CONTRACT 5955 One Page Service Agreementw
CONTRACTOR: Western Extrication Soedialists, Inc.
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Agreement No. 5955
DATE MAILED: 09/0112020
Below you will find a checklist relating to Insurance and other requirements that are required for doing business with the City of EI
Segundo. Only those items checked -off are MANDATORY, however if your standard policies exceed the minimum requirements please
include. Commercial general liability insurance must meet or exceed the requirements of ISO -CGL Form No. CG 00 01 1185 or
88. The amount of insurance set forth below will be a combined single limit per occurrence for bodily injury, personal injury, and property
damage for the policy coverage. Liability policies will be endorsed to name the City, its officials, and employees as "additional
insured's" under said insurance coverage and to state that such insurance will be deemed "primary" such that any other
insurance that may be carried by the City will be excess thereto. Such insurance must be on an "occurrence," not a "claims
made," basis and will not be cancelable or subject to reduction except upon thirty (30) days prior written notice to the City.
Please find additional Terms and Conditions on the reverse side of this Services Agreement. This is not a purchase order or an
authorization to begin work.
® Comcrehensive General Liability, including coverage for premises, products and completed operations, independent contractors,
personal injury and contractual obligations with combined single limits of coverage of at least $1.000.000 per occurrence.
® Auto Liabilitv, including owned, non -owned and hired vehicles with at least:
® $1,000.000 per occurrence.
❑ $100,000 - 300.00 per occurrence.
❑ As required by State Statutes. A copy of your current policy must be submitted naming yourself and or your company.
®Workers' Comoensation Insurance: as required by State Statutes. (Not needed if Self-employed with no employees and
CONTRACTOR signs statement to this effect.)
® Business License: The CONTRACTOR shall agree to have a current City of EI Segundo license on file at City Hall or purchase
said license (at no cost to the City).
❑ Permits: Plans must be approved and permit(s) issued (no fee) by the Planning and Building Safety if appropriate. Call the
Planning Manager @ (310) 524-2340 if you have questions.
❑ CoOy of valid oicture I.D. (Drivers license etc.)
PLEASE NOTE: ALL APPLICABLE INFORMATION LISTED ABOVE MUST BE OBTAINED AND ON FILE, PRIOR TO THE ISSUANCE OF A CITY
PURCHASE ORDER BEING SENT TO YOU (VIA FAX OR HARD COPY) BY THE RISK MANAGERIPURCHASING AGENT, THUS AUTHORIZING
COMMENCEMENT OF WORK FOR THE CITY.
Submitted by ioomolete all blanks): Cl oll tl;. N "II' Ili t: 0 11")1ll "II:I1:1
Company Name:
Western Extrication Specialists, Inc.
Company Street Address:
P.O. Box 1065
City, State, Zip:
Simi Valley, CA 93062
Phone:
805.624-7475
Vendor's Email address:
Dane Jackson <djackson@holmatro•westx.com>
By Print name & title):
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Vendor; thorized ignatur required,
Date signed: /
FAX:
Vendor's Web site:
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Mail original agreement and insurance to: City of EI Segundo — City Clerk 350 Main Street, Room 5, EI Segundo, CA 90245-3813
Originator/Department Contact: Carol Lynn Urner Date initiated: 09/01/2020
Department Head Approval: Chris Donovan. Fire Chief
Joseph Lillio
Irt�sur'anr„�r Air al;
_ for N/A
City Attorney City Manager
EI Segundo -Western Extrication Specialists Inc One -Page Onsite Services Agreement
9/14/20
Date Approved: 09/01/2020
D to Approved: _n„Q_9R
{ J , for
City Clerk
............
1.GENERALLY. The materials, supplies, or services (collectively, "Purchase")
covered by this services agreement and purchase order ("order") must be
furnished by Sellersubject to all the terms and conditions contained in this order
which Seller, in accepting this order, agrees to be bound by and comply with in
all particulars. No other terms or conditions are binding upon the parties unless
subsequently agreed to in writing. Written acceptance or shipment of all or any
portion of the Purchase covered by this order constitutes unqualified acceptance
of all terms and conditions in this order. The terms of any proposal referred to
in this order are included and made a part of the order only to the extent it
specified the Purchase ordered, the price, and the delivery, and then only to the
extent that such terms are consistent with the terms and conditions of this order.
2.INSPECTION. The Purchase furnished must be exactly as specified in this
order, free from all defects in Seller's performance, design, workmanship, and
materials, and, except as otherwise provided, is subject to inspection and test
by City at all times and places. If, before final acceptance, any any Purchase is
found to be incomplete, or not as specified, City may reject it, require Seller to
correct it without charge, or require delivery of such Purchase at a reduction in
price that is equitable under the circumstances. If seller is unable or refuses to
correct such items within a time deemed reasonable by City, City may terminate
the order in whole or in part. Seller bears all risks as to rejected Purchases and,
in addition to any costs for which Seller may become liable to City under other
provisions of this order, must reimburse City for all transportation costs, other
related costs incurred, or payments to Seller in accordance with the terms of this
order for unaccepted Purchases. Notwithstanding City's acceptance of any
Purchase, Seller is liable for latent defects, fraud, or such gross mistakes as
constitute fraud.
3.CHANGES. City may make changes within the general scope of this order in
drawings and specifications for specially manufactured supplies, place of
delivery, method of shipment or packing of the order by giving notice to Seller
and subsequently confirming such changes in writing. If such changes affect
the cost of or the time required for performance of this order, an equitable
adjustment in the price or delivery or both must be made. No change by Seller
is allowed without City's written approval. Any claim by Seller for an adjustment
under this section must be made in writing within thirty (30) days from the date
of receipt by Seller of notification of such change unless City waives this
condition in writing. Nothing in this section excuses Seller from proceeding with
performance of the order as changed.
4. TERMINATION. City may terminate this order at any time, either verbally or
in writing, with or without cause. Should termination occur, City will pay Seller as
full performance until such termination the unit or pro rata order price for the
performed and accepted portion of the Purchase. City may provide written
notice of termination for Sellers default if Seller refuses or fails to comply with
this order. If Seller does not cure such failure within a reasonable time period,
or fails to perform the Purchase within the time specified (or allowed by
extension), Seller will be liable to City for any excess costs incurred by City.
5.TIME EXTENSION. City may extend the time for completion if, in City's sole
determination, Seller was delayed because of causes beyond Sellers control
and without Sellers fault or negligence. In the event delay was caused by City,
Sellers sole remedy is limited to recovering money actually and necessarily
expended by Seller because of the delay; there is no right to recover anticipated
profit.
&REMEDIES CUMULATIVE. City's rights and remedies under this order are
not exclusive and are in addition to any rights and remedies provided by law.
7.TITLE. Title to materials and supplies purchased under this order pass directly
from Seller to City upon City's written acceptance following an actual inspection
and City's opportunity to reject.
&PAYMENT. City will pay Seller after receiving acceptable invoices for
materials and supplies delivered and accepted or services rendered and
accepted. City will not pay cartage, shipping, packaging or boxing expenses
unless specified in this order. Drafts will not be honored.
9.INDEMNIFICATION. Seller agrees to indemnify and hold City harmless from
and against any claim, action, damages, costs (including, without limitation,
attorney's fees), injuries, or liability, arising out of the Purchase or the order, or
their performance. Should City be named in any suit, or should any claim be
brought against it by suit or otherwise, whether the same be groundless or not,
arising out of the Purchase or order, or their performance, Seller will defend City
Western Extrication Specialists Inc One -Page Onsite Services Agreement
9/27/20
Agreement No. 5955
(at City's request and with counsel satisfactory to City) and indemnify City for
any judgment rendered against it or any sums paid out in settlement or
otherwise. For purposes of this section "City" includes City's officers, elected
officials, and employees. It is expressly understood and agreed that the
foregoing provisions will survive termination of this order. The requirements as
to the types and limits of insurance coverage to be maintained by Seller, and any
approval of such insurance by City, are not intended to and will not in any manner
limit or qualify the liabilities and obligations otherwise assumed by Seller
pursuant to this order, including, without limitation, to the provisions concerning
indemnification.
10.WARRANTY. Seller agrees that the Purchase is covered by the most
favorable commercial warranties the Seller gives to any customer for the same
or substantially similar supplies or services, or such other more favorable
warranties as is specified in this order. Warranties will be effective
notwithstanding any inspection or acceptance of the Purchase by City.
11.ASSIGNMENT. City may assign this order. Except as to any payment due
under this order, Seller may not assign or subcontract the order without City's
written approval. Should City give consent, it will not relieve Seller from any
obligations under this order and any transferee or subcontractor will be
considered Seller's agent.
12.INSURANCE. Seller must provide the insurance indicated on the face sheet
of this Services Agreement.
13.PERMITS. Seller must procure all necessary permits and licenses, and abide
by all federal, state, and local laws, for performing this order.
14.INDEPENDENT CONTRACTOR. City and Seller agree that Seller will act as
an independent contractor and will have control of all work and the manner in
which is it performed. Seller will be free to contract for similar service to be
performed for other employers while under contract with City. Seller is not an
agent or employee of City and is not entitled to participate in any pension plan,
insurance, bonus or similar benefits City provides for its employees. Any
provision in this order that may appear to give City the right to direct Seller as to
the details of doing the work or to exercise a measure of control over the work
means that Seller will follow the direction of the City as to end results of the work
only.
15.WAIVER. City's review or acceptance of, or payment for, work product
prepared by Seller under this order will not be construed to operate as a waiver
of any rights City may have under this Agreement or of any cause of action
arising from Sellers performance. A waiver by City of any breach of any term,
covenant, or condition contained in this order will not be deemed to be a waiver
of any subsequent breach of the same or any other term, covenant, or condition
contained in this order, whether of the same or different character.
16.INTERPRETATION. This Agreement was drafted in, and will be construed
in accordance with the laws of the State of California, and exclusive venue for
any action involving this agreement will be in Los Angeles County.
17. PREVAILING WAGES. If required by applicable state law including, without
limitation Labor Code §§ 1720 (as amended by AB 975 (2001)), 1771, 1774,
1775, and 1776, CONTRACTOR must pay its workers prevailing wage. It is
CONTRACTOR'S responsibility to interpret and implement any prevailing wage
requirements and CONTRACTOR agrees to pay any penalty or civil damage
resulting from a violation of the prevailing wage laws. In accordance with Labor
Code § 1773.2, copies of the prevailing rate of per diem wages are available
upon request from CITY's Engineering Division or the website for State of
California Prevailing wage determination at hl[L)�4Lw.dirca,00u"DLSRiPWD. A
copy of the prevailing rate of per diem wages must be posted at the job site.
18. CONSIDERATION. As consideration, CITY agrees to pay CONTRACTOR
for CONTRACTOR's services not to exceed a total of $2,500 (Two Thousand
Five Hundred Dollars) per fiscal year for the work. CITY will pay for work as
specified in the attached Exhibit "A," which is incorporated by reference.
Services to include:
Refer to attached Exhibit "A"
The term of this agreement with be 09/01/2020-06/31/2023 with the option to
renew two additional years.
Agreement No. 5955
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Holmatro® Rescue Equipment
Preventative Maintenance Agreement
1. An authorized Holmatro® certified Dealer Service Technician will contact the customer at least
30 days in advance of the date the equipment is due for service and maintenance to arrange the
time and date of said maintenance.
2. Service will be performed at customer's location or, if necessary, at our technician's shop.
3. Our certified DST will make routine repairs to your Holmatro® equipment at the time of
inspection. This includes replacing oil and hydraulic fluid, tightening loose fittings and fasteners,
cleaning and re-lubing all control handles and pivot points and any other routine maintenance as
mentioned below in "Services performed during the annual inspection process".
4. Any suggestions of the replacement of parts beyond routine as defined in this agreement, that are
damaged or worn and are readily available to the DST, will be provided to customer prior to
replacing the identified items.
6. Written estimates will be provided (on request) for any repairs beyond routine as defined in this
agreement, which are considered large ticket items and/or need to be ordered from the factory.
7. Technician will test all tools and make necessary adjustments to maintain factory specifications.
8. Our certified DST will furnish (on request) a written report of the preventive maintenance
inspection and services performed to the customer. This report will note model, serial number,
test date, inspection results and recommended corrections.
9. In order to preserve the life of the equipment, the customer is required to give proper attention to
the condition, operation, and maintenance of the equipment as outlined in Holmatro's®
maintenance and operating instructions.
10. If found that prior service was performed by a non -certified technician and/or inappropriate parts
were used on equipment, the life -time warranty provided by Holmatro® Rescue Systems will be
voided.
11. Billing terms: Net 30 days from invoice date.
12. The above Preventative Maintenance Service Agreement meets the recommended Holmatro®
warranty policies and the required maintenance section of your equipment instruction manuals for
the 2000/3000/4000/5000 series tools and power units. Greenline Battery tools included.
Phone 805-624-7475
P.O. Box 1065 Simi Valley, CA 93062
www.holmatro-westx.com
Agreement No. 5955
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Today's hydraulic rescue equipment requires conscientious user practices in training,
proper storage, service and use. Holmatro® recommends periodic functional testing and
inspection of all rescue equipment to ensure proper calibration and performance. In
addition to the regular periodic inspection and testing, record keeping and preventative
maintenance and annual testing, training of your personnel should be an important part
of this maintenance program.
SERVICES PERFORMED DURING THE ANNUAL INSPECTION PROCESS:
WES agrees to inspect service and test your Holmatro® Rescue Equipment per manufacturer's guidelines
and in accordance with the agreed-upon schedule. The preventative maintenance that will be performed
is described below.
Power Unit:
❑ Check for external damage and oil leaks.
❑ Check frame/carrying handle for damage.
❑ Check selector (if applicable) valve for proper operation.
❑ Check couplers for damage and cleanliness.
❑ Check dust caps to ensure that they are present, clean, and working properly.
❑ Check pump output according to Holmatro® specifications.
❑ Drain hydraulic oil, remove pan/reservoir, and inspect for excessive wear.
❑ Check hydraulic cap for cracks and snugness.
❑ Refill power unit with approved hydraulic mineral oil.
Gasoline Engine:
❑ Check for quick starting, and correct operation under full load.
❑ Set engine RPM to Holmatro® specs.
❑ Change the crank case motor oil.
❑ Check spark plug, and replace if necessary.
❑ Check air filter, and replace if necessary.
❑ Replace fuel filter/Check filter screen.
❑ Check starting cord for damage.
❑ Check muffler for damage, and correct attachment.
❑ Check spark arrestor, and clean or replace if unit has one.
Electric Motor:
❑ Check the switch for proper operation.
❑ Check power cord and plug for damage and proper attachment.
❑ Check motor under full load.
❑ Remove motor to check for leaks, condition of jaws and coupler.
Phone 805-624-7475
P.O. Box 1065 Simi Valley, CA 93062
www.holmatro-westx.com
Agreement No. 5955
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Spreader:
❑ Check the tool for external damage and/or oil leakage.
❑ Check arms for visible distortions, or damage.
❑ Remove tips, clean, check for distortions or damage.
❑ Clean tip release pins, check for damage, re -lube.
❑ Check all hinge pins for damage, replace any distorted or rusted "C” clips/snap
rings
❑ Clean all control handle parts, arms, hinge pins and levers
❑ Re -grease all control handle parts with white lithium grease.
❑ Re -grease metal to metal moving parts with synthetic grease.
❑ Check carrying handle for damage and check lights for operation & performance.
❑ Check yoke and plunger for any damage.
❑ Check and re -torque all bolts and nuts according to Holmatro® specs.
❑ Check operation and cleanliness of dust cap
❑ Check condition of dust cap wire & crimp. Replace as necessary.
❑ Check couplers for dirt and damage. Clean coupler by removing any dirt and
spray with WD40.
❑ Check pulling tips & chains for damage.
❑ Check hoses (if applicable) for hydraulic leaks or damage.
❑ Replace all damaged/missing decals (Except model/serial # decal)
Cutter:
❑ Check the tool for external damage and/or oil leakage.
❑ Check blades for visible cracks, blunt edges, or distortions.
❑ File blade edges.
❑ Check all hinge pins for damage, replace any distorted or rusted "C" clips/snap
rings.
❑ Clean all control handle parts, hinge pins, blades, and levers.
❑ Re -grease all control handle parts with white lithium grease.
❑ Re -grease metal to metal moving parts with synthetic grease.
❑ Check carrying handle for damage and check lights for operation & performance.
❑ Check yoke and plunger for any damage.
❑ Check and re -torque all bolts and nuts according to Holmatro® specs.
❑ Check operation and cleanliness of dust cap.
❑ Check condition of dust cap wire & crimp. Replace as needed.
❑ Check couplers for dirt or damage. Clean coupler by removing any dirt and spray with
WD40.
❑ Check hoses (if applicable) for hydraulic leaks or damage.
❑ Replace all damaged/missing decals (Except model/serial # decal).
Phone 805-624-7475
P.O. Box 1065 Simi Valley, CA 93062
www.holmatro-westx.com
Agreement No. 5955
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Combi:
❑ Repeat the above check list with the addition of accessories.
❑ Check pulling chains for rust or damage.
❑ Check pulling tips for damage.
❑ Grease hinge parts and blades at least every six months or more if used in water, or in wet or
dusty conditions.
Rams:
❑ Check the tool for external damage and/or oil leakage.
❑ If ram has carrying handle check for damage.
❑ Clean all control handle parts.
❑ Re -grease all control handle parts with white lithium grease.
❑ Check cross heads for damage remove clean and re -grease with synthetic grease.
❑ Check plunger. Extend fully open and look for any damage.
❑ Check operation and cleanliness of dust cap.
❑ Check condition of dust cap and o -ring.
❑ Check condition of dust cap wire & crimp. Replace as necessary.
❑ Check couplers for dirt or damage. Clean by removing dirt and spray with
WD -40.
❑ Check hoses (if applicable) for hydraulic leaks or damage.
❑ Replace all damaged/missing decals (Except model/serial # decal)
❑ Check all accessories & ram extensions for damage
Hoses Twin or Core:
❑ Check hose lines for cracks or damage.
❑ Inspection and testing of coupler's connection clean if needed.
❑ Check operation and cleanliness of dust caps and o -rings.
❑ Check condition of dust cap wire & crimps. Replace if necessary.
❑ Inspection and replacement of worn or damaged seals.
❑ Pressure test hoses at operating pressure for 5 minutes.
Hose Reels:
❑ Check hose lines for cracks or damage.
❑ Inspection and testing of coupler's connection, clean if needed.
❑ Check operation and cleanliness of dust cap and o -ring.
❑ Check condition of dust cap and wire & crimp. Replace if necessary.
❑ Check all connections, swivels and pump to reel hoses.
❑ Check operation of electric wind up reels.
❑ Check mounting hardware.
Phone 805-624-7475
P.O. Box 1065 Simi Valley, CA 93062
www.holmatro-westx.com
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Holmatro Rescue Eiquipment
Flat Rate Prices 2020
Agreement No. 5955
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Large $665.00
Small $605.00
A "large system" is defined as a Holmatro® large power unit, spreader, cutter, one ram, two hand lines and related accessories.
A "small system" is defined as a Holmatro small power unit, spreader, cutter, one ram, one hose line and related accessories.
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Pumps — Large
DPU, MPU, XPU, 2060
$235.00
Pumps — Small
PPU, TPU, SP10 & SR10
$175.00
Pumps — Mini
PPU5, 2035
$175.00
Pumps — All SR Series
SR20 & SR40
$235.00
Pumps — SPU Series
SPU16 & SPU16BC
$235.00
All Spreaders, Cutters
& Combi-Tools
Core & mom
$170.00
3005 & 4007
$125.00
SMC 4006
$125.00
Rams
Core & � "'° mm
$90.00
Extendo Rams
$125.00
Hose reels
$55.00
Additional hand lines (after first 2)
$28.00
BCT
$220.00
HCT
$140.00
Phone 805-624-7475
P.O. Box 1065 Simi Valley, CA 93062
www.holmatro-westx.com
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High Pressure Lifting Bag set
A lifting bag set includes 2 lifting bags, controller, regulator, shut offs and air hoses.
Low Pressure Lifting Bag set
Regulator, controller, 2 bags, hoses
A lifting bag set includes 2 lifting bags, controller, regulator, shut offs and air hoses.
Additional lifting bag
Agreement No. 5955
Greenline IIlli' 0 3
$140.00
$140.00
$35.00
*If additional parts are required beyond routine maintenance as defined in this agreement,
customer will be invoiced according to the current Holmatro® Parts Price List.
*If additional labor is required to replace parts beyond routine maintenance as defined in this
agreement, the shop rate of $100.00/hr. will be charged.
The cost of travel time will be billed at $50.00/hr of normal driving speeds.
Total Cost for Travel Time @ $50.00hr x hrs. = Total $
Work Sheet for Specific Tools to be Serviced
Model Serial# I Mfg. date I Price
Description
Phone 805-624-7475
P.O. Box 1065 Simi Valley, CA 93062
www.holmatro-westx.com
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www.holmatro-westx.com
Agreement No. 5955
Description