CONTRACT 5951 Professional Services Agreement CLOSEDAgreement No. 5951
AGREEMENT FOR PROFESSIONAL SERVICES
BETWEEN THE CITY OF EL SEGUNDO AND
VERONICA TAM AND ASSOCIATES, INC.
This AGREEMENT is entered into and takes effect this _th day of July, 2020, by
and between the CITY OF EL SEGUNDO, a general law city and municipal corporation
("CITY") and VERONICA TAM AND ASSOCIATES, INC., a California corporation
("CONSULTANT"). The parties agree as follows:
1. CONSIDERATION,
A. As partial consideration, CONSULTANT agrees to perform the work listed
in the SCOPE OF SERVICES, below;
B. As additional consideration, CONSULTANT and CITY agree to abide by
the terms and conditions contained in this Agreement;
C. As additional consideration, CITY agrees to pay CONSULTANT a sum not
to exceed Fifty -Six Thousand Eight Hundred Forty dollars ($56,840.00) for
CONSULTANT's services. CITY may modify this amount as set forth
below. Unless otherwise specified by written amendment to this
Agreement, CITY will pay this sum as specified in the attached Exhibit A,
which is incorporated by reference.
2. SCOPE OF SERVICES.
A. CONSULTANT will perform services listed in the attached Exhibit A. which
is incorporated herein.
B. CONSULTANT will, using a standard of care equal to, or greater than, the
degree of skill and diligence ordinarily used by reputable professionals,
with a level of experience and training similar to CONSULTANT,
performing under circumstances similar to those required by this
Agreement, furnish all of the labor, technical, administrative, professional
and other personnel, all supplies and materials, equipment, printing,
vehicles, transportation, office space and facilities, and all tests, testing
and analyses, calculation, and all other means whatsoever, except as
herein otherwise expressly specified to be furnished by CITY as specified
in Exhibit A, Scope of Services, necessary or proper to perform and
complete the work and provide the professional services required of
CONSULTANT by this Agreement.
C. CONSULTANT will advise CITY if a change to the CITY's Housing
Element could have a foreseeable impact on the timeline for, or likelihood
of, certification by the California Department of Housing and Community
Agreement No. 5951
Development. CONSULTANT shall not be responsible for any delay or
failure of the Housing Element to be certified due to changes to the scope
of work originating from CITY.
3. PERFORMANCE STANDARDS. While performing this Agreement, CONSULTANT
will use the appropriate generally accepted professional standards of practice existing at
the time of performance utilized by persons engaged in providing similar services. CITY
will continuously monitor CONSULTANT's services. CITY will notify CONSULTANT of
any deficiencies and CONSULTANT will have 15 days after such notification to cure any
shortcomings to CITY's satisfaction. Costs associated with curing the deficiencies will
be borne by CONSULTANT.
4. PAYMENTS. For CITY to pay CONSULTANT as specified by this Agreement,
CONSULTANT must submit a detailed invoice to CITY which lists the hours worked and
hourly rates for each personnel category and reimbursable costs (all as set forth in
Exhibit A) the tasks performed, the percentage of the task completed during the billing
period, the cumulative percentage completed for each task, the total cost of that work
during the preceding billing month and a cumulative cash flow curve showing projected
and actual expenditures versus time to date.
5. NON -APPROPRIATION OF FUNDS. N/A.
6. FAMILIARITY WITH WORK.
A. By executing this Agreement, CONSULTANT agrees that it has:
Carefully investigated and considered the scope of services to be
performed;
Carefully considered how the services should be performed; and
iii. Understands the facilities, difficulties, and restrictions attending
performance of the services under this Agreement.
B. If services involve work upon any site, CONSULTANT agrees that
CONSULTANT has or will investigate the site and is or will be fully
acquainted with the conditions there existing, before commencing the
services hereunder. Should CONSULTANT discover any latent or
unknown conditions that may materially affect the performance of the
services, CONSULTANT will immediately inform CITY of such fact and will
not proceed except at CONSULTANT's own risk until written instructions
are received from CITY.
7. TERM. The term of this Agreement will be from the Effective Date to December 31,
2023. Unless otherwise determined by written amendment between the parties, this
Agreement will terminate in the following instances:
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A. Certification of the Housing Element by the California Department of
Housing and Community Development (HCD);
B. Termination as stated in Section 15,
8. TIME FOR PERFORMANCE..
A. CONSULTANT will not perform any work under this Agreement until:
CONSULTANT furnishes proof of insurance as required under
Section 22 of this Agreement; and
CITY gives CONSULTANT a written notice to proceed.
B. Should CONSULTANT begin work on any phase in advance of receiving
written authorization to proceed, any such professional services are at
CONSULTANT's own risk.
9. TIME EXTENSIONS. Should CONSULTANT be delayed by causes beyond
CONSULTANT's control, CITY may grant a time extension for the completion of the
contracted services. If delay occurs, CONSULTANT must notify the Manager within 48
hours, in writing, of the cause and the extent of the delay and how such delay interferes
with the Agreement's schedule. The Manager will extend the completion time, when
appropriate, for the completion of the contracted services.
10. CONSISTENCY. In interpreting this Agreement and resolving any ambiguities, the
main body of this Agreement takes precedence over the attached Exhibits; this
Agreement supersedes any conflicting provisions. Any inconsistency between the
Exhibits will be resolved in the order in which the Exhibits appear below:
A. Exhibit: A: Scope of Work
B. Exhibit: B: Proposal for Services & Costs
11. CHANGES. CITY may order changes in the services within the general scope of
this Agreement, consisting of additions, deletions, or other revisions, and the contract
sum and the contract time will be adjusted accordingly. All such changes must be
authorized in writing, executed by CONSULTANT and CITY. The cost or credit to CITY
resulting from changes in the services will be determined in accordance with written
agreement between the parties.
12. TAXPAYER IDENTIFICATION NUMBER. CONSULTANT will provide CITY with a
Taxpayer Identification Number.
13. PERMITS AND LICENSES. CONSULTANT, at its sole expense, will obtain and
maintain during the term of this Agreement, all necessary permits, licenses, and
certificates that may be required in connection with the performance of services under
this Agreement.
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14. WAIVER. CITY's review or acceptance of, or payment for, work product prepared by
CONSULTANT under this Agreement will not be construed to operate as a waiver of
any rights CITY may have under this Agreement or of any cause of action arising from
CONSULTANT's performance. A waiver by CITY of any breach of any term, covenant,
or condition contained in this Agreement will not be deemed to be a waiver of any
subsequent breach of the same or any other term, covenant, or condition contained in
this Agreement, whether of the same or different character.
15. TERMINATION.
A, Except as otherwise provided, CITY may terminate this Agreement at any
time with or without cause.
B. CONSULTANT may terminate this Agreement at any time with CITY's
mutual consent. Notice will be in writing at least 30 days before the
effective termination date.
C. Upon receiving a termination notice, CONSULTANT will immediately
cease performance under this Agreement unless otherwise provided in the
termination notice. Except as otherwise provided in the termination notice,
any additional work performed by CONSULTANT after receiving a
termination notice will be performed at CONSULTANT's own cost; CITY
will not be obligated to compensate CONSULTANT for such work.
D. Should termination occur, all finished or unfinished documents, data,
studies, surveys, drawings, maps, reports and other materials prepared by
CONSULTANT will, at CITY's option, become CITY's property, and
CONSULTANT will receive just and equitable compensation for any work
satisfactorily completed up to the effective date of notice of termination,
not to exceed the total costs under Section 1(C).
E. Should the Agreement be terminated pursuant to this Section, CITY may
procure on its own terms services similar to those terminated.
F. By executing this document, CONSULTANT waives any and all claims for
damages that might otherwise arise from CITY's termination under this
Section.
16. OWNERSHIP OF DOCUMENTS. All documents, data, studies, drawings, maps,
models, photographs and reports prepared by CONSULTANT under this Agreement are
CITY's property. CONSULTANT may retain copies of said documents and materials as
desired but will deliver all original materials to CITY upon CITY's written notice. CITY
agrees that use of CONSULTANT's completed work product, for purposes other than
identified in this Agreement, or use of incomplete work product, is at CITY's own risk.
17. PUBLICATION OF DOCUMENTS. Except as necessary for performance of service
under this Agreement, no copies, sketches, or graphs of materials, including graphic art
work, prepared pursuant to this Agreement, will be released by CONSULTANT to any
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other person or public CITY without CITY's prior written approval. All press releases,
including graphic display information to be published in newspapers or magazines, will
be approved and distributed solely by CITY, unless otherwise provided by written
agreement between the parties.
18. INDEMNIFICATION.
A. CONSULTANT agrees to the following:
L Indemnification for Professional Services. CONSULTANT will
save harmless and indemnify and at CITY's request reimburse
defense costs for CITY and all its officers, volunteers,
employees and representatives from and against any and all
suits, actions, or claims, of any character whatever, brought
for, or on account of, any injuries or damages sustained by
any person or property resulting or arising from any negligent
or wrongful act, error or omission by CONSULTANT or any of
CONSULTANT's officers, agents, employees, or
representatives, in the performance of this Agreement, except
for such loss or damage arising from CITY's sole negligence
or willful misconduct.
ii. Indemnification for other Damages. CONSULTANT indemnifies
and holds CITY harmless from and against any claim, action,
damages, costs (including, without limitation, attorney's fees),
injuries, or liability, arising out of this Agreement, or its
performance, except for such loss or damage arising from
CITY's sole negligence or willful misconduct. Should CITY be
named in any suit, or should any claim be brought against it
by suit or otherwise, whether the same be groundless or not,
arising out of this Agreement, or its performance,
CONSULTANT will defend CITY (at CITY's request and with
counsel satisfactory to CITY) and will indemnify CITY for any
judgment rendered against it or any sums paid out in
settlement or otherwise.
B. For purposes of this section "CITY" includes CITY's officers, officials,
employees, agents, representatives, and certified volunteers.
C. It is expressly understood and agreed that the foregoing provisions will
survive termination of this Agreement.
D. The requirements as to the types and limits of insurance coverage to be
maintained by CONSULTANT as required by Section 22, and any
approval of said insurance by CITY, are not intended to and will not in any
manner limit or qualify the liabilities and obligations otherwise assumed by
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Agreement No. 5951
CONSULTANT pursuant to this Agreement, including, without limitation, to
the provisions concerning indemnification.
19.ASSIGNABILITY. This Agreement is for CONSULTANT's professional services.
CONSULTANT's attempts to assign the benefits or burdens of this Agreement without
CITY's written approval are prohibited and will be null and void.
20. INDEPENDENT CONTRACTOR. CITY and CONSULTANT agree that
CONSULTANT will act as an independent contractor and will have control of all work
and the manner in which it is performed. CONSULTANT will be free to contract for
similar service to be performed for other employers while under contract with CITY.
CONSULTANT is not an agent or employee of CITY and is not entitled to participate in
any pension plan, insurance, bonus or similar benefits CITY provides for its employees.
Any provision in this Agreement that may appear to give CITY the right to direct
CONSULTANT as to the details of doing the work or to exercise a measure of control
over the work means that CONSULTANT will follow the direction of the CITY as to end
results of the work only.
21. AUDIT OF RECORDS. CONSULTANT will maintain full and accurate records with
respect to all services and matters covered under this Agreement. CITY will have free
access at all reasonable times to such records, and the right to examine and audit the
same and to make transcript therefrom, and to inspect all program data, documents,
proceedings and activities. CONSULTANT will retain such financial and program
service records for at least 3 years after termination or final payment under this
Agreement.
22. INSURANCE,
A. Before commencing performance under this Agreement, and at all other
times this Agreement is effective, CONSULTANT will procure and
maintain the following types of insurance with coverage limits complying,
at a minimum, with the limits set forth below:
Tvrae of Insurance Limits
Commercial general liability: $1,000,000/claim, $2,000,000 aggregate
Professional Liability $1,000,000/claim, $2,000,000 aggregate
Business automobile liability $1,000,000
Workers compensation Statutory requirement
B. Commercial general liability insurance will meet or exceed the
requirements of the most recent ISO -CGL Form. The amount of insurance
set forth above will be a combined single limit per occurrence for bodily
injury, personal injury, and property damage for the policy coverage.
Liability policies will be endorsed to name CITY, its officials, and
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employees as "additional insureds" under said insurance coverage and to
state that such insurance will be deemed "primary" such that any other
insurance that may be carried by CITY will be excess thereto. Such
endorsement must be reflected on ISO Form No. CG 20 10 11 85 or 88, or
equivalent. Such insurance will be on an "occurrence," not a "claims
made," basis and will not be cancelable or subject to reduction except
upon 30 days prior written notice to CITY.
C. Professional liability coverage will be on an "occurrence basis" if such
coverage is available, or on a "claims made" basis if not available. When
coverage is provided on a "claims made basis," CONSULTANT will
continue to renew the insurance for a period of 3 years after this
Agreement expires or is terminated. Such insurance will have the same
coverage and limits as the policy that was in effect during the term of this
Agreement and will cover CONSULTANT for all claims made by CITY
arising out of any errors or omissions of CONSULTANT, or its officers,
employees or agents during the time this Agreement was in effect.
D. Automobile coverage will be written on ISO Business Auto Coverage Form
CA 00 01 06 92, including symbol 1 (Any Auto).
E. CONSULTANT will furnish to CITY duly authenticated Certificates of
Insurance evidencing maintenance of the insurance required under this
Agreement and such other evidence of insurance or copies of policies as
may be reasonably required by CITY from time to time. Insurance must be
placed with insurers with a current A.M. Best Company Rating equivalent
to at least a Rating of "A:VII."
F. Should CONSULTANT, for any reason, fail to obtain and maintain the
insurance required by this Agreement, CITY may obtain such coverage at
CONSULTANT's expense and deduct the cost of such insurance from
payments due to CONSULTANT under this Agreement or terminate
pursuant to Section 15.
& CONSULTANT agrees to waive all rights of subrogation against the CITY
and its officers, officials, employees, agents, representatives, and certified
volunteers for losses arising from work performed by CONSULTANT
under the terms of this Agreement.
23. USE OF SUBCONTRACTORS. CONSULTANT must obtain CITY's prior written
approval to use any consultants while performing any portion of this Agreement. Such
approval must approve of the proposed consultant and the terms of compensation.
24. INCIDENTAL TASKS. CONSULTANT will meet with CITY monthly to provide the
status on the project, which will include a schedule update and a short narrative
description of progress during the past month for each major task, a description of the
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work remaining and a description of the work to be done before the next schedule
update.
25. NOTICES. All communications to either party by the other party will be deemed
made when received by such party at its respective name and address as follows:
If to CONSULTANT:
Veronica Tam & Associates, Inc.
107 S. Fair Oaks Avenue, Suite 212
Pasadena, CA 91105
Attention: Veronica Tam
626-304-0440
Veronica.Tam@vtaplanning.com
If to CITY:
City of EI Segundo
350 Main Street
EI Segundo, CA
Attention: Gregg McClain
310-524-2393
gmcclain@elsegundo.org
Any such written communications by mail will be conclusively deemed to have been
received by the addressee upon deposit thereof in the United States Mail, postage
prepaid and properly addressed as noted above. In all other instances, notices will be
deemed given at the time of actual delivery. Changes may be made in the names or
addresses of persons to whom notices are to be given by giving notice in the manner
prescribed in this paragraph.
26. CONFLICT OF INTEREST. CONSULTANT will comply with all conflict of interest
laws and regulations including, without limitation, CITY's conflict of interest regulations.
27. SOLICITATION. CONSULTANT maintains and warrants that it has not employed
nor retained any company or person, other than CONSULTANT's bona fide employee,
to solicit or secure this Agreement. Further, CONSULTANT warrants that it has not paid
nor has it agreed to pay any company or person, other than CONSULTANT's bona fide
employee, any fee, commission, percentage, brokerage fee, gift or other consideration
contingent upon or resulting from the award or making of this Agreement. Should
CONSULTANT breach or violate this warranty, CITY may rescind this Agreement
without liability.
28. THIRD PARTY BENEFICIARIES. This Agreement and every provision herein is
generally for the exclusive benefit of CONSULTANT and CITY and not for the benefit of
any other party. There will be no incidental or other beneficiaries of any of
CONSULTANT's or CITY's obligations under this Agreement.
29. INTERPRETATION. This Agreement was drafted in and will be construed in
accordance with the laws of the State of California, and exclusive venue for any action
involving this agreement will be in Los Angeles County.
30. COMPLIANCE WITH LAW. CONSULTANT agrees to comply with all federal, state,
and local laws applicable to this Agreement.
31. ENTIRE AGREEMENT. This Agreement, and its Exhibit(s), sets forth the entire
understanding of the parties. There are no other understandings, terms or other
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Agreement No. 5951
agreements expressed or implied, oral or written. This Agreement will bind and inure to
the benefit of the parties to this Agreement and any subsequent successors and
assigns.
32. RULES OF CONSTRUCTION. Each Party had the opportunity to independently
review this Agreement with legal counsel. Accordingly, this Agreement will be construed
simply, as a whole, and in accordance with its fair meaning; it will not be interpreted
strictly for or against either Party.
33. SEVERABILITY. If any portion of this Agreement is declared by a court of
competent jurisdiction to be invalid or unenforceable, then such portion will be deemed
modified to the extent necessary in the opinion of the court to render such portion
enforceable and, as so modified, such portion and the balance of this Agreement will
continue in full force and effect.
34.AUTHORITY/MODIFICATION. The Parties represent and warrant that all necessary
action has been taken by the Parties to authorize the undersigned to execute this
Agreement and to engage in the actions described herein. This Agreement may be
modified by written amendment.
35.ACCEPTANCE OF ELECTRONIC SIGNATURES. The Parties agree that this
Agreement, agreements ancillary to this Agreement, and related documents to be
entered into in connection with this Agreement will be considered signed when the
signature of a party is delivered by electronic (.pdf) or facsimile transmission. Such
electronic or facsimile signature will be treated in all respects as having the same effect
as an original signature.
36. CAPTIONS. The captions of the paragraphs of this Agreement are for convenience
of reference only and will not affect the interpretation of this Agreement.
37. TIME IS OF ESSENCE. Time is of the essence for each and every provision of this
Agreement.
38. FORCE MAJEURE. Should performance of this Agreement be prevented due to fire,
flood, explosion, acts of terrorism, war, embargo, government action, civil or military
authority, the natural elements, or other similar causes beyond the Parties' reasonable
control, then the Agreement will immediately terminate without obligation of either party
to the other.
STATEMENT OF EXPERIENCE. By executing this Agreement, CONSULTANT
represents that it has demonstrated trustworthiness and possesses the quality, fitness
and capacity to perform the Agreement in a manner satisfactory to CITY.
CONSULTANT represents that its financial resources, surety and insurance experience,
service experience, completion ability, personnel, current workload, experience in
dealing with private consultants, and experience in dealing with public agencies all
suggest that CONSULTANT is capable of performing the proposed contract and has a
demonstrated capacity to deal fairly and effectively with and to satisfy a public CITY.
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Agreement No. 5951
IN WITNESS WHEREOF the parties hereto have executed this Agreement the
day and year first hereinabove written.
CITY OF EL SEGUNDO
a general law city
AMi(t'nick,
City Manager
APPROVED AS TO FORM:
frr
Mark D. Hensley,
City Attorney
VERONICA TAM & ASSOC,, INC.
a CaliforniarCorporation
Taxpayer 11) No. 45-5376486
Veronica Tam, AICP
Principal
Date
f e
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Agreement No. 5951
Exhibit A: Scope of Work
The CITY is required to identify additional multi -family residential sites to replace the
potential for affordable units in the East Imperial Avenue Specific Plan. Due to changed
circumstances, the Specific Plan would no longer offer 46 affordable units for lower
income seniors. Therefore, the CITY must identify replacement sites to accommodate
the lower income Regional Housing Needs Allocation (RHNA) of 29 units.
The CITY is considering rezoning a four -block area to higher density residential uses.
To assess the adequacy of this rezoning, CONSULTANT will perform the following
tasks:
Use GIS to identify potential vacant and underutilized sites based on a
number of factors, including: Existing uses; Size of property; Age of
structure; Improvement vs. land values; and, Common ownership of
adjacent properties for potential lot consolidation.
2. Conduct field survey of potential properties to document specific existing
uses and conditions; Photo documentation of the properties; and,
Assessment of parcel -specific conditions
3. Update residential sites inventory based on potential sites and proposed
zoning and confirm also the availability of other sites in the HE inventory.
4. Prepare a summary memo to document methodology and findings.
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Agreement No. 5951
Exhibit B: Proposal for Services & Costs
12
Agreement No. 5951
Agreement No. 5951
j
Or%
VERONICA TAM AND ASSOCIATES
April 2, 2020
Gregg McClain
Planning Manager
City of EI Segundo
350 Main Street
EI Segundo, CA 90245
Subject: Proposal for the City of EI Segundo Housing Element Update
Dear Mr. McClain:
Veronica Tam and Associates, Inc. (VTA) is pleased to submit this proposal to assist the City of
EI Segundo with the sixth cycle Housing Element Update.
VTA is a recognized consulting firm with a strong focus on housing planning and community
development. We have substantial experience in assisting jurisdictions in preparing the Housing
Element updates. For the fifth cycle Housing Element update cycle, we successfully completed
close to 60 Housing Elements for jurisdictions throughout the State, including for the City of EI
Segundo. Most recently, we conducted a site assessment report for EI Segundo. We are
familiar with the issues facing the City.
We believe we are well-qualified to assist the City of EI Segundo and look forward to discussing
our proposal with you. Please contact me if you have questions or need additional information.
I can be reached at veronica.tam aavtaNannino.com or (626) 304-0440x1.
Hespectfu y„
Vonica Tam, AIC
Principal
107 S. Fair Oaks Avenue, Suite 212
Pasadena, CA 91105
P (626) 304-0440
F (626) 304-0005
14
Agreement No. 5951
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City Segundodate
+ IS, .. 2021-2029 Housing „Elemnt Up
Page
I. Scope of Work and Approach................................................................................ 1
II. Schedule..................................................................................................................3
III. Firm Organization.................................................................................................... 4
IV. Project Organization ............................................ ........... ......................................... 7
V. Cost Proposal.... .................. ............................... ........... ................. .............. .......... 8
107 S. Fair Oaks Avenue, Suite 212
Pasadena, CA 91105
P (626) 304-0440
F (626) 304-0005
15
Task 1.1 - Evaluation of the 2013-2021 Housing Element
Agreement No. 5951
City of EI Segundo
1; 29 Housing Element Update
Page 1
As an initial task to the Housing Element update, we will review and evaluate the City's progress
in implementing the 2013-2021 Housing Element. The City's 2019 Housing Element Annual
Progress Report (APR) is a good starting point for this evaluation.
Task 1.2 - Needs Analysis
The Housing Needs Assessment will contain the following topics to satisfy Government Code
Section 65583(a) requirements: a) demographics, income, and employment trends; b)
household characteristics; c) housing stock characteristics; d) at -risk housing analysis; analysis
of special housing needs; and e) affirmatively furthering fair housing analysis.
Task 1.3 - Housing Resources and Opportunities
The 61h Cycle RHNA is significant for the entire region. The City's allocation is estimated at 491
units, seven -fold of the City's 69 -unit RHNA from 2013, which the City had difficulty meeting with
the existing land use plan. This Housing Element update would require significant efforts to
identify additional sites with sufficient capacity for the increased RHNA, taking into
considerations the adequate sites requirements under new Housing Element laws (SB 166, AB
1397, etc.). Land use policy changes are anticipated. Our scope include assisting the City in
devising a sites strategy. However, we understand the actual rezoning necessary would occur
after the Housing Element is adopted.
In addition to the sites inventory, we will also discuss other resources such as funding available
and partnership opportunities, as well as opportunities for energy conservation.
Task 1.4 - Housing Constraints
We will identify potential governmental and non-governmental constraints to housing production,
including environmental and infrastructural constraints. This analysis must contain a review of
factors that may potentially constrain the development, improvement, and preservation of
housing in EI Segundo. Factors to be reviewed include market, governmental, environmental,
and infrastructural constraints. New Housing Element laws require the assessment of non-
governmental constraints, including NIMBYism, lending practices, shortage of labor, and other
economic factors.
Task 1.5 - Housing Goals, Policies, and Quantified Objectives
Based upon the analyses and research conducted in the previous tasks, we will update the
Housing Element. For each program included in the Housing Element, we will establish the
timeframe for implementation, specific objectives, funding sources, and responsible agencies.
The programs will satisfy requirements of Government Code Sections 65583(b) and (c).
107 S. Fair Oaks Avenue, Suite 212 P (626) 304-0440
Pasadena, CA 91105 F (626) 304-0005
16
Agreement No. 5951
Element Update
+a
mimimuuuu 2021-2029 Housingt o Segundo
Page 2
Housing i
Task 2.1 - Draft Housing Element
We will prepare the following drafts:
■ Administrative Draft for staff review
a Public Review Draft for Planning Commission review
■ HCD Review Draft
Task 2.2 - Public Participation
For this Housing Element, we anticipate the following public meetings:
■ Planning Commission Study Session #1 - to kick off the Housing Element update and to
outline the challenges ahead
■ Planning Commission Study Session #2 - to present the Draft Housing Element prior to
submitting the Element for HCD review
The public, developers, housing providers, and nonprofit organizations serving low and
moderate income persons and persons with special needs will be invited to attend the study
sessions.
Task 2.3 - Housing Element and HCD Review
HCD review of the Draft Housing Element is mandatory. During the review, we would work to
address all HCD comments. We would communicate with HCD and facilitate review of the
revisions via revised pages. All revisions made to the Draft Housing Element would be shown
as tracked changes. The goal is to secure a Finding of Substantial Compliance on the Draft
Element before proceeding to adoption. This way, final certification would be contingent upon
adopting the Housing Element as revised and reviewed by HCD, and the City would avoid
adopting a Housing Element that does not completely meet HCD requirements and needing to
repeat the review and adoption process again.
Task 2.4 - Public Hearings (2)
VTA will conduct two public hearings before the Planning Commission and City Council for the
adoption of the Housing Element.
Task 2.5 - State Certification
After adoption, the Housing Element must be submitted to HCD for its final review (90 days).
We will follow through with assisting the City in achieving State certification of the Housing
Element.
107 S. Fair Oaks Avenue, Suite 212
Pasadena, CA 91105
P (626) 304-0440
F (626) 304-0005
17
Agreement No. 5951
City of El Segundo
+ 2021-2029 Housing Element Update
a Page 3
Housing Elements in the SCAG region must be adopted by October 15, 2021 (with a 120 -day
grace period). With the uncertainties presented by the COVID-19 situation, we do not
recommend commencing the public participation process until pass the summer. Furthermore,
SCAG is not expected to adopt the Final RHNA until October 2020; the Draft Housing Element
cannot be finalized and submitted to HCD for review until after October.
Project Initiation
.................
-
Study Session #1
Needs Assessment
Constraints Analysis
d Resources Analysis/Sites Inventory
Draft Housing Element
Study Session #2
.............
HCD Review
.
_....................................
CEQA (Not included in scope)
d Adoption Hearings
107 S. Fair Oaks Avenue, Suite 212
Pasadena, CA 91105
May 2020
August 2020
June - August 2020
August - October 2020
August - October 2020
December 2020
January 2021
February - April 2021
January - April 2021
May -June 2021
P (626) 304-0440
F (626) 304-0005
IN
Agreement No. 5951
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Segundo
City of
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2021-2029 HousingElement Update
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III. Firm Organization
1. Veronica Tam and Associates, Inc. (VTA)
VTA is a California corporation located in Pasadena, California. VTA was established in
November 2005 and has since been providing housing and community development consulting
to local jurisdictions throughout California. We provide assistance in the following areas:
■ Housing Element updates
■ Zoning revisions for housing -related issues
■ Special housing studies
■ Consolidated Plan and related reports
■ Grants administration and technical assistance
■ Analysis of Impediments to Fair Housing Choice
■ Environmental clearance for housing -related plans and projects
The person authorized to negotiate contract conditions for the company is:
Veronica Tam, AICP, Principal
Veronica Tam and Associates, Inc.
107 S. Fair Oaks Avenue, Suite 212
Pasadena, CA 91105
P: (626) 304-0440
Veronica.TamavtapLarr,ning clam
Housing
Our clients have included rural towns/communities, suburban and urban cities, metropolitan
areas, and counties.
Fifth Cycle Housing Elements
We are well known for our expertise in State Housing Element law. We have prepared Housing
Elements for jurisdictions throughout the State and maintain an excellent track record of receiving
State certification. For the fifth cycle, we prepared close to 60 Housing Element updates in the
San Diego, SCAG, ABAG, AMBAG, and FCOG regions. Specifically, nine elements were in the
San Diego region.
Alhambra
Avalon
Buena Park
■ Burbank
■ Camarillo
■ Chino
■ Corona
■ Coronado
107 S. Fair Oaks Avenue, Suite 212
Pasadena, CA 91105
■ Glendora
■ Gonzales
■ Hawthorne
■ Hercules
■ Imperial Beach
■ Jurupa Valley
■ Kingsburg
■ La Canada Flintridge
Rancho Santa Margarita
■ Redondo Beach
■ Salinas
San Bernardino
■ San Clemente
■ San Joaquin
San Marcos
■ San Marino
P (626) 304-0440
F (626) 304-0005
19
Agreement No. 5951
1 . C Yof El Segundo uuummmmmouuuuouuuuuuui 2021-2029 HousingElement,,
Update
Page 5
■ Costa Mesa
01
Lake Forest
■
Santa Clara
■ Cupertino
■
La Mesa
■
Santee
■ Del Mar
■
Lawndale
"
Seaside
■ Dublin
■
Lomita
■
Selma
■ EI Cajon
■'
Long Beach
■
Simi Valley
■ EI Centro
■
Marina
■
South Gate
■ EI Segundo
■
Monterey County
■
Tracy
■ Escondido
■'
Parlier
■
Vista
■ Fowler
■
Pinole
■
Walnut
■ Fresno County
■
Pomona
■
West Hollywood
Analysis of Impediments (AI) to Fair Housing Choice/Assessment of Fair Housing (AFH)
We have prepared some of the most complex Al and AFH reports in the State.
Alhambra Al ■ Monterey County Al ■ Salinas Al
Glendale Al ■ Pasadena Al ■ San Bernardino Al
■ Los Angeles Al ■ Pomona Al and AFH ■ San Diego County Al
■ Long Beach Al and AFH ■ Monterey County Al ■ Ventura County Al
Seaside Housing Element (2015-2023)
The City of Seaside was updating the Housing Element along with the comprehensive General
Plan update. The Draft Housing Element was able to secure a Finding of Substantial
Compliance from HCD, and was waiting to be adopted along with the entire General Plan.
Unfortunately, the General Plan growth forecast became the subject of litigation, significantly
delaying the General Plan/Housing Element adoption process. To move forward with the
Housing Element so the City would be eligible for SB 2 grants, VTA revised the Element to rely
on the current General Plan (instead of the proposed General Plan) for the RHNA. The Element
was also updated to reflect the changes in Housing Element requirements due to the 2017 and
2018 housing bills. The Seaside Housing Element received a Finding of Substantial
Compliance in October and is currently in the adoption process.
Gloria Stearns, Director of Community Development
GStea rnsCci. seaside.ca. us
(831) 899-6830
Marina Housing Element (2015-2023)
The City of Marina committed in its fourth cycle of Housing Element to redesignate 27 acres of
land into high-density mixed use commercial uses. However, with the housing market implosion
that occurred between 2006 and 2012, and the dissolution of redevelopment in 2012, the City
never completed the required rezoning. Therefore, the City never commenced the fifth cycle
update of the Housing Element until 2016 when the City was finally able to pursue the creation
of the Downtown Vitalization Specific Plan. VTA worked closely with HCD to devise a two-part
plan to help the City prepare the fifth cycle update within three months in order to qualify for
CDBG funds, and then move on to achieve a certifiable Housing Element later.
107 S. Fair Oaks Avenue, Suite 212 P (626) 304-0440
Pasadena, CA 91105 F (626) 304-0005
Agreement No. 5951
is !iiCity of El Segundo
2021-2029 Housing Element Update
Page .
Matt Mogensen, Assistant City Manager
mmoaensen(@citvofmarina.oW
(831) 884-1240
Maywood Housing Element (2013-2021)
The City of Maywood adopted the 2013-2021 Housing Element on time but the adopted Element
did not address HCD comments. The City was therefore identified by the State Attorney
General's Office as a non-compliant city, potentially subject to litigation. The City retained VTA
in July 2019 to revise the Housing Element and pursue certification. VTA worked in an
expedited manner and was able to achieve compliance status for the City on November 14,
2019. As part of the Housing Element amendment, VTA also revised the Zoning Ordinance to
address emergency shelters for homeless, density bonus, and create an affordable housing
overlay.
David Mango, Director of Building and Planning
David. Manao0citvof'mavwood.org
(323) 562-5721
Cupertino Housing Element (2014-2022)
The Cupertino Housing Element was updated with a concurrent update to the City's Land Use
Element, seeking to redesignate a number of potential sites for higher intensity residential or
mixed use development. The update process involved an extensive community outreach
process that included more than 20 community meetings and public hearings. The need to
rezone and upzone properties was met to vigorous community opposition. A carefully crafted
process helped navigate the community through the discussions and ultimately led to an
innovative strategy to accommodate the City's Regional Housing Needs Allocation (RHNA) and
the certification of the Housing Element by HCD.
Piu Ghosh, Principal Planner
(760) 777-3308
PiLiGacuDertino.org
Long Beach Housing Element (2013-2021)
As one of the largest and most diverse cities in California, Long Beach has extensive housing
needs. The Housing Element update must address debates such as geographic distribution,
intensity, affordability, new construction vs. preservation, and displacement, gentrification, and
tenant protection. An extensive outreach program was conducted to obtain input from
community groups, housing advocates, developers, and property owners. VTA worked closely
with City staff and HCD to respond to comments from the community. The Final Housing
Element contains detailed actions and specific timelines that answer to community demands.
Patrick Ure, Housing Operations Officer
(562) 570-6026
Patrick. U reelonabeach.,gsgv
107 S. Fair Oaks Avenue, Suite 212
Pasadena, CA 91105
P (626) 304-0440
F (626) 304-0005
21
Agreement No. 5951
City of El Update Segundo
+ �I��I� .. ...... 2021-2029 Housing Element Update
Page 7
Veronica Tam, AICP
Veronica Tam will oversee the preparation of Housing Element for the City of EI Segundo. She
is a recognized expert in the area of housing policy planning. Throughout her career, she has
prepared more than 100 Housing Element updates, including approximately 60 updates during
the fifth cycle update (nine updates in San Diego County). She has also taken on some of the
most challenging Housing Element updates, including:
a Cities that were facing litigations - San Clemente and Pomona
Cities that have delayed process due to the need to coordinate with the General Plan
update process - Escondido, Encinitas, Seaside, and South Gate
Cities that have never received HCD certification due to stringent local development
standards and procedures - Del Mar and San Marino
Amber Gregg
Amber Gregg has over 18 years of professional experience. Ms. Gregg understands the
challenges and opportunities local public agencies encounter and how to address them. Ms.
Gregg has strong current and long-range planning skills with poised community outreach and
presentation skills. Extensive experience in complex entitlement applications including mixed-
use, affordable housing, and transit -oriented development; ensuring high quality development
that fits within the existing character of the surrounding community.
Holli Anderson
Ms. Anderson joined VTA in 2018 will assist in the preparation of the Housing Element. Since
joining VTA, Ms. Anderson has participated in the preparation of Housing Elements for the cities
of Marina, Palmdale, and Thousand Oaks. She assisted in the Gateway Cities Housing Needs
Assessment, an effort coordinated by the Gateway Cities Council of Governments to assess the
housing needs, programs, and policies in the 28 -jurisdiction subregion of the Southern California
Association of Governments (SCAG). She is currently assisting in the preparation of the San
Diego Regional Analysis of Impediments to Fair Housing Choice (AI).
Alexis Bueno Correa
Ms. Bueno Correa holds a Master degree in Urban and Regional Planning from CalPoly
Pomona. Her academic focus was on community change and gentrification. She is familiar with
the use of Census and other data to assess demographic changes in a community over time.
She is currently assisting in the preparation of the San Diego Regional Analysis of Impediments
to Fair Housing Choice (Al). She is also assisting in the preparation of Housing Element for the
cities of Culver City and Palmdale.
107 S. Fair Oaks Avenue, Suite 212 P (626) 304-0440
Pasadena, CA 91105 F (626) 304-0005
22
Agreement No. 5951
City of El
d
+nSegundo
� ........ . , .... ,,. ... 2021-2029 Housing Element Updato,.
Page 8
Billing Rates
Task
(Task 1:
For works outside of our scope,
our billing rates are provided below.
Typically, attendance at public
meetings is estimated at four to six hours, including one-way travel time.
Needs Analysis
Q Name
I Title
Hourly Rate
Q Veronica Tam and Associates
Task
ousinq Goals, Policies, and Ouantifiedbect ives
V Veronica Tam
.....................................
Principal
$160
Senior Planner
Senior Planner
$125
Rick Brady
Senior Planner
$125
Holli Anderson
Planner
$100
Alexis Bueno
Planner
$100
Patrick Ward
GIS
$90
Proposed Budget
107 S. Fair Oaks Avenue, Suite 212
Pasadena, CA 91105
Anderson/
Tam Gregg Bueno Tech VTA
$ 160 $ 125 $ 100 $ 90 Other Total
2
Task
(Task 1:
Research and Analysis
Task 1.1:
Evaluation of the 2013-2021 Housing Element
Task 1.2:
Needs Analysis
Task 1.3:
Housing Resources and Opportunities
Task 1.4:
Housing Constraints
Task
ousinq Goals, Policies, and Ouantifiedbect ives
Task 2:
Housing Element Preparation
Task 2.1:
Draft Housing Element
Task 2.2:
Public Participation
16
Study Sessions (2)
Task 2.3:
Housing Element and HCD Review
Task 2.4:
Public Hearings (2)
Task 2.5:
State Certification
Total
Total___��.
107 S. Fair Oaks Avenue, Suite 212
Pasadena, CA 91105
Anderson/
Tam Gregg Bueno Tech VTA
$ 160 $ 125 $ 100 $ 90 Other Total
2
20
$
2,320
8
24
80
$
12,280
16
60
20 $
500 $
10,860
8
40
16
$
7,880
8
16
$
2,880
8
12
24
$
5,180
12
4
$
200 $
2,520
16
24
40
$
9,560
12
2
$
200 $
2,320
4
4
$
1,040
94.
100
266
20 $
900 $
56,840 j
P (626) 304-0440
F (626) 304-0005
23
Agreement No. 5951
RESUME
iVERONICA TAM, AIC?:
�m/m/PRINCIPAL
Ms. Tam has expertise in the areas of housing policy
EDUCATION development and community development planning. She has
MA, Urban Planning, 1989, University of
California, Los Angeles over 20 years of experience preparing a range of housing and
BEs, Urban and Regional Planning community development plans and studies for jurisdictions
(Economics Minor), 1987, University of
Waterloo, Canada throughout California.
PROFESSIONAL AFFILIATIONS RELATED PROJECT EXPERIENCE
American Institute of Certified Planners
American Planning Association
Housing Elements
Alhambra
Glendora
Salinas
AWARDS
Avalon
Gonzales
San Clemente
2016 APACA
Bell Gardens
Hawthorne
San Bernardino
Award of Excellence — Opportunity and
Buena Park
Hercules
San Fernando
Empowerment: 2014-2015 Salinas
Camarillo
Hesperia
p
San Marcos
Housing Initiatives
Chino
Imperial Beach
San Marino
2016 Northern Section, APACA
Corona
Jurupa Valley
Santa Clara
Award of Merit — Public Outreach: 2014-
Coronado
La Canada Flintridge
Santee
2015 Salinas Housing Initiatives
Costa Mesa
Lake Forest
Seaside
2016 APACA
Cupertino
La Mesa
Simi Valley
Award of Merit — Best Practice: Fresno
Del Mar
Lawndale
South Gate
Multi -Jurisdictional Housing Element
Dublin
Marina
Tracy
2016 Central Valley Section, APACA
El Cajon
Pinole
Vista
Award of Excellence — Best Practice:
El Centro
Pomona
Walnut
Fresno Multi -Jurisdictional Housing
Element
El Segundo
Rancho Santa Margarita
West Hollywood
Escondido
Redondo Beach
Monterey County
2014 APACA
Award of Merit — Hard Won Victories:
2013-2021 EI Cajon Housing Element
Consolidated Plans
Alhambra
Glendora
Santee
2014 San Diego Section, APACA
Carlsbad
Lancaster
Santa Clarita
Comprehensive Planning, Small
Jurisdiction: 2013-2021 EI Cajon
Costa Mesa
Long Beach
Simi Valley
Housing Element
El Cajon
Perris
Monterey County
Glendale
Salinas
Orange County
2009 APACA
Award of Merit - Comprehensive
Planning, Large Jurisdiction: 2008-2014
Fair Housing Studies
Los Angeles County Housing Element
Chino
Pasadena
Santa Clarita
2009 Los Angeles Section, APACA
Glendale
Perris
Monterey County
Comprehensive Planning, Large
Long Beach
Pomona
San Diego County
Jurisdiction: 2008-2014 Los Angeles
Palm Springs
Salinas
Ventura County
County Housing Element
2002 Northern Section, APACA
Focused Issues: Contra Costa County Special Studies
Analysis of Impediments to Fair Housing
■ County of San Diego Strategic Plan for 3 Element Updates (Housing,
2001 Northern Section, APACA Safety, and Environmental Justice)
Advocacy Planning: East Palo Alto . Gateway Cities Council of Governments (GCCOG) Housing Study
Housing Element
Regional Housing Needs Allocation Assistance for the cities of Redondo
2000 APACA Beach and South Gate
Outstanding Planning: EI Cajon
Integrated Housing Element and
Consolidated Plan
Veronica Tam and Associates
107 S, Fair Oaks Avenue, Suite 212, Pasadena, CA 91105
P (626) 304-0440 F (626) 304-0005
I
Agreement No. 5951
RESUME
Housing & Economic Development: Successfully managed
two Housing Element Updates by working closely with HCD,
met with developers to encourage affordable housing, project
planner for several large affordable housing developments,
reviewed affordable housing regulatory agreements, processed
tax credit financing and subsequent amendments, drafted and
amended Ordinances for new local laws and State Law
Compliance. Administered City CDBG program and
streamlined policies and guidelines to better spend annual
funds in a timely manner. Helped develop and implement the
Business Liaison Program, an economic development program
aimed at expediting permit issuance for businesses in the
community.
Veronica Tam and Associates
107 S. Fair Oaks Avenue, Suite 212, Pasadena, CA 91105
P (626) 304-0440 F (626) 304-0005
25
AMBER GREGG
+
LAND USE PLANNER
Ms. Gregg is a coastal municipal land use and environmental
EDUCATION
planner with 18 years of professional experience. Working her
BS Business Administration,
Communications Minor, CSU San
way up the professional levels to Planning Manager, Ms. Gregg
Marcos
understands the challenges and opportunities local public
Certificate in Land Use and
Environmental Planning, LIC Riverside
agencies encounter and how to address them. Ms. Gregg has
Continued education on legislative
strong current and long-range planning skills with poised
updates, planning trends, & best
practices
community outreach and presentation skills. Extensive
experience in complex entitlement applications including
PROFESSIONAL AFFILIATIONS
mixed-use, affordable housing, and transit -oriented
American Planning Association
Orange County APA Board Members
development; ensuring high quality development that fits
California APA State Legislative Review
within the existing character of the surrounding community,
Team
always cognizant that detail is key.
Association of Environmental
Professionals
RELATED PROJECT EXPERIENCE
Urban Land Institute
Urban Planning: Strong current and long-range planning skills
with poised community outreach and presentation skills.
Extensive experience in complex entitlement applications
including mixed-use, affordable housing, historic resources and
transit -oriented development; ensuring high quality
development that fits within the existing character of the
surrounding community, always cognizant that detail is key.
Long Range Planning includes two comprehensive General
Plan updates, two certified housing element updates,
development of City Local Coastal Program, specific plan
development/amendments, and legislative updates for
consistency with State and Federal requirements. Proficient in
CEQA requirements, Building and Safety, and Code
Compliance.
Housing & Economic Development: Successfully managed
two Housing Element Updates by working closely with HCD,
met with developers to encourage affordable housing, project
planner for several large affordable housing developments,
reviewed affordable housing regulatory agreements, processed
tax credit financing and subsequent amendments, drafted and
amended Ordinances for new local laws and State Law
Compliance. Administered City CDBG program and
streamlined policies and guidelines to better spend annual
funds in a timely manner. Helped develop and implement the
Business Liaison Program, an economic development program
aimed at expediting permit issuance for businesses in the
community.
Veronica Tam and Associates
107 S. Fair Oaks Avenue, Suite 212, Pasadena, CA 91105
P (626) 304-0440 F (626) 304-0005
25
Agreement No. 5951
RESUME
Bachelor in Biological Science, 2015Ms. Bueno Correa is familiar with both qualitative and
California State University, Fullerton
SKILL
quantitative methods of research. Her academic research was
Spanish focused on assessing community change and gentrification due
Spanish Fluency g tY g
Database Management to demographic and housing trends.
ArcGIS
VERONICA TAM AND ASSOCIATES
At VTA, Ms. Bueno Correa contributes to a variety of housing
and community development studies as well as environmental
clearance requirements for housing -related projects.
Housing Element
Palmdale Thousand Oaks
Fair Housing Studies
Glendale
PRIOR EXPERIENCE
Prior to joining VTA, Ms. Bueno Correa worked for the
Municipal Water District of Orange County.
Veronica Tam and Associates
107 S. Fair Oaks Avenue, Suite 212, Pasadena, CA 91105
P (626) 304-0440 F (626) 304-0005
IFF.
ALEXIS BUENO CORREA
+
PLANNER
EDUCATION
Ms. Bueno Correa holds a Master degree in Urban and Regional
Master in Urban Planning, 2019
Planning with a specialization in community development.
California State Polytechnic University, Pomona
Bachelor in Biological Science, 2015Ms. Bueno Correa is familiar with both qualitative and
California State University, Fullerton
SKILL
quantitative methods of research. Her academic research was
Spanish focused on assessing community change and gentrification due
Spanish Fluency g tY g
Database Management to demographic and housing trends.
ArcGIS
VERONICA TAM AND ASSOCIATES
At VTA, Ms. Bueno Correa contributes to a variety of housing
and community development studies as well as environmental
clearance requirements for housing -related projects.
Housing Element
Palmdale Thousand Oaks
Fair Housing Studies
Glendale
PRIOR EXPERIENCE
Prior to joining VTA, Ms. Bueno Correa worked for the
Municipal Water District of Orange County.
Veronica Tam and Associates
107 S. Fair Oaks Avenue, Suite 212, Pasadena, CA 91105
P (626) 304-0440 F (626) 304-0005
IFF.
Agreement No. 5951
RESUME
�llllllllliiii""" HOLLI ANDERSON
+ PLANNER
EDUCATION Ms. Anderson holds a Bachelor degree in Urban Planning with
Bachelor in Urban Planning, 2018 an emphasis in Environmental Planning and Sustainability
California State University, Northridge
from California State University, Northridge.
SKILLS
rcGI S gn
AVERONICA TAM AND ASSOCIATES
rcGI
AutoCAD Ms. Anderson is well versed in using Census, HMDA, and
CHAS datasets for housing and demographic analysis. As a
planner, Ms. Anderson contributes to the preparation of a
variety of housing studies and reports:
Housing Element
Palmdale Thousand Oaks
Fair Housing Studies
Perris Santa Clarita
Palm Springs Monterey County
Consolidated Plans and Annual Reports
Camarillo El Cajon Perris
Delano Glendora Santa Clarita
PRIOR EXPERIENCE
Prior to joining VTA, Ms. Anderson worked at Habitat for
Humanity/Homes 4 Families, which develops affordable
housing communities for veterans. Ms. Anderson worked
directly with client families in assessing their needs and
eligibility for services.
Veronica Tam and Associates
107 S. Fair Oaks Avenue, Suite 212, Pasadena, CA 91105
P (626) 304-0440 F (626) 304-0005
27