CONTRACT 5417B AmendmentAMENDMENT NO. 54176
SECOND AMENDMENT TO
AGREEMENT NO. 5417 BETWEEN
THE CITY OF EL SEGUNDO AND
CIVICPLUS, LLC
THIS SECOND AMENDMENT ("Amendment") is made and entered into this 25th day of August
2020, by and between the CITY OF EL SEGUNDO, a general law city and municipal corporation
existing under the laws of California ("CITY"), and CIVICPLUS, LLC, a Kansas Limited Liability
Company ("CONSULTANT").
Pursuant to Section 35 of Agreement No. 5417 ("Agreement"), the Agreement's scope of
services are amended to add the additional services listed in the attached Exhibit "B." CITY
agrees to pay CONSULTANT an additional sum not to exceed $35,000 for the provision of
such services.
2. Section 8 of the Agreement is amended to extend the term of the Agreement for these
services to August 31, 2022.
This Amendment may be executed in any number or counterparts, each of which will be an
original, but all of which together constitutes one instrument executed on the same date.
4. Except as modified by this Amendment, all other terms and conditions of Agreement No.
5417 remain the same.
[SIGNATURES ON NEXT PAGE]
AMENDMENT NO. 54176
IN WITNESS WHEREOF the parties hereto have executed this Amendment the day and
year first hereinabove written.
C("'Vol- EL SEG DO "
Llaa ( +0 f11SOk.'
cott Mitnicl�„
ity Manager
ATTEST:
1A
jcyCr
ra ever,
Cler
APPROVED AS TO FORM:
\ I r for
Mark D. Hensley,
City Attorney
CIVIC PLUS LLC
� /ora. ` , ` � J ( (
Name:' Amy Vikander
Title: Vice President of Client Services
Taxpayer ID No. 48-1202104
civicplus
302 South 4th St. Suite 500
Manhattan, KS 66502
us
Ship To
Tracy Weaver
EI Segundo CA - CivicClerk
SALESPERSON
Mario Morales
Exhibit B AMENDMENT NO. 5417B
Quote #:
Q-10851-1
Date:
7/31/2020 1:23 PM
Expires On:
8/31/2020
Product:
CivicClerk
Bill To
EI Segundo CA - CivicClerk
Phonei
EMAIL I DELIVERY METHOD PAYMENT METHOD
X morales@civicplus.com Net 30
Exhibit A.1 - Statement of Work
QTY PRODUCT NAME
DESCRIPTION
PRODUCT
TOTAL
TYPE
1.00 CivicClerk Ultimate Package
Ultimate Package - Max Number of
USD 0.00
Boards: 15
1.00 P CivicClerk- Ultimate Annual Fee
CivicClerk- Ultimate Annual Fee
Renewable
USD 10,080.00
4.00 ( CivicClerk Consulting (1 h, virtual)
CivicClerk Virtual Consulting
One-time
USD 699.36
4.00 CivicClerk Configuration
CivicClerk Configuration
One-time
USD 1,953.00
2.00 CivicClerk Virtual Training (Half
Training (Virtual) - half day, up to 4
One-time
USD 1,395.00
Day Block)
hours
1.00 CivicClerk Design
CivicClerk Design -- includes 2 Agenda
One-time
'USD 488.25
templates, 2 Item Report templates,
°
1 Minutes template, 1 Agenda Script
template
1.00 CivicClerk Custom IdP Integration
Custom IdP Integration Package
Renewable
USD 0.00
Package
Custom IdP Integration Annual Fee
Custom IdP Integration Implementation
Fee
1.00 CivicClerk Custom IdP Integration
Custom IdP Integration Annual Fee
Renewable
USD 1,575.00
Annual Fee
1.00 CivicClerk Custom IdP Integration
Custom IdP Integration Implementation
One-time
USD 1,464.75
Implementation Fee
Fee
Actual Investment - Year 1 I
USD 17,655.36
Annual Services — Year 2
i
USD 11,655.00
• 9 . 1
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3
AMENDMENT NO. 5417B
1. Performance and payment under this Statement of Work ("SOW") shall be subject to the terms & conditions
of the Agreement by and between Client and CivicPlus, to which this SOW is hereby attached as Exhibit A.1.
2. This SOW shall remain in effect for an initial term equal to 365 days of quote above. In the event that neither
party gives 60 days' notice to terminate prior to the end of the initial or any subsequent renewal term, this
Agreement will automatically renew for an additional 1 -year Renewal Term.
3. Actual Investment - Year 1 will be invoiced at signing of this SOW.
4. Annual Services shall be invoiced on the date of signature of relevant calendar years. Annual services,
including but not limited to hosting, support and maintenance services, shall be subject to a 5% annual
increase beginning in Year 3 of service.
5. CivicPlus will use commercially reasonable efforts to perform the Services in a manner consistent with
applicable industry standards including, maintaining Services availability 24 hours a day, 7 days a week
and responding to Client's requests for support during the hours of 7:00 AM to 7:00PM CT, Monday through
Friday and any critical support requests 24 hours per day, 7 days a week.
6. Client shall have sole control and responsibility over the determination of which data and information shall be
included in the content that is to be transmitted to CivicPlus. Client shall not provide to CivicPlus or allow to
be provided to CivicPlus any content that (a) infringes or violates any 3rd party's Intellectual Property rights,'
rights of publicity or rights of privacy, (b) contains any defamatory material, or (c) violates any federal, state,
local, or foreign laws, regulations, or statutes.
7. The service(s) are provided on an "as is" basis, and Client's use of the service(s) is at its own risk. CivicPlus
does not warrant that the service(s) will be uninterrupted or error -free or unaffected by force majeure events.
8. The Client will be invoiced electronically through email. Upon request CivicPlus will mail invoices and the
Client will be charged a $5.00 convenience fee.
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AMENDMENT NO. 54176
Acceptance
We, the undersigned, agreeing to the conditions specified in this document, understand and authorize
the provision of services outlined in this Agreement.
Client
Name.f
Scott mi.tnick
Title:
(74 -Manager
Date:
August 28,2020
CivicPlus
By
Name:
Amy Vikander
Title:
Date:
V. PO 06.01.2015-0048
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Vice President of Client Services
August 28, 2020
5
AMENDMENT NO. 5417B
Contact Information
*all documents must be returned: Master Service Agreement, Statement of Work, and Contact Information Sheet.
Organization
URL
City of EI Segundo
v, vvr, ,I q n M,grg.„_........
Street Address
Ext. Fax
350 Main Streetww..-.......... ...........................�._ -
....._...-.................�� ...._._..........�..
Address2
Email
.-QISy.Clerk's Office
................._.........._..
City State
Postal Code
90245
C�? Pluss provides telephone support for all trained clients
p p pp nts from lam
—7pm Central Time, Monday -Friday (excluding holidays),
Emergency Support is provided on a 24/7/365 basis for representatives named by the Client. Client is responsible for
ensuring CivtcPlus has current updates,
Scott Kim. IS Ma paer 310-5_2 5_2
Emergency Contact & Mobile Phone
�wwwww..w............. . .....
Emergency Contact & Mobile Phone
pvr ' tv Clerk 11 310-749-6783
....................mm _....
Emergency Contact Mobile Phone
I*
account _r ,N q o.org
_
y ..__els—e
Billing Contact
E-Mail
]0- 24-232 ........................................._...._...
__.31(�22-Q.7Q8
Phone Ext.
Fax
35.0 Main 5.treet
Billing Address
Address 2
City
Tax ID #
95-6000706
Billing Terms
Info Required on Invoice (PO or Job #)
State Postal Code
A 94 .
Sales Tax Exempt #
Are you utilizing any external funding for your project (ex. FEMA, CARES)
Please list all external sources:
Account Rep
Mr_ Mon@,[es
Y[ ] or N[ X ]
Contract Contact
Email
Mona F. Shillina
mshill inaaPAsgVndp.ora
Phone
Ext. Fax
�:A24..-.307
310-6J..5-0..5.2.9
Project Contact
Email
tyl yirla F.
msh0lina(&P1Mun4pora
Phone
Ext. Fax
310-5.1 5--Q,529
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M
Addendum 1 to Exhibit A,1 - Project Development Division of Work
Phase 7 — Introduction and Initial Configuration
CLIENT RESPONSIBILITY
Complete the implementation questionnaire
Provide Word versions of your agendas and item reports
Phase 2 — Initial Review
CLIENT RESPONSIBILITY
i Be prepared to schedule a call for system review
Provide feedback on any needed changes
Phase 3 — Final Configuration and Review
CLIENT RESPONSIBILITY
Provide a list of users
Provide any additional feedback and changes
Phase 4 — Training
CLIENT RESPONSIBILITY
Ij Schedule a presentation for administrator training
Schedule a presentation for end user training
Phase 5 (As Needed) — Additional Services
CLIENT RESPONSIBILITY
Provide Word versions of your most recent minutes
Provide a list of your Board/Council members
Schedule a 30 minute call for minutes training
Schedule a 30 minute call for BoardView training
AMENDMENT NO. 54178
CIVICPLUS RESPONSIBILITY
Create a production site request and assign a PL request in
JIRA
Reach out to Client to explain the Implementation plan
Schedule and conduct a kick-off call with Client, if
requested
Once supplied Word versions of the agendas and item
reports, configure the templates in the system
Input questionnaire data
CIVICPLUS RESPONSIBILITY
Schedule and conduct a first look call with Client-
Provide
lientProvide any template changes needed to CivicPlus.
CIVICPLUS RESPONSIBILITY
• Enter user list with appropriate security settings
Make necessary changes to templates and configuration
CIVICPLUS RESPONSIBILITY
Schedule and conduct administrator and end user trainings
CIVICPLUS RESPONSIBILITY
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Once supplied Word versions of the minutes, configure the
templates in the system
Schedule and conduct minutes training
Schedule and conduct BoardView training
7