yr - 4 computers $3,840.00 $3,840.00 $3,840.00 $3,840.00 SUB-TOTAL: $64,840.00 $64,840.00 $64,840.00 $64,840.001 f GRAND TOTAL: $211,548.96 $205,199.38 $176,723.82 $211,482.87 O ESPD MDC SURVEY RESULTS DELL 5420 • Traditional style laptop • For use outside of the vehicle, entire laptop must be removed • Semi -Rugged design • Medium profile • Lightest weight (4.9 lbs., single three cell battery and no carrying handle) • Drop rating (refer to spec. sheet) • Multiple processors available (refer to spec. sheet) • Issues during testing deployment: None • Warranty: Limited 3 yr. and optional 3-5 yr. "Pro -Support" contract Officer Survev Rating (2 Responses) Rate the portability of this laptop -1.0 Rate the durability of this laptop -1.0 Rate the sensitivity of the track pad on this laptop- 2.5 Rate the sensitivity of the touchscreen- 2.5 Rate the sensitivity of the keyboard- 2.5 Rate the ease of use of the function keys (screen dimming, volume, sleep function) -1.0 Rate the ease of removing/replacing the laptop from the charging dock -1.0 Does the size/positioning of the laptop leave adequate room in the patrol car? -1.0 Rate the battery life of the laptop, when removed from the charging dock- 2.5 Overall rating of this laptop -1.0 Total Price (computer and mounting components)- $77,403.01 G ETAC B360 • Traditional style laptop • For use outside of the vehicle, entire laptop must be removed • Rugged design • Larger profile, allows little space over the console area, but more area for user to rest their wrists while typing • Medium weight (5.11 lbs.) 61 + 6' drop rating • Multiple processors available (refer to spec. sheet) • Issues during testing deployment: None • Warranty: Standard 3 year "bumper -to -bumper" Officer Survev Rating (11 Responses) Rate the portability of this laptop- 4.0 Rate the durability of this laptop- 4.6 Rate the sensitivity of the track pad on this laptop- 4.5 Rate the sensitivity of the touchscreen- 4.5 Rate the sensitivity of the keyboard- 4.6 Rate the ease of use of the function keys (screen dimming, volume, sleep function)- 4.3 Rate the ease of removing/replacing the laptop from the charging dock- 4.0 Does the size/positioning of the laptop leave adequate room in the patrol car?- 3.5 Rate the battery life of the laptop, when removed from the charging dock- 4.4 Overall rating of this laptop- 3.9 Total Price (computer and mounting components)- $105,878.56 • Tablet style laptop that attaches to a keyboard base ■ For use outside of the vehicle, the tablet can be removed from the keyboard base or the entire unit (tablet and keyboard base) can be removed and used as a traditional -style laptop • Fully -rugged design • Slim profile • Heavy weight (6.1 lbs.) • 4' drop rating • Slim profile allows the most space over the console area ■ One processor available (Intel Core i5-7300 vPro) ■ Issues during testing deployment: Keyboard backlighting was very dim. Vendor was contacted and a tech team contacted ESPD immediately. Backlighting issue was known to Panasonic and a patch was downloaded onto the computer. Backlighting issue was corrected- no other issues. Per Panasonic, future computers of this model will come with the patch already downloaded. • Warranty: 3 yr. limited Officer Survev Rating (2 Responses) Rate the portability of this laptop- 5.0 Rate the durability of this laptop- 5.0 Rate the sensitivity of the track pad on this laptop- 5.0 Rate the sensitivity of the touchscreen- 5.0 Rate the sensitivity of the keyboard- 5.0 Rate the ease of use of the function keys (screen dimming, volume, sleep function)- 5.0 Rate the ease of removing/replacing the laptop from the charging dock- 5.0 Does the size/positioning of the laptop leave adequate room in the patrol car?- 5.0 Rate the battery life of the laptop, when removed from the charging dock- 5.0 Total Price (computer and mounting components)- $112,162.06 ■ Tablet style laptop that attaches to a keyboard base • Fully rugged • Heaviest 7.16 lbs. w/keyboard attached. (3.96 lbs with just tablet) • Small/medium profile • Intel Core i7 processor • Issues during testing deployment: None ■ Warranty: 5 yr. "bumper -to -bumper" Officer feedback was via interviews with individual officers. The K120 received the following remarks: ■ MDC appears to be durable and very portable. • Backlighting on the keyboard is very good, making it easier for officers working night shifts to operate the computer. • Very slim design. The profile of the computer leaves ample room in the patrol car, especially when there's a passenger officer. • MDC connects and boots up very quickly. ■ No issues with programs crashing. • Officers like having the option of removing the tablet from the keyboard for certain situations. Total Price (computer and mounting components)- $112,228.15 63 _FIIINNER AND LIGHTER TI e serr nntebook I , a si a r iu-,) vveigh!_ r, , 4.9 1 bs ( b-hGcre�,,iv, nte! C,.,)i,, 2 2Ag I --g.-ared o"41h po,'...--lu P rossors vyj(j of reliabic. !,d high p9?rforrn6f,,-.e sc)lirl sirale thl"i ti -,h):1— Igge' llaptl"'o C 3F, AWARD WINNING SERVICE _lc�7ce cfmind ai-d lf:ist 11,1-t voul vit'slo!, cri[!ca. 1° 't1cl 'v/1"n r0vrl."10.1c, -Lidh 33 Pl;,, VV:lh p,Lrr:um cup; -ort F;ory co LtL;;rg 24," ot the pa-s'l, GO -ANYWHERE PRODUCTIVITY A cr.spiqht, 14" FFID resolu-,ion ouldoor-vie.vjabie lets yc;u -woflm, n rect surikpht -.jvl-. le the gj:ove-capabie Louchscleen roi-ains -osponsive ever! it you hove to ojeai p!oTet-tive ]car A" p-oductivity ieas.,, -,Mth oporial dual ho-s-emp. lx',Lterus for en -joss i., vv opt, The 1,STit: i0lP 5 - R oggr_d is Firsrilet Band 1.4 (5) SECURITY KNOWS NO BOUNDARIES Sec�tity!o:Fectlon !'no."Ielps even -;ore;a th-a fi-d -1 lNim D-211 D:)IF, . I yow ilug'Jled. '114ebOok, you cna-) I C.--_�t easy knowing have, Cojnjj:V&- ,nSLVe oncryp-ion. Ava-ir:ed au-henjcatien. and ,eal,':ng--adgr- ;-naiware cmat_.crlon bt.ilt i-.(Iht in, h doesn't get swnpkr. 'fajen7a:k MRkL Ul Ll_.r: Rv,3vxu.,!ci Nex%,w_.rl, Out w,.orirwa:, :r.de-.jcndF_r.TaLlthoFj:v 1 Of C-3m,rsr( rc I dewa F, p,wn,)-4,f '0_a ulccd 3taLcs M., Feature Technical Specification Model Number 5420 Processor Options S"^ Gen Intal "' Core 1 i5: i7 quad -core processors + vPi e" T" Ca Int -a=' Com"I 13 dU:?1-,^.OI'e prUcessor s 6'" Gen Intel"' Core'" la dual -core processor Operating System Microsoft,' Windows 10 Pro 64 bit. Micresoft Windows 10 Pro with':Jindows 7 Professional Downgrade 64 bit (61" Gen processors only) Memory Options' 8G8,16GB, or 32GB ?--IOO 1Hz DDR4 Non -ECC Graphics' Integrated Intel HD 520, 620 and UHD 620 Graphic options AMD Radeonr" 540 and RX540 Graphic options Display 14" FHD WVA (1920 x 1080) 16:9 Anti -Glare display; Optional Direct -View outdoor readable display with optional glove capable touchscreen Storage Options' 126GB, 256GO, 512GB. 1719, 2TB PCle NVMe Solid State Urivc Class 40 256GB, 512GB, 1TB F'Cle NVMe Self Encrypting Drive Class 40 Optical Drive Options External Options Drily Multimedia High-qu„lity speaker, integrated noise reducing microphone:,, stereo headphone/microphone combo lack, optional Integrated FHD video vveb or IR camera with privacy shutter Battery 3 -cell (51 V:rhr) lithium-iort battery, optona: second 3 -cell (51 Whr) lithium -ion battery• supporting hot -swap. Power 50whr Rugged Fibow A/C Adapter. Gpfional additional 1 iOW AC adapter Connectivity 10/100/1000 gigabet Ethernet and triple RF -pass through (GPS, mobile broadband and W -H) Wireless LAN Options': Intel,” Dual Band Wireless AC 8265 (802.11ac) 2x2 v:ith Bluetooth i,2, inter" Dual Band Wireless AC 8265 (802.11ac) 2x2 (No BT) or Quaicrmm" QCA61x4A 802.11ac Dual Band (2x2) Wireless Adapter+ Bluetooth 4.2 Optional Mobile Broadband Options:` -s Qualcorrim' SnepdiagonT" X20 LTE (DW15821r--.) FirstNet@ vdith Band 14, Verizon, Sprint (US), Vodafone, Orange,-Felefonica-02 (WW). Deutsche Telakom, Skvisscom (EU), Telstra, Opus, Docomo, KDDI (APAC), CMCC/CUCC/CTCC (China) GPS: Optional dedicated u-blox NFC -MS GPS card Ports, Slots & Peripherals Ports: USB 3.1 Gent type A (2) & USB 3.1 Gent lype A (1) w:th closeable port door when rr:ini USB receiver inserted, USB 3.1 Gen 2 Type -C (1) with Povver Delivery (PD) - Supports power and display, native R5-232 Serial port (1). RJ -45 gigabit Ethernet network connector (1). HDMI (1) and Universal Audio Jack. Optional: RJ -45 gigabit Ethernet network connector (1) and 2"° Serial, VGA, Display Fort or Fischer USB Slots: SID and SIM card slot Optional docking and peripherals: Pogo -pill connectors for Docking/ keyboard (bottom), Desk dock, Third -party vehicle docking solutions, Dell Business Dock Security Steel reinforced cable lock slot, Optional Security package: fingerprint reader: Cowactless SmaitCard reader, and SnrartCard reader, TPM 2.0, CoritrolVaultT'" advanced authentication. Dell Security Tools, Dell Data Protection ; Encryption, NIST SPBOO-147 secure platform, Dell Rackup and Recovery Dimensions & Weight" Dimensions: 34:1.0 x 244.5 v. 32.8mm (excludes bumpers and handle) Weight: Starting at 4.911b5 (2.221<g) with a single 3 cell battery and no handle Regulatory and Regulatory model: P46G Regulatory type: P46GO02 Energy Star 7.0, [PEAT Environmental Compliance MIL-STD-81OG testing': Transit drop 357.91m: single unit: 26 drops, operating drop (36570.91m), blovd ng dust, vibration., functional Shock, humidity, altitude, thermal extremes Operating thermal range: -20°F rc 140°F (-29cC, ha 1,300C); Non-operating range: -60°F to 1600E (-511-'C to 7100) IEC 60529 ingress protection': IP -52 (dust -protected, protected against dripping water when tilted up to 15°) Systems Management Optional Intel •✓Prov'" technology's advanced management features on i5%17 configurat.irrs Warranty and Service Limited Hardware Warranty" Standard 3 year Mail -in Service after Remote Diagnosis" an:=i optional 3-5 year Dell ProSupport & ProSupport Plus contracts available" 65 RUGGED DESK DOCK Better video connectivity wth dual Display Port outputs. Secure your notebook with dual cable ock sots. Conipatibie i.�,Ith Latitude 14112 Rugged Extremne; and i..ntitudo'A Rugged notebooks. HAVIS VEHICLE DOCK Outfit your anWe fleet of vehicles Nith a single docking solution. Adiests to fit your ve:h!ch, space with a full suite; of mounting options. AT THE DESK �J DELL WD11 MONITOR DOCK Ensure reliable connectivity with monitors uS,!ny f.iiapl:ay E'etr. ovei 11SB Type -C. - - IN -THE -VEHICLE CELL U2719D MONITOR Enhance your productivity even further with Dell's l•inch ultTathin monitor DELL AUTO AIR DC ADAPTER Power Up and Stay productive on the road, n flight or in your office with the Dei!T" Pourer Adapter. !t is an alkii -ons, DC device that w14 both power your Gell notebook as well as harge !Ts barie:ry. DE=.LL- RUGGED SHOULDER STRAP Enhance The portability of your notebook with this lightweight and flexible shoulder strap. IN THE FIELD GAMBER-JOhINSON VEHICLE DOCK Mount your notebook in your vehicle with a reduced weklht rrndle featuring auide hooks on the bottom for groper connection. DELL POWER ADAPTER & POWER BANK Hybrid adapter and power -bank charges your note000k over the USH Typr C port; For full li,t of accessories. visit hrlr:;:;iia!ti. dalL:x�rr;JirrEit :dca •• Dell Technologies Unified Workspace Dell -technologies Unified Workspace is the most comprehensive solution to deploy, secure, manage and support virtually all devices from the cloud. We designed this revolutionary solution with intelligence and automation providing visibility across the entire endpoint environment. We help save tirne, improve user experience, optimize resources and strengthen security. Our modern deployment solution, ProDeploy in the Unified Workspace allows you to revolutionize the way deployment gets done. By spending just one hour for set up, IT can then hand deployment to Dell and have preconfigured systems shipped directly to the end users - wherever they are. DEPLOY Dell Endpoint Security for the Unified Workspace helps manage growing cyber risks while embracing workforce transformation. With Dell SafeGuard and Response powered by Secureworks, gain actionable insight to help quickly and efficiently prevent, detect and respond to cyber -attacks -keeping SECURE your environment free from harm. We integrated our hardware management solution Dell Client Com -nand Suite with VMware Workspace ONE, allowing you to take advantage of unified endpoint management (UEM) and manage the firmware, operating MANAGE system and applications for all devices from the Workspace ONE console. UEM simplifies the management of the entire environment saving IT time from having to work between separate consoles for PCs and phones. ProSupport Plus continues to be the only predictive and proactive support .01 in the market. When compared to key competitors, ProSupport Plus with SupportAssist reduced time to resolve a failed hard drive with up to 1'lx faster time to resolution. SUPPORT Based nn a Prine+plea ?eCi7/70/OQIL'S test report, "Spend Less rune and Etrort 'Fioublesnoory 7y Lapiop hbrdwal-e ;Failures" dated Apri; 20/E. ieat✓r0 ommissioned by Dee conducted in the Llnlied States. Actual results will vary. Full!eport: h—'ta'llfacts.pt'L52\1(V 67 LATITUDE 5420 RUGGED The 14" Rugged Notebook redesigned to be thinner, lighter, and ready for anything. ilr ! w4l rery[4vA mWmY: rk-nsf, for 4.r.: MtIM tes[ri f.; "L ll arty. ., .. ... ,. .. = r,' - ... •- ...... - - .ir;n �r ! ; + lr::,}..l �Fi t :r r.' .f,•.�,+;rr f'a: nr! rr+ l�c[+75i ttsKeg ;hu lCiTA ls[Itrr,Iy Fl! .. - - r. - .. .. �. V..rl i -. ='i i`. �:F:1 Crl!'y •.41::1t1F1.'1!9 CHk, fyogltr:r Mr mlllt!lt,f s atirr: +uct •:. 'rM1;rerA- bNte..,.• :.- wdi dxvr:rh tow and uT+_ rnlr t. ..,rl. rt•Jfq i'., ri••:r IM: r, i.- :tl'r;I 8/rN n[}*•.r•ht rp,ff AR I- NT r ... � � .. � .. . ... ... a � .. �+ ih"y :.rl!•n,�r ri.arh�tU•I •: ,... ... ,�. . •yy oil, .«t:rf ti:rrrf'f.a[^ .r:r.. ... r ..:rr:r,tk•ik-0VVr3r.kplQKf{'ry:k, T'+ '4s3;:�'tp •. . ... ; - ..' .. ,. r - �. i. - �: . r .I P: 0.ir. rr%avdfA•rd millorfo 7t --1;s t:+rn:,rl : -•r �.y•1•:i', . �.. i + ... : �•r�! IyL rr,gv, %l tk'rrl,,j ry tN- Ilrvr,-g1 pr r1h1 f, jti •M1i1 1p. .. � .. ,. ...d�. � � � . , .�.� - -..� ,inl•.-rp�•::k-:r-rgtrdrrtrr. A quote for your consideration. Based on your business needs, we put the following quote together to help with your purchase decision. Below is a detailed summary of the quote we've Created to help you with your purchase decision. To proceed with this quote. you may respond to this email. order online through your Premier page, or, if you do not have Premier. use this Quote to Order. Quote No. 3000067804853.1 Total $77,403.01 Customer # 88900806 Quoted On Aug. 27, 2020 Expires by Sep. 26, 2020 Deal ID 20457730 Message from your Sales Rep Sales Rep Jonathan Arcaya Phone (800)456-3355,7250182 Email jonathan_arcaya@Dell.com Billing To GARY GANIBI EL SEGUNDO POLICE DEPT 348 MAIN ST EL SEGUNDO, CA 90245-3813 Please contact your Dell sales representative if you have any questions or when you're ready to place an order. Thank you for shopping with Dell! Regards, Jonathan Arcaya Shipping Group Shipping To GARY GANIBI EL SEGUNDO POLICE DEPT 348 MAIN ST EL SEGUNDO, CA 90245-3813 1310) 524-2271 Product Shipping Method Standard Delivery Dell Latitude 5420 Docking Station and LPS-137 with Triple Pass-through Antenna for Dell's Latitude 14 Rugged and Latitude 12 & 14 Rugged Extreme Notebooks Havis C -MD 119 - mounting component HAVIS 8.5 SIDE MOUNTED TELESCOPING DEVICE MOUNTING BASE: SHORT HANDLE Page 1 G•eE! i:+;erl:s�Pln;; ! I=.:. . ant; �:s�ii ii= .. rlif'.I !.'. R �'.., Unit Price Qty Subtotal $2,691.67 20 $53,833.40 $735.29 16 $11,764.64 $218.43 16 $3,494.88 $116.95 16 $1,871.20 2,. 69 Subtotal: S70,964.12 Shipping: $0.00 Environmental Fee: $80.00 Non -Taxable Amount: $4,108.40 Taxable Amount: $66,935.72 Estimated Tax: $6,358.89 Total: $77,403.01 Special lease pricing may be available for qualified customers. Please contact your DFS Sales Representative for details. Page 2 elliicYko ng i..r. L..t. ^1 V. Deli irc!K: Cy e_P.Ifs €Gi�$Sit O"} ? 3,Vay, Vali Stop 8129 F`iiii Rock, TX -,86(^,2 70 Shipping Group Details Shipping To Shipping Method GARY GANIBI Standard Delivery EL SEGUNDO POLICE DEPT 348 MAIN ST EL SEGUNDO. CA 90245-3813 (310) 524-2271 Dell Latitude 5420 Estimated delivery if purchased today: Oct. 14, 2020 Contract # C000000181156 Customer Agreement # MNWNC-108/7157034003 Description SKU Dell Latitude 5420 Rugged, CTO 210-AQPT 8th Gen Intel Core i7 -8650U Processor (Quad Core, 8M Cache, 379-BDHD 1.9GHz,15W, vPro) Win 10 Pro 64 English, French, Spanish 619-AHKN No Microsoft Office License Included — 30 day Trial Offer Only 658-BCSB Intel Core i7 -8650U Processor Base with AMD Radeon RX540 Graphics 338-BPTH 128 Bit No Out -of -Band Systems Management - vPro Disabled 631-ABWH 32GS, 2x16GB, 2666MHz DDR4 Non -ECC 370-AEVD M.2 256GB PCIe NVMe Class 40 Solid State Drive 400-BBTW 14" FHD WVA (1920 x 1080) Embedded Touch, Outdoor -Readable 391-BDVP Screen Full Security — FPR, Contacted SC, Contactless SC 346-BEVD RFID Module Label 389-DOOP RFID Module Label 389-DOQY Dell USB,USB,AUDIO,Smart Card left 1/0 module 590-TEXZ SYSTEM RATING LABEL 389-DOPP Sealed Internal RGB Backlit English Keyboard 580-ABYR Intel Dual Band Wireless AC 8265 (802.11 ac) 2x2 + Bluetooth 4.2 Driver 555-BEPE Intel Dual Band Wireless AC 8265 (802.1 lac) 2x2 555-BDGD WLAN Bracket 575-BBYW Qualcomm Snapdragon X20 (DW5821e) ATT 556-BBZI WWAN Bracket 575-BBYX 3 Cell 51Whr ExpressCharge Capable Battery 451-BCHG 90 Watt AC Adapter 492-BCNQ No Anti -Virus Software 650-AAAM OS -Windows Media Not Included 620-AALW E5 US Power Cord 537-BBBD Quick Referene Guide 340-CHGB Factory Installed Rigid handle tied sku 540-BCIH City Subtotal $2,691.67 20 $53,833.40 Unit Price Qty Subtotal 20 20 - 20 - 20 20 20 20 - 20 20 - 20 20 - 20 - 20 20 20 20 20 20 20 20 - 20 - 20 - 20 20 20 20 - 20 - Page 3 Deli rear} Wtinca L.P. L}, 3. ; r:'stl Dwil I`tle "{c:.tfl1C P, is?. 'Ca £:i CirlC 5 iti%�Ja v"<t', viC3J z s. ISpibt;C.i Rock, 7} ?S682 71 US Order 332-1286 - 20 - 2nd 3 Cell 51 Whr ExpressCharge Capable Battery 451-BCHH - 20 - SERI Guide (English/Spanish) 340-AGIN - 20 - Regulatory Label included 389-BEYY - 20 - TPM Enabled 340-AJPV - 20 - System Driver, Dell Latitude 5420 640-BBRG - 20 - Dell Developed Recovery Environment 658-BCUV - 20 - Shuttle SHIP Material 328-BCXL - 20 - Direclship Info Mod 340-CKTD - 20 - Intel(R) Core(TM) i7 Processor Label 389-CGBC - 20 No Option Included 340-ACQQ - 20 No Resource DVD / USB 430-XXYG - 20 - ENERGY STAR Qualified 387-BBNJ - 20 - BTO Standard shipment Air 800-BBGF - 20 No UPC Label 389-BDCE - 20 No Additional 10 Ports 590-TEYC - 20 - Dedicated u-blox NEO-MQN GPS Card 540-BCIG - 20 - IR Camera 319-BBFM - 20 No AutoPilot 340-CKSZ 20 ProSupport Plus: Next Business Day Onsite, 3 Years 808-6797 20 Dell Limited Hardware Warranty Initial Year 808-6805 20 - ProSupport Plus: Accidental Damage Service, 3 Years 808-6817 20 - ProSupport Plus: Keep Your Hard Drive, 3 Years 808-6818 20 ProSupport Plus: 7X24 Technical Support, 3 Years 808-6847 20 - Thank you for choosing Dell ProSupport Plus. For tech support, visit 997-8367 20 www.dell.com/contactdell or call 1-866-516-3115 Qty Subtotal Docking Station and LPS-137 with Triple Pass-through Antenna $735.29 16 $11,764.64 for Dell's Latitude 14 Rugged and Latitude 12 & 14 Rugged Extreme Notebooks Estimated delivery if purchased today: Sep. 08, 2020 Contract # C000000181156 Customer Agreement # MNWNC-108/7157034003 Description SKU Unit Price Qty Subtotal Docking Station and LPS-137 with Triple Pass-through Antenna for - Dell's Latitude 14 Rugged and Latitude 12 & 14 Rugged Extreme AA472917 16 Notebooks Qty Subtotal Havis. C -MD 119 - mounting component $218.43 16 $3,494.88 Estimated delivery if purchased today: Sep. 29, 2020 Contract # C000000181156 Customer Agreement # MNWNC-108/7157034003 Description SKU Unit Price Qty Subtotal Havis C -MD 119 - mounting component A8846092 - 16 - Qty Subtotal $116.95 16 $1,871.20 Page 4D3If Marketing LP, U.S, 6?i1. De.!] iter{::lin ;IP. is I'4ce 91:tr..l Iv^ Do"i; W.3` @a( 18,tCij:i ;.i i 20, Round• y(3GI., ��X 786,S2 72 HAVIS 8.5 SIDE MOUNTED TELESCOPING DEVICE MOUNTING BASE: SHORT HANDLE Estimated delivery if purchased today: Sep. 08,2020 Contract# C000000181156 Custorner Agreement # MNWNC-1 0817157034003 Description SKU HAVIS 8.5 SIDE MOUNTED TELESCOPING DEVICE MOUNTING A7033726 BASE: SHORT HANDLE Unit Price Qty Subtotal 16 Subtotal: $70,964.12 Shipping: $0.00 Environmental Fee: $80.00 Estimated Tax: $6,358.89 Total: $77,403.01 Page 5 Marketin�g LP, Dr. Kilaketing, �1", ii." localed nt One �V'Vay 12�-, Roun,,,, 1"lock: TY 78682 73 a C.;r v, Fi�1-0III r;lI?.. n(As " a IN �Mdov VS 2e t r �jtn�2 FULLY RUGGED NOTEBOOK • rAIL-STD BICH, 6 ft operating drop rating. IP66 certified, and optional salt fog resistant • 1011) 6eneratton. iraej' Core -Procesw • 13.3" FHD 2 "Display walk Getac Sunlight Readable ea:r: !ogy (1,400 nits) and Capacitive Tourhscreen • Lnnanted Enterpris. Socurity with optional dual user replaceable storage. Windows Hello zaek—authsnt:catlon Camera, integrated 101 ?!_ ;rna ier Barrode Redder and Multi-facaar Authentication Options ° L:4e5upport" flattery SwappablrTechralo9Y Rugged ViC7i l?P i.:,C?Y't.'i1s.!i1(A;CllLFlIC3F15 74 Specifications Operating System Software Wndo.e, 'C, -,r Geri U['lly Mobile Computing Platform Getac GL location Nar:om Options Getac Barec,de N1a^rag s OpAb olute LIDS- Fers stence .nte" Core" :7'echnology Accessories :,tes .'.ore' 7-1051'_L; Procesvx 1 7 GHz Backpack Max 4.92i1-Iz Wilk nt(LIF'.urbo Bw_t Technology - &Ae Into" 9TI41. Cx" Multi -Bary, chjrqe� (Caval Say; Mue-Baychaiav ;-nlel'Coro-•7-KhooI 9y 1eF.lcle adapter r12-0'Al, 1tVD) t -ted Core 7-10710L. P,xtso, I 1 GHz MIl:S7U46i certified AC A-apier(9(0, IN 24WACi Nliax 4 7 GL -:z 4ith ;*.tet Turbo Boost Te;.hnoiogy Capacit%* sjk:s (r+ard-Ilp7 - 12MB Intel" Smart Cacne Proteclior film ,Ie1n Care'..5 'echnobgy Stindiird a:tterylt 1. 1V. typical 2100mAh, rnir Ir•te Core -:5-102 I 01J, Processor 1 6 GHz 20tldr6All) Max 4.2 GHz vrth Intel' Turb, Boost Technology AC ad ptw. •(90W 100.24MAC) 6MB Inter mart Carne AC adaptw for of -KV dock f120W, 1 Dr240VAC) VGA Controller Spare 553 kit L. -HD GraphKs V&,cle dock office dock Display Bumper -to -Bumper warranty 13.3' iPS T'T LCD FHD (19[0 x 1480) f d'?krvts LIR1t nd` j sol oy rsttf Get- sunlight AODI can take ym en1 Drlx 11 outol Seroce uuhen ^T'r a t exwl it especially it a (e,W r jrA$ n� do Ecr,en environment, vanish can cause costly equirtment Storage & MCtitrJr �ovVnItrrie OinioMfiG88,rrllEGO-'V.GO/6�G�9aODR4 daM s why Gear has r tof crur d acodenlal -:0&4mwra* MG(r M1201113 Wit I'Mit iol BURlpef-7-BJmper 'warriarty,tC. harp--nrw7lize Op" llkl.36*.I%Mi51ZG8I1iBSAtASi4 ,yourenlerprise^costs Keyboard Bumpe to-3ump2r.s your hassle-freeauarantee LEG• backi t rrembrane ityuoard OpTional LED 00*1lttubdix keit)-rd That means � m an us to have your unit back n*rvKe Widtirlt days Pointing Device St ndard - um chscreen 3 yrars Buper-to-Bumper, �Ap&CrM multi -touch screen &ucnelali Gude tcuchpad vsth mule -touch Expansion Slot Smart Card reader x 1 i Sec t!d stcrage s optional and wqi be fatted SD f and reader x 1 with a remoV6be cove, vthen not chcLen at Optional 10 / 2D irnager barcode reader parr; of purchase I(O Interface it External VGA. USB 3 1 Gen: ype C and =HD ,wLc,3rn x' IN Opt'orai Ni:ndnv, HeLo Display Port are mutuaky exc islve iii BluetcoLh oerformante doe connectarie QL&aU&*nt L0W4 cameo (tror.t-faorrg) x t distance may be subject rn ,nte.ference wth MLkldj7liRr{e;ARI!r�C-In Combo x 1 .He ervuonments ano eerforrna•,ce on client DC in ,ack x 1 dcva<cr, users-Oyftte able S_ FW) Pqa eilects cf US". 3 1 Gen 2 Type -A x2 IriDdffer8tlCA b/r mwrrvzir,g T[ nulr+per'(Yr PowerSnare USB 2 0 x 1 FK%w rjL} clpA s I -at 6 LAN!KASI, x 1 operating In the area HOW x 1 Dackl•ig callriector x 1 W Dedicated GP5 is mutually exdusrve',ml), 4G 1D Card Reader.x 1 LTE mobile broadband v HF(I3 561'.0iz) Combo He RF'IGRJFC lappa .)Pttunal.ghACatd s x 1 .006CA4 * ardea,pads-through for GPS, nii 6Class FAD Prax comp+ant, ISO 15693, l-443 VAMa11 V MAN A(B, Mifatp, rte') vi VJelghtiln Oniensicrosvary from Col^fqutalw VQ by oMi r_OfRlouratlons and optional acccssa:tes Sldtprxst4-fir., D-wb)x 1 +Paternal VGA vii MIL•S71DA61C 90W A: aoapter sole 5 pini Iz:sub. x 1, Of :4parately Sera) pan F$ pn, D-wolx 1 + 45$ 3 1 Gen 2 vii, tested try' a national independent third parry Type C x 1, u test ;ab todmirg MIL -STD -81 Gr- Senal bort (9 -pin, O-subi x 1 + Gsblay Pori x 1 Communication Interface 10i :00/ 1000 base -T Ethernet 'ntel' Wi-`I 6 Ax200, 802 1 lax i} @m,.h (y5 1)' UwnN rdedaliel GPS` Opri,' M 4Ct LTE ffct, o broadbano with ,)Le -grated GPS. Seaerity Feature TPM 2 C Sinal t Card readev it 1 Kens'ngton lock Opt,t l W RID Reader Power AC tldapler jgW41, I00-24cvAr_ 50160Hrl ti-ton-baftliyiII IV, typicaf21MMAh min 247OrnAh)x 7 Ir'e5upport"` baLte(y swappable technology Dimension (W x D x H) & Weight 13 46" x 1 t G6' x 1.37", 5.11 lbs^ Rugged Feature MIL -a'0$1 OH c"f ed and fP66 cerlilled MIL -5-0.461 G certfie& Oprkxial AN$VJL 121201, CSA,'222 NO 213 6 ft drop rei%'X t^' (HW oft log terb W . n -';11(x4 a .. iw Wirde usage Environmental Specification -emperatur sl - O:wvatng -291C 10 63'C /-20"F to 11451 - Stofage- -51�- to 71'C 1-617"F to 1450- -lumzq - 95% RH , non•coridensing Docking Solutions Serial Portf 1 External VGA j 1 Microphone Audio Output _ 1 DC in lack t ! j USE 6 5 LAN 2 2 HDMI (GPS, WWAN, RFAntenna Connector WLAN) _ (optional) - Kensington Lock t 1 Getac Getac USA 15495 Sand Canyon Ave. Suite 350 Irvine, CA 92618 GetacSales—USQgetac.com 1 949-681-2900 C.Wri91,1 02010 —1 T -lb -1119y C.,P d— —&.1 any of it•• Hili.- Ab niglle Peserved. I,f'—bon p.—dr r2:+wrcF i:1w relert only, arallaole'PIC ibo— Ih,li x 11blerted10 grro111— by 1- 11 V01J,4,5Y20lnrW 75 M M Li n e www.commlineiric.conl inc- 13700 Cimarron Ave., Gardena, CA 90249 P. (310) 390-3003 f; (310)390-4393 DATE 9/1/2020 SALES REP: Ryan Narimatsu 111000 COMPANY: m EI Segundo PD COMPANY: Same ATTENTION: Sgt. Glenn Delmendo ATTENTION: 590GBL000241 ADDRESS: 348 Main SL ADDRESS: 543390100502 CITY/ST/ZIP: El Segundo, CA 90245 CITY/ST/ZIP: Hardware Total: PHONE: (310) 524-2210 PHONE: �5)-Getac,B360Fully rugged, Bumper-to-Bumper+F.xteiicled EMAIL: gdd.Ljotanet &alUndoaro EMAIL: Warranty Total: ,RE., GETAC B360 2 ( 2 j1 2 I 2 2 Spares 2 2 2 1 2 11 2 'Warranty 20 Special Nares: BM47T4BA68GX Keyboard GAD2X8 590GBL000241 543390100502 GE-SVBFNFXSY GETAC:8360,i7-105100 win Hello Webcam,Win10 GETAC: B360,i7-105100 win Hello Webcam,Win10 BM47T4BA6BGX x64+16GB,256GB PCIe SSD,SRFHD 1400 nits+TS+stylus,mbrn Backlit $ *BD with HF RFID,Wifi + BT+ 4G LTE w/ integrated GPS+ KBD with HF RFID,Wifi + BT+ 4G LTE w/ integrated GPS+ I�IPassthrough,RS232 + VGA,Scrdr, SD Card rdr, RJ45, HDMI, 3yb2b Passthrough,RS232 + VGA,Scrdr, SO Card rdr, R145, HDMI, 3yb2b Kevboard'Backlit KBD with HP RFID [Included wf laptop) $ GAD2X8GETAC : Getac 120W 11-16V, 22-32V DC Vehicle adapter (Bare $ tddu•e), 3 year warranty 'Wire], 3yearwarranty 590GBL000241 GETAC: Cell/LTE, WiFi, GNSS, 19ft coax, color white, new form factor S ('Threaded bolt) (Threaded bolt) 543390100502 GETAC : B360 - Gamber)ohnson, 7160-1431-03, Vehicle Dock, with S Tri Pass-through (ex. vehicle adapter) Tri Pass-through (ex.vehicle adapter) BM47T4BA68GX Keyboard GAD2X8 590GBL000241 543390100502 GE-SVBFNFXSY GETAC:8360,i7-105100 win Hello Webcam,Win10 $ x64+16GB,256GB PCIe SSD,SRFHD 1400 nits+TS+stylus, nbrn Backlit $ *BD with HF RFID,Wifi + BT+ 4G LTE w/ integrated GPS+ -1 I�IPassthrough,RS232 + VGA,Scrdr, SD Card rdr, RJ45, HDMI, 3yb2b $ Backlit KBD with HF RFID fIncluded w/ laptop} $ GETAC : Getac 120W 11-16V, 22-32V DC Vehicle adapter (Bare $ tddu•e), 3 year warranty $ GETAC: Cell/LTE, WiFi, GNSS, 19ft coax, color white, new form Factor $ ('Threaded bolt) GETAC: B360 - Gamber )obnson, 7160-1431-03, Vehicle Dock, with $ Tri Pass-through (ex. vehicle adapter) Hardware Total: GETAC: Bumper to Bumper Extended Warranty- Laptop (Year 4 A �5)-Getac,B360Fully rugged, Bumper-to-Bumper+F.xteiicled $ 'Warranty, 5, Years Warranty Total: Note: Quote good for 30 days I agree to the toms and conditions set forth in this proposal A 20% cancellation charge will apply to canceled orders. 3,414.09 $ 6,828.18 . $ -1 95.69 $ 191.381 153.18 $ 306.351 693.50 $ 1,386.99 3,414.09 $ 95.69 $ 153.18 $ 693.50 $ 490.94 $ $ Suh-Total ' S Sales Tax (9.5%) $ Freight Warranty $ GRAND TOTAL S 6,828.18 191.38 306.35 1,386.99 87,129.021 1 7. 9,818.82 9,818.82 87,129.02 1 8,277.26 l G53.47 9,818.82 76 Q M M Li n c inc. 13700 Cimarron Ave., Gardena, 90249 WWW.C.Ommilneinc.com P. (310) 390 —8003 F: (310) 390-4393 (DATE 9/1/2020 SALES REP: Ryan Narinratsul COMPANY: ATTENTION: ADDRESS: CITY/ST/ZIP: PHONE; EMAIL: 13 El Segundo PD Sgt, Glenn Dehnendo 348 Main St. EI Segundo, CA 90245 (310)524-2210 3017 Ford Explorer BM47T4BA68GX 13 Keyboard 13 GAD2X8 13 590GBL000241 13 543390100502 GETAC :B360-GamberJohnson, 7160-143'1-03,Vehicle Dock, with 'Tri 2004 Chevrolet Suburban 1 1 1 1 11 I 1 r 1 1 I 1 1 BM47T4BA68GX Keyboard GAD2X8 590GBL000241 543390100502 :2015 Chevrolet Truck BM47T4BA68GX Keyboard GAD2X8 S90GBL000241 543390100502 2018 Chevrolet Colorado BM47T4BA68GX Keyboard GAD2XB S90GSL000241 543390100502 'Detective Units COMPANY! ATTENTION: ADDRESS: CITY/ST/ZIP: PHONE: EMAIL: GETAC: B360P-1051011 win Hello Webcam,Win10 x64+16GB,256GB PCIe SSD,SRFHD 1400 nits+TS+stylus,ntbrn Backht $ KBD with HF RFl D,Wifi + BT + 4G LTE w/ integrated GPS + Passthrough,RS232 + VGA,Scrdr, SD Card rdr, R145, HDMI, 3yb2b Backlit KBD with HF RFID (Included w/ laptop) $ iGETAC : Getac 120W 11-16V, 22-32V DC Vehicle adapter (Bare $ 'Wire), 3year warranty $ 153.181 iGETAC : Cell/LTE, WiFi, GLASS, 19ft coax, color white, new form factor 95.69 (Threaded bolt) 4 GETAC :B360-GamberJohnson, 7160-143'1-03,Vehicle Dock, with 'Tri $ Pass-through (ex. vehicle adapter) 3,414.09 $ GETAC: B360,i7-1051OU win Hello Webcam,Win 10 $ 153 18 x64+16GB,256GB PCIe SSD,SRFHD 1400 nits+TS+sgdus,ntbrn Backlit $ 69350 KBD with HF RFID,Wifi - BT+4G LTEw/ integrated GPS+ $ Passthr-ough,RS232 + VGA,Scrdr, SD Card rdr, RJ45, HDMI, 3yb2b Backlit KBD with HF RFID (included wl laptop) $ _ GETAC: Getac 120W 11-16V, 22-32V DC Vehicle adapter (Bare _ $ Wire), 3 year warranty GETAC: Cell/LTE, WiFi, GNSS, 19ft coax, color white, new form factor S (Threaded bolt) GETAC: B360 - Gamher Johnson, 7160-1431-03, Vehicle Dock, with $ 'Tri Pass-through (ex. vehicle adapter) ,GETAC: B360,0-105101) win Hello Webcam,Win10 ;x64+16GB,256GB PCIe SSD,SRFHD 1400 nits+TS+stylus,mbrn Backlit $ KBD with HF RF1D,Wifi + BT+4G LTE w / integrated GPS + Passthrough,RS232 +VGA,Scrdr, SD Card rdr, RJ45, HDMI, 3yb2b Backlit KBD with HF RFID (Included w/ laptopl $ GETAC: Getac 120W 11-16V, 22-32V DC Vehide adapter (Bare $ 'Wire), 3 year warranty iGETAC : Cell/LTE, WiFi, GNSS, 19ft coax, color white, new form factor $ (Threaded bolt) !GETAC: B360 - GamberJohnson, 7160-1431-03, Vehicle Dock, with $ 'rrl Pass-through (ex. vehicle adapter) GETAC: 6360,i7-1051OU win Hello Webcam,Wi1110 '64+16GB,256GB PCIe SSD,SRFHD 1400 nits+TS+stylus,mbrn Backlit $ JKBD with HF RFID,Wifi + BT+ 4G LTE w/ integrated GPS+ IPassthrough,RS232 + VGA,Scrdr, SD Card rdr, 11145, HDMI, 3yb2b (Backlit KBD with HF RFID (Included w/ laptop) S GETAC: Getac 120W 11 -16V.22 -32V DC Vehicle adapter (Bare $ Wire), 3 year warranty GETAC: Cell/I.TF., WiFi, GNSS, 19ft coax, color white, new form factor $ (Threaded bolt) GETAC : 8360 - Gamber Johnson, 7160-1431-03, Vehicle Dock, with 'Tri Pass-through (ex. vehicle adapter) Same 3,41409 $ 44,383.20 - 1 $ •1 95.69 $ 1,243.96 153,18 $ 1,991.28 693.50 $ 9,01544 3,41409 S 3,414.09 S $ 153.181 95.69 S 95.69 153.18 $ 153.18 JJJJJJj . 693.50 $ 693-S0 II 3,414.09 $ 3,414.09 9569 $ 95 691 153.18 $ 153.181 693.50 $ 693.501 3,414.09 $ 3,414.09 . $ 95.69 $ 95.69 153.18 $ 153 18 693.50 $ 69350 77 Panasonic G�33 in First fully rugged product with a 3:2 screen for easier handling and better viewing of business applications w Generation of vehicle dock backwards compatibility' -T Infrared webcam and Windows Hello enables biametric user authentication a Optional Quick -release 550 includes insertable smartcard CAC and long life batteries ■ Twin battery design enables hot -swap battery replacement for continuous use * Optional FirsiNet Ready" EM7511 Band 16 mobile broadband 1.600.662.3537 na.panasonic.com/us/TOUGHBOOK33 81 ❑G ENGINEERED TO EQUIP THE EF EXTRAORDINARY. The Panasonic TOUGHBOOKI 33 offers unparalleled flexibility in even the il Hb o frost demanding and extreme environments and is the world's first fully rugged 2 -in -1 PC with a 3:2 screen, inspired by the increasing demands of mobile professirras, the TOUGHBOOK 33 delivers rugged mobility in a highly customizable package, that also includes a generation of backward compatibility'. Available innovative vehicle dock adapter allows drop-in placement onto any of Panasonic's large installed base of TOUGHBOOK 31 vehicle docks, offering investment protection while saving time and resources. A vJde range of integrated options such as serial port, barcode, fingerprint, insertable and contactless GmartCaid CAC readers as welt as optional FirstNet ReadyTi^ CF -33 N7511 Band 14 mobile broadband assure TOUGHBOOK 33 can be customized to meet the unique needs of a diverse customer base. ITOUGHBOOk'l WP mkt Panasonic recommends Windows. SOFTWARE ■ Windows' 10Pro 64 -int � WARRANTY a Panasonic Uhlilies lincluding Dashboard), Recovery Partition r 3 -year limited warranty. parts and labor •Enterprise ready drive• packages including CAB hues ane one -click driver bundles DIMENSIONS & WEIGHT DURABILITY a n4L-YT04%0G cerified jd' drip - 5' Otblet only, shack pMch harsdlillg, vibration, rain, A 123" ILI x 114' (W) x 1.8' 1HI11' daSl. %;i altitude, freeroAhaw, highi4mv, lernporaiurni toM- RerAojti shock, solar to 6.1 tbs." . MIi-STD-461F erl�fied2 luids.humid:q�,apino- e.almnsDhere;z HAZARDOUS 1 OCATION CERTIFICATIONS a IP65 ccrhlied sealed all-weather design' ■ ANSI/ISA. 2 1201-2013 ■ Maynesium alloy( chassis encased with ABS 4i M elastomer edges - Optional class I division 2, groups ABCD cerWied model No Built in dualpkirpose handle & kickstand ]available on Prcmium Keyhoarcil INTEGRATED OPTIONS ■ 5olid state drive healer to 4G LTE multi carrier mobile broadband with satellite GPS IEM7455 or a Removable battery Band 14 EM75111 to Removable storage drive' or optional quick -release storage drive' a Dedicated GPS (u-blox NEO-M&NI a Reinforced locxing porl covers a Choice an tablet of ID/26 capable barcode reader [N6603I, seridl Ilruel, ■ Raised be2al for LCD Impact protection or secund USB 2 0 part IN Prebnsla[lEd replaceable screen Ilim for LCD prolachon ■ Choke on tablet at insertable SmartCard CAC. conlaclless SmarlCard CAC, fjnyea�p�pt reader or gwdo- r[:NSe SSD (comes with inserlabie OPO Y Intel'" Corer" IS -73000 vPro1d processor SmartCArd �'AC and long lite balter113 2 6GHz with Turbo Boost up to 3,5GH7, 3MB cache a Optional emissive or rubber keyboards STORAGE & MEMORY ■ Factory mslatlEd BOB or 16GB SDRAM ILPDDR3-1866MT/stn SELECT ACCESSORIES ~ ■ 256GB or 512GB removable SSD with healer' a AC Adapter 103W 13-pungl CF-AA5713AM Dot Optional quick -release S5D (comas with Insarlable Smartcard CAC reader and a Standard Lightweight Battery Pack CF-VZ5UlAW long life batteries]' to Long life Battery Pack" CF-VZSUIBW I Optional OPAI enMmed SSD with heater ■ 4-63y Battery Charger CF-VGB331M ■ LIND Car Charger 120W CF-LNDDC 120 DISPLAY a 12.0' 3 2 QHD 2160 x 1440 ■ JILIND Solar Charge System PASC1580-4464 - 10 -point capacitive gloved multi touch + digitizer a Tgughmale Mobility Bundle with handle ■2-1200 ml & shoulder strap TGC33MBBDL-P to Direct ban ding ■ Touchmale Rotating Hand Strap with shoulder slap' TBC33HD5TP-P to Anti-relloctive [AR) screen treatment ■ Rotating Hand Strap with stylus holder & kickstand' CF-VST332U ■ Intel tin Griap:hies d74 • Carry Strap CF-VST351U ■ 4 monitarsypporl [with Premium Keyboard] a Shoutder Strap' CF-VNS3310 ■ Concealed mode It:onfigurablel 0 Laptop Dewlap Dock Iregmras Premium Keyboardl CF-VEB331U _ ■ Tablet Desktop 0radle CF-VER332U AUDIO a Integrated aual array microphone a Laptop 2+in=1 Vehicle Docks (require=_ Premium Keyboard) to Intel" High Definition Audio compliant - Gambotr4chnson [dual RFI GJ -33-11.02 ■ Integrated speakers Ifrar facing) - Havis fdua[ RFI HA-33LDS2 ■ On-screen and buCon volume and mule controls a Tablet Life Vehdde Docks= _ - Camber-Johnsor. Idual RF1 GJ-33-TVD2-L CAMERAS a 1080 webcam with dual arra mic and camera on/oil indicator -Haws (dual RFI H-33-ND2-L P Y �- s 31 Y6<acle Duck Adapter IVDA( with Lite Keyboard - Infrared will, Windows Hello support -singgle Pays CF-WK332M a SMP rear camera with autofocus and triple LED flash - Duat Pam CF-WMIM a LIE Keyboard lemissivel CF-VKB3'1!M KEYBOARD & INPUT IN Waterproof IP55 stylus pen with integrated stylus holder, tether and cleaning cloth it Premium Keyboard lemissivel CF-VEI(331LMP a Supports glove mode and rain mode ■ Antenna Plus Dual LTE & GPS Antenna Kit a 7 tablet buttons (5 user-dElbnable Including Al/A2 butlers! - Threaded White Mount AP-PAN-CCGPD-O-WH to On-screen OWERTV keyboard a Multi Touch. Dim_ sizer IP55 Stylus CF-VNPI)23L' ■ Op;ionet em:&sive keyboards lLflad7t! Premium] and rubber keyboard (Premiuml. • tether CF-VNT002U - rsacklR [emissivilax". rutati4e lylulel with 4 edjustaba levels a I2-0" LCD Protector Film CF-VPF34U i)'1 -key with dealcoled WlndpoeiItey' - PressurE-sansilive louchpad wilh multi touch Please consult your reseller o; Panasonic representatwe betme pund acing ' Requires puichase o(31 Vehicle Duck Adapter [VGA) VOA has been testae and appioved to vmdi with INTERFACE&EXPANSION aOn(lie tablet. Gambel-Johnson 7160-0318 and Havis PAN 111J112vehicledoce;Dowusewllholhervehicedocks - Cocking Conneclo, 25 -pin without consulting fust with your Panasonic iepresentabve. - USE 3.0 x1 loptional 2nd USE 201n Type A IUSB 3.0 is 1.5.41 ' Tested by nabonal nnolrtpptl4nl lhirC parry labRBUNng MItSTD-8106 Method 516.6 Peocchre IV lei tiansil -M,crcSDXC UHS-1 drop lest and IECi05 SWiors136.1362.1[7$and 14.3 for (PIP mtiog r¢quirahelE ka[teresnIaGel -HO/IOIG/1006 Ethernet RJP45 e A'Regvers tr v*a %loo* W-.Wy pf a SSD no retum service slua!a h Panasonir, otherwise - Optional serial lTruel- D -sub 9 -pin Pay 'Pturewnx bbi G!ogm dNaih not eligible lot aNx&t dtAlope Please cadada -Audio In/Out 3-5mm Mal-yack stereo - Nano -SIM 4 FF ie'w pdcl r:kXe r+� [[hells vigil traeyete S+Ndrard rrykr �d tsrt tilt BiNercii rKs a hump ■ On the Prttrtium Keyboard- tit whtrhfrarasa orelaD &&'gull b/qA"art]t�p��¢ 13l�. ptp66h veiin eoaFfRle mild; Not Y lawpthlikmlh`3 hold Veldt( ftia retaMg•tatf chador ftddb •La)IwilaiSmnlCard LAC. - Da ckinq Ctann ector TH 2y5 -pin Coetacitns Slhaticatd LAC. I Ingtlpa&i pArfel nd optinernw Ouicb•tdal SSD to roi errtuseet. SDX - use 3 p USB 2 U x U9 A ' Requires special order. Please contact a Panasonic representative for details - H D M TTUyp �S A `!GB - 1,001,000,000 bytes Iota[ usadte memory en11 be less depending upon actual system cdnligaalion, - VCA CfC.b 15 -pin Fnkyt 1/0 pods, reverse docking into convertible trade available on Pr¢mlum Keyboard only. 10/100/1000 Ethernet RJ -45 Lvj%board opens at 103'angte. - Serial IUSB( D-ub 9 -pin ' Barcode. Serial (true) and 2nd USB 20 Pod are mutually exclusive 'long Life &Vrit;te all a bntooW which prohibits useln crmtWe toad& Nol tlmpHille+olA rxtiaoi WIRELESS a Optional 4G LTE -Advanced multi carrierrdoblle broadbandwith satellite GPS Ouvk relf3RS56YlaFLurha Johnson CF-33Tablel VebKL•D[twNAisingtttNYrgawdllrap - Certified with AT&T, FrrslNet`Veriton,Sprint 'ram wairrafice finfoits wa as char grin acid 6le spm cn wp� to Abe otalnor& ra+do ■ Optional dedicated GPS lu-blox NEO M8NI lifehfisilut>tid7'ajd51H31yaie ute5.�aitt+yrpraionallittila1ge17rbrangbmrybletdeemmy i► Dual high -gain antenna pass-through tailors, lockii ib]wire br umem Wilitnwti leabei malt kolmcdo7tp Wif •,ntel" Dual Band Wireless -AC 8265 Wb -F1802 Ila/h/g/n/ac o1Fa1 roslsAltgt¢We&p&idtry hs&&prewlts Boa iithdskvk 4N130 nr etc olitgxcellchr ■ Bluelooths v4.1 (Class 11 t EDR• " Requires software and activation to enable theft protection, POWER a Hal-%*pti twin Ll-lon batterryy packs lnsealb.eSmaraiarl CAC, Corticlkss SmadCard CAC. Fingerpnnlll a9ni and opUnnattlAk• release - Standard lrghtwergght bdtla nes; 11.iV, 194BmAh leach aatteryl SSD kpnls w* Murtable Sogrtcard CAC reader and Long Life B&teal are mutuallyntimlve. - Optional long file batteries: 10 GV. 41201 leach balteryl" 14"s tablelandillwi ax�,t,d.witilMAte HHptyn33p�cI;Ri,Wx9A�MxI.5'IH1T1hld a Battery aL[ration WNA fe ached is l!'"IUa9b' aHln b.4 ;H1 -Optional LL&&yy Lk BNknes gills 44" IHI OpNutlt - 10 hours I'& hours with opt. long life batteries]" fJWdhrolease SSDltamt alb IrsOW4SmetLBd CACrc&tiel 04 too; file Aittri esl adds (-4" 101 a Battery charging time- 3 hours Iwith in parallel charging technbology!'`' " WAft4bldard VrMum rd. Tablet wth tile Veybiard iso Blbs.TaHelw5miL4►d-0itis 3.4 Ba. a AC Adapter AC IOOV-240V 50/6GHz, auto sensing/switching worldwide power supply Claiii(vy lilt Falltties 7ddt 0.g lbs gppliow[0u&bad&ase SSD lromes Hth lntdaiht5manrard CAC b t0tr an6 Long lite Ba"I adds 1.3 tbs. SECURITY FEATURES 8TPM v,2,oChanging Immitntold to long life nallerieson a unit originally ordeiedwith stamolindt9itnesiequines a NIST BIOS comphani also a new batlhl el (contact Panasonic National S=]vire Comer for re0o6l inlanffisif. to Persistence' technology by Absolute embedded In a*S" to Kensington cable lock slots x2 Ion tablet and Premipm Keybeardl ■ Optional fingerprint reader" ■ Optional inserlable SmarlCard CAC reader' a Optional mniaclless Smartcard CAL reader 13,56MHz (ISO 14443 AIB complbanl.l" : CORE iy 1.800.662.3537 I TOUGHBOOKII na.panasonic.com/us/TOUGHBOOK33 n Panasonic is constantly enhancing product specifications and accessories. Specifications subject to change without notice, Trademarks arc properly of (heir respective oamers W2620 Panasonic Corporation of North America. All rights reserved TOUGHBOOK 33 mkt 07/20 PSS -M19121055 T933 1E 13700 Cimarron Ave., Gardena, CA 90249 C d 1VI M LN it e inc. w1imconlmiineinc.c01T3 P: (350) 390 — 5003 F: (310) 39D - 4393 DATFk 9/1/2020 SALES REP: Ryan N3rimatsu COMPANY: El Segundo PD COMPANY: Same ATTENTION: Sgt Glenn Delmendo ATTENTION: ADDRESS: 346 Main SL ADDRESS: CITY/ST/ZIP: El Segundo, CA 90245 CITV/ST/ZIP: PHONE: (310) 524-2210 PHONE: EMAIL: EMAIL: RFti Aanas&nlcCF•33 2617 Ford1S[ploror PUBLIC SECTOR TOUGHBOOK CF -33 SYST 1666 51266 SSU IS - 13 13 CF-33LE-25VM $ 3,215.31 $ 41,799,04 2.66 121N f 13 CF-VEK331LMP (PREMIUM KEYBOARD FOR CF -33 ACCS $ 519,82 $ 6,757.61 CF-LNDDC120 ILINU120W12-32VINPUT CAR ADAPPWRFOR TBW/CIGARETTE IJ 13 (LIGHTER ADAPTER $ 107.46 $ 1,396.97 13 CABLE CHARGE CABLE FOR CF -33 $ $ IGAMBER-JOHNSON LAPTOP VEHICLE DOCK DOCK FOR PANASONIC 13 GJ-33-LVD2 $ 754.63 $ 9,810.23 ICF -33 .2004 Chevrolet Suburban (PUBLIC SECTOR TOUGHBOOK CF -33 SYST 16GH S12GB SSD 15- I CF-33LE-25VM 73000 2.6G 121N $ 3,215.31 $ 3,215.31 1 CF-VEK331LMP (PREMIUM KEYBOARD FOR CF -33 ACCS S 5]9_82 $ 519-B21 L1ND120W12-32VINPUT CAR ADAPPWRFOR TRW/CIGARETTE 1 CF-I.NDDC120 LIGHTER ADAPTER $ 107.46 $ 107.46( 1 CABLE CHARGE CABLE FOR CF -33 $ $ .i - GJ-33-LVD2 GAMBER-JOHNSON LAPTOP VEHICLE DOCK DOCK FOR PANASONIC I CF -33 $ 754.63 $ 754.63 :201S Chevrolet Truck 1 i. CF-33LE-25VM PUBLIC SECTOR TOUGHBOOK CF -33 SYST 16GB 512GB SSD I5- $ 3,215.31 $ 3,215.31 73000 2.6G 121N 1 CF-VEK331LMP PREMIUM KEYBOARD FOR CF -33 ACCS $ 519.82, $ S19.62 ( CF-I.NDDC120 LIND 12OW 12-32V INPUT CAR ADAPPWR FORTBW/CIGARETTE S 107.46 $ 107.44 LIGHTER ADAPTER 1 CABLE CHARGE CABLE FOR CF -33 $ - $ .�II 1 GJ-33-LVD2 GAMBER-JOHNSON LAPTOP VEHICLE DOCK DOCK FOR PANASONIC 754.63 $ CF -33 $ 754.63] jj :2018 Chevrolet Colorado II 1 CF-33LE-25VM PUBLIC SECTOR TOUGHBOOK CF -33 SYST 16GB 512GB SSD 15- $ 31215.31 $ 3,215.31 4 11 73000 2.6G 121N i 1 CF-VEK3311,MP PREMIUM KEYBOARD FOR CF -33 ACCS $ 519.82 $ 519.62, 1 CF-LNDDC120 LIND 120W 12-32V INPUT CARADAPPWR FOR TR W/CIGARETTE $ 107-46 $ 107.46 LIGHTER ADAPTER 1 CABLE ,CHARGE CABLE FOR CF -33 $ $ Ir 1 GJ-33-LVD2 IGAMBER-JOHNSON LAPTOP VEHICLE DOCK DOCK FOR PANASONIC $ 754,63 $ 1 CF -33 754.63 + (Detective Units T 2 CF-33LE-25VM PUBLIC SECTOR TOUGHBOOK CF -33 SYST 16GB 512GB SSD IS- $ 3,215.31 $ I� 6,430.621 73000 2.6G 1-21N 1 2 CF-VEK331LMP PREMIUM KEYBOARD FOR CF -33 ACCS $ 519.82. $ — 1,039.63 2 CF-LNDDC120 LIND 12OW 12-32V INPUT CAR ADAPPWR FOR TB W/CIGARETTE $ 107.46 $ 214.92 LIGHTER ADAPTER .2 CABLE CHARGE CABLE FOR CF -33 $ $ 2 GJ-33-LVD2 -CAMBER-JOHNSON LAPTOP VEHICLE DOCK DOCK FOR PANASONIC $ 754.63 $ CF -33 1,509.27 ;Spares 2 CF-33LE-2SVM PUBLIC SECTOR TOUGHBOOK CF -33 SYST 16GB 512GB SSD IS- $ 3,215 31 $ 6,430.62( I 73000 2.6G 121N 1 i 2 CF-VEK331LMP PREMIUM KEYBOARD FOR CF -33 ACCS $ 519.82 $ 1,039.63 ea n%i M Li n e inc. 13700 Cimarron Ave., Gardena, CAL 90,49 P: (310) 390—�(?03 F: j310j 390 -4 93 www.commlineinc.com DATE: 9/iJZB20 --01111 SALES REP: 11yau Narimatsu COMPANY: EI Segundo PD COMPANY: Satre ATTENTION: Sgt. Glenn Delmendo ATTENTION: ADDRESS: 348 Main St. ADDRESS: CITY/ST/ZIP: El Segundo, CA 90245 CITY/ST/ZIP: PHONE: (310) 524-2210 PHONE: EMAIL- gdalmeppy EMAIL: .RE: Panasonic CF -73 2 CF-LNDDC120 ILIND 120W 12-32V INPUT CAR ADAPPWR FORTB W/CIGARETTE $ 10746 $ 214.92 JLIGHTER ADAPTER 2 CABLE CHARGE CABLE FOR CF -33 $ $ 2 GJ-33-LVD2 CAMBER -JOHNSON LAPTOP VEHICLE DOCK DOCK FOR PANASONIC $ 754.63 $ 1,509-27 I:F-33 Hardware Total: S 91,944.38 'Warranty 20 CF-SVCPSYS 4TH & 5TH YEARS PUBLIC SAFETY SVCS SERVICE BN DL $ 528.18 $ 10,563.521 I ` WarrantyTotal: S 10,563.52 J Note: E Quote.. good for 30 days Special Notes: Sub -Total S 91,944.38 1 Sales Tax (9.5%) S $,734.72 Freight 5 919.44 1 Warranfv t 1 n S64 S7 1 I agree to the terms and conditions set forth In this proposal A 20% cancetlallon charge will apply to canceled orders RUGGED Industry-leading bumper -to -bumper warranty 8th Gen Intel Core Processor %/,/i til the !a [-=s i lw_c, I Coi & I5, oi, !Il [.,s I 'r -o F � roc&..�,sor. the K1,'0iu-jgL�,)tc+,letvja- design*d orcpec'iald elf;cierici. Clockj-qc;n. at;;"'t'.) .with TirlDo Bc;-,-,t spe-,-ris uo t. "',,jH7,th K'2,31nastlhc pov.1—nc.edc?d the FIV:lst de,r anding rash' Dual Hot-Swappable Batteries, -Ile KI 20 .).',At,,ry dcsig.m llows for put_intially infikotc!, jjj!r1terrul:l-,ed battery Ilia IhiL enables you to remove. C -11P. 17,f T11C rerhar,:;eable baftle,ies al -c' replo-e it vith '..-JaTTery ,111,th-31J[ C -lel ShL1tLil,?, do,,vn apps oryour VVinj'_Vl� 0s, Built to Survive 1,12C, features Bri avtariol case that is sPecifcally enqin�_ej-ed Lo prutLrt the canioutet Dcjal-'!St drcl"E' shocks. SrdilIT, vibration, mnre sealed cleSiz: n o: the 02(; protects it agams" d -s-; aro .-nci=ture. Tkc 120 has Daer indepci-idE.nitly tested ons certified to NNIL-SM F6:1 art! MIL -STD 46-1 G standards_ Full -Size 88 Key Detachable Keyboard. "UP COI710e-utors' products thxi have small with simall -,he K1 20 ffeawwes E., full-sized &Lkev d:=-tarhablli: I-)zcki:t ! wyboard %-oth ctandaidksizeO kcyc.'P%e K12t. leiS YOU t1J.PC fl;= /d.Y yol 'te LS&rj to ZZI.I5 The I5 Large 12.5" IPS Display. Tho � 120 fea-lures -3 larce 12 FT WS H -IL, dh 2.0 lechno'cicly i-0 1-1cheve 6 display ;Lhzit is moie ieadabfc,and offers better contrasi cr.fj more Lrisp rolrl!b --han arry, •c flier FM -d tabetd;qplay The i 2 .5" %,-aesci een Jisplay is. suited Plovidir.q plenty of real esuite TO (Lill VY'indowis and view yow app,;; Bumper -to -Bumper Warranty. Accidents h3.pppri.. Only Ge:ac offers I-DUMPef-0-bumper _-Gvera�v on eve: y K 120 rugged tablet FMA Ruggedness MIL -STD 810G and IP65 certified Power AC Adapter (65W, 100-240VAC, 50/60Hz) MIL -STD 461 G ready' Li -Ion smart battery (11.11. 2100mAh) x 2 Optional ANSI/ISA 12.12.01 Optional high capacity battery (14AV, 34501nAh) x 2 Vibration & drop resistant e -Mark certified for vehicle usage Dimensions and TABLET: Weight 12.97" x 9.37" x 0.94" (329.5 x 238 x 24mm) Operating System Windows"' 10 Professional, 64 bit 3.96 Ibs 1,1.8 kg) TABLERD RASE, CPU Intel° CoreTM i7-865OU vPro 1.9 to 4.2GHz processor 13.4" x 12.1" x 1.85" 1340.5 x 307.5 x 47mm ) 8MB Intel Smart Cache 7.16 lbs (3.25 kg) OPTIONAL HIGH CAPACITY RATMfflf&- Intel Core i7 -8550U 1.8 to 4.OGHz processor (incremental over standard) 8MB intel Smart Cache 0.43" (11 mm) 0.44 lbs (0.20 kg)tt Intel Core i5 -8350U vPro 1.7 to 3.6GHz processor 6MB Intel Smart Cache Temperature Operating Temp: -20°F to 145°F / -29°C to 63°C Intel Core i5 -8250U 1.6 to 3.4GHz processor Storage Temp: 6MB Intel Smart Cache -60°F to 160°F / -51 °C to 71'C Humidity: 95% RFI, non -condensing Memory 4GB DDR4 expandable to 32GB 1/0 Interfaces FHD webcam x 1 / Windows Hello Webcam (option) Tablet 8M pixels auto focus rear camera x 1 Storage AES SSD 128GB / 256GB / 512GB / 1TBt Headphone out / mic-in combo x 1 DC in Jack x 1 VGA Controller Intel UHD Graphics 620 USB 3.0 Type -A x 1 USB 3.1 Gen 1 Type -C x 1 Display 12.5" IPS TFT LCD FHD (1920 x 1080) 1200 nits - Giga LAN (RJ -45) x 1 LumiBondT"' 2.0 sunlight readable LED display with t HDW x 1 capacitive 10 -point multi -touch technology and MicroSD Slot x 1 hard -tip stylus Docking connector (16 -pin) x 2 Optional digitizer Optional RF antenna pass-through for GPS, WLAN & WWAN Optional Backlit membrane keyboard Detachable Glide touchpad with left & right -click buttons 1/0 Interfaces DC in Jack x 1 Keyboard & Keyboard USB 3.0 Type -A x 3 Pointing Device Giga LAN (RJ -45) x 1 HDMI x 1 Expansion Slot Optional 1 D/2D imager barcode reader Serial port x 1 Tablet Optional Serial port, or USB 2.0 port SDXC Slot x 1 VGA x 1 Communications 10/100/1000 base -T Ethernet Docking connector (16 -pin) x 2 Intel Dual Band Wireless -AC 8265 (802.11 ac) Optional RF antenna pass-through for GPS, WLAN & Bluetooth (v4.2) 6WdAN Optional dedicated GPS Optional 4G LTE mobile broadband Warranty 3 Year bumper -to -bumper warranty standard; Security Intel vPro"" Technology (per CPU options) TPM 2.0 Optional smart card reader, fingerprint reader, or HF RFID reader Cable lock slot NIST BIOS compliant Optional AbsoluteTm DDS software Specification subject to change without notice. ' Requires MIL -STD 461F 90W AC Adapter sold separately. r For storage, 1 GB = 1 billion bytes; actual formatted capacity less. it weight va les by configuration and manufacturing process. r3 year bumper -lo -bumper warranty standard. For warranty terms and conditions visit www getao.com Coppigln 2018, Getea, All Rfghls Reserved- Oa0c and the Getac li are either registered Ua0tria ks or trademarks of Getac Tachnology Corpointion in the Und-d Slalos andkc olhei countries Mlorese4 and Windows are registered trddemarke pl Microsoft Corporation in the United Stares and In other countries. All other lrademadtG are the property of lnHr respective ownum- v3M09y18 COMMU-ne inc. vitww.wmmlineinc.com 13700 Cimarron Ave„ Gardena, CA 90243 P: (310) 390 — 8003 F: (3101 390 - 4393 DATE: )/r/2020 SALES REP: Ryan Narimatsu, COMPANY: EI Segundo PD COMPANY: Same ATTENTION: SgL Glenn Delmendo ATTENTION: ADDRESS: 348 Main St. ADDRESS: CITY/ST/ZIP: EI Segundo, CA 90245 CITY/ST/ZIP: PHONE: (310) 524-2210 PHONE: EMAIL: e udcora EMAIL: GETAC K120 Page 1 of 2 2017 Ford Explorer GETAC : K120, i7-8550U,W/ Hello Webcam, W10 Pro x64 with 16GB 13 ItH37T4V.4AUXS IRAM,256GB PCIe SSD SR IID LCD +Touchscreen+ Rear Camera+ �i[EM7511)+Passtll[-nLigli,HFRFID,3yb2b $ 3,693-43 $ 48,014.55 ;;tylus,USPower cord,US kbdDock,Wifi +BT+GPS+4GLTE I lilac_kJAY 13 Keyboard D with HF RFID (Included) 13 GAD2X8 GETAC: Getac 120W 11-16V, 22-32V DC Vehicle adapter (Bare $ 95.69 $ 1,243.96 Wirc), 3 year warranty I( 13 S90GBL000241 GETAC; Cell/LTE, WiFi, GNSS, 19ft coax, color white, new form factor $ 153.18 $ 1,991.28 (Threaded boll) GETAC: TF1 -STANDARD VEHICLE DOCKING;W/ TRI -PASS 13 CHG160108203 THROUGH,W/SCREEN STIFFEN ER,7]60-1082-03,Gamber- I S 711.931 $ 9,255.10 )nhnson,K120 Laptop I 2004 ChevroletSuburbau ' GETAC: K120, i7-SSSOU,W/ Hello Webcam, W10 Pro x64 with 16GB 1 KH37T4VAALIXS RAM,256GB PCIe SSD SR HD LCD + Touchscreen + Rear Camera + $ 3,693.43 s 3,693.43 stylus,US Power cord,US Icbd Dock,Wifi + RT+ GPS +4G LTE (EM7511) + Passthrough,HF RFID,3yb2b 1 Keyboard Backlit KBD with HFRFID (Included) $ $ = GAD2X8 GETAC : Getac 120W 11-16V, 22-32V DC Vehicle adapter (Bare f 95,69 $ 9569 Wire), 3 year warranty 1 S90GOL000241 GETAC: Cell/LTE, WiFi, GNSS, 19ft coax, color white, new form factor $ 153.18 $ 153.18 (Threaded bolt) GETAC :'I'F'1-STANDARD VEHICLE DOCKING; W/ TRI -PASS 1 014G160108203 THROUGH,W/SCREEN STIFFENER,7160-1082-03,Cambei,- $ 711.93 $ 711.93 )ohnson,K120 laptop 2015 Chevrolet Truck ,GETAC: K120, i7-8550U,W/ Hello Webcam, W10 Pro x64 with 16GB 1 KH37T4VAAUXS RAM,256GB PCIe SSD SR HD LCD + Touchscreen + Rear Camera — $ 3,693.43 S 3,693.43 :stylus,US Power cord,US kbd Docic, W ifi + BT + GPS + 4G LTE (EM7511) + Passthrough,I117 RFID,3yb2b 1 Keyboard BaelditKBD witliHFRFID (Included) $ - f � 1 GAD2X8 GETAC: Getac 120W 11-16V, 22-32V DC Vehicle adapter (Bare I $ 95 69 $ 95.G9IllI Wire), 3 year warranty 1 590GEL000241 GETAC : Cell/LTE, WiFi, GNSS, 19ft coax, color white, new form factor $ 153.18 $ 153.181 (Threaded bolt) GETAC; TF1 -STAN DAR D VEHICLE DOCKI N G; W / TRI -PASS 1 OHGI60108203 THROUGH,W/SCREEN STIFFENER,7160-1082.03,Gamber- $ 711.93 $ 711.93 (ohnson,K120 Laptop 2018 Chevrolet Colorado GETAC K120, i7-8550U,W/ Hello Webcam, W10 Pro x64 with 16GB 1 KH37T4VAAUXS RAM,256GB PCIe SSD SR HD LCD + Touchscreen + Rear Camera + $ 3,693.43 $ 3,693,43 stylus,US Power cord,US Icbd Dock,Wifi + BT + GPS + 4G LTE (EM7511) + Passthrough,HF RFID,3yb2b 1 Keyboard Backlit KBD with HF RFID (Included) $ - f -� 1 GAD2X8 GETAC: Getac 120W 11-16V, 22-32V DC Vehicle adapter (Bare $ 95.69 $ 95-69� Wire), 3 year warranty Page 1 of 2 1 590GBL000241 GF,TAC :Cell/LTE, WiFI, GNSS, 19ft coax, colorwhite, new form tactor $ 153.18 $ 153.18 (Threaded bolt) GETAC : TF1 -STANDARD VEHICLE DOCKING;W/ TRI -PASS 1 OlIG160106203 T(IROUGH,W/SCREEN STIFFENER,7160-1082-03,Galnber- $ 711.93 $ 71193 )ohnsuu,K120 Laptop :Detective Units IGETAC : K120, i7-8550U,W/ Hello Webcam, W10 Pro x64 with 16GB 2 KH37T4VAAUXS RAM.256GB PCIe SSD SR HD LCD +TOLICIISCI-een + Rear Camera+ $ 3,693.43 $ 7,386.85 stylus,US Powercord,US Icbd Dock,Witi - BT+GPS +4G LTE (EM7511) + Passthrouah,HF RFID,3yb2h j. 2 Keyboard Bad)ditODwith lIPRFID(included) $ $ .f 2 GAD2X8 GETAC : Getac 12OW 11-16V, 22-32V DC Vehicle adapter [Bare $ 95.69 $ ]91.38 Wire), 3 year warranty f(GETAC: 2 590GBL000241 Cell/LTE, WiFi, GNSS, 19ft coax, colo -white, new form factor $ $ 306.351 fl (Threaded bolt) 153.18 GETAC:TF1-STANDARD VEHICLE DOCKING;W/ TRI -PASS 2 ONG160108203 THROUGH,W/SCREEN STIFFEN F.RJ160-1082-03,Gamber- S 711.93 $ 1,423.86 )ohnson,1<120 Laptop 'Spares iGETAC : K120, i7-8550U,W/ Hello Webcam, W10 Pro x64widl 16GB 2 KH37T4VAAUXS IRAM,256G8 PCIe SSD SR HD LCD + Touchscreen + Rear Camera + $ 3,69343 $ 7,366.85 yriylus,US Power cm-d.US hbd Dock,Wifi + BT+GPS + 4G LTE (EM7511) + Passthrough,HF RFID,3yb26 f 2 Keyboard $icklitKBD with HPRF1D(Included) $ $_ _.j ! 2 GAD2X8 GETAC: Getac 120W' 11-16V, 22-32V DC Vehicle adapter (Bare $ 95.69 $ 191.381 Wire), 3 ycarwarranty 2 590GBL000241 (GETAC - Cell/LTE, WiFi, GNSS, 19ft coax, color white, new form factor S 153.18 $ 306.351 (Threaded bolt) GETAC : TFl-STANDARD VEHICLE DOCKING;W/ TRI -PASS 2 OHG160108203 THROUGH.W/SCREEN STIFFEN ER,7160-1082-03,Gamber- $ 711.93 $ 1,423.86 fohnsou,K120 Laptop i Hardware Total; $ 93,084.44 'Warranty 20 GE-SVTBNFX5Y 'GETAC:Bumper-to-Dumper+ Extended Warranty - Tablet(Year $ 480.13 $ 9,602.56 1,2,3,41§ 5) f� WarrantyTotal: $ 9,602.56 6 I Notet IQuotegood for 30 days � f Special Notes: Sub -Total $ 93,084.44 j Sales Tax $9,5%j S 8,843.02 Freight $ 698.13 I agree lathe [arms and condillons set forth In this proposal A 20% cancellalion charge will apply to canceled orders Pagc 2 of 2 CITY OF E L S E GU N D O City Council Agenda Statement Meeting Date: October 20, 2020 Agenda Heading: Consent TITLE: Amendment to the Supplemental Law Enforcement (Jail) Services Agreement No. 5793 with the City of Hawthorne to increase the contract amount from $7,500 per month to $12,000 per month for five months ($22,500 total) for full-time jail services. RECOMMENDATION: Authorize the City Manager to execute an amendment to the Supplemental Law Enforcement (Jail) Services Agreement No. 5793 with the City of Hawthorne to increase the contract amount from $7,500 per month to $12,000 per month for five months ($22,500 total) for full-time jail services. FISCAL IMPACT: The monthly contract amount will increase from $7,500 per month to $12,000 per month over five months ($22,500 total). This will be funded through Police Department salary savings. Amount Budgeted: $22,500 (from salary savings) Additional Appropriation: No Account Number(s): 001-400-3101-4101 BACKGROUND: Due to jail personnel vacancies at the EI Segundo Police Department (ESPD), in October of 2019, City Council authorized the City Manager to contract with the City of Hawthorne for supplemental jail services. This allowed for ESPD to book and house inmates, on a part-time basis (several days a week), at the Hawthorne City Jail at an expense of $7,500 a month for an average of 25 arrestees per month. DISCUSSION: As a result of these jail personnel vacancies, and in order to properly evaluate potential operational efficiencies, ESPD seeks to continue to book and house inmates at the Hawthorne City Jail for an additional period of up to five months, beginning on or about November 1, 2020. With this amended jail services agreement, ESPD will book at the Hawthorne City Jail on a full-time basis (seven days a week), at a monthly expense to the City of EI Segundo of $12,000. This fee was calculated using an average of 40 bookings per month at a cost of $300 per booking to compensate for the booking and feeding of prisoners by Hawthorne Police Department jail personnel. Booking inmates at the Hawthorne City Jail on a full-time basis will allow ESPD to further assess the supplemental jail services provided and evaluate the overall benefits incurred by the City. Supplemental Jail Services by the City of Hawthorne October 20, 2020 Page 2 of 2 At the conclusion of this five-month evaluation, staff will make a recommendation to City Council to either enter into a long-term agreement with the City of Hawthorne for supplemental jail services or to pursue alternative options. Funds to pay for this contract will come from Department salary savings and will not result in an increase to the PD budget. ESPD staff therefore recommends the City authorize the City Manager to amend the Supplemental Law Enforcement (Jail) Services Agreement with the City of Hawthorne. CITY STRATEGIC PLAN COMPLIANCE: Goal 2: Support Community Safety & Preparedness Objective A: EI Segundo provides unparalleled service to internal and external customers PREPARED BY: Hugo Perez, Police Lieutenant REVIEWED BY: Bill Whalen, Chief of Police' APPROVED BY: Scott Mitnick, City Manager & Sim ELSEGUNDO City Council Agenda Statement Meeting Date: October 20, 2020 Agenda Heading: Consent TITLE: COVID-19 Update and Letters of Support to the Los Angeles County Department of Public Heath for EI Segundo Unified School District to Obtain a Waiver to Allow Transitional Kindergarten Through Second Grade Students to Return to Schools for Hybrid In-person Education RECOMMENDATION: 1. Receive and File COVID-19 Update; and 2. Approve letters of support for EI Segundo Unified School District to obtain a waiver from Los Angeles County Department of Public Health FISCAL IMPACT: None. BACKGROUND: COVID-19 Uodate On March 16, 2020, the City of EI Segundo proclaimed an emergency pertaining to the novel Coronavirus (COVID-19) and has since issued two administrative orders. The City activated its Emergency Operations Plan and its All -Hazards Incident Management Team. Since that time, EI Segundo has continued to conduct consequence management and implement policies and protocols to adjust to the needs of the ongoing incident. EI Segundo Fire Chief Donovan will provide an update on COVID-19 and the City's response. Letter to Governor Newsom Requestinq for the City to Advance to Tier 3 in the "Blueprint for a Safer Economy" On September 10, 2020 City Council submitted a letter to Governor Newsom requesting for the City of EI Segundo to advance from Tier 1 (Widespread) to Tier 3 (Moderate) in the "Blueprint for a Safer Economy" and allow the City to be measured independently from Los Angeles County, based on EI Segundo's specific metrics (attachment 1). ESUSD Request for Waiver from Los Anqeles County Department of Public Health Los Angeles County remains in Tier 1 (Widespread) on the State's "Blueprint for a Safer Economy" which requires schools to remain closed for in-person instruction with the exception of limited specialized services and assessments for high need students. The Los Angeles Department of Public Health is offering a waiver opportunity to allow schools to bring students in Transitional Kindergarten through second grade (TK -2) back to school 7 Rrz COVID-19 Update October 20, 2020 Page 2of3 for hybrid, in-person education. This waiver must be approved by the Los Angeles County Department of Public Health, prior to re -opening. DISCUSSION: COVID-19 Update The City of EI Segundo and its All -Hazards Incident Management Team (AHIMT) continue to monitor the State and County restrictions and changes. Fire Chief Donovan will present the latest data and announcements related to the coronavirus pandemic. Letter to Governor Newsom Requesting to Advance to Tier 3 in the "Blueprint for a Safer Economy" Subsequent to sending the letter to Governor Newsom on September 10, 2020, staff reached out to the Governor's office seeking a response and was referred to the California Department of Public Health. Staff made several phone calls and sent multiple emails the Department seeking a response. On October 14, 2020 staff received a response from the California Department of Public Health, confirming receipt of the letter and indicating that the Department is working on the response and will provide more detailed information when the review is complete. Staff will continue to follow up with the Governor's office and the California Department of Public Health, and will report to City Council when a formal response is received. ESUSD Request for Waiver from Los Anqeles Countv Department of Public Health EI Segundo Unified School District (ESUSD) is applying for a waiver to allow students in grades TK -2 to return to school at Richmond Street Elementary and Center Street School for hybrid in-person education. The City and ESUSD work closely together to provide the highest quality education and services to EI Segundo students. For example, the EI Segundo Public Library partners with ESUSD to provide services at four EI Segundo school libraries, including Richmond Street Elementary and Center Street School. The City and ESUSD meet monthly to promote collaboration and discuss joint City/Schools issues and opportunities. To support ESUSD and the EI Segundo community, staff recommends that City Council approve letters of Support (attachments 2 and 3) for ESUSD to obtain a waiver to allow TK -2 students to return to schools for hybrid in-person education. CITY STRATEGIC PLAN COMPLIANCE: Goal 2: Support Community Safety and Preparedness Objective: EI Segundo is a safe and prepared city. COVID-19 Update October 20, 2020 Page 3 of 3 PREPARED BY: Barbara Voss, Deputy City Manager APPROVED BY: Scott Mitnick, City Manager ATTACHED SUPPORTING DOCUMENTS: 1. September 10, 2020 Letter to Governor Newsom requesting to Advance to Tier 3 in the "Blueprint for a Safer Economy" 2. Letter of Support for ESUSD to Los Angeles County Department of Public Health — Richmond Street Elementary 3. Letter of Support for ESUSD to Los Angeles County Department of Public Health — Center Street School WE Elected Officials Drew Boyles, Mayor Chris Pimentel, Mayor Pro Tem Carol Pirsztuk, Councilmember Scot Nicol, Councilmember Lance Giroux, Councilmember Tracy Weaver, City Clerk Appointed Officials i September 10, 2020 Honorable Governor Newsom Governor, State of California State Capitol, First Floor Sacramento, CA 95814 Office of City Council RE: Request to advance the City of EI Segundo to Tier 3 in the Blueprint for a Safer Econ- omy while being measured for our independent results Dear Governor Newsom, Scott Mitnick, On behalf of the EI Segundo City Council, we strongly urge you to consider easing COVID-19 City Manager restrictions from "widespread" to "moderate" for the City of EI Segundo. Our residents are con - Mark Hensley, tinuing to do their part to slow the spread of the virus and the data shows that the City meets the City Attorney metrics you established to take several steps forward in the Blueprint for a Safer Economy. The City of El Segundo has a population of 16,716. To date, the Los Angeles County Depart- ment of Public Health has reported 125 cumulative positive cases and one death for EI Segun- Barbara Voss, do. We currently only have four active cases in our community. Based on the most current Deputy City Manager health data, EI Segundo has a case rate of 2.55 and a positivity rate of 2.17%, which aligns with the metrics needed to move to Tier 3 of your new reopening rules. By comparison, the entire Joseph Lillio, Finance jurisdiction of Los Angeles County reported a case rate of 9.6 and a 4.3% positivity rate. Chris Donovan, Fire Chief Given the size and diversity of Los Angeles County, the City Council feels, as do many Los An- geles County cities, that the COVID-19 restrictions are unnecessarily broad. There are too many Donna Peters, Human Resources differences within the county to group all cities when measuring COVID-19 new case rates and positive test results. For example, if you measure the South Bay of Los Angeles as a unit or oth- Charles Mallory, er regions within L.A. County, we are convinced that we would be allowed to move into the less Information Systems restrictive tiers much sooner than L.A. County. Meanwhile, many of our businesses are suffering unnecessarily. We have demonstrated we can manage the protocol and restrictions effectively, Melissa McCollum, Library Services so please allow us to be measured independently of L.A. County. Sam Lee, Planning & Building Safety We understand the need for a cautious reopening approach but suggest developing more tar- geted measures to get cities and regions back as quickly and efficiently as possible. We can Bill Whalen, Police Chief help the county, and state, by adding incremental economic activity while not becoming hotspots or "COVID-19 tourist' , attractions. Elias Sassoon, Public Works 91 Finally, while we support the need for COVID-19 restrictions, we would like to see measures that accurately reflect the reality of our region, and other regions, within Los Angeles County. EI Segundo is prepared and ready for movement into the less restrictive portions of the state's recovery framework. As a result, the EI Segundo City Council respectfully requests that you allow us to move to Tier 3 in the Blue- print for a Safer Economy while continuing to follow the state and county safety protocols and being measured independently from Los Angeles County. We unanimously support this request and urge your consideration. Thank you for your leadership. We look forward to your response. Sincerely, f Drew Boyles Mayor of El Segundo CC: Honorable State Senator Ben Allen Honorable State Assemblymember Autumn Burke Honorable L.A. County Supervisor Janice Hahn W October 21, 2020 Office of the Mayor Elected Officials: Drew , County of Los Angeles Department of Public Health Maayoryor Chris Los Angeles, CA 90012 Mayor Proo Tem yP Carol Pirsztuk, ilMember CouncScot Nicol, RE: County of Los Angeles Waiver Application for Grades TK -2 In -Person Council Member Education Lance Giroux, Council Member Richmond Street School Tracy Weaver, City Clerk 615 Richmond Street Matthew Robinson, City Treasurer EI Segundo, CA 90245 Dear Public Health Official: Appointed Officials: Scoff Mitnick, The El Segundo City Council supports the EI Segundo Unified School Districts' City Mark D.Hensleyr waiver application for grades TK -2 to return for hybrid in-person education at CityAttorney Richmond Street School. The City of EI Segundo and the EI Segundo Unified School District have maintained a long tradition of a strong community partnership. Both Department Directors: entities have an established joint use agreement for sharing services and facilities Barbara Voss that support the youth of our community. One example of that is the library services Deputy City Manager program. The City of EI Segundo library personnel and collection serve as support Joseph Lillio, Finance personnel in our schools on a regular basis. This program is instituted at Richmond Chris Fire Chef Street School. Our Parks and Recreation programs schedule field use for youth Charles nTechnology sports leagues at Richmond Street School. In addition, representatives from the City Services Melissa McCollum, and school district meet monthly to discuss joint issues. Community Services Sam Lee, Development Services The Cit of EI Segundo submits this letter of ort for Richmond Street School to Bill Whalen, y g support Police Chief be granted a waiver. Elias Sassoon, Public Works Thank you for your service to public health and the important work you are doing to curb the spread of COVID-19. On October 20th, The City Council voted to support Richmond Street School's waiver application. www.vlseoundo.om www. elseo undabuslness. com www.olseaundolf}Aom Thank you for your consideration, Drew Boyles Mayor of EI Segundo 350 Main Street, El Segundo, California 90245-3813 Phone (310) 524-2302 Fax (310) 322-7137 93 October 21, 2020 Office of the Mayor Elected Officials: Drew , County of Los Angeles Department of Public Health Maayoryor Chris ayor Los Angeles, CA 90012 Mayor Pro Tem Pro Carol Pirsztuk, CouncScot Nicol,ilMember RE: County of Los Angeles Waiver Application for Grades TK -2 In -Person Council Member Education Lance Giroux, Council Member Center Street School Tracy Weaver, City Clerk 700 Center Street Matthew Robinson, City Treasurer EI Segundo, CA 90245 Dear Public Health Official: Appointed Officials: Scoff Mitnick, The EI Segundo City Council supports the EI Segundo Unified School Districts' City Mark D.Hensley,r waiver application for grades TK -2 to return for hybrid in-person education at Center CityAttomey Street School. The City of EI Segundo and the EI Segundo Unified School District have maintained a long tradition of a strong community partnership. Both entities Department Directors: have an established joint use agreement for sharing services and facilities that Barbara Voss support the youth of our community. One example of that is the library services Deputy City Manager program. The City of EI Segundo library personnel and collection serve as support Joseph Lillio, Finance personnel in our schools on a regular basis. This program is instituted at Center ChrisFire Chief Street School. Our Parks and Recreation programs schedule field use for youth ChaInformes aationTechnology sports leagues at Center Street School. In addition, representatives from the City Services Melissa McCollum, and school district meet monthly to discuss joint issues. Community Services Sam Lee, Development Services The City of EI Segundo submits this letter of support for Center Street School to be Bill Whalen, Police Chief granted a waiver. Elias Sassoon, Public Works Thank you for your service to public health and the important work you are doing to curb the spread of COVID-19. On October 20th, The City Council voted to support Center Street School's waiver application. www.elseaungo.Pw www.elseaun ohuslness-cam www.0 Iscoundo 140, orn Thank you for your consideration, Drew Boyles Mayor of EI Segundo 350 Main Street, El Segundo, California 90245-3813 Phone (310) 524-2302 Fax (310) 322-7137 CITY OF E LS E G U N D O City Council Agenda Statement Meeting Date: October 20, 2020 Agenda Heading: Consent TITLE: City Response to Los Angeles County Civil Grand Jury Report Regarding "A Diet for Landfills: Cutting Down on Food Waste" RECOMMENDATION: Authorize the Mayor to sign the City's formal response letter to the Los Angeles County Civil Grand Jury Report regarding "A Diet for Landfills: Cutting Down on Food Waste" per California Penal Code Section 933.05(f). FISCAL IMPACT: There are no direct fiscal impacts associated with responding to this Grand Jury Report. Indirect cost of staff time will be absorbed via City's adopted FY 2019-2020 and FY 2020- 2021 Annual Budgets. BACKGROUND: On July 8, 2020, the City received a letter (Attachment 1) with a pre-release copy of the 2019-2020 Los Angeles County Civil Grand Jury Report entitled, "A Diet for Landfills: Cutting Down on Food Waste" based on State mandates in AB 1826 (Mandatory Commercial Organic Recycling) and AB 1594 (Compostable Organics Management). Similar letters and reports were sent to all 88 cities, school districts, and various County departments. The report is the result of the Civil Grand Jury's investigation from July 1, 2019 to June 30, 2020 into how the L.A. County disposes of its waste, and more specifically, how it addresses one of its own diversion goals: reducing waste sent to landfills by 80% by the year 2025, with a 75% reduction in the organic waste. In the report, the Civil Grand Jury sets forth recommendations for the jurisdictions, including having County -owned facilities "lead by example" in recycling food waste, and a public education campaign around food waste that creates drop-off food waste centers in more areas of the County and provides financial incentives — all of which require participation and help from all 88 cities, school districts, and various County departments. The Civil Grand Jury does not mandate actions. Rather, it makes recommendations and suggestions. W 95 Response to Civil Grand Jury Report October 20, 2020 Page 2 of 2 DISCUSSION: Per the requirements contained in California Penal Code Section 933.05, the City is required to respond to this report related to organics waste reduction no later than Friday, October 30, 2020. There are various sections and recommended actions proposed by the Civil Grand Jury report that require responses from various County departments and/or school districts. However, only Sections 1.1, 1.3, 1.8, and 1.14 require a response from cities, including EI Segundo. City staff worked with EDCO staff to prepare a draft response addressing the applicable Grand Jury Recommendations and Suggestions. Attachment 2 contains the proposed City response letter for the Mayor to sign. CITY STRATEGIC PLAN COMPLIANCE: Goal 1: Enhance Customer Service, Engagement and Communication; Embrace Diversity, Equity and Inclusion Objective A: EI Segundo provides unparalleled service to internal and external customers. Goal 4: Develop Quality Infrastructure and Technology Objective A: EI Segundo's physical infrastructure supports an appealing, safe, and effective City PREPARED BY: Jasmine Allen, Senior Management Analyst REVIEWED BY: Elias Sassoon, Public Works Director r APPROVED BY: Scott Mitnick, City Manager °(?nb-1 r cam, ATTACHED SUPPORTING DOCUMENTS: 1. Proposed October 21, 2020 City response letter to Grand Jury. 2. July 8, 2020: Letter from Los Angeles County Civil Grand Jury with a copy of the entitled, "A Diet for Landfills: Cutting Down on Food Waste". ATTACHMENT 1 t� 0� sbs 4H a� .9 0 County of Los Angeles Civil Grand Jury • , ' li' f "y Clara Shortridge Foltz Criminal Justice Center 210 West Temple Street 11th Floor, Room 11-506 Los Angeles CA 90012 �!lFflRK Telephone (213) 628-7914 FAX (442) 247-3890 http://www.grandjury.co.1a.ca.us July 8, 2020 Mayor Drew Boyles City of El Segundo 350 Main Street El Segundo, CA 90245 Re: A DIET FOR LANDFILLS: Cutting Down on Food Waste Pre-release of a report by the 2019-2020 Los Angeles County Civil Grand Jury NOTE: DO NOT DISCLOSE ANY REPORT CONTENTS PRIOR TO JULY 31.2020 Dear Mayor Boyles: California Penal Code Section 933.05(f) states: "A grand jury shall provide the affected agency a copy of the portion of the grand jury report relating to that person or entity two working days prior to its public release and after approval of the presiding judge. No officer, agency, department, or governing body of a public agency shall disclose any contents of the report prior to the public release of the final report." The enclosed report will be released to the public on July 31, 2020. A response to all Recommendations in a Civil Grand Jury report is required by California Penal Code Sections 933(c), 933.05(a), and 933.05(b) within ninety (90) days following the release of the report to the public, and no later than Friday, October 30, 2020. Attached are the requirements contained in California Penal Code Section 933.05. Please send responses to: Presiding Judge Los Angeles Superior Court Clara Shortridge Foltz Criminal Justice Center 210 West Temple Street, 11th Floor, Room 11-506 Los Angeles, CA 90012 civilarandiury rr,lacourt.ora Sincerely, Judith Krimmel, Foreperson 2019-2020 Los Angeles County Civil Grand Jury Enclosure: How to respond to recommendations in this report. 97 Section 933.05. Responses to findings (a) For purposes of subdivision (b) of Section 933, as to each grand jury finding, the responding person or entity shall indicate one of the following: (1) The respondent agrees with the finding. (2) The respondent disagrees wholly or partially with the finding, in which case the response shall specify the portion of the finding that is disputed and shall include an explanation of the reasons therefor. (b) For purposes of subdivision (b) of Section 933, as to each grand jury recommendation, the responding person or entity shall report one of the following actions: (1) The recommendation has been implemented, with a summary regarding the implemented action. (2) The recommendation has not yet been implemented, but will be implemented in the future, with a timeframe for implementation. (3) The recommendation requires further analysis, with an explanation and the scope and parameters of an analysis or study, and a timeframe for the matter to be prepared for discussion by the officer or head of the agency or department being investigated or reviewed, including the governing body of the public agency when applicable. This timeframe shall not exceed six months from the date of publication of the grand jury report. (4) The recommendation will not be implemented because it is not warranted or is not reasonable, with an explanation therefor. (c) However, if a finding or recommendation of the grand jury addresses budgetary or personnel matters of a county agency or department headed by an elected officer, both the agency or department head and the board of supervisors shall respond if requested by the grand jury, but the response of the board of supervisors shall address only those budgetary or personnel matters over which it has some decision making authority. The response of the elected agency or department head shall address all aspects of the findings or recommendations affecting his or her agency or department. (d) A grand jury may request a subject person or entity to come before the grand jury for the purpose of reading and discussing the findings of the grand jury report that relates to that person or entity in order to verify the accuracy of the findings prior to their release. (e) During an investigation, the grand jury shall meet with the subject of that investigation regarding the investigation, unless the court, either on its own determination or upon request of the foreperson of the grand jury, determines that such a meeting would be detrimental. (f) A grand jury shall provide to the affected agency a copy of the portion of the grand jury report relating to that person or entity two working days prior to its public release and after the approval of the presiding judge. No officer, agency, department, or governing body of a public agency shall disclose any contents of the report prior to the public release of the final report. WP A DIET FOR LANDFILLS: Cutting Down on Food Waste r � r .� CAL I F 0 2019-2020 Los Angeles County Civil Grand Jury A DIET FOR LANDFILLS: Cutting Down on Food Waste EXECUTIVE SUMMARY "Cutting food waste is a delicious way of saving money, helping to feed the world and protect the planet. " --Tristram Stuart, Environmentalist/ Food does not belong in the garbage. When edible, it can and should be consumed (Appendix 1 and 2). Food waste is the largest portion of the "organic waste" stream taken to landfills every year, instead of being separated and recycled for secondary use.2 Diverting organic waste from landfills will significantly reduce methane gas emissions, which have a negative impact on public health and contribute to climate change.3 This Committee investigated how Los Angeles County (County) disposes of its waste, and more specifically, how it addresses one of its own diversion goals: reducing waste sent to landfills by 80% by the year 2025,4 with a 75% reduction in the organic waste sent there.5 Organic waste --which also includes green/yard waste, nonhazardous wood waste, and food -soiled paper6--makes up the largest portion of the garbage going to landfills.7 The State of California has mandated that all commercially -generated organic waste must be diverted from landfills, and recycled.$ According to the County sustainability plan:9 "Most important to the growth of organics recycling is proper source separation of waste. Any contaminated waste streams provide difficulties to waste management and oftentimes deem waste non -recyclable. It is critical that all LA County residents are educated on waste separation." httnsJ/www.atouotes.com/auote11504986 (accessed 4/20/20) z 2018 Countywide Organic Waste Management Plan Annual Report (published December 2019), httns:#Dw.lacountv.Qnv/cod/swims/NewVsv ims-moro-links.asnx'�id=4# Page 8 (accessed on 4/16/20) ' https://www.epa.gov/sustainable-management-food/reducing-impact-wasted-food-feeding-soil-and-composting (accessed 4/14/20) 4 https://dpw.lacounty.gov/epd/Roadmap/PDF/annual_report_2019.pdf Page 1 (accessed 10/22/19) 5 "Los Angeles Countywide Sustainability Plan", hitoss//oureountvla.lacounty.eovlstrateeies/strateev-9d7eoa1=836 6 ibid 'httas;//www.salon.corn/2018112/IValreadv-a-climat"hanao-leader-california-takes-on•fand-waste partner/. 'https://www.calrecycle,ca.gov/Recycle/Commercial/Organics/ ' "Our County" Los Angeles Countywide Sustainability Plan, hltns:l/aurcountvla.lacounty.eov/strateeies/strateev-9d?steal=836 100 This separation of organic waste is an important component in sustaining an effective recycling program. Once organic waste is properly separated (both from the rest of the garbage, and by whether it's green or food waste), it can be processed through composting or anaerobic digestion. 10 Within the County, the latest estimate shows that 1.9 million tons of food waste is being sent to landfills each year, ] 1 with a per day estimate of 4,000 to 6,000 tons. 12 In order for that to change, this Committee found that an adequate framework at the grassroots level is needed. We discovered a labyrinth of ways that food waste continues to end up in landfills, with many roadblocks standing in the way of fully implementing the State mandate. In addition, those residents, schools, and businesses committed to appropriate food waste separation and recycling are often left to their own devices, unless their waste hauler or jurisdiction offers this service. The Committee identified several opportunities for supportive public policies that can incentivize and create avenues to increase food waste recycling and organic waste diversion rates. 2018 Countywide Organic Waste Management Plan Annual Report (see footnote 11) 10 ibid. Compost: The product, rich in nutrients, results from the decomposition of organic material. Anaerobic Digestion: Organic matter, such as food waste or sewage, is broken down to produce biogas and biofertilizer. huos:Ilourcounlvla.lacounty.eovlstrategics/stro[eRv-9d7aoa1=836 and httas:/Iourwuntvla.lacounty-aovlwn-. Fpntent/uuloads/2019/07/OurCounw-Final- Plan mdf Paee 206 fAonendix ]Vl 1 httns /lnw.lacountv.aov/eodtswimslNews]swims-more,-iinks.asrnt?id-4# 2018 Countywide Organic Waste Management Plan Annual Report, Page 9 'Z httus:/Avow -sevtribune.com/201 &07130/vour-food-waste-is-closs.ino. un-cahfamias-landfills-hetes-haw-rccvcline could -fix -id. (accessed 9/12/19) 101 BACKGROUND "People put their trash out, and I like to joke that they think the trash fairies picked it up ... they don't know where it went ... they just want it gone. " --waste management expert 13 Critical mass in the need for more effective waste management has been building for years in the County. The year 2019 provided this Committee with two urgent reasons to make changes when it comes to food waste separating and recycling. 1. Recvcle Markets Collalase. Sending More Waste to Landfills. • In 2017, China announced it would no longer accept most of the mixed paper and plastics shipped from the United States and other countries. 14 • Chinese officials pointed to "contamination" 15 as one of the reasons they were not willing to take America's shipments. 16 All of a sudden, more material is being landfilled instead of recycled, negatively impacting the County's diversion rates. 17 • A City of Los Angeles official told this Committee that the result of the China policy change is this: previously, the City received $1 million per year for the recyclable materials it collected; now, the City pays $5 million per year in order to have it processed. 18 • Landfills in the County will eventually reach capacity (Appendix 3). • County officials are looking to organics recycling as a solution. 19 2. State Mandates Bic Chances in Organics Recvcline, • The mission of the California Department of Resources Recycling and Recovery (CalRecycle) includes increasing "the diversion of organic materials 13 Per Committee interview on 1/7/20 '^ China National Sword Policy, httos'T/dnw IeeoutitV.eovletsd/ReSdmeWPDr/anntial renort 2419.ndf Page 1 (accessed 10/22/19) 5 "Recycling contamination is a significant issue. Contamination happens when items are placed in the incorrect system/bin. If recyclables are placed in the appropriate recycling bin, but contain food remnants, the food can contaminate the bin and its contents. Therefore, all the bin's content would need to be landfilled." Roadmap to a Sustainable Waste Management Future Annual Progress Report 2019 httns:tldmv.lacountY.eavleod/RoadmanlPDF/annual report 2019.ndf Page 6 16 hriasJ1e360.vale.edu/featureslniline-un-how-chinas-ban-on-importing-waste•ha_s-stalled-aiobal•reevelinP (accessed 2/20/20) Roadmap to a Sustainable Waste Management Future Annual Progress Report 2019 hltos:lldmv.lacounty.Qovleodl[tnadmaa/POF/annual report 2019-W Executive Summary, Page 1 9 Interview was conducted on 2/27/20 19 Roadmap to a Sustainable Waste Management Future Annual Progress Report 2019 haps://dow.lacountv.eovlepolRoadman/PDF/annual rerwrt 2019-odf Page 1 102 away from landfills and toward the production of value-added products such as compost, fertilizers, and biofuels."20 • Assembly Bill 1826 (Mandatory Commercial Organics Recycling) required the following, as of January 1, 2019:21 all businesses and multi -family dwellings with five units or more, generating four or more cubic yards of solid waste per week, 22 must separate and recycle their organic materials. ■ As of January 1, 2020, Assembly Bill 1594 requires green waste to be diverted from landfills for recycling in order to meet diversion goals .2' Otherwise, green waste in landfills would be considered "disposal." Landfills use green waste as Alternative Daily Cover, 24 part of operating a landfill. • Failure to comply will subject the jurisdiction (whether County or a city) to fines of up to $10,000 per day?5 METHODOLOGY 1. Visited the following: ✓ landfills ✓ anaerobic digesters ✓ Materials Recovery Facilities (MRF, pronounced "murfs") ✓ compost facilities 2. Interviewed waste management experts, including: ✓ County Department of Public Works officials ✓ municipal public works officials ✓ state officials ✓ federal officials ✓ waste haulers ✓ engineers ✓ academicians ✓ atmospheric scientists ✓ food policy experts ✓ business owners ✓ large facility managers 20 https://wwwcalrecycle.ca.gov/Organics/ 21 httpsJ/www.calrecycle.ra.gov/rmycle/commercial/organics/ 22 Wane of about 24 large cash bags: htips://weisteindustries.com/commercial/dumpster/4yardtrash 23 https://www.cawrecycles.org/ab-1594-Williams-compostable-organics-management 21 https://www.calrecycle.ca.gov/LCCentral/Basics/ADCBasic 2s https://www.calrecycle.cagov/LGCentral/ReportingBiennial/ 4 103 ✓ teachers and public education officials ✓ non-profit organizations dealing with edible food recovery 3. Conducted in-person interviews, site visits, phone interviews, and research into a number of the 88 cities in the County to assess food waste collection services available to businesses, residents or both 4. Conducted on-site visits to the trash areas of some buildings in the County that generate a large amount of food waste 5. Researched cities in the United States and in other countries that are separating and recycling food waste RESULTS OF INVESTIGATION "In the year 2019, waste management should be more of a priority. We have the conversion technologies available: anaerobic digestion, thermal conversion, etc.... there isn't any reason to throw anything in a landfill. " --County waste management expert 26 Landfills « Landfills are complex operations, with liners, rainwater collection, ground monitoring, and gas collection 21 (Appendix 4 "Anatomy of a Landfill").28 "Landfills in California are the biggest belchers of methane," the potent Greenhouse Gas (GHG) that contributes to climate change, according to a 2019 study by research scientists at the Jet Propulsion Laboratory in Pasadena, CA .29 Researchers used an airborne imaging spectrometer to show that 41 percent of emissions in the atmosphere came from landfills, while the dairy, oil & gas industries contributed 26 percent each.30 « Methane, as described in the Countywide Sustainability Plan, "... is released ... by the decay of organic waste in landfills."31 26 Per Committee interview 11/19/19 27 https://www.sfswma.org/wp-content/uploads/2011/11/Anatomy_of a_Landfill.pdf (Click on Anatomy of a Landfill; accessed on 5/13120) One illustration was a poster the Committee saw displayed in the lobby area ofthe Environmental Health Protection Branch of the County Public Health Department on 2/19120 29 https:/1www.wiencenews.org/arLietc/califomia-landfills-are-belching-high-levels-climate-warming-methane (accessed 1/14/20), study published in the magazine Nature, Nov. 6, 2019 30 ibid " httos:llourcountvla.iacouniv.eovlwn•cnnlent/unloads/2019/07/OurCounty-Final-Plan.WPage 213 (Appendix IV) (accessed 9/13/19) 104 Landfill managers showed us their onsite gas -to -energy system, which captures methane and converts it into electricity that can be used by the facility or sold. Several landfill operators expressed concern that their gas -to -energy operation depends on the organic waste brought to the landfill. Gas capture at landfills creates electricity and revenue for the landfill operator, but also has economic and environmental disadvantages.32 State officials report that even the best -managed landfills only capture 50% to 80% of the methane gas generated.33 • Even closed landfills in the County may need to be managed for decades. 34 The South Coast Air Quality Management District held community meetings in the fall of 2019 to alert residents in East Los Angeles about Cogen Landfill, closed in 1959, which was now, 60 years later, showing elevated gas emissions. 35 The County is planning to build a system for managing the remaining methane gas emissions. 36 Per CalRecycle: "Diverting organic waste from landfills to compost facilities and anaerobic digestion facilities, along with implementing food recovery programs, will significantly reduce methane emissions from landfills, many of which are located in or near disadvantaged communities. Reducing these emissions will have beneficial impacts on climate and public health and will result in avoided social costs. Social costs estimate the health and environmental damage that is avoided by reducing GHGs [Greenhouse Gases], as opposed to representing the cost of achieving the GHG reductions."37 • According to County officials, the demand for organic waste processing capacity is currently being handled by existing facilities located both in and out of the County. 38 However, looking to the future, County officials said there is a shortfall when it comes to food waste recycling infrastructure, in particular, 3z https://www.wastedive.com/news/disputed-ground-the-future-of-landfill-gas-to-energy/557706/ 33 CalRecycle, "Proposed Regulation for Short -Lived Climate Pollutants: Organic Waste Methane Emissions" Page 11 (document provided to Committee by County official on 12/2/19) httns://wvnv.eooele.eamluri?client=intcmal-element- esc&ax=017557373779849962485:erv3s56gka0c p=httnsjIwwwr.calreevcle.ea.eovldocs/cr/laws/rule mak ine/sleDlimnactassessme �_ndf&sa=ll&ved=2ahUKEwi7Id7ni 3oAhWklzOlHOo2DIBOFiABcnOICRAB&ustr=AOvVaw3w-ONnnocnTPeO9PaPSWsbG. httos:/Inw.lacounty.envinmdlleastemhiIIlandfill/ (accessed 2!20/20) 3s https://pw.lacounty.gov/pmdl/eastemhilllandfill/docs/City-Terrace•Community-Mecting•10.29.19.pdf 36 ibid " CalRecycle, "Proposed Regulation for Short -Lived Climate Pollutants: Organic Waste Methane Emissions" Page 37 (document provided to Committee by County official on 12/2/19) hitm7/Avww.gooate.com/url?cljent--intemal-clement- cse&cx0 17557373779849962485-.m3i56eka0&o-i,ltDs://www.cai=vcle.ca.FGv/does/crelaws/ratemakinalsicolimDactas.wssme, nt.udf&sa=U&ved=2ahtJKEwiPOnubmv3nAhX2CzOIHWASAReOPiAAceO1BRA)3&use=AOvVawRn Lv91iaYvzUCkKal345u. P 36 https://pw.lacounty.gov/epd/swims/ShowDoe.aspx?id=8693&hp=yes&type=PDF 2018 Countywide Organic Waste Management Plan Annual Report, Page 1 105 and more facilities need to be built in Los Angeles County, rather than continuing to rely on out -of -County sources as has been the custom. 39 Landfills we visited had a constant flow of trucks bringing in waste from throughout the County; "tipping fees" were displayed at each front gate, letting the waste hauler know the cost per ton for the material that was being brought for disposal 40 A 2019 study by Harvard Law School41 pointed out that banning organics from landfills can lead to a reduction in landfill hauling and tipping COStS42 Where solid waste aOes in Los Angeles Count 43 Waste Hauler collects Tranuerstation solid waste atm e5 loads onto curbside. Discards laigervehides have been either separated Into carts or commingled Materials Recovery Facityseparates out recyclables from commingled I oads Recycling Center reprocesses recyclables Composting Facility or nearby counties for agricultural land application Waste Hauler Landfill buries solid waste In accordancewith Federal, State and local standards Transformation (AbstetoEnergy) Facility destroys solid waste by high-temperature In an environmentally sound manner and produces electric power 0 ' The County Department of Public Works serves the 125 unincorporated areas, and has contracts with 30 authorized waste haulers, including such companies 39 ibid 41 https://www.lacsd.org/services/solidwaste/tipping_fecs.asp " httns-Ywastedrood, cetonIine.orelwn-contenduoloada12019107/14arvard-i.aw-School-FtPC=Cenicr-far-EcoTechnolnev-CET-. ❑reanic-Waste-Bans-Taolkitmdf Nees 20.21 (accessed 11/4/19) ^Z ibid 43 httns://dnw-lacountv.uov/er d&Sv imslt4cWraa-asox About Solid Waste, #2, "Where does our solid waste go?" Mi as Athens Services,44 NASA Services,45 Waste Management46 and Waste Resources. 47 0 Some waste -hauling companies own or operate landfills in the County or in nearby counties and take material to that landfill. 0 Most of the 88 cities in the County have a contract with a single waste hauling company; a small number provide their own municipally staffed waste collection services for residential or both residential and commercial.48 0 In 2016, the City of Los Angeles created 11 franchise zones and awarded exclusive contracts to seven waste haulers to handle the waste for commercial and multifamily properties. 49 0 Most communities don't offer a food waste collection service; instead, most offer one for yard and garden waste. 50 In a throwback to the City of Los Angeles' ranching days, the City offers curbside collection of horse manure to its residential horse owners. 51 0 There are more avenues in place for systematic collection of yard/green waste (Appendix 5). 0 Only 4% of the County's organic waste recycling infrastructure is able to accept food waste. 52 Transfer Station/Materials Recovery Facility 0 These are facilities that receive unprocessed waste, temporarily store it, and transport it off-site to another facility. 53 Some of the facilities also sort and separate, by hand, or by use of machinery, items that can be recycled or composted.54 0 Out of 20 transfer stations in the County, only eight are designated as having capacity to receive separated food waste. 55 44 https://athensservices.com/ 45 http://nasaservices.com/ 46 https://www.wm.com/us/en/mybusiness 47 www.wasteresources.com 48 httns:/lbw.lacounty.eovlen&swimsNewslswims-more-links:asox?itis# LA County Countywide Organic Waste Management Plan March 2018, Page 42 4' httnsIdabusinessiournal.eominews/2016/decl09A-counei l-annmves_huee-trash-franchise-system/ (accessed 10/20/19) '0 hitnlN sJ/mv.lacountv.eovlend/swimsews/swims•more-]inks,asnx?id=44 LA County Countywide Organic Waste Management Plan March 2018, Page 38 " hltns:lhvwtv.iacitvsan.ora/swVfacesltmme/Donalls-Ish-unvdls-lsh•wwd-s/s-lsh-wwd•s�c Ish-wwd-s-c hmc? afrLoon=9961970215956670& afrWindowMode=0& afrWindowld=mull& adf_ctri- ttatc f6dNef8n 1#1%40a/*4(r/63F af'rWindow1d%3Dnu11Q/626 afrLonn%a3D9961970215956670VQ6 aFrWindowMod0/.3D0°/e2. 6 adfetr1-state%3Df6dfvef8n 5 (accessed 5/13/20) 12 titins://nw.laeounty.eov/end/swiMSlNews/swims-more-Iinks.aox?id=4N_ LA County Countywide Organic Waste Management Plan March 2018, Page 32, (accessed 5/8/20) 53 httus:/ldnw.laeountv_eov/end/Roadman/PDFlannual report 2019.1>df Roadmap to a Sustainable Waste Management Future Annual Progress Report 2019, Page 50 " httms l/dow.lacountv.eovlend/Readman/PDFlannuai report 2019.ndf Roadmap to a Sustainable Waste Management Future Annual Progress Report 2019, Page 48 " htins:Ilnw.lacounty_eovlendlswimrdNews/swims-more- Iinks. asox?id=49 LA County Countywide Organic Waste Management Plan March 2018, Table 4A-1 (accessed 5/8/20) 107 Composting Facility 0 There are eight composting facilities and 12 facilities called "chip and grind"; all of them process green waste, not food waste. 56 Waste -to -Energy Facility 0 The County lists three facilities as providing Anaerobic Digestion, a process by which organic matter, such as food waste or sewage, is broken down in the absence of oxygen to produce biogas and biofertilizer.57 Only two process food waste: the Joint Water Pollution Control Plant in Carson, and the Kroger Co (Ralphs/Food4Less) facility in Compton which recycles food waste from its own stores (around 300, from Bakersfield to San Diego). This Committee found a patchwork system of managing food waste, whether generated from businesses or residents. A consultant hired by the County to examine the changes needed in order to build a strong organic recycling program identified 11 ways the County can do things differently, 51 including: ■ Getting elected officials more involved in supporting and endorsing change • Reducing amount of food waste at the source (Appendix 6) • Building more capacity at nine anaerobic digestion facilities that can process food waste • Simplifying the permitting process to increase food waste processing ■ Creating incentives to start diversion; offer subsidies; modify contracts • Adopting ordinances for single family residences and apartment buildings with less than five units, with a process that quantifies, monitors and enforces ■ Emphasize education and public outreachs9 "Los Angeles County is close to the largest agricultural production center in the world and has many viable markets for organic materials ... There is strong statewide policy, financial incentives to assist in the development of facilities, and state incentives for the marketing and sales of the by-products of organic waste recycling (like compost and mulch) ... However, the biggest disincentive may be the status quo, which is less costly to rate -payers and provides for significant revenue for collection and disposal companies."60 16 ]bid, Table 4A-1 57 httns:l/nw.lacounty.eovlend/swims/Newslswims-mare-links.asax?id--A# 2018 Countywide Organic Waste Management Plan Annual Report, Appendix B, Table 1B se httus:/Ivw.lacmmtv.ao,v/end/swimsNews/swims-more-links.asnx?id 4# LA County_Countywide Organic Waste Management Plan March 2018, Page 39 s9 ibid bo ibid, Page 49 "Ii "...at the end of the day, public agencies ultimately control solid waste and how it is handled. Cities and counties are already sending clear signals to their service - provider haulers on what types offacilities and programs they need to meet new legislative mandates. "61 Food Waste Recvcling Examnles Throughout the Countv • In the unincorporated areas of the County, a few businesses currently subscribe to food waste collection services, including four supermarkets that are enrolled in the County's pilot food waste diversion program.62 The County's Department of Public Works headquarters in Alhambra serves as a good model for other cafeterias: food waste generated at the employee cafeteria is separated from other trash, composted in special containers outside the cafeteria, with the resulting compost used to provide nutrient -rich cover to the onsite garden (Appendix 7). Good signage and ongoing employee training are vital to this process. For those businesses separating food waste and having arranged its pickup by their waste hauler, the food waste is taken to the Puente Hills Materials Recovery Facility (MRF). The Committee observed that this was a small pile in a corner of the massive facility (Appendix 8). Food waste material arrives from restaurants, grocery stores, and other businesses from the following cities: Arcadia, Baldwin Park, Gardena, Glendale, Industry, La Verne, Long Beach, Los Angeles, Pasadena, Pomona, San Dimas, and Santa Fe Springs. In addition, some commercial businesses in the unincorporated communities of Hacienda Heights and Rowland Heights have made arrangements to have food waste processed at this facility, according to an official at the Sanitation Districts of Los Angeles County (the Districts).63 At the Puente Hills MRF, a bio separator turns the food waste pile into a type of "slurry" that will then be taken to the Districts' wastewater treatment plant in Carson. 64 Digesters at the Carson plant use sewage material to turn the food waste slurry into a biogas that provides electricity to the plant, and provides compressed natural gas (CNG) for vehicles that pull up to fuel.bs 61 ibid, Page 49 r' httns://dnw.lacountv.eov/end/tflisw/isw -2019 _ 09_odf Page 3 (accessed 3/23/20) 63 https://www. laesd.org/aboutus/default.asp 6° https://www.biocycle.net/2019/12/04/sanitation-districts-gear-food-waste-codigestion/ 6s ibid 10 109 • City of Los Angeles --A City official mentioned several pilot programs that deal specifically with food waste: 66 ➢ some food service employees at LAX have been trained to separate food waste from the trash 67 ➢ 522 homes in the Westchester area have been given special garbage disposals (In -Sink Pilot) that can break down certain food waste for processing at the Hyperion Water Reclamation Plant68 ➢ an upcoming pilot planned for 18,000 homes, that will allow food waste to be placed in the green bin for weekly curbside pickup 69 a Manhattan Beach --Since 2015, the city has offered food waste curbside pickup and recycling to all its businesses and residents, at no extra cost to them. ➢ The city contracts with Waste Management for its waste hauling needs. Food waste is taken to the company's CORe food waste recycling facility in Orange and turned into "slurry." ➢ The material is then transported to the wastewater treatment plant in Carson. ➢ Manhattan Beach residents are billed in a Pay -As -You -Throw system, 70 where 100% of the cost is dependent on the weight of the grey -color bin, which is for regular trash.71 Culver City --The city uses its own city staff for waste collection, 72 and contracts with Athens Services for the food waste that is placed in the green bins, along with yard waste to be recycled at its composting facility in Victorville (American Organics), according to a city official." ➢ Once a year, Athens brings Culver City 20 tons of the compost material and the city gives most of it away to residents as a gift for gardens. 74 ➢ "It is the best -smelling stuff you can imagine, it is so earthy and high- end as a nutrient for the soil," one city official told us. "Our gardeners love it." 66 Per Committee interview on 2/27/20 6' httns:llwww_lava.orWenllawa-sustainability/sustainabilityelements•mateual•rc%ource-manaeemant . (accessed 3/2/20) 68 httns:ll w+w.lncitvsan.orefsan/faces/homelnortzlt%•Ish-ww&,s-Ish•wwd-sls-Ish-wwd-s-o/s-lsh-wwd-s-o-. iso_isessionid=2b7[]e]_enNei73sx4nR 7vAV14cSXLbRa6WYPusobeifPxTBx7VDe!-839466798!-9455197747 adfeirl- state ihentuwke 1& afrLoon=14334715382636629& afrWindowMode=0& afrWindowid=null#.!°/a409k44°63F afrWindow[4 %3Dnu11%26 afrLoon°Ia3D]03347153R2636628°%26 afrWindowMode%3D6°/a26 adfctr1-state°%3Dihentuwke 5,(accessed 3/6/20) 69 httnsl/www.lacitvsan.ore/sanlfaces/wenav ex1erna11d1s-]sh-wwd-s-o-cvfwn? (accessed 10/6/19) 70 https://patch.com/califomWmanhattanbeach/city-approves-pay-as-you-throw-trash-rates "httns:Ihbrnews.com/newslmanhattan-beach-Food-waste-nronram-reeve€ed-million-naunds-sincelarticle bcc4a38a-ac25-11e6-. a470-1376873c5c29.html(accessed 9/25/19) 72 https://wasteadvantagema&com/from-metal-to-plastic-culver-city-ca-makes-the-move-to-more-durable-containers/ " Committee interview on 10/22/19 ibid 110 • Claremont --The city offers its businesses a free food waste recycling program, and hired a new driver to pick up food waste from about 65 businesses that have signed up. 75 ➢ The food waste (food scraps, vegetable trimmings, plate scrapings, and spoiled food) is taken to a Burrtec Industries facility in Fontana for recycling. 76 ➢ The city is working on expanding the food waste pickup in 2021 to all residents. 77 Redondo Beach --The city contracts with Athens Services for waste disposal,78 which offers businesses a food scrap collection program, where food waste can be placed in the green bin, along with yard waste.79 ➢ "A recycling program can reduce your trash service and save you money," according to the city's website. 80 Food Waste Reevelina in the United States and Around the World • As of 2016, at least 198 communities in the United States offer curbside food waste pickup. 8' These include cities such as: ✓ Seattle --offers residents and businesses curbside food waste collection ✓ New York City --offers certain businesses curbside food waste collection ✓ San Francisco --in 1996, became the first city in the nation to establish a large-scale food composting program for businesses and residents. 82 ✓ Santa Barbara --offers businesses and residents food waste pickup, with a fee reduction if less trash goes to the landf11183 ✓ Portland --offers curbside food waste pickup and yard waste that can be combined in the green bin r Alameda County84 offers food waste curbside collection in all of its 14 cities (including Berkeley and Oakland) and six unincorporated areas 85 75 Committee interview with city staffmember on 1/2/20 76 Per Committee interview on 1/2/20 "hues:Pbusiness.claremontehamber_orsYblealclazemont-chamber-chatter-2371Iopsslorganics newsieiter article city of cturemont-6317 (accessed 9/13/19) 78 https://athensservices. com/residential-services/city-of-redondo-beach/ 79 httns:lAvww.redondo.orelne%vsldisniavnews.asu?NewsID--2484&Tareetil-9 (accessed 10/4/19) 8° ibid "httds:llwww.bioevcle.net/2015/01/I 51residential-food-waste-collwtion-in-the-u-s-2/ (accessed Jan. 8, 2020) 82 www.nrde.ota/resnureesf.w-francisco-comnoslinQ_ published on 10/24/17, (accessed on 10/30/19) 83 httms l/www.santabarbaraca.eov/service!Vrccvclinvlbusincs&tbins.BSD (accessed 9/27/19) " https://www.biocycle.net/2015/01 /15/residential-food-waste-col lection -in -the -u -s-2/ ashnnsIldusd. mit: edulsi tWdusa. m i t. edul[ l[WattaehmentSl6roiecvMunl eicW %20Curbside°/a20Comonstab les°/n20Collection°/a20%. 20What°/o20Works%20and°/a2OWhv.odf Pages 8, 11, 53-56 12 111 ■ Dozens of municipalities have formalized weekly drop-off programs for residential food scraps at central locations, including: ✓ Fort Worth 86 ✓ Washington D.C.87 ✓ Buffalo 88 ✓ Orlando 89 • Sweden banned organic waste from landfills in 2005; less than 1% of household waste goes to landfills; waste -to -energy infrastructure turns food waste and organic waste into biogas that runs more than 200 city buses, as well as garbage collection trucks. 90 + South Korea has had a Pay -As -You -Throw type system of charging households for waste collection since 2013.91 Food waste has been banned from landfills since 2005; Seoul's 10 million residents separate their food waste. These policies have led Seoul's food waste to decrease by 10%, or by more than 300 tons a day. 92 Schools in Los Angeles County • Every school in the 80 school districts in the County has excess edible food and food scraps going to landfills, and County health officials have developed strategies that can help. 93 Cal Recycle also encourages each school district to work with its contracted waste hauling company to implement organics recycling on campus. 94 The Los Angeles Unified School District (LAUSD), the second-largest school district in the country,95 has a waste hauling contract with Republic Services. 96 This Committee could not find a provision for systematic food waste separation/recycling; the only two bins observed at randomly selected schools were a large blue dumpster and a black dumpster in parking lots. as https://fortworthtexas.gov/solidwaste/compost/ " https://zerowaste.dc.gov/page/food-yard-waste-residents#:—:text=Food Waste Drop -Off District residents, How to Compost at Home " https://wasteadvantagemag.com/buffalo-ny-offers-food-scrap-recycling-program/#:—:text=The City of Buffalo is,be safely recycled into compost. 89 https://www.orlando.gov/Initiatives/Food-Waste-Drop-Off 90 ht1ns:[Avww.nvtimes.com12019/0912 t Id imate/sweden-earbaec-used- far- fuc I htm) (accessed 1/15/20) " huns:Jlwww.thmuardian.com/lirmndstylel20l4/mar127/food-waste-around•wnrld, (accessed 5/7/20) 92 hltns://www.t)bs.orpJnewshour/showhoalicics-belped-south-komas-raniial-deerma,e-food-waste (5/4/20) v3 httn://nublichealth.lacountv.eov/ehldocsfLACFRI 5hareTablesFoodDonations fn5chools,ad(Page 5 94 https://www.calrecycle.ca.gov/reducewaste/schools 95 httpsJ/achieve.lausd.net/abnudl:—:text=Second largest in the nation„School District Board of Education. "httaslThome.lausd.netlanw/neiWarcicW322535 (accessed 5/10110) 13 112 • LAUSD throws away 600 tons of food waste each week, at a cost of at least $100,000.97 In 2017, Gov. Jerry Brown signed a law that allows campuses to collect unopened items and untouched fruit and donate them to food banks. 98 In addition, there is a program called Share Table (Appendix 6) where unwanted items can be safely offered to those who want them. • In Los Angeles County, an estimated two million people face food insecurity. 99 Education officials interviewed by this Committee spoke about some LAUSD schools, where children as young as preschool -age learn about separating food waste, and teachers and volunteer parents use a compost bin onsite in order to "feed" the school garden. 100 However, several education officials stated that many schools do not recycle food waste, and the dumpsters are only for trash and recyclables. Aside from a school garden increasing healthy eating habits in children,101 the care and maintenance of a garden teaches students about food waste and composting. A County official told this Committee that a garden on every campus would need institutional support from top leadership in order to be sustained. 102 • A County health education official expressed frustration that nutrition education is getting short shrift at schools and recounted a health insurance executive stating: "We keep seeing kids with Type II diabetes, who don't know the difference between a protein and a carbohydrate." 103 A survey sent to all school districts by the County Department of Public Health in 2019 to assess food waste on the 2,206 campuses in the County got a 50% response rate, according to a County health official. 104 A preliminary look at the results showed a wide variety of recommended strategies being used to reduce food waste: from "Offer vs. Serve," to using the Share Table idea. 105 Only 3% of schools reported composting food scraps onsite or offsite, according to the County health official. 91 hmA:/Avww.lot imes.conAoul lanow/la-me-edu.school-food•w&sialaw-20170928=storv.htmI (accessed 5/10/20) 99 ibid 99 h_ttm://www.Iafoodbank.ore/abouAuneer-in-l•al (accessed 9/20/19) 100 Committee interview on 2/25/20 101 https://www.heart.org/en/professionaUeducator/teaching-gardens 102 Committee interview on 2/25/20 103 ibid 104 Committee interview on 1/3/20 "I http://publichealth.lacounty.gov/eh/LACFRI/ 14 113 The County Department of Public Works offers free consultations and materials in a School Garden Program, 106 and has installed gardens at Fishburn Elementary School in Maywood and McKinley Elementary School in San Gabriel. "' Obstacles for those who want to recvcle food waste. Even when restaurants WANT to separate and recycle food waste, they are thwarted: the waste hauler takes it to a landfill anyway (Sweetgreen example)'" • Cafeterias located in some buildings owned and/or managed by the State (case in point, the cafeteria on the ground floor of the Clara Shortridge Foltz Criminal Justice Center in Downtown Los Angeles)109 do not have any visible mechanism for separating/recycling food waste, according to numerous Committee visits per week over a period of several months. According to an interview with a cafeteria employee on November 15, 2019, the only product recycled is cooking oil. The Committee also interviewed a waste expert familiar with the workings of the Clara Shortridge Foltz building who said food waste collected from the cafeteria, as well as waste that ends up in the large dumpsters in the loading dock area of the building, is probably going to a landfill.110 "There is just so much contamination in the bins," the expert told our Committee. "It's cheaper and easier for companies just to take it to a landfill. All staff would need training about separating in order for organics recycling to work." Committee members visited the loading dock area on October 15, 2019, and observed seven large dumpsters, most filled with trash bags that appeared to be unsorted, and blue recycling -designated dumpsters empty and off to the side. ■ The expert, who is also familiar with waste collection in the Downtown Los Angeles area, told our Committee that all large companies and agencies in the area are encouraged to recycle food waste, but few do. Waste hauling companies that collect trash have to pay to dump the trash, and they "have to pay more to dump organics, so there needs to be more of an incentive" to get properly -sorted waste to its proper destination.' 11 11 https://dpw.lacounty,gov/epd/sglschool.cfm 107 httea:l/duw.lacounty-unv/cod/Road maD[PDF/annual report 2019.odf Roadmap to a Sustainable Waste Management Future Annual Progress Report 2019, Page 19 "I https://www.latimes.com/business/technology/story/2020-01-15/sweetgrecn-green-image 109 Per Committee interview on 10/15/19, where the "LunchStop Weekly Mend' was provided to cafeteria patrons at the Clara Shortridge Foltz Criminal Justice Center 10 Committee interview on 10/15/19 "' ibid 15 114 This Committee identified a food vendor company called LunchStop,112 which offers franchisees the opportunity to operate employee and other types of cafeterias"' in the County. Some are in courthouses (such as the one in Pasadena' 14 and the one at the Edmund D. Edelman Children's Court'") with no visible food waste recycling option that our Committee could determine. • While many courthouses in Los Angeles County are under the jurisdiction of the State (Judicial Council of California), most cafeterias in these buildings are inspected by the County Department of Public Health.' 16 Even in some buildings or facilities where the County has jurisdiction, the cafeteria vendor does not appear to offer food waste separation/recycling, e.g., at the cafeteria operated by a LunchStop franchisee in the Hall of Administration,' 17 where the County Board of Supervisors meets. Our Committee also learned that there is no separation/recycling of food waste at the Hollywood Bowl,' 18 where the County has contracts with other food vendors. 119 • Some employees at businesses that have special bins throughout the store (Target, Costco, etc.) with special signage to collect food waste told this Committee that those bags are thrown into the regular trash bin in the back. `0 For some managers of large facilities in the City of Los Angeles, there seems to be no cost savings in taking on the issue of food waste. In fact, there is an added cost for the trouble of separating out food waste and training staff, several managers told this Committee. 121 • During the course of our investigation, the Committee found that for those who do not live in a city that offers food waste recycling options, residents are left either to do backyard composting themselves, or throw food waste in the trash. 12 http://www.lunchstop.coml 13 http://file.lacounty.gov/SDSInter/bos/supdocs/I17393.pdf 114 httns:l/www.Dasedenastarnaurs.com/2011/07/20/nasadena-courthouse•cafeteria-reopens-after-six-vear-hiatus/, ; This link demonstrates that LunchStop was still operating in the Pasadena Courthouse in 2020: hitn:l/www.dmadconline.cam/results.nhtml?aeencv=nas&violsortrscid=TB CORE INSPECTION VIOL.ENTERED BY&vice ortorder=DL-SC&forceresults=l&forcerac=0&offset0&businessname=LumhSton&businrssstreet=&oiiv--&ziD=&faeiIitvid=cF. TS--&soundslike-&sortFACILITY NAME 15 http://file.lacounty.gov/SDSInter/bos/supdocs/I 17393.pdf 16 https://ehservices.publichealth.lacounty.gov/ersearch Per Committee visit and interview with cafeteria employee on 11/15/19 is Per Committee interview with County official on 2/19/20 19 Our Committee found the vendors of Sodexo/Compass and the Lucques Group. httos:/lwww reuters.comlwliclelus-sodcxo- centemlate-idllSKl NII)FOS2 httm://thelucaueseroun.eom/hollvwood-hawLhiml. Committee concluded that Sodexo was still one of the vendors, based on the 2019 Public Health Department inspection list: h ttos. /le hservlce s.a u bl?chealth.lacountv.Ruv/ersearch. 20 Per Committee interview with employees on 11/6/19, and on 11/6/19 and 11/9/19 visits to a Costco and Target 12' Per Committee interviews/visits to large facilities on 11/27/19, 12/16/19, and 2/13/20 16 115 In the city of Los Angeles, for residents, it doesn't matter how much trash you generate, the cost is the same, according to the bimonthly bill many of our Jury members receive every month. Residents are charged a flat Solid Resources Fee (SRF) that is applied to the City's Clean Water, Solid Resources, and Watershed Protection.' 22 The fee funds the collection of solid waste, landfill costs, and a numerous list of associated costs. "Since the Solid Resources Fee funds more than just refuse collection, the fee is still applied—even if your dwelling produces little, or no, refuse waste,"' 23 according to the City's LA Sanitation website. a A City official stated, "it's hard for people to separate food waste; it can be smelly; where do you keep it, etc. We're working on a good way to do it. We have pilot programs." 124 This Committee found strong interest from residents and businesses interviewed. For those residents who are already committed to food waste separation and recycling (whether from their single-family house, or apartment), the only option our Committee found was LA Compost: 125 ➢ a nonprofit organization that has a drop-off booth at several weekly farmer's markets ➢ relies on volunteers and donations ➢ operates several hubs throughout the City where residents can drop off their food waste 126 ➢ in January of 2020, before the Covid-19 Pandemic, only eight of the 32 hubs were open due to growing demand, and not enough capacity 127 ➢ during the pandemic, LA Compost continued accepting food waste drop-offs at one of the 26 community gardens throughout the City, and volunteers said that every Sunday, there was a constant stream of people 122 httns:llwww.lacitvsan.ore/san/facesAomeloortalls-Ish•auls-Ish-au-r/s-lsh•au-r-, b:isessiortid=uvnsAdi5le5nCilltNKXGWExRuZOacm6N Mv-IZPs-SbGxOi!Kmot!-839466799E-, 945519779? afrioot>=26M39760179039& afrWindowMod"& afrWindow1d=Edl91WET& adretrl slaw-1973WO 1#1°/040%40%3F afMndowld°/o3DEd191WET%26 artL. )00*A3D8fi82239760179039°/a26 afrWindowMode %3DO1/a26 adr vl-state0/a3D197i51x7vh 5 (click on "About Us" and then "Understanding Rates") 123 ibid 124 Per Committee interview on 2/27/20 125 www.lacompost.org 126 https://www.lacompost.org/faq 127 https://www.kerw.com/news/shows/greater-la/the-challenges-of-composting-in-la/composting-in-la-isnt-as-easy-as-it-sounds 17 116 Many college campuses in the County have ongoing sustainability initiatives: ➢ Cal State Northridge --dining services staff collects kitchen plant food waste and uses it for composting in its garden on campus.128 ➢ Occidental College in Eagle Rock --students have begun composting programs for food waste, but continue to find it challenging to sustain the program as students graduate. 129 In 2016, the campus contracted with waste hauling company Athens Services to have food waste taken to the company's composting facility in Victorville.130 ➢ Students whose home cities, like Seattle, have curbside compost pickup programs express surprise that fellow students are not as diligent about food separation/recycling.131 • The County's Department of Public Works has identified nearly 200 facilities where organic waste should be separated and recycled, from cafeteria kitchen food prep areas ("back of house"); cafeteria dining areas, lunch rooms, employee workstations, landscaping.' 32 Educational material has been provided, and compliance is encouraged, according to County officials. 133 However, County officials said they don't know how many of the identified entities are meeting the mandate, which requires organic waste recycling as of January 1, 2019,134 and that more action may be forthcoming once the State outlines regulations around the $10,000 fine per day. A random check by our Committee calling and visiting a few of the facilities, in conjunction with our conversations with waste haulers, leads us to believe that there is room for improvement in implementing organic waste recycling in these facilities. 128 https:llwww,csun.edu/sustainability/sustainable-garden education -center 129 hitT s:/lwww.theaecidentalnews.com/features120181031271stoad-waste-comnostins-efforls-camnus/2892421. (accessed 11/3/19) 10 https://www.theoccidentainews.com/news/2016/01/01/college-looking-to-funher-expand-compogingprogramt2880886 "' httmilwww.theoccidentalnews:com/news/2018/03/2(/student-ted-compost-initiative-besins-braun-hall/2891999. (accessed 2/17/20) 12 https://dpw.lacounty.gov/epd/organics/pdf/AB1826Memo 2018.pdf "'Per Committee interviews on 10/7/19 and 11/19/19 134 httos://dnw.lacounty.eov/eodloreanies/ndf/AB1826Mcmo 2018.ndf Page 2 18 117 COVID-19 The pandemic provides an opportunity to reimagine how things can be, and our Committee was pleased to see the word "waste" in the mix in an article published on May 13, 2020, in the Los Angeles Times: 135 Gov. Gavin Newsom appointed Tom Steyer, a billionaire former hedge fund manager turned climate change activist, to co-chair his Task Force on Business and Jobs Recovery. Twenty state lawmakers signed a letter last month to Steyer and Newsom's chief of staff, Ann O'Leary, urging the governor's office to consider recovery investments that prioritize "clean economy job creation." The letter reads, "We know the clean economy — transportation, housing, energy, water, manufacturing, waste, and natural and working lands — is one of the most cost-effective, resilient job creation sectors economy -wide." RECOMMENDATIONS This Committee recommends a public education campaign around food waste that creates drop-off food waste centers in more areas of the County and provides financial incentives, as well as County -owned facilities "leading by example" in recycling food waste—all of which require a little help from our friends.136 We recommend: 1.1 Each of the 88 cities, and the County's unincorporated areas, should establish a weekly food waste drop-off center. The center can be at a farmer's market, such as the one held each Thursday near Los Angeles City Hall, or at another appropriate site. City and County officials can arrange for the food waste collected to be taken to a nearby facility for recycling, or can establish contracts with organizations such as the Los Angeles Community Garden Council or landscaping companies for composting. 1.2 County officials should initiate programs using composting technology (such as Compostology137 or Earth Cube13') that can compact food waste and can be easily installed in offices and schools.' 39 "I https://www.latimes.com/environment/story/2020-05-13/half-million-clean-energy job -losses -amid -coronavirus 16 From the Beatles song "With a Little Help From My Friends." 17 https://www.compostology.us/about (accessed 9/26/19) 3a http://compostinglechnology.com/in-vessel-composting-systemstearth-cube! i3e httns:/hvww.biocvcle.net/2015/03/3i/school•district-rolls-out-food-waste-reduction/ (accessed 10/12/19) 19 118 1.3 County and city officials should create an incentive program for residents and businesses to separate food waste. This could be in the form of a gift card to a local grocery store/farmer's market, or a discount on a solid waste fee. For example, in the city of Santa Barbara, 150 businesses (restaurants, grocery stores, coffee shops, etc.) have signed up for the city's Foodscraps program, and can save several hundred dollars a month off their trash collection fee. 140 1.4 County officials should work with community colleges and workforce training programs, to increase classes about food waste recycling and careers in waste management that focus on diversion and conversion technologies. 1.5 County officials should create a garden/compost program at Pitchess Detention Center in Castaic and investigate the option of a garden at some or all of the juvenile detention facilities. 1.6 The County Department of Public Health should develop a program to train its 300 food inspectors as "ambassadors" when they are in the field. The inspectors need to be armed with the Food DROP brochure, 141 as well as information about how that establishment can safely separate and recycle any food waste. (This recommendation is also for Long Beach and Pasadena, which have their own Public Health departments.) 1.7 The County Department of Public Health should take the lead in creating a food waste education component as part of its permit process required for all outdoor public events that will be serving food. Department officials can work with the event manager ahead of time to plan for excess edible food donation, and for how food waste will be collected and separated. (This recommendation is also for Long Beach and Pasadena, which have their own Public Health departments.) 1.8 County officials should modify contracts with food vendor companies that are inside County facilities, such as the Hollywood Bowl, the Arboretum, the Los Angeles County Museum of Art, and cafeterias located at County hospitals, to include food waste separation and recycling. Especially at the Hollywood Bowl, which draws more than 17,000 people142 for most of its summer concert events, has several food options onsite,' 43 and traditionally draws large pre -concert picknicking crowds, implementing a food waste recycling program can be part of a public education campaign. 14°httns://wtivw. santnharbaraca.env/scrviautra vci i nPJbusincsslfaadscrao.as text✓About%20-The°/o20Pro exam. l ike%20vour$h 20mcvcline°%20and%,2Utrash. (accessed 2/17/20) 41 https:Hpw.lacounty.gov/epd/sbr/food-drop.aspx 4z https://en.v ikipedi&org/, iki/Hollywood_Bowl 43 httns://www.hollvwnodbowl.comlvisitlwhen-voure-here 20 119 1.9 The County Board of Supervisors should require that the vendor operating the Hall of Administration cafeteria institute procedures to separate food waste, both in the food prep area, and in the dining room. 1.10 The City of Los Angeles should partner with LA Compost to expand that organization's footprint in the city to increase its capacity to collect and compost food waste. 1.11 The City of Los Angeles should work with its 99 Neighborhood Councils to increase public education around food waste separation/recycling programs. 1.12 All 80 school districts located in the County should work with local public works and health department officials to create a garden and compost program in every school, 144 and monitor edible food recovery efforts. 145 1.13 All 80 school districts should develop a garden/compost program that can be available for students in the myriad after-school daycare options available on campus (LACER, After the Bell, STAR, etc.). 1.14 Elected officials in the County and cities should adopt the 11 suggestions in the March 2018 Countywide Organics Waste Management Plan' 46 and express support for the need to increase capacity and site and build new facilities to handle organic waste. 144 www.eeocvcle_&g (accessed 5/2/20) 145 https://www. ecocycle.org/files/School%2OCompost%2OPrograms%2OPathways°/`20to%2OSuccess.pdf "School Compost Programs: Pathways to Success" (accessed 4/3/20) i4e �ttps Ilnw.laceunty.ea�IcudlswimsllVc�vslswims-marc linlcs.asox?id=4# LA County_Countywide Organic Waste Management Plan March 2018, Page 39 21 120 REQUIRED RESPONSES Responses are required from: Recommendation 1. 1, 1.2, 1.3, 1.4, 1.5, 1.6, 1.7, 1.8, 1.9, 1.14 1. 1, 1.2, 1.3, 1.4, 1.5, 1.6, 1.7, 1.8, 1.9, 1.14 1. 1, 1.2, 1.3, 1.4, 1.5, 1.7, 1.8, 1.9, 1.12, 1.14 1. 1, 1.2, 1.3, 1.4, 1.5, 1.6, 1.7, 1.8, 1.9, 1.10,1.11,1.12,1.13,1.14 1.1,1.3,1.8,1.14 1.5 1.6, 1.7, 1.8, 1.9, 1.12, 1.13 1.6, 1.7 1.6, 1.7 1.6, 1.7, 1.8, 1.9, 1.12, 1.13 1.14 1.8 1.1, 1.3,1.8,1.10,1.11,1.14 1.12, 1.13 1.12, 1.13 COMMITTEE MEMBERS Hind Baki, Chair Nirja Kapoor John Palos Jenalea Smith Judith Whitman Responding Agency County Board of Supervisors Chief Executive Officer Sachi Hamai County Department of Public Works County Chief Sustainability Office Mayors of 88 cities County Department of Probation County Department of Public Health Long Beach Department of Health and Human Services Pasadena Public Health Department County Department of Environmental Health Internal Services Department County Parks and Recreation Department Mayor of City of Los Angeles Superintendents of all 80 school districts Los Angeles County Office of Education 22 121 APPENDIX I... 147 https://www.epa.gov/sustainable-management-food/food-recovery-hierarchy 23 122 APPENDIX 2141 Hierarchy to Reduce Food waste r. and Grow Community r o-~ Pref-Obonf7oemgrrerarclr_ ,.:ekrthefiwplace! ��`•• RWuce*ramMwhvl % - ridorgamte" 1 �' +�' SDUACf kfDUCIIDN h for optimal food use 0- FeedNrrpeople MweflIOW rmlmbb�let pe,�le to an mhW 4 baf#ryad chicim w to kul fDlBlf fug. ••.-- farms' Irvestofdc Q—� Cprrposingmbadryaldsainlmrnes NDMfCDMPOSIih'6 1 d'�`��`oA� � I 0- - � --.. Sp„((-SCAIf D[Cih`TP1IlIfD. 1 IbSR rr: 0 @ 148 https://ilsr.org/food-waste-hierarchy/ CENCAYSnNS DAAh'A.fIrDBICCrr5f511DN MNmal81#106101 C MIXfD W�SIf IRf�T�fXT n G j4##f8 A##1#U# DDTDD OWecomposting,orarm bicdWion,andcommunity mmpostm can accept material from oft -sde a simply process their own material Cornpostngofarankdigestionatthesma tam of farm scale These systems handle typically between 10 and 100 tons per week and are designed to serve smallgeographicareas Facihpa semng large geegnok areas that tpdy handle more than 100 tam per week Idaleral generaby leans theeommundy in which 0 is generated. W dgarb*ismechani alht and hakrgicaltyprocessed to recover recyclables and reduce waste whale and the potential fa methane emmims before WMI dispposaL ndneralofsduetothdfhdghcapiahcasts,pallid n, and contribution to greefdrouse gas errussions 24 123 APPENDIX 3149 Active Landfills in Los Angeles County Landfill Site Owner Operator Antelope Valley Waste Management, Waste Management, Recycling and Inc. Inc. Disposal Facility Azusa Land Azusa Land Waste Management, Reclamation (Inert) Reclamation Co., Inc. Inc. Burbank Landfill #3 City of Burbank Calabasas Landfill County of Los Angeles Lancaster Landfill & Waste Management, Recycling Center Inc. Pebbly Beach City of Avalon Landfill (Avalon) City of Burbank Department of Public Works Los Angeles County Sanitation Districts Waste Management, Inc. End of Operation 2042 January 2025 January 2053 September 2025 March 2044 CR&R Environmental July 2028 Services San Clemente Island U.S. Navy U.S. Navy January Landfill 2032 Savage Canyon City of Whittier City of Whittier Public December Landfill Works Department 150 2048 Scholl Canyon Co -Owned by City of Los Angeles County December Landfill Glendale and Los Sanitation Districts 2024 Angeles County Sanitation Districts Sunshine Canyon Republic Services, Republic Services, February Landfill Inc./BFI Inc./BFI 2037 14'httn:I/www.oublichealth.lecountv.12ovlcb/EP/solid►vastelfacilitieslandiill.him?iunc=]&Landfill=landill,(accessed 1/31/20); j�t�rrslldnw.lacounty.eovlcndJswimsl{7nline5crvicesl4ean h-solid-�+aste-sites-esri.asox (accessed 2/5/20) $ httos://www.citvofwhiltier.oraleovemment/Dublie-wnrkshrash/landfill-services 25 124 APPENDIX 4"' 1 15. https://www.sfswma.org/wp-content/uploads/2011/11/Anatomy_of a_Landfill pdf 26 125 APPENDIX 5 Green Waste Pick-uo and Recycline options available in Countv Unincorporated Areas (CUC) • The County's Department of Public Works oversees the waste hauler agreements for the 125 unincorporated areas, 152 which include Altadena, Hacienda Heights, and Marina Del Rey. About 1 million people live in those areas; the "Mayor" of each area is the corresponding member of the County Board of Supervisors.' 53 • Many franchise waste haulers offer separate collection and recycling services for green waste. 154 Some waste haulers offer one solid waste bin for mixed refuse for commercial clients. The mixed waste is hauled to a material recovery facility where some things may be diverted from a landfill, unless there is too much contamination. 155 • Landscapers can deliver green waste generated from their operation to processing facilities that specifically recycle green waste. Currently, there are over 100 facilities in Los Angeles County and nearby counties that accept green waste generated in Los Angeles County. 156 • In 2018, Public Works consultants visited over 70 multi -family complexes and found that only a few generated more than 1 cubic yard of green landscape waste. 157 • The various waste haulers serving residents in the CUC are required to provide three separate bins: one for trash, one for recyclables, and one for green waste. 158 Green Waste Pick -un and Recvclin! Ontions Available for City of Los Angeles The State's most populous city, Los Angeles, manages its waste through the LA Sanitation Department. 159 For approximately 80,000 businesses and multi- family complexes, the City of Los Angeles is divided into service areas and assigned a waste hauler under the RecycLA program. 160 The program assigns seven waste haulers to 11 zones in the City.' 61 uz https://dpw.lacounty.gov/epd/svAms/NewsAVasteHauler/ 153 https://Iacounty.gov/govemment/about-la-county/unincorporated-areas/ 154https:Hpw.lacounty. gov/epd/svAms/docs/pdf/faq/Commercial%2O Waste%2OFranchise%2OSystem°/u20FAQ%20for%2OWaste %20Haulers.pdf .ss httns://dpw_iecountv.povlendMoikdmanlPDF/annual rennrt 2019.ndFRoadmap to a Sustainable Waste Management Future Annual Progress Report 2019, Page 47-48 156 www.dpw.lacounty,gov/Epd/Tf/isw/Isw 157 ibid 158 httm:llnw.laeounty.aovten&g%%imsfNewslswims-mare-links.asnx?id=4# LA County -Countywide Organic Waste Management Plan March 2018, Executive Summary xi 159 www.lacitysan.org 160 https://www.lacitysan.org/san/faces/home/portal/s-Ish-wwd/s-Ish-wwd-s/s-Ish-wwd-s-zwlaf/s-Ish-wwd-s-zwlaf-au?_adfctrl- state=3z2x730v8_5&_afrLoop=11962272467624951 #! 161 https://www.waste360.com/commercial/los-angeles-bpw-award-ll-franchise-zones-seven-waste-haulers 27 126 • Green waste is taken to Griffith Park, where it's mixed with zoo doo (collected from herbivores at the adjacent Los Angeles Zoo) and biosolids (sewage products). 162 The Griffith Park Composting Facility makes a final compost product that is used throughout the park, and for the City's Free Mulch Give - Away Program. • The mulch produced by the City is registered and trademarked as Topgro ®; the City gives its Department of Recreation and Parks half the compost created, and the rest is sold to private entities such as landscape companies. 163 • Residential customers in the City are provided three bins for separating items for trash day:' 64 one for trash, one for recyclables, one for green waste (no food waste can be placed in this bin as it would contaminate the green waste); an extra bin for horse manure is provided for a nominal fee.165 161 https://www.lacitysan.org/san/faces/home/portal/s-Ish-wwd/s-lsh-wwd-s/s-lsh-wwd-s-gw/s-Ish-wwd-s-gw-gpcf#:—:text=The Griffith Park Composting Facility,trimmings from acres of landscaping. 163 https:lfwww.lacitvsan.nrelsaNfaces/homcloortalls-ish-ww&s-lsh-wwd-slwlsh-wwd•s•ewls-lsh-wwd-s-ew-fao? adf.clrl-. jm.e-322x730v8 7588c afrlroon=11962739376231226#! 1 ° httm:/f wvw.lacitvsan.orefsanliaceslhcne? adforl-stale=37203M 758& afrl.00n=11962955571838333a#! Scroll down to "What Goes in Each Bin" 165 ibid 28 127 APPENDIX 6 Edible Food Recovery In 2018, the County Department of Public Works launched the Food Donation and Recovery Outreach Program Food DROP website (www.FoodDROPLA. com) to provide resources for businesses in the unincorporated communities to safely donate excess edible food and reduce food waste. In addition to federal Good Samaritan laws that can provide legal protection, donating edible food can possibly provide a tax deduction.' 66 « In 2018, the County's Smart Business Recycling Consultants visited over 130 large food service establishments to survey how they currently manage organics and recyclables and to connect these businesses with local charities to donate edible excess food. Twenty-six businesses indicated that they donate edible food. 161 ■ Organizations like Food Forward 168 last year collected 26 million pounds of edible food from various companies. 169 The organization's four 26 -foot trucks pick up produce that otherwise would go to waste and distribute the bounty to agencies serving the needy from Santa Barbara to the California -Mexico border. Staff pick up excess produce from the largest produce market in the United States, located in Downtown Los Angeles, and nearby produce houses, as well as farmer's markets. Volunteer teams also are sent to pick residents' backyard fruit and distribute to food pantries. « Companies like Imperfect Produce 170 ship boxes of imperfect -looking fruits and vegetables, and packaged food that has been rejected for cosmetic reasons. « There are many websites available to help residents who want to reduce food waste in their kitchens ✓ www.savethefood.com ✓ www.cawrecvcles.org (Californians Against Waste) • For the K-12 school environment in Los Angeles County, the County Department of Public Health has developed resources to help each campus reduce food waste. ✓ httn:I/t)ublichealth.lacountv.pov/eh/LACFRI/ 166 www.FoodDROPLA.com 167 httns:/Idnw.tacountv.eovlendAVim] isw 2019 09.ndf Page 3 168 www.foodfonvard.orP - 169 hues:11www.daiIvnews com=19106120/this-new-nroducc-depot-is-a-eame-chaneer--for-north-holivwood-based- food- fonxardl (accessed 2/23/20) 170 www imnerfeclfoods.tom (accessed 9/25/19) 29 128 APPENDIX 7171 Food Waste Recycling: County Department of Public Works Headquarters 172 County Department of Public Works Headquarters in Alhambra: Photos of the employee cafeteria signage, showing food waste separation, and serving as a model for other County facilities. The Department reported that, in 2018, its food waste reduction practices in the cafeteria prevented over 300 pounds of food waste from being generated, and did not generate any leftover food for donation. In addition, almost 18,000 pounds of food waste was collected from the cafeteria kitchen, dining area, break rooms, and special events and sent to be recycled at an anaerobic digestion facility. An additional 1,200 pounds of food waste from the cafeteria kitchen was composted on site in the worm bins (see picture below). "' httns-Ndow.lacounty.Rov/eDd/RoadmaD/PDFlannual report 2019.ndf Roadmap to a Sustainable Waste Management Future Annual Progress Report 2019, Page 37 "Z All photos in Appendix 7 were taken by members of the 2019-2020 Los Angeles County Civil Grand Jury on 3/11/20 30 129 ®O NOT FEEL] THE WORMS • THKY AREaK A CAF!'IT *W OW The food waste separated in the cafeteria is then brought to special worn -composting bins onsite. Worm composting is using worms to recycle food scraps and other organic material into a valuable soil amendment called vermicompost. Worms eat food scraps, which become compost as they pass through the worm's body.' 73 �IL�NK T^ AIM 5. r den, The compost is then used at the onsite garden, which grows vegetables that can be offered to employees or cafeteria cooks. "' httnq/comnc&.en-mmeil.edLdwarmalbasics.html_ (accessed 5/3/20) 31 130 APPENDIX 8 Food Waste Transfer and Processing: Puente Hills Materials Recovery Facility"' A line of trucks bringing various types of separated waste such as cardboard and bottles/cans for recycling. The 14 All photos in Appendix 8 were taken by members of the 2019-2020 Los Angeles County Civil Grand Jury on 10/15/19 32 131 Elected Officials Drew Boyles, Mayor Chris Pimentel, Mayor Pro Tem Carol Pirsztuk, Councilmember Scot Nicol, Councilmember Lance Giroux, Councilmember Tray Weaver, City Clerk ATTACHMENT 2 Office of the Mayor October 21, 2020 RE: FY 2019-20 Grand Jury Report on "A Diet for Landfills: Cutting Down on a Food Waste" - City of El Segundo's Response Presiding Judge Los Angeles Superior Court Clara Shortridge Foltz Criminal Justice Center 210 West Temple Street, 11th Floor, Room 11-506 Los Angeles, CA 90012 civilgrandjury@lacourt.org Matthew Robinson, As requested on July 8, 2020, the City of El Segundo has reviewed the attached 2019-20 City Treasurer Los Angeles County Civil Grand Jury Report on landfills and its official response to the applicable "Recommendations" and "Suggestions" are as follows: Appointed Officials Grand Jury Recommendation 91.1 (Page 19) Scott Mitnick, City Manager "Each of the 88 cities, and the County's unincorporated areas, should establish a weekly Mark D. QyAtt rneysly' food waste drop-off center. The center can be at a farmer's market, such as the one held each Thursday near Los Angeles City Hall, or at another appropriate site. City and County officials can arrange for the food waste collected to be taken to a nearby facility Department Directors for recycling, or can establish contracts with organizations such as the Los Angeles Barbara Voss, Community Garden Council or landscaping companies for composting. " Deputy City Manager Joseph Lillio, City of El Segundo Response: Finance Director Chris Donovan, This recommendation has not yet been implemented, but will be implemented in the Fire Chief future, with a timeframe mentioned below for implementation. The City, in conjunction Donna Peter, with EDCO, City's residential and Civic services hauler, will establish a weekly food Human (Interim) Resources Director waste drop-off center at the farmer's market held each Thursday on Main Street. The City believes the best time to begin this implementation is summer of 2021 due to the Charles Mallory, COVID-19 pandemic. The City also intends to focus its resources on implementing SB !T Director 1383 food waste diversion requirements by January 2022; namely that collection of food Melissa McCollum, waste diversion will be required of all residences, multi -family properties, and commercial Library Services Director generators. Collecting food waste diversion from commercial and residential generators Sam Lee, is more likely to be more effective than regional drop-off centers. Planning & Building Safety Director Bill Whalen, Police Chief Elias Sassoon, Public Works Director -1- 132 Presiding Judge - Los Angeles Superior Court City of El Segundo Response Letter October 21, 2020 Grand .lury Recommendation #1.3 (page 20) "County and city officials should create an incentive program for residents and businesses to separate food waste. This could be in the form of a gift card to a local grocery store/farmer's market, or a discount on a solid waste fee. For example, in the city of Santa Barbara, 150 businesses (restaurants, grocery stores, coffee shops, etc) have signed up for the city's Food scraps program, and can save several hundred dollars a month off their trash collection fee. " City of El Segundo Response: This recommendation will not be implemented because it is not warranted and is not reasonable. The City does not have the resources and the financial means at this time to implement this program. Starting in January 2022, collection of food waste will be required of all residences, multi -family properties, and covered commercial generators under SB 1383. Should the County create any incentive program, the City will gladly support the County's program. The City is required by the State to have organic waste recycling systems in place by January 1, 2022 and begin enforcement actions of the systems beginning January 1, 2024. The final ruling for SB 1383 is still in development. The City's process will be in place to meet the deadlines set by the State. Grand Jury Recommendation #1.8 (page 20) "County officials should modify contracts with food vendor companies that are inside County facilities, such as the Hollywood Bowl, the Arboretum, the Los Angeles County Museum of Art, and cafeterias located at County hospitals, to include food waste separation and recycling. Especially at the Hollywood Bowl, which draws more than 17, 000 people for most of its summer concert events, has several food options onsite, and traditionally draws large pre -concert picnicking crowds, implementing a food waste recycling program can be part of a public education campaign. " City of El Segundo Response: This recommendation will not be implemented because it is not warranted and is not reasonable. This recommendation is directed towards County officials. The City of El Segundo has no control over County facilities referenced, nor does it have large facilities mentioned in the recommendation. Grand ,1ury Recommendation 41.14 (page 21) "Elected officials in the County and cities should adopt the 11 suggestions in the March 2018 Countywide Organics Waste Management Plan146 and express support for the need to increase capacity and site and build new facilities to handle organic waste. " City of El Segundo Responses to following 11 County "Suggestions": Suggestion 1: Commercial Recycling Ordinance This suggestion has been implemented. The City adopted a Commercial Recycling Ordinance in 2019 with AB 341 and AB 1826 recycling requirements for businesses and haulers. State regulations for implementing SB 1383 organics diversion are currently being finalized, after which the State will release model ordinance language for consideration by jurisdictions later this year. -2- 133 Presiding Judge - Los Angeles Superior Court City of El Segundo Response Letter October 21, 2020 Suggestion 2: SFR Recycling Ordinance The suggestion has been implemented. In 2019, the City adopted a source separated a commercial organic waste recycling ordinance (AB 1826) for single-family residential dwellings and multi -family residential dwellings. It incorporated Food Waste as part of organics and food waste along with greens to be placed in the Green bins. Organics are defined as: Food waste, green waste, landscape and pruning waste, nonhazardous wood waste, and food soiled paper waste that is mixed in with food waste Suggestion 3: Self -Haul Standards The suggestion has not yet been implemented, but will be implemented in the future, with a timeframe for implementation. The City is currently establishing standards and requirements for self -haul landscapers to implement a self -haul identification program, where businesses that self -haul any recycling or organic material (including multi -family properties that utilize the services of a landscaper) will be required to provide documentation to the City that effect. The City will have the standards in place by January 2021. Suggestion 4: Flow control to direct material collected to qualified processing or composting facilities This suggestion will not be implemented because it is not warranted and is not reasonable. The permitted hauler collected organics are delivered to facilities with the ability to process materials. Suggestion 5: Contract Modification This suggestion has been implemented. The City has a new Franchise Agreement for Single Family residents with automated three cart requirements (gray for general refuse, blue for recycled materials, and green for organics) to ensure compliance with AB 341, AB 1826 as well as SB 1383 requirements. Suggestion 6: Exclusive Commercial Hauling This suggestion has been implemented. The City has implemented a Permitted Hauler Program. The City tracks implementation of organics recycling through quarterly reports from the permitted commercial haulers. Suggestion 7: Source Separated Organics Collection The suggestion has been implemented. The City has established a new refuse collection franchise agreement to require the hauler to provide separate collection of organic waste to entities that generate organic waste and deliver the material to a qualified organics recycling or composting facility. This includes an aggressive source separation program in its public works facilities designed to maximize diversion of organics collected from various right of way collections. tSuggestion 8: Wet/Dry Collection This suggestion has been implemented. The City requires all permitted haulers to be compliant with State regulations. -3- 134 Presiding Judge - Los Angeles Superior Court City of El Segundo Response Letter October 21, 2020 Suggestion 9: Incentives This suggestion will not be implemented because it is not warranted and is not reasonable. Since diversion requirements are mandated by the State under AB 341, AB 1826 and SB 1383, no incentives are necessary to encourage participation. Suggestion 10: Education Only This suggestion has been implemented. The City began an aggressive public education campaign, including a quarterly newsletter promoting source -separation and continued public education to single family homes, which included a dedicated web page provided by the hauler. Su,,�,,(;e stion 11: On -Site Management This suggestion has been implemented. The City promoted use of the County's Smart Gardening page at htlp:iicinn.l�iCl1L13111.�'1311G]Sli� This program also conducts annual workshops, which have been very well- received by the community. In 2020, the City sent non-compliant letters to businesses and multi -family dwellings that are subject to AB 1826 to ensure compliance/participation in organics programs. Samnle City Organic Programs Efforts The City of El Segundo has taken the necessary steps to develop an organics program and educational campaign to comply with State, County, and Local mandates/requirements. These programs, along with future actions, will assist further to implement the recommendations and suggestions outlined in the Grand Jury's report. The following highlights some of the current organics programs in place within the City of El Segundo: • Implemented weekly source -separated organics collection to single family residential. The City contracts with EDCO for residential and civics services waste disposal, which offers a food scrap collection program where food waste can be placed in the appropriate collection bin, along with yard waste. • Adopted a source -separated commercial organic waste recycling ordinance (AB 1826). • Implemented an aggressive source -separation program at its Public Works facilities designed to maximize diversion of organics collected from various right of way collections. • Began tracking implementation of organics recycling through quarterly reports from permitted commercial haulers. • Sent non-compliant letters to businesses and multi -family dwellings that are subject to AB 1826 to enforce participation in organics programs. • Promoted County "Smart Gardening" page at littn://di)w.lacouiit-v.Lo,,,/ei)d/sL,/ • Commenced annual "Smart Gardening" workshops, which have been very well-received by the community. -4- 135 Presiding Judge - Los Angeles Superior Court City of El Segundo Response Letter October 21, 2020 • Began distributing mulch at "Shred Events" to demonstrate Closed Loop recycling awareness to the community. • Began an aggressive public education campaign, which included promoting a source- separatin quarterly newsletter. • Continued educating single family dwellings by providing a dedicated web page created by permitted hauler. • In conjunction with EDCO, established a weekly food waste drop-off center at the City's weekly Downtown Farmer's Market. In conclusion, the Grand Jury's recommendations coincide with El Segundo's current practices and future plans. The City remains committed to working with Los Angeles County to develop additional organics programs and education to comply with Senate Bill 1383 (diverting organics from landfill disposal) and other applicable State, County, and local laws. Thank for the opportunity to respond. Should you have any questions and/or comments, please contact City Manager Scott Mitnick at (310) 524-2301. Sincerely, Drew Boyles Mayor cc: City Council City Manager -5- 136