2020 Aug 05 - CC MIN SPCSPECIAL MEETING OF THE EL SEGUNDO CITY COUNCIL
WEDNESDAY, August 5, 2020
Virtual Meeting
8:00 A.M.
(Proposed FY 2020-21 Budget Study Session)
CALL TO ORDER — Virtually by Mayor Boyles at 8:06 AM
PLEDGE OF ALLEGIANCE
ROLL CALL
Mayor Boyles - Present via teleconferencing
Mayor Pro Tem Pimentel - Present via teleconferencing
Council Member Pirsztuk - Present via teleconferencing
Council Member Nicol - Absent
Council Member Giroux - Present via teleconferencing
PUBLIC COMMUNICATIONS — (Related to City Business Only) — 5 minute limit per person, 30
minute limit total) None
Chief Donovan gave a COVID-19 Update
STUDY SESSION OUTLINE:
Recommendation:
City Council to conduct a Budget Study Session and provide direction as necessary.
Study Session Overview
2. Background Items
A. City Strategic Plan -- Follow-up from July 22 Study Session — City Manager, Scott
Mitnick gave an overview/summary of the recent Strategic study session. Quick
reminder from Council, they would like to update/change City Mission and Vision
Statements.
B. Update on the Economy — Dino Marsocci, Deputy City Treasurer presented.
C. FY 2019-2020 Budget Update — Joe Lillio, Finance Director presented.
Council discussion and questions answered
3. Proposed FY 2020-2021 Budget
A. Fiscal Year Shift — Joe Lillio, Finance Director presented.
B. Restructuring of City Departments — Scott Mitnick, City Manager presented the
following proposals:
* 2 Deputy City Managers
Creation of Community Services Department — merging Recreation & Parks
and Library
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AUGUST 5, 2020
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• Name change - Development Services Department for Planning & Building
Safety and establish a Housing Division
• Inclusion of City Treasurer's office into Finance Department
• Create new Risk Manager position
• Name change - Information Technology Services Department
• Public Works Department will include Parks/Landscaping Maintenance
Services
C. Budget Scenarios - Due to COVID-19 (Scenario Two and Three - as presented on
May 5, 2020) - Scott Mitnick, City Manager and Joe Lillio, Finance Director
presented.
D. Budget Summaries - Joe Lillio, Finance Director presented.
E. Revenues - Estimated by Source - Joe Lillio, Finance Director presented.
F. Appropriations - Proposed by Department - Melissa McCollum, Library Director
presented FY 2020-2021 Cultural Development Fund. Council raised several
questions and concerns. Staff will meet and bring back recommendations/direction at
the Budget Adoption Public Hearing in September.
G. Information Technology Update - Charles Mallory, IT Director presented and
introduced ten Information Technology FY 2020-2021 Initiatives.
H. Capital Improvements Program (CIP) Update - Scott Mitnick, City Manager and Mark
Watkins, Interim Public Works Director presented Proposed FY 2020-2021 CIP
Projects and proposed funding the following FY 2019-2020 Deferred Projects:
• Recreation and Parks Projects (Restrooms, Skate Park, Teen Center)
• City Hall Windows (health & safety/energy efficiency)
• Memory Row Fitness Trail - Council discussion to further defer project and
move $100,000.00 into plunge fund.
• Park Vista Senior Center Plumbing Design
I. Reserve Policies - Joe Lillio, Finance Director presented the following:
FY 2020-2021 Reserve proposals:
• General Fund: Retain 20% reserve
• Economic Uncertainty Reserve: Temporary decrease from $2,000,000.00 to
$1,015,811.00 with goal to restore
• Worker's Com Fund: $7,100,000.00 (-70% funded)
• General Liability Fund: $1,000,000.00 (actuary)
FY 2020-2021 Trust Balances proposals:
• Pension Trust: $4.3M (June 30, 2020)
• OPEB Trust: $26.1M (June 30,2020)
Council discussion and questions answered
4. Next Steps - Scott Mitnick, City Manager presented the following:
• Water and Wastewater Funds Financial Plan - August 1/, 2020
• City Wide Fee Resolution - September 1, 2020
• Proposed Budget Public Hearing & Adoption - September 15, 2020
• FY 2020-2021 Commences - October 1, 2020
• Begin preparation of FY 2021-2022 Budget - December 2020
• Long-term Financial Strategic Plan
• City Council Pension Sub -Committee meetings to discuss pension and OPEB
funding options
• Municipal (Financial) Advisor retained
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AUGUST 5, 2020
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Wrap -Up and Questions —
o Clarify Mission and Vision statements
• Change Goal #1 (changing the order)
• Revise Activity in goal #4 (environmental item)
Clarify various budget line items
+� Meet with ACC regarding Council's concerns
Revise Memory Row project
ADJOURNMENT at 11:01 AM
U), U
Tracy Weav „ City Clerk
MINUTES OF THE SPECIAL COUNCIL MEETING
AUGUST 5, 2020
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