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2020 Sept 01 - CC PACKETAGENDA EL SEGUNDO CITY COUNCIL 350 MAIN STREET DUE TO THE COVID-19 EMERGENCY, THIS MEETING WILL BE CONDUCTED PURSUANT TO THE GOVERNOR'S EXECUTIVE ORDER N-29-20. How Can Members of the Public Observe and Provide Public Comments? Residents are strongly encouraged to participate remotely via Spectrum Channel 3 and 22, AT&T Ll -verse Channel 99 and/or EI Segundo TV at YouTube.com. Members of the Public may provide comments electronically by sending comments to the following e-mail address, with a limit of 150 words and accepted up until 30 minutes prior to the meeting: PUBLICCOMMUNICATIONS@elsegundo.org, in the subject line please state the meeting date and item number. Depending on the volume of communications, the emails will be read to Council during public communications and are subject to disclosure under the Public Records Act. Members of the Public may also provide comments in the designated area in Council Chamber up to and during public communication portion of the meeting. Members of the public must observe "social distancing" requirements at all times, i.e., remain six (6) feet from other attendees during the entirety of the event or gathering. Additional Information: The City Council, with certain statutory exceptions, can only take action upon properly posted and listed agenda items. Any writings or documents given to a majority of the City Council regarding any matter on this agenda that the City received after issuing the agenda packet are available for public inspection in the City Clerk's office during normal business hours. Such Documents may also be posted on the City's website at www.elsegundo.org and additional copies will be available at the City Council meeting. Unless otherwise noted in the Agenda, the Public can only comment on City -related business that is within the jurisdiction of the City Council and/or items listed on the Agenda during the Public Communications portions of the Meeting. Additionally, the Public can comment on any Public Hearing item on the Agenda during the Public Hearing portion of such item. The time limit for comments is five (5) minutes per person. Before speaking to the City Council, please state: Your name and residence and the organization you represent, if desired. Please respect the time limits. In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact City Clerk, 524-2305. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. MEETING OF THE EL SEGUNDO CITY COUNCIL TUESDAY, SEPTEMBER 1, 2020 - 4:00 PM CALL TO ORDER ROLL CALL PUBLIC COMMUNICATION - (Related to City Business Only, - 5 minute limit per person, 30 minute limit total) Individuals who have received value of $50 or more to communicate to the City Council on behalf of another, and employees speaking on behalf of their employer, must so identify themselves prior to addressing the City Council. Failure to do so shall be a misdemeanor and punishable by a fine of $250. SPECIAL ORDER OF BUSINESS: CLOSED SESSION: The City Council may move into a closed session pursuant to applicable law, including the Brown Act (Government Code Section §54960, et sem.) for the purposes of conferring with the City's Real Property Negotiator; and/or conferring with the City Attorney on potential and/or existing litigation; and/or discussing matters covered under Government Code Section §54957 (Personnel); and/or conferring with the City's Labor Negotiators, as follows: CONFERENCE WITH LEGAL COUNSEL — PENDING LITIGATION — Two Cases O'Connor (current Police Officer) vs. City of EI Segundo, et al, United States District Court (Central District of California) Case no. 2:20-cv-4689 2. Cameron (former Police Officer) vs. City of EI Segundo, et al, United States District Court (Central District of California) Case no. 2:20-cv-00311-DMG (PLAx) CONFERENCE WITH LEGAL COUNSEL — ANTICIPATED LITIGATION Significant Exposure to Litigation (Government Code §54956.9(d)(2)) — Two Matters 1. Andrew McEntyre (current Police Officer) — Government Tort Claim filed 5/25/2020 2. To Be Publicly Announced Prior to Closed Session Initiation of litigation (Government Code §54956.9(d)(4)) — One Case THREAT TO PUBLIC SERVICES OR FACILITIES (Government Code § 54957(a)) Consultation with: City Manager Scott Mitnick, Fire Chief Chris Donovan, Police Chief Bill Whalen and City Attorney Mark Hensley. 2 E AGENDA EL SEGUNDO CITY COUNCIL 350 MAIN STREET DUE TO THE COVID-19 EMERGENCY, THIS MEETING WILL BE CONDUCTED PURSUANT TO THE GOVERNOR'S EXECUTIVE ORDER N-29-20. How Can Members of the Public Observe and Provide Public Comments? Residents are strongly encouraged to participate remotely via Spectrum Channel 3 and 22, AT&T U -verse Channel 99 and/or EI Segundo TV at YouTube.com. Members of the Public may provide comments electronically by sending comments to the following e-mail address, with a limit of 150 words and accepted up until 30 minutes prior to the meeting: PUBLICCOMMUNICATIONS@elsegundo.org, in the subject line please state the meeting date and item number. Depending on the volume of communications, the emails will be read to Council during public communications and are subject to disclosure under the Public Records Act. Members of the Public may also provide comments in the designated area in Council Chamber up to and during public communication portion of the meeting. Members of the public must observe "social distancing" requirements at all times, i.e., remain six (6) feet from other attendees during the entirety of the event or gathering. ***For Public Hearings only*** written communication will be accepted both before the meeting and during the open period of the Public Hearing at PUBLICCOMMUNICATIONS@elsegundo.org. Additional Information The City Council, with certain statutory exceptions, can only take action upon properly posted and listed agenda items. Any writings or documents given to a majority of the City Council regarding any matter on this agenda that the City received after issuing the agenda packet are available for public inspection in the City Clerk's office during normal business hours. Such Documents may also be posted on the City's website at www.elsegundo.org and additional copies will be available at the City Council meeting. Unless otherwise noted in the Agenda, the Public can only comment on City -related business that is within the jurisdiction of the City Council and/or items listed on the Agenda during the Public Communications portions of the Meeting. Additionally, the Public can comment on any Public Hearing item on the Agenda during the Public Hearing portion of such item. The time limit for comments is five (5) minutes per person. Before speaking to the City Council, please state: Your name and residence and the organization you represent, if desired. Please respect the time limits. In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact City Clerk, 524-2305. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL TUESDAY, SEPTEMBER 1, 2020 - 6:00 P.M. CALL TO ORDER INVOCATION — Tracy Weaver, City Clerk PLEDGE OF ALLEGIANCE — Council Member Giroux 3 3 ROLL CALL SPECIAL PRESENTATIONS: a) Recognition - Recreation and Parks Director Meredith Petit for her ten years of service. PUBLIC COMMUNICATIONS — (Related to Citv Business Only — 5 minute limit per person, 30 minute limit total) Individuals who have received value of $50 or more to communicate to the City Council on behalf of another, and employees speaking on behalf of their employer, must so identify themselves prior to addressing the City Council. Failure to do so shall be a misdemeanor and punishable by a fine of $250. While all comments are welcome, the Brown Act does not allow Council to take action on any item not on the agenda. The Council will respond to comments after Public Communications is closed. CITY MANAGER FOLLOW-UP COMMENTS — (Related to Public Communications SPECIAL PRESENTATIONS: b) Proclamation - September 2020 as "Prostate Cancer Awareness Month" c) COVID-19 update d) Diversity, Equity and Inclusion Committee update A. PROCEDURAL MOTIONS Consideration of a motion to read all ordinances and resolutions on the Agenda by title only. Recommendation — Approval. B. CONSENT CALENDAR 1. Approve Special City Council Meeting (Budget Session) Minutes of August 5, 2020 and Regular and Special City Council Meeting Minutes of August 18, 2020. 2. Approve warrant numbers 3032348 through 3032426 and 9001557 through 9001599 on Register No. 21b in the total amount of $816,183.27 and wire transfers from 8/03/20 through 8/09/20 in the total amount of $478,994.70. Approve warrant numbers 3032427 through 3032504 on Register No. 22a in the total amount of $316,982.83 and wire transfers from 8/10/20 through 8/16/20 in the total amount of $2,765,848.00. 3. 2021-2029 Housing Element update professional services agreement for $56,840 with Veronica Tam and Associates, Inc. C. PUBLIC HEARINGS D. STAFF PRESENTATIONS n Ki 4. Adopt a resolution supporting California Citizens for Local Control - a volunteer coalition comprised of Cities working together to ensure that Cities can continue to manage their own land use and zoning issues. 5. Proposed EI Segundo Library Park Activation capital improvement project design. 6. Introduce an ordinance amending Title 5, Chapter 2 of EI Segundo Municipal Code (Garbage and Rubbish) to require bulky item and holiday tree pickup service for multi -family properties. 7. Update on City's business assistance in response to Los Angeles County's Reopening Safer at Work and in the Community, and consider sharing ongoing associated costs with businesses regarding temporary barricades. 8. A report on residential development intensification in an R-3 neighborhood located generally west of Pacific Coast Highway and east of Washington Street, in response to City Council direction from February 19, 2019. (No staff report attached) E. COMMITTEES, COMMISSIONS AND BOARDS PRESENTATIONS: F. REPORTS — CITY CLERK G. REPORTS — CITY TREASURER H. REPORTS — COUNCIL MEMBERS Council Member Giroux — 9. Review of Councilmember liaison role to citizen committees. Council Member Nicol - Council Member Pirsztuk - Mayor Pro Tem Pimentel — Mayor Boyles — I. REPORTS — CITY ATTORNEY J. REPORTS/FOLLOW-UP — CITY MANAGER CLOSED SESSION 5 6i The City Council may move into a closed session pursuant to applicable law, including the Brown Act (Government Code Section §54960, et seq.) for the purposes of conferring with the City's Real Property Negotiator; and/or conferring with the City Attorney on potential and/or existing litigation; and/or discussing matters covered under Government Code Section §54957 (Personnel); andlor conferring with the City's Labor Negotiators. REPORT OF ACTION TAKEN IN CLOSED SESSION (if required) MEMORIAL — ADJOURNMENT POSTED: DATE: August 27, 2020 TIME: 2:45 PM BY: Tracy Weaver R� C: 10 6i�P b ���9��n0a, Qa1lWrnie roclamatiun WHEREAS, prostate cancer is the most frequently diagnosed cancer in men and the second leading cause of cancer deaths in men; and WHEREAS, the American Cancer Society estimates there will be 191,930 new cases of prostate cancer in the USA in 2020, resulting in an estimated 33,330 deaths; and WHEREAS, it is estimated 20,160 men in California will be diagnosed with prostate cancer this year and it is estimated 3,890 California men will die from this disease this year; and WHEREAS, Black men is the USA and Caribbean have the highest documented prostate cancer incidence rates in the world; and WHEREAS, early prostate cancer usually has no symptoms and studies suggest strong familial predisposition may be responsible for 5% to 10% of the disease cases; and WHEREAS, late stage prostate cancer commonly spreads to the bones, which can cause pain in the hips, spine, ribs, or other areas in the body; and WHEREAS, the 5 -year survival rate approaches 100% when prostate cancer is diagnosed and treated early, but drops to 31% when it spreads to the other parts of the body; and WHEREAS, the rapid reduction in prostate cancer mortality is attributed to early detection through PSA testing and advancement in treatment; and WHEREAS, the American Cancer Society recommends that men should have an opportunity to make an informed decision about whether to be tested for prostate cancer based on their personal values and preferences; and WHEREAS, the City of El Segundo joins communities across our nation to increase the awareness about the importance for men to make an informed decision with their health care provider about early detection and testing for prostate cancer. NOW, THEREFORE, the Mayor and Members of the City Council of the City of El Segundo, California, hereby proclaim the month of September 2020 as 'Prostate Cancer Awareness Month" in El Segundo. L� Mayor Drew Boyles Mayor Pro Tem Chris Bimentel Council9Yem6er Carol (irsztuk Council 9llemberScot Nicol Council Member Lance Giroux 7 SPECIAL MEETING OF THE EL SEGUNDO CITY COUNCIL WEDNESDAY, August 5, 2020 Virtual Meeting 8:00 A.M. (Proposed FY 2020-21 Budget Study Session) CALL TO ORDER — Virtually by Mayor Boyles at 8:06 AM PLEDGE OF ALLEGIANCE ROLL CALL Mayor Boyles - Present via teleconferencing Mayor Pro Tem Pimentel - Present via teleconferencing Council Member Pirsztuk - Present via teleconferencing Council Member Nicol - Absent Council Member Giroux - Present via teleconferencing PUBLIC COMMUNICATIONS — (Related to City Business Only) — 5 minute limit per person, 30 minute limit total) None Chief Donovan gave a COVID-19 Update STUDY SESSION OUTLINE: Recommendation: City Council to conduct a Budget Study Session and provide direction as necessary. 1. Study Session Overview 2. Background Items A. City Strategic Plan -- Follow-up from July 22 Study Session — City Manager, Scott Mitnick gave an overview/summary of the recent Strategic study session. Quick reminder from Council, they would like to update/change City Mission and Vision Statements. B. Update on the Economy — Dino Marsocci, Deputy City Treasurer presented. C. FY 2019-2020 Budget Update — Joe Lillio, Finance Director presented. Council discussion and questions answered 3. Proposed FY 2020-2021 Budget A. Fiscal Year Shift — Joe Lillio, Finance Director presented. B. Restructuring of City Departments — Scott Mitnick, City Manager presented the following proposals: • 2 Deputy City Managers • Creation of Community Services Department — merging Recreation & Parks and Library • Name change — Development Services Department for Planning & Building Safety and establish a Housing Division • Inclusion of City Treasurer's office into Finance Department • Create new Risk Manager position • Name change — Information Technology Services Department • Public Works Department will include Parks/Landscaping Maintenance Services C. Budget Scenarios — Due to COVID-19 (Scenario Two and Three — as presented on May 5, 2020) — Scott Mitnick, City Manager and Joe Lillio, Finance Director presented. D. Budget Summaries — Joe Lillio, Finance Director presented. E. Revenues — Estimated by Source — Joe Lillio, Finance Director presented. F. Appropriations — Proposed by Department — Melissa McCollum, Library Director presented FY 2020-2021 Cultural Development Fund. Council raised several questions and concerns. Staff will meet and bring back recommendations/direction at the Budget Adoption Public Hearing in September. G. Information Technology Update — Charles Mallory, IT Director presented and introduced ten Information Technology FY 2020-2021 Initiatives. H. Capital Improvements Program (CIP) Update — Scott Mitnick, City Manager and Mark Watkins, Interim Public Works Director presented Proposed FY 2020-2021 CIP Projects and proposed funding the following FY 2019-2020 Deferred Projects: • Recreation and Parks Projects (Restrooms, Skate Park, Teen Center) • City Hall Windows (health & safety/energy efficiency) • Memory Row Fitness Trail — Council discussion to further defer project and move $100,000.00 into plunge fund. • Park Vista Senior Center Plumbing Design I. Reserve Policies - Joe Lillio, Finance Director presented the following: FY 2020-2021 Reserve proposals: • General Fund: Retain 20% reserve • Economic Uncertainty Reserve: Temporary decrease from $2,000,000.00 to $1,015,811.00 with goal to restore • Worker's Com Fund: $7,100,000.00 (-70% funded) • General Liability Fund: $1,000,000.00 (actuary) FY 2020-2021 Trust Balances proposals: • Pension Trust: $4.3M (June 30, 2020) • OPEB Trust: $26.11M (June 30,2020) Council discussion and questions answered 4. Next Steps — Scott Mitnick, City Manager presented the following: • Water and Wastewater Funds Financial Plan — August 1/, 2020 • City Wide Fee Resolution — September 1, 2020 • Proposed Budget Public Hearing & Adoption — September 15, 2020 • FY 2020-2021 Commences — October 1, 2020 • Begin preparation of FY 2021-2022 Budget — December 2020 • Long-term Financial Strategic Plan • City Council Pension Sub -Committee meetings to discuss pension and OPEB funding options • Municipal (Financial) Advisor retained Wrap -Up and Questions — • Clarify Mission and Vision statements • Change Goal #1 (changing the order) • Revise Activity in goal #4 (environmental item) • Clarify various budget line items • Meet with ACC regarding Council's concerns • Revise Memory Row project ADJOURNMENT at 11:01 AM Tracy Weaver, City Clerk MEETING OF THE EL SEGUNDO CITY COUNCIL TUESDAY, AUGUST 18, 2020 — 4:00 PM This meeting was conducted virtually via Zoom conferencing CALL TO ORDER — Virtually by Mayor Boyles at 4:02 PM ROLL CALL Mayor Boyles - Present via teleconferencing Mayor Pro Tem Pimentel - Present via teleconferencing Council Member Pirsztuk - Present via teleconferencing Council Member Nicol - Present via teleconferencing Council Member Giroux - Present via teleconferencing PUBLIC COMMUNICATION — (Related to City Business Only — 5 minute limit per person, 30 minute limit total) None SPECIAL ORDER OF BUSINESS: Mayor Boyles announced that Council would be meeting in closed session pursuant to the items listed on the Agenda. CLOSED SESSION: The City Council may move into a closed session pursuant to applicable law, including the Brown Act (Government Code Section §54960, et seq.) for the purposes of conferring with the City's Real Property Negotiator; and/or conferring with the City Attorney on potential and/or existing litigation, and/or discussing matters covered under Government Code Section §54957 (Personnel); and/or conferring with the City's Labor Negotiators; as follows: CONFERENCE WITH LEGAL COUNSEL — ANTICIPATED LITIGATION Significant Exposure to Litigation (Government Code §54956.9(d)(2)) Initiation of litigation (Government Code §54956.9(d)(4)) THREAT TO PUBLIC SERVICES OR FACILITIES (Government Code § 54957(a)) Consultation with: City Manager Scott Mitnick, Fire Chief Chris Donovan, Police Chief Bill Whalen and City Attorney Mark Hensley. DISCUSSION OF PERSONNEL MATTERS (Gov't Code §54957): -1- matters City Manager Performance Review Adjourned at 5:43 PM MINUTES OF THE REGULAR COUNCIL MEETING AUGUST 18, 2020 Page 1 REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL TUESDAY, AUGUST 18, 2020 - 6:00 P.M. This meeting was conducted virtually via Zoom conferencing CALL TO ORDER — Virtually by Mayor Boyles at 6:08 PM INVOCATION — Tracy Weaver, City Clerk PLEDGE OF ALLEGIANCE — Council Member Nicol ROLL CALL Mayor Boyles - Present via teleconferencing Mayor Pro Tem Pimentel - Present via teleconferencing Council Member Pirsztuk - Present via teleconferencing Council Member Nicol - Present via teleconferencing Council Member Giroux - Present via teleconferencing PUBLIC COMMUNICATIONS — (Related to Citv Business Only — 5 minute limit per person, 30 minute limit total) Due to time constraints and the volume of in person speakers, the Clerk's Office posted all written communication to the website. John Pickhaver, resident, commented on Special Presentation item C, in favor of accelerating the formation of the DEI Committee. John Ratcliff, resident, commented on Special Presentation item C, does not support the BLM movement and the EI Segundo for Black Lives Group. Lynette VanDeveer, Redondo Beach, commented on Special Presentation item C; does not support the BLM movement. Sandy, former resident, commented on Special Presentation item C, does not support the BLM movement and the EI Segundo for Black Lives Group. Tanya Taylor, resident, commented on Special Presentation item C, received a flyer from Mass Resistance and wishes Council would denounce the group. Marc Renner, resident, commented on Special Presentation item C, does not support the BLM movement and the EI Segundo for Black Lives Group. Christine Rials, resident, commented on Special Presentation item C, asked Council to take a stand to support EI Segundo for Black Lives Group and the LGBTQ+ community. E. W., resident, commented on Special Presentation item C, asked Council not to give into the fear mongering, those against the basic of people's rights and racism. Elias Garcia, resident, commented on Special Presentation item C, member of EI Segundo for Black Lives Group and the formation of the DEI Committee. Keith Puckett, resident, commented on Special Presentation item C, asked the Council to denounce hatred and take a stance that EI Segundo is a diverse and inclusive city. Kelly Stuart, resident, commented on Special Presentation item C, asked Council to take a stand to support the LGBTQ+ community. Susan Bowling, resident, commented on Special Presentation item C, asked Council to take a stand to support EI Segundo for Black Lives Group and the LGBTQ+ community. MINUTES OF THE REGULAR COUNCIL MEETING AUGUST 18, 2020 Page 2 10 Rebeccah Yussman, resident, commented on Special Presentation item C, asked Council to strive for inclusion and diversity and stand up on the right side of history. Amanda Touchton, resident, commented on Special Presentation item C, asked for all residents to be treated fairly, denounce racism and equality for all. Michael Lin, nonresident, commented on Special Presentation item C, stands with Mass Resistance philosophies. Ben Watkins, resident, commented on Special Presentation item C, supports EI Segundo for Black Lives Group. John Pitzer, resident, commented on Special Presentation item C, not in favor of EI Segundo for Black Lives Group. Arthur Schaper, nonresident, Organization Director for Mass Resistance, commented on Special Presentation item C, not in favor of EI Segundo for Black Lives Group. Megan Carey, resident, commented on Special Presentation item C, asked Council to stand up against hate and against groups such as Mass Resistance. Chris, unknown residency, commented on Special Presentation item C, not in favor of defunding the Police Department. Richard McMonague, resident, commented on Special Presentation item C, does not support the BLM movement and the EI Segundo for Black Lives Group. Everardo Torres, nonresident, commented on Special Presentation item C, does not support the BLM movement and not in favor of defunding the Police Department. Meagan Melanson, resident, commented on Special Presentation item C, commented on the formation of the DEI Committee and would like EI Segundo to be a diverse and inclusive city. Cheryl Wendell, Hawthorne resident, wanted to place a face to an email written to Council earlier. Charles E Shipp, San Pedro resident, commented on Special Presentation item C, pro Arthur Schaper and Mass Resistance. CITY MANAGER FOLLOW-UP COMMENTS — (Related to Public Communications Council Member Giroux commented on the many emails and speakers requests and comments. SPECIAL PRESENTATIONS: a) Appreciation of Interim Public Works Director Mark Watkins and Welcome incoming Public Works Director Elias Sassoon from Scott Mitnick, City Manager. b) Fire Chief Donovan gave a COVID-19 update. c) Diversity, Equity and Inclusion Committee Update by Barbara Voss, Deputy City Manager. A. PROCEDURAL MOTIONS Consideration of a motion to read all ordinances and resolutions on the Agenda by title only. MINUTES OF THE REGULAR COUNCIL MEETING AUGUST 18, 2020 Page 3 11 MOTION by Council Member Nicol, SECONDED by Council Member Pimentel to read all ordinances and resolutions on the agenda by title only. MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0 B. CONSENT CALENDAR 1. Approve Regular City Council Meeting Minutes of July 21, 2020 and Special City Council Meeting (Strategic Planning) Minutes of July 22, 2020. 2. Approve warrant numbers 3031967 through 3032046 and 9001553 through 9001553 on Register No. 19b in the total amount of $457,337.24 and wire transfers from 7/06/20 through 7/12/20 in the total amount of $12,534,114.03. Approve warrant numbers 3032047 through 3032137 on Register No. 20a in the total amount of $308,275.51 and wire transfers from 7/13/20 through 7/19/20 in the total amount of $698,389.93. Approve warrant numbers 3032138 through 3032241 and 9001554 through 9001556 on Register No. 20b in the total amount of $586,979.83 and wire transfers from 7/20/20 through 7/26/20 in the total amount of $107,829.02. Approve warrant numbers 3032242 through 3032347 on Register No. 21a in the total amount of $333,145.59 and wire transfers from 7/27/20 through 8/02/20 in the total amount of $3,099,616.18. 3. Approve a third Amendment No. 3500C to Agreement No. 3500, with Outfront Decaux Street Furniture, LLC for bus shelter advertising and maintenance. (Fiscal Impact: $90,000.00 estimated revenue per year over the next five (5) years, totaling $450,000.00) 4. Accept as complete the Citywide Fiber Optic Vault Lid Replacement Project authorize the City Clerk to file a Notice of Completion with County Recorder's Office. (Project No. PW 19-08) (Fiscal Impact: Included in adopted FY 2019/20 Budget - $300,000.00) 5. Reject all bids for construction for Acacia Park Playground and Site Improvement Project and rebid project (Project No. PW 20-06). (Fiscal Impact: Included in adopted budget - $838,000.00) 6. Adopt a Resolution 5225 approving Plans and Specifications for Water Main Improvements on Indiana Street Project and authorize advertising for bids. (Project No. PW 20-04) (Fiscal Impact: Included in adopted budget - $700,000.00) 7. Accept as complete McCarthy Court Street Improvements Project and authorize the City Clerk to file a Notice of Completion with County Recorder's Office. (Project No. PW 19-10) (Fiscal Impact: Included in adopted budget - $275,000.00) MINUTES OF THE REGULAR COUNCIL MEETING AUGUST 18, 2020 Page 4 12 8. Accept as complete Walnut Avenue Drainage and Street Improvements Project and authorize City Clerk to file a Notice of Completion with County Recorder's Office. (Project No. PW 19-09) (Fiscal Impact: Included in adopted budget - $297,510.00) 9. Award a standard Public Works Contract No 5944 to Hardy and Harper, Inc. for construction and a standard Professional Services Agreement No, 5945 to KOA for inspection of FY 19/20 Pavement Rehabilitation Project (E. Imperial Avenue from McCarthy Court to California Street, E. Pine Avenue from Arena Street to Center Street and California Street from W. Imperial Highway to its south cul-de- sac). (Project No. PW 20-01) (Fiscal Impact: Included in adopted budget - $284,000.00) 10. Authorize City Manager to execute a Transfer Agreement No. 5946 between Los Angeles County Flood Control District and City of EI Segundo for Safe Clean Water Program annual disbursement. (Fiscal Impact: Grant Revenue of approximately $850,000.00 annually) 11. Authorize City Manager to 1) execute a Custodial Services Agreement No. 5947 with Valley Maintenance, Corp. for three (3) years with two one-year optional renewal terms at $213,000 annually for the City's various buildings and facilities and 2) amend the Valley Maintenance, Corp. Agreement, Amendment No. 5947A for COVID-19 Emergency Response Services at an additional $9,450 monthly cost for the duration of the pandemic. (Fiscal Impact: $213,000.00 annually; estimated $1,176,959.00 for the five (5) year duration of the contract (three (3) year term with option for two one year renewals). Additional $9,450.00 monthly for COVID-19 Emergency Response Services. Annual CPI increase and minimum wage increase will apply). 12. Approve an Amendment No 3766C to Memorandum of Understanding between City of EI Segundo and EI Segundo Unified School District for Library Services. (Fiscal Impact: $60,000.00 revenue for FY 2020-2021 in account 001-300-6105- 3762 (ESUSD Library Support)) 13. Authorize City Manager to execute an amendment No. 5892A to Agreement No. 5892 with Management Partners Corp., for professional consulting services for Human Resources Department related to executive level consulting services for Human Resources operations. (Fiscal Impact: No additional FY 2019-2020 General Fund budget appropriation requested. The original agreement was for $49,000.00, bringing the amended total cost to $139,000.00. The cost will be absorbed via the existing FY 2019- 2020 Human Resources Department budget, as a result of salary and benefits savings). 14. Adopt a resolution 5226 terminating local emergency proclaimed on May 31, 2020, due to civil unrest throughout Los Angeles County and the nation. (Fiscal Impact: None) MINUTES OF THE REGULAR COUNCIL MEETING AUGUST 18, 2020 Page 5 13 MOTION by Council Member Giroux, SECONDED by Council Member Pirsztuk, approving Consent Agenda items 1, 2, 3, 4, 5 (Council Member Nicol had a conflict and abstained from voting on item #5), 6, 7, 8, 9, 10, 11, 12, 13 and 14. MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0 C. PUBLIC HEARINGS — None D. STAFF PRESENTATIONS 15. Ratify City Manager's Administrative Order # 1 to Address COVID-19 which addresses re -opening of restaurants, retail food facilities, and retail operations in the City of EI Segundo and was revised on July 16, 2020. (Fiscal Impact: None) Barbara Voss, Deputy City Manager reported on the item. Council discussion MOTION by Mayor Boyles, SECONDED by Council Member Nicol to ratify City Manager's Administrative Order # 1 revised on July 16, 2020. MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0 16. Receive and file a presentation from FilmLA, public benefit organization which provides a streamlined film permit process and production planning services. (Fiscal Impact: None) Joe Lillio, Finance Director and Donna Washington, FilmLA gave a presentation. Council discussion Council consensus to receive and file the presentation. 17. Authorize City Manager to develop and issue: 1) Request for Proposals (RFP) from planning consultants to update or replace Downtown Specific Plan, and, 2) Request for Qualifications (RFQ) from developers to redevelop and repurpose Civic Center site. (Fiscal Impact: There will not be any direct costs to the General Fund for both of these projects. Indirect cost impacts associated with staff time and use of an outside consultant (Kosmont Companies) will be absorbed via existing General Fund Budget. Updating or replacing the Downtown Specific Plan is estimated to cost between $350,000.00 and $450,000.00 with funding coming from the General Plan Maintenance Fund (not the General Fund). A future budget appropriation request will be made when a planning consultant recommendation is presented to City Council). MINUTES OF THE REGULAR COUNCIL MEETING AUGUST 18, 2020 Page 6 14 A quorum of Council Members has a conflict of interest due to the location of either their business or home. Therefore, four (4) ping pong balls were placed in a bucket for the four (4) Council Members with the conflict; Nicol, Pirsztuk, Pimentel and Boyles. The two Council members whose names were drawn randomly are Council Member Pirsztuk and Mayor Pro Pimentel, along with Council Member Giroux, these three (3) Council Members will be part of the discussion and vote. Mayor Boyles and Council Member Nicol were placed in the "waiting room" on Zoom, while the presentation, discussion and approval took place. Mayor Boyles and Council Member Nicol will need to recuse themselves in the future, if/when the item is brought before Council for discussion and/or a vote. Scott Mitnick, City Manager and Sam Lee, Planning, Building and Safety Director gave a presentation. Larry Kosmont, CEO and Chairman of Kosmont Companies answered Council's questions. Council discussion MOTION by Council Member Giroux, SECONDED by Council Member Pirsztuk authorizing City Manager to develop and issue Request for Proposals (RFP) from planning consultants to update or replace Downtown Specific Plan and Request for Qualifications (RFQ) from developers to redevelop and repurpose Civic Center site. . MOTION PASSED BY UNANIMOUS VOICE VOTE. 3/0 City Clerk Weaver removed Mayor Boyles and Council Member Nicol from the Zoom "waiting room". 18. Receive and file preliminary financial plan and proposed rates for FY 2020-2024 rate study of Recycled Water, Water and Wastewater operations. Joe Lillio, Finance Director and Sanjay Gaur with Raftelis Financial Consultants, Inc. gave a presentation and answered Council's questions. Scott Mitnick, City Manager, Mark Watkins, Interim Public Works Director and Mark Hensley, City Attorney answered Council's questions. Council Discussion Council consensus to receive and file the presentation. E. COMMITTEES, COMMISSIONS AND BOARDS PRESENTATIONS — None F. REPORTS — CITY CLERK —No report G. REPORTS — CITY TREASURER — Not Present MINUTES OF THE REGULAR COUNCIL MEETING AUGUST 18, 2020 Page 7 15 H. REPORTS — COUNCILMEMBERS — Council Member Giroux — No report Council Member Nicol — Addressed public comments regarding Council has been silent and this is welcoming hate into the City. This isn't the case, Council is vocal and believes actions speak louder than words, encouraged residents to rise above the hate, stated Council is prioritizing diversity, prioritizing action, please respect the process and allow Council to form the DEI committee. Council Member Pirsztuk — Reminded everyone that 100 years ago today, Tennessee was the last state that allowed women to vote and Susan B Anthony was pardoned of all her crimes today. Use your vote in a productive way and vote in November, respect each other, good luck to all the students who will be starting school next week and gave a shout out to the Swanson Family who will once again provide lunch to the City on 9/11 in memory of the first responders who lost their lives that day and to honor all our City's first responders. Mayor Pro Tem Pimentel — Will be attending the Sanitation District meeting this week, Legislators are busy and therefore, the League of Cities and SBCOG will be hosting meetings discussing the bills being proposed and encouraged all to contact Autumn Burke and Ben Allen with concerns and/or questions regarding these bills that can affect our City. Mayor Boyles — Stated many bills are being considered that are far along and some will affect our City, many are housing bills and Council will continue to monitor these bills. On a positive note, four girls from EI Segundo went to Oklahoma City for the USA Softball All-American 12U Tournament. REPORTS — CITY ATTORNEY — No Report J. REPORTS/FOLLOW-UP — CITY MANAGER — Reported the next City Council meeting is September 1, 2020. MEMORIAL — None ADJOURNED at 9:13 PM Tracy Weaver, City Clerk MINUTES OF THE REGULAR COUNCIL MEETING AUGUST 18, 2020 Page 8 16 CITY OF EL SEGUNDO WARRANTS TOTALS BY FUND 3632348 3032426 9001557 - 9001599 001 GENERAL FUND 222.853 14 104 TRAFFIC SAFETY FUND 106 STATE GAS TAX FUND 109 ASSOCIATED RECREATION ACTIVITIES FUND ' 100 ASSET FORFEITURE FUND 283,72063 110 MEASURE R ' 111 COMM DEVEL BLOCK GRANT - 112 PROP "A -TRANSPORTATION 114 PROP'C•TRANSPORTATION 115 AIR QUALITY INVESTMENT PROGRAM 116 HOME SOUND INSTALLATION FUND 117 HYPERION MITIGATION FUND ' 116 TOA ARTICLE l -SB 821 BIKEWAY FUND 119 MTA GRANT - 121 FEMA 120 C.O P a FUND 122 L A W,A FUND ' 123 PSAF PROPERTY TAX PUBLIC SAFETY 124 FEDERAL GRANTS ' 125 STATE GRANT 115,00 126 A1P CUPA PROGRAM OVERSIGHT SURCHARGE 141.17 126 SB -1 EXPENDITURES 129 CERTIFIED ACCESS SPECIALIST PROGRAMS 126.40 202 ASSESSMENT DIS fRICT 073 ' 301 CAPITAL IMPROVEMENT FUND 238,287.74 302 INFRASTRUCTURE REPLACEMENT FUND - 405FACILITIES MAINTENANCE 501 WATER UTILITY FUND 8,186.30 502 WASTEWATER FUND 2,308.75 503 GOLF COURSE FUND $04 PARK VISTA ' 505 SOLID WASTE ' 601 EQUIPMENT REPLACEMENT 53,392.89 602 LIABILITY INSURANCE ' 603 WORKERS COMP RESERVEANSURANCE - 701 RETIRED EMP INSURANCE - 702 EXPENDABLE TRUST FUND -DEVELOPER FEES 2799.25 703 EXPENDABLE TRUST FUND -OTHER 3.250.00 709 OUTSIDE SERVICES TRUST ` TOTAL WARRANTS $ 616 163.27 ✓/ STATE OF CALIFORNIA COUNTY OF LOS ANGELES Inrormadan on actual expenodures is available in the Director of Finsmen's office M the City of EI Segundo. I cattily as to the accuracy of the Demands and the availability 011uM fof payment !hereof. For Approval: Regular chedrs held for City couhet authonzallon 10 release CODES; R Computer geaeralad VKKXs lot as non-emergency/urgency Pam, tins lot malenals, supplies and sarvlCas to suppod Of City Operolruns For Ralification: A - Payroll and Employee Benefit thecal DATE OF APPROVAL. AS OF OVIO120 V040 CHECKS DUE I(1�LIG N.55ENT: VOID CHECKS DUE TO INCORRECT CHECK DATE. VOID CNECKS DUE TO COMPUTER SOFTWARE ERROR: B - F = Computer genomled Early Release 620ursamenls andtvt Adlustmerns apprtrved by IAo Cdy Manbatr. SucM1 al' payrtlems lel utlYt►3lfVlces. pNly talk and omPLWte UavM ox0ensa NOTES m4nodt[elM1erts, vdn nus refunds, contract emiNoyao servitas c ms*(" "II cuuenl t0elraflual agreements, instances where prompt Payment dlatoulm can beobre"d or late payment pena0ks .r can be avoided or when a situation attses that foe Cdy Manager 4Pprevts, Li = Hand n"Ien Eon Neese di v emenls a ran e0oslrrrorts approved by toe City Manager. FINANCE DIRECTOR CITY MANAGER /C ' " �1 C/E ,! w[.`.• CfC, I DATE: «='�� DATE: J V N REGISTER N 210 CITY OF EL SEGUNDO Director 4 Finance lay's I 11) PAYMENTS BY WIRE TRANSFER Qity Manager 8/03/20 THROUGH 8109/20 Date Payee Description 8/312020 California EDD 109.71 Reconciliation payment 8/5/2020 California EDD 107,358.67 Quarterly Unemployment payment Q2-2020 8/5/2020 Unum 316.20 Long Term Care Premium - August 6/6/2020 California EDD 2,058.06 Reconciliation payment 8/6/2020 Manufacturers & Traders 61,766.45 457 payment Vantagepoint 8/6/2020 Manufacturers & Traders 1,130.77 401(a) payment Vantagepoint 8/6/2020 Manufacturers & Traders 550.00 IRA payment Vantagepoint 8/6/2020 Cal Pers 16,513.09 EFT Retirement Misc - PEPRA New 26013 816/2020 Cal Pers 10,677.04 EFT Retirement Safety-Fire-PEPRA New 25020 8/6/2020 Cal Pers 21,347.46 EFT Retirement Safety-Police-PEPRA New 25021 8/6/2020 Cal Pers 37,957.69 EFT Retirement Misc - PEPRA New 26013 8/6/2020 Cal Pers 50,841.31 EFT Retirement Misc - Classic 27 8/6/2020 Cal Pers 74,142.94 EFT Retirement Safety Police Classic - 1st Tier 28 8/6/2020 Cal Pers 59,133.81 EFT Retirement Safety Fire- Classic 30168 8/6/2020 Cal Pers 4,848.55 EFT Retirement Sfty Police Classic -2nd Tier 30169 8/6/2020 Cal Pers 500.00 Admin fee - 20283 Arrears, CaIPERS 11119-4/20 8/6/2020 Cal Pers 500.00 Admin fee - 20283 Arrears, CalPERS 1/10-4/20 8/6/2020 Cal Pers 2,00000 SSA 218 -Annual Fee, Social Security 07127/20-08/02120 Workers Comp Activity 14,891.79 SCRMA checks issued 07/27120-08/02/20 Liability Trust - Claims 0.00 Claim checks issued 07/27120-08/02/20 Retiree Health Insurance 12,102.15 Health Reimbursment checks issued 07/27/20-08102120 Flexible Spending Account 249.01 Employee Health and DCA card charges 478,994.70 DATE OF RATIFICATION: 817120 TOTAL PAYMENTS BY WIRE: Certified as to the accuracy of the wire transfers by: Date Deputy City Treasurer 11 it 1 ,1 Director 4 Finance lay's I 11) Qity Manager Date Date Information on actual expenditures is available in the City Treasurer's Office of the City of EI Segundo. 478,994.70 PACity TreasureAVVire TransferslWire Transfers 10-01-19 to 9-30-20 8/7/2020 1/1 18 CITY OF EL SEGUNDO WARRANTS TOTALS BY FUND 3032427 - 3032504 007 GENERAL FUND 269,21726 164 TRAFFIC SAFETY FUND - 106 STATE GAS TAX FUND 108 ASSOCIATED RECREATION ACTIV171ES FUND 109 ASSET FORFEITURE FUND 950.00 110 MEASURE R 111 COMM DEVEL BLOCK GRANT 5,00000 112 PROP"A"TRANSPORTATION 114 PROP"C•TRANSPORTATION 2,11635 115 AIR QUALITY INVESTMENT PROGRAM 116 HOME SOUND INSTALLATION FUND 117 HYPERION MITIGATION FUND lie TDA ARTIn E 3.5A n21 nwr.WAY Puna 119 MTA GRANT - 121 FEMA 120 COPS FUND - 122 L AW A FUND - 123 PSAF PROPERTY TAX PUBLIC SAFETY - 124 FEDERAL GRANTS - 126 STATE GRANT 51910 126 AIP CUPA PROGRAM OVERSIGHT SURCHARGE - 128 SB 1 EXPENDITURES - 129 CERTIFIED ACCESS SPECIALIST PROGRAMS - 202 ASSESSMENT DISTRICT 073 - 301 CAPITAL IMPROVEMENT FUND 11,32220 302 INFRASTRUCTURE REPLACEMENT FUND - 405 FACILITIES MAINTENANCE 501 WATER UTILITY FUND 22,671.09 502 WASTEWATER FUND 4,87401 503 GOLF COURSE FUND - 504 PARK VISTA - S05 SOLID WASTE 601 EOUIPMENT REPLACEMENT 602 LIABILITY INSURANCE 603 WORKERS COMP RESERVEANSURANCE 701 RETIRED EMP INSURANCE 702 EXPENDABLE TRUST FUND -DEVELOPER FEES 312.82 / 701 EXPENDABLE TRUST FUND -OTHER 700 OUTSIDE SERVICES TRUST - TOTAL WARRANTS S 318.982.83 STATE OF CALIFORNIA COUNTY OF LOS ANGELES Information on actual expenditures is available in the Director of FineneWs office in the City of EI Segundo I certify as to The accuracy of the Demands and the availability of fund for payment theme F. For Approval. Regular Checks held for Cay couned aNtwdzation to release CODES: R = Compuler Beneraled checks for all non-emergencyfurgency payments for materials, supplies and services in support of City Operations For Rahficafion. A - Payroll wW Employee Benefit checks DATE OF APPROVAL: AS OF 09f01r20 VOID CHECKS DUE Tit ALIGNMENT: wA VOID CHECK5 DUE TO LNCOR RECIf CHECK DATE: VOID CHECKS DUE TO COMPUTER 9 O iWAAE ERRl1R; B -F= Computer generated Esdy Release disbursements andlor adjustments approved by the City Manager. Such as.. psymems for utility services, petty cash and employee Imvel expence NOTES reimbursements, various (efunds, contrail employee services consistent with current contractual r� agreements, inslences where prompt payment discounts can be obtained or tate payment penalties can be avoided or when a situation arises that the City Manager approves 1 H = Handwmlen E y Rafeasa vrsenem; �r•drel ar!I�slmenlz approved by the Ctty Manager. i ro FINANCE DIRECTOR I _ rererellllllkkk'""VVV+,'LLL--, .1 .(� +1. r Gr.V CITY MANAGER L DATE: —. J %7� L•�} DATE \ll s- Z'C) c� REGISTER Y 22. CITY OF EL SEGUNDO PAYMENTS BY WIRE TRANSFER 8110120 THROUGH 8116/20 Date Payee Description 8110/2020 IRS 263,940.36 Federal 941 Deposit 8/10/2020 Employment Development 4,701.74 State SDI payment 8/10/2020 Employment Development 57,108.73 State PIT Withholding 8/10/2020 Cal Pers 560,280.52 EFT Health Insurance Payment 8/10/2020 West Basin 1,575,037.65 H2O payment 8/14/2020 Cal Pers 10,651.72 EFT Retirement Safety-Fire-PEPRA New 25020 8/14/2020 Cal Pers 21,997.75 EFT Retirement Safety-Police-PEPRA New 25021 8/14/2020 Cal Pers 39,420.36 EFT Retirement Misc - PEPRA New 26013 8/14/2020 Cal Pers 50,788.52 EFT Retirement Misc - Classic 27 8/14/2020 Cal Pers 68,857.11 EFT Retirement Safety Police Classic - 1st Tier 28 8/14/2020 Cal Pers 55,458.94 EFT Retirement Safety Fire- Classic 30168 8/14/2020 Cal Pers 4,809.48 EFT Retirement Sfty Police Classic -2nd Tier 30169 811312020 Lane Donovan Golf Ptr 21,561,27 Payroll Transfer 08103/20-08/09120 Workers Camp Activity 21,893.56 SCRMA checks issued 08103/20-08109120 Liability Trust - Claims 5,532.00 Claim checks issued 08/03/20-08109/20 Retiree Health Insurance 0.00 Health Reimbursment checks issued 08/03/20-08109120 Flexible Spending Account 3,808.29 Employee Health and DCA card charges 2,765,848.00 DATE OF RATIFICATION: 8114/20 TOTAL PAYMENTS BY WIRE: Certified as to the accuracy of the wire transfers by De ut .CitY TreasrI1.. De J Dir r o inance Date 4 14,V Manager Date Information on actual expenditures is available in the City Treasurer's Office of the City of El Segundo. 2,765,848.00 P:\City TreasurerlWire Transfers\Wire Transfers 10-01-19 to 9-30-20 8/14/2020 1/1 20 EL SEGUNDO CITY COUNCIL AGENDA STATEMENT AGENDA DESCRIPTION: MEETING DATE: September 10, 2020 AGENDA HEADING: Consent Item 2021-2029 Housing Element update professional services agreement for $56,840 with Veronica Tam and Associates, Inc. RECOMMENDED COUNCIL ACTION: Approve the professional services agreement ATTACHED SUPPORTING DOCUMENTS: 1. Housing Element Update Request for Proposals (RFP), March 5, 2020 2. Agreement for Professional Services between the City of El Segundo and Veronica Tam and Associates, Inc. FISCAL IMPACT: Amount Budgeted: $0 from General Fund $56,840 from General Plan Maintenance Fund Additional Appropriation: None Account Number(s): 708-278-0000-1278 (General Plan Maintenance) STRATEGIC PLAN COMPLIANCE N/A: State mandate. ORIGINATED BY: Gregg McClain, Planning Manager REVIEWED BY: Sam Lee, Planning and Building Safety Director APPROVED BY: Scott Mitnick, City Manager Oy (-C-4 sm� BACKGROUND El Segundo's next Housing Element is due to the State by September 1, 2021. In February of this year, Planning Division staff prepared an RFP to find a consultant to prepare the necessary studies and Housing Element document for the 2021-2029 period, known and the Sixth Cycle. Unlike many Planning documents, Housing Elements are highly specialized and the number of consultants that perform this service are few. Although some of the large consulting firms offer Housing Elements as part of their offerings, few cities risk engaging them for this due to the specialized nature of the work. The relationships that the few specialists developed over many years with the staff at the Department of Housing and Community Development (HCD) and their understanding of the many unwritten "rules" and focus that changes each cycle (8 years) make selecting one of the specialist consultants almost necessary to get HCD certification smoothly and reasonably quickly. In preparing for the RFP, staff researched all the cities in the South Bay and many other cities in Southern California to determine which consultants were used to prepare Housing Elements in the Fifth Cycle. Four consultants appeared more frequently than any others. 3 21 Other Cities Table 1 Culver City Preparers of Fifth Cycle Housing Elements (2013-2021) Santa Monica for South Bay and Other Southern California Cities South Bay Cities Karen Warner Associates • El Segundo Veronica Tam & Associates • Manhattan Beach John H Douglas & Associates • Redondo Beach Veronica Tam & Associates ■ Hermosa Beach John H Douglas & Associates • Torrance In-house • Hawthorne Veronica Tam & Associates • Carson ESA • Lawndale Veronica Tam & Associates • Gardena GRC Associates ■ Inglewood In-house • Rancho Palos Verdes John H Douglas & Associates • Rolling Hills Estates John H Douglas & Associates • Palos Verdes Estates John H Douglas & Associates • Lomita In-house Other Cities • Culver City In-house • Santa Monica In-house • Beverly Hills Karen Warner Associates • West Hollywood Veronica Tam & Associates • Alhambra Veronica Tam & Associates • Anaheim Kimley Horn • San Clemente Veronica Tam & Associates • Cerritos In-house • Pasadena Karen Warner Associates • Calabasas Karen Warner Associates • Downey ESA • Fullerton John H. Douglas & Associates • Burbank Karen Warner Associates • San Gabriel John H. Douglas & Associates • Norwalk Casteneda & Associates • Costa Mesa Veronica Tam & Associates • Brea Karen Warner Associates • Del Mar Kimley Horn • Encinitas Kimley Horn • La Habra Heights John H. Douglas & Associates • Orange Kimley Horn Based on this research, it was determined that the RFP would be sent to John H. Douglas & Associates, Karen Warner Associates, Kimley Horn, and Veronica Tam & Associates. However, when searching for contact information, it became apparent that John H. Douglas was no longer 2 22 in business and Karen Warner Associates has no website, nor easily findable address, email address, or phone number. So on March 5, 2020, when the RFP was ready, it was sent to Veronica Tam and Rita Garcia, who is the contact at Kimley Horn. After a week of additional searching for Karen Warner, she was reached through her LinkedIn profile. She responded that she appreciated us thinking of her but she was fully committed and declined to participate in the RFP. Veronica Tam responded with a proposal within the published deadline, but Kimley Horn failed to respond. After two inquiries Rita Garcia finally explained by email that she was very sick in March and then very busy during April and did not respond as a result. Due to the limited supply of specialists and the rapidly approaching deadline for completing the Housing Element, a new RFP was not re -issued. Veronica Tam was not aware that theirs was the only response received. Table 2 El Segundo 2021-2029 Housing Element RFP Chronology All dates are 2020 Late February Determined John H. Douglas & Associates is no longer in business March 5 RFP sent via email to Kimley Horn c/o Rita Garcia RFP sent via email to Veronica Tam & Associates c/o Veronica Tam RFP receipt acknowledged by Kimley Horn RFP receipt acknowledged by Veronica Tam & Associates March 11 Contact made with Karen Warner via LinkedIn, declined to participate April 2 Received RFP proposal from Veronica Tam April 6 Started preparation of agreement for Veronica Tam & Associates April 7 Emailed Rita Garcia at Kimley Horn asking why no response to RFP May 27 Emailed Rita Garcia again asking why no response to previous emails Rita Garcia finally responded and explained she was very sick in March June 10 First draft of Professional Services Agreement sent to Veronica Tam June 25 Second draft of agreement sent to Veronica Tam July 7 Final version of agreement sent to Veronica Tam July 28 Follow up email sent to Veronica Tam, signed agreement returned Veronica Tam & Associates is familiar with El Segundo because they prepared the City's present and the previous Housing Elements (2006-2014 and 2014-2021). A copy of their response to the RFP is an attachment to the professional services agreement, which is an attachment to this report. Background on Housing Elements Since 1969, Housing Elements have been mandatory portions of local general plans in California. A Housing Element provides an analysis of a community's housing needs for all income levels, and strategies to respond to provide for those housing needs. It is a key part of the City's General Plan. State Law establishes that each city accommodates its fair share of affordable housing as an approach to distributing housing needs throughout the state. State Housing Element law also recognizes that in order for the private sector to address housing needs and demand, local governments must adopt land -use plans and implementing regulations that provide opportunities for, and do not unduly constrain, housing development by the private sector. The housing element is required to be updated every eight years. It is also subject to detailed statutory requirements and mandatory review and approval by HCD. 3 23 The Housing Element must be submitted for approval by HCD by September 1, 2021. Fundamental to the Housing Element Update, is how the City addresses its assigned fair -share of regional housing needs. This fair -share is determined through a regional housing needs allocation process. HCD, with input from the Southern California Association of Governments (SCAG), determines the region's total housing need for the 2021-2029 period. SCAG then determines the housing allocation for each Southern California city and county through the Regional Housing Needs Assessment (RHNA) allocation. The Housing Element update must demonstrate that the City will be able to accommodate all of its RHNA allocation, which is still not settled, but is fluctuating around 500 units. In order to accomplish this, the City can combine several strategies, including its plans to reconsider the Downtown Specific Plan and the Civic Center site; its use of the S132 Grant and its focus on housing -related code amendments and studying R-3 zoned areas for higher density; the pending LEAP Grant and the study of possible easing of residential uses in parts of Smoky Hollow; and the soon to be activated Housing Division to promote affordable housing opportunities and in -lieu affordable housing fees though development agreements. Other programs may be needed through the Housing Element process, but all of these strategies, working together, will go a long way toward meeting the City's RHNA obligation without putting too much of the burden on any one part of the City. Table 3 Current RHNA Allocation for El Segundo (as of August 26, 2020) TOTAL RHNA FOR EL SEGUNDO CITY 1 491 P�toftotni Very -low income (<50% of AMI) 188 38.3% Low income (50-80% of AMI) 88 17.9% Moderate income (80-120% of AMI) 83 17.0% Above moderate income (>120% of AMI) I 132 126.9% Source: Southern California Association of Governments: ht[vJlwww.scae.ca.covinrouamslPacesi`iousine.asvx The Housing Element update will include: an assessment of the unique characteristics of the City's population; an inventory of site suitable for residential development or redevelopment; An assessment of financial and programmatic resources; and an analysis of constraints to housing production in El Segundo. Lastly, the update will include a comprehensive set of policies to address current and future housing needs. 4 24 EL SEGUNDO REQUEST FOR PROPOSALS 2021-2029 HOUSING ELEMENT and/or CEQA ANALYSIS &DOCUMENTATION March 5, 2020 Inquiries regarding these projects should be directed to: Gregg McClain, Planning Manager gmcclain@elsegundo.org 310-524-2393 Deadline: Thursday, April 2, 2020 at 4:00 pm 25 This is a Request for Proposals for two related projects: 1. update the City's Housing Element for the Sixth Cycle, 2021-2029; and 2. prepare required environmental reviews and documentation for the update. The City is seeking experienced, innovative consulting firms or teams with extensive expertise to perform one or both of these projects. Separate budgets are sought for each project proposal submitted. Background of EI Segundo The City of EI Segundo was incorporated in 1917. EI Segundo is considered part of the South Bay subregion in the southwestern edge of the Los Angeles Coastal Basin. Downtown Los Angeles is about 20 freeway miles from EI Segundo. The City has 5.46 square miles with a resident population of about 17,000. The daytime population is over 75,000. All of the residential population is located west of Pacific Coast Highway on approximately 533 acres of land. The industrial and commercial area east of Pacific Coast Highway represents Fortune 500 companies and a range of businesses including aerospace, biotech, and travel related companies. Commercial development in the City continues to far outstrip the region's ability to provide affordable housing for those employed in EI Segundo. Project 1: Housing Element The City desires to update its Housing Element for the Sixth Cycle to incorporate forecasted RHNA targets as follows: • 188 units for very low income households * 88 units for low income households • 83 units for moderate income households 132 units for above moderate income households This allocation is considerably higher than previous cycles and will present unique challenges for a fully built out city. A number of new programs, modifications to development standards, and other creative solutions to accommodate affordable housing will need to be proposed and analyzed as part of the Housing Element project. For example, the City is interested in a program to incentivize ADU owners to make their ADUs affordable. Increased density may be needed in the R-3 zone, how much additional density is required to make sufficient impact when combined with other initiatives is the type of question that must be answered. The City is currently developing an RFQ for a housing services management partner to partner with the City to develop an affordable housing plan to acquire, rehab, or build affordable housing, then manage it on behalf of the City. The City is open to considering any tools to help us make a sincere effort to provide sorely needed workforce and other missing housing needs in the community. The CEQA analysis and documentation for the Housing Element may or may not be performed by the Housing Element consultant or their partners. It is not necessary to include CEQA in the proposal, and this will not be considered negatively when evaluating proposals. 1 26 Project 2: CEOA Analysis and Documentation The City anticipates that a Negative Declaration may be required for the update. A budget for the Housing Element work should be separate from the CEQA budget if a proposal covers both. City Objectives The City's objectives include, but are not limited to the following: ■ Submission to HCD, no less than two months prior to the October 15, 2021 deadline; * Conformance with all requirements of the California Government Code; * Consistency with the City's General Plan; * Certification by HCD, if possible. Scope of Work Under the overall project management of the City's Planning Manager the selected consultants will provide the following services: Project 1: * Perform all necessary tasks for the development of a Housing Element that includes all required outreach and interaction with HCD on behalf of the City. * Produce a Housing Element that includes all required component sections and meets the minimum statutory requirements. * Ensure strict adherence to schedule, except as amended by mutual agreement. * Conduct thorough review of General Plan regulations and provide recommendations to update other Elements. * Attend and participation at Planning Commission and City Council public hearings and workshops. ■ Participate in regular teleconferences with City staff to review progress, resolve policy questions, and discuss other related matters. * Revise Housing Element document, if needed, in response to HCD comments. Project 2: * Preparation of the necessary environmental review and documentation, including Initial Study, Negative Declaration or Mitigated Negative Declaration, Responses to draft Initial Study comments, notices, and outreach, for the update to the Housing Element in compliance 2 27 with the requirements of the California Environmental Quality Act. Mailing of Environmental documents shall be included. Notes Applicable to Both Projects • All draft and final documents shall be provided to the City's Project Manager through email or made available electronically by other means. ■ Consultants will be responsible for all mailing related to their project, including notices, the Housing Element or environmental documents. Budgets for Both Projects . Budget proposals must be listed by task, hours and cost. If providing a response to both projects, provide separate budgets. The budget should include the cost of the deliverables. The contract will be a time and material contract with a not to exceed budget. * There may be need for additional meetings and hearings. Please provide the cost for additional meetings as an optional item in the budget. Contract A copy of the City's standard professional services agreement is provided as an attachment. The consultant should describe any exceptions being requested to the agreement in their proposal. Proposal and Statement of Qualifications Requirements for Both Projects Proposals should include at a minimum, the following information: i Name, address, telephone number, and e-mail address of the primary contact. • Consultant's qualifications and prior relevant experience. + Resumes of consultant project team, including sub -consultants. • Proposed approach: Consultant's understanding of the project and a description of the how they will approach the project, including discussion of recent changes to relevant statutes and how they impact the proposed approach. o Scope of work: Narrative scope of services with a breakdown by tasks, including a description of the methods of information gathering and analysis to be used in preparing the deliverables for the project. • Timeline: Proposed time frame to provide the services starting from the date of receipt of a Notice to Proceed from the City. WP * Budget: Consultant's estimated fee for the project, with a not -to -exceed amount. The cost estimates provided by the consultant shall reflect detailed projected hours per the scope of services to be provided, including the cost for attendance at meetings, mileage, and other projected costs. This should be accompanied by a list of the hourly rates for each member of the project team, and expected subcontractor rates, if any. Cost estimates shall also include optional tasks outlined above and contingencies with upper limits. Include all assumptions made to arrive at the quoted figures. * A statement that consultant is agreeable to execute the enclosed City Professional Services Agreement and to provide proof of insurance as noted in the agreement. * List of References where the consultant prepared (or is in the process of preparing) similar documents. A minimum of 3 references are required. Selection Process and Criteria The following factors (not necessarily listed in order of priority) will be among those evaluated by the City during the selection process: 1. Qualifications 2. Understanding of EI Segundo 3. Costs 4. References The top consultants after evaluating proposals may be invited to an interview with City staff. Proposals and interviews will be the basis for Staff's recommendation to the City Manager. Submittal Deadline Electronic submittal in PDF format is preferred. Submit by email to vmcclain@eisegundo.org or on a USB thumb drive to the Department of Planning and Building Safety by 4:00 pm, April 2, 2020. The proposal should be addressed to: Gregg McClain, Planning Manager City of EI Segundo By submitting a response to this RFP, prospective consultant waives all rights to protest or seek any legal remedies whatsoever regarding any aspect of this RFP. The City reserves the right to issue written notice to all participating firms of any changes in the proposal submission schedule, should the City determine in its sole and absolute direction that such changes are necessary. Acceptance of any proposal submitted pursuant to this RFP shall not constitute any implied intent to enter into a contract for consulting services. The City reserves the right to reject any and all proposals. M W AGREEMENT FOR PROFESSIONAL SERVICES BETWEEN THE CITY OF EL SEGUNDO AND VERONICA TAM AND ASSOCIATES, INC. This AGREEMENT is entered into and takes effect this _th day of July, 2020, by and between the CITY OF EL SEGUNDO, a general law city and municipal corporation ("CITY") and VERONICA TAM AND ASSOCIATES, INC., a California corporation ("CONSULTANT"). The parties agree as follows: 1. CONSIDERATION. A. As partial consideration, CONSULTANT agrees to perform the work listed in the SCOPE OF SERVICES, below; B. As additional consideration, CONSULTANT and CITY agree to abide by the terms and conditions contained in this Agreement; C. As additional consideration, CITY agrees to pay CONSULTANT a sum not to exceed Fifty -Six Thousand Eight Hundred Forty dollars ($56,840.00) for CONSULTANT's services. CITY may modify this amount as set forth below. Unless otherwise specified by written amendment to this Agreement, CITY will pay this sum as specified in the attached Exhibit A, which is incorporated by reference. 2. SCOPE OF SERVICES. A. CONSULTANT will perform services listed in the attached Exhibit A. which is incorporated herein. B. CONSULTANT will, using a standard of care equal to, or greater than, the degree of skill and diligence ordinarily used by reputable professionals, with a level of experience and training similar to CONSULTANT, performing under circumstances similar to those required by this Agreement, furnish all of the labor, technical, administrative, professional and other personnel, all supplies and materials, equipment, printing, vehicles, transportation, office space and facilities, and all tests, testing and analyses, calculation, and all other means whatsoever, except as herein otherwise expressly specified to be furnished by CITY as specified in Exhibit A, Scope of Services, necessary or proper to perform and complete the work and provide the professional services required of CONSULTANT by this Agreement. C. CONSULTANT will advise CITY if a change to the CITY's Housing Element could have a foreseeable impact on the timeline for, or likelihood of, certification by the California Department of Housing and Community WE Development. CONSULTANT shall not be responsible for any delay or failure of the Housing Element to be certified due to changes to the scope of work originating from CITY. 3. PERFORMANCE STANDARDS. While performing this Agreement, CONSULTANT will use the appropriate generally accepted professional standards of practice existing at the time of performance utilized by persons engaged in providing similar services. CITY will continuously monitor CONSULTANT's services. CITY will notify CONSULTANT of any deficiencies and CONSULTANT will have 15 days after such notification to cure any shortcomings to CITY's satisfaction. Costs associated with curing the deficiencies will be borne by CONSULTANT. 4. PAYMENTS. For CITY to pay CONSULTANT as specified by this Agreement, CONSULTANT must submit a detailed invoice to CITY which lists the hours worked and hourly rates for each personnel category and reimbursable costs (all as set forth in Exhibit A) the tasks performed, the percentage of the task completed during the billing period, the cumulative percentage completed for each task, the total cost of that work during the preceding billing month and a cumulative cash flow curve showing projected and actual expenditures versus time to date. 5. NON -APPROPRIATION OF FUNDS. N/A. 6. FAMILIARITY WITH WORK. A. By executing this Agreement, CONSULTANT agrees that it has: Carefully investigated and considered the scope of services to be performed; Carefully considered how the services should be performed; and iii. Understands the facilities, difficulties, and restrictions attending performance of the services under this Agreement. B. If services involve work upon any site, CONSULTANT agrees that CONSULTANT has or will investigate the site and is or will be fully acquainted with the conditions there existing, before commencing the services hereunder. Should CONSULTANT discover any latent or unknown conditions that may materially affect the performance of the services, CONSULTANT will immediately inform CITY of such fact and will not proceed except at CONSULTANT's own risk until written instructions are received from CITY. 7. TERM. The term of this Agreement will be from the Effective Date to December 31, 2023. Unless otherwise determined by written amendment between the parties, this Agreement will terminate in the following instances: Page 2 of 12 31 A. Certification of the Housing Element by the California Department of Housing and Community Development (HCD); B. Termination as stated in Section 15. 8. TIME FOR PERFORMANCE. A. CONSULTANT will not perform any work under this Agreement until: CONSULTANT furnishes proof of insurance as required under Section 22 of this Agreement; and CITY gives CONSULTANT a written notice to proceed. B. Should CONSULTANT begin work on any phase in advance of receiving written authorization to proceed, any such professional services are at CONSULTANT's own risk. 9. TIME EXTENSIONS. Should CONSULTANT be delayed by causes beyond CONSULTANT's control, CITY may grant a time extension for the completion of the contracted services. If delay occurs, CONSULTANT must notify the Manager within 48 hours, in writing, of the cause and the extent of the delay and how such delay interferes with the Agreement's schedule. The Manager will extend the completion time, when appropriate, for the completion of the contracted services. 10. CONSISTENCY. In interpreting this Agreement and resolving any ambiguities, the main body of this Agreement takes precedence over the attached Exhibits; this Agreement supersedes any conflicting provisions. Any inconsistency between the Exhibits will be resolved in the order in which the Exhibits appear below: A. Exhibit: A: Scope of Work B. Exhibit: B: Proposal for Services & Costs 11. CHANGES. CITY may order changes in the services within the general scope of this Agreement, consisting of additions, deletions, or other revisions, and the contract sum and the contract time will be adjusted accordingly. All such changes must be authorized in writing, executed by CONSULTANT and CITY. The cost or credit to CITY resulting from changes in the services will be determined in accordance with written agreement between the parties. 12. TAXPAYER IDENTIFICATION NUMBER. CONSULTANT will provide CITY with a Taxpayer Identification Number. 13. PERMITS AND LICENSES. CONSULTANT, at its sole expense, will obtain and maintain during the term of this Agreement, all necessary permits, licenses, and certificates that may be required in connection with the performance of services under this Agreement. Page 3 of 12 32 14. WAIVER. CITY's review or acceptance of, or payment for, work product prepared by CONSULTANT under this Agreement will not be construed to operate as a waiver of any rights CITY may have under this Agreement or of any cause of action arising from CONSULTANT's performance. A waiver by CITY of any breach of any term, covenant, or condition contained in this Agreement will not be deemed to be a waiver of any subsequent breach of the same or any other term, covenant, or condition contained in this Agreement, whether of the same or different character. 15.TERMINATION. A. Except as otherwise provided, CITY may terminate this Agreement at any time with or without cause. B. CONSULTANT may terminate this Agreement at any time with CITY's mutual consent. Notice will be in writing at least 30 days before the effective termination date. C. Upon receiving a termination notice, CONSULTANT will immediately cease performance under this Agreement unless otherwise provided in the termination notice. Except as otherwise provided in the termination notice, any additional work performed by CONSULTANT after receiving a termination notice will be performed at CONSULTANT's own cost; CITY will not be obligated to compensate CONSULTANT for such work. D. Should termination occur, all finished or unfinished documents, data, studies, surveys, drawings, maps, reports and other materials prepared by CONSULTANT will, at CITY's option, become CITY's property, and CONSULTANT will receive just and equitable compensation for any work satisfactorily completed up to the effective date of notice of termination, not to exceed the total costs under Section 1(C). E. Should the Agreement be terminated pursuant to this Section, CITY may procure on its own terms services similar to those terminated. F. By executing this document, CONSULTANT waives any and all claims for damages that might otherwise arise from CITY's termination under this Section. 16. OWNERSHIP OF DOCUMENTS. All documents, data, studies, drawings, maps, models, photographs and reports prepared by CONSULTANT under this Agreement are CITY's property. CONSULTANT may retain copies of said documents and materials as desired but will deliver all original materials to CITY upon CITY's written notice. CITY agrees that use of CONSULTANT's completed work product, for purposes other than identified in this Agreement, or use of incomplete work product, is at CITY's own risk. 17. PUBLICATION OF DOCUMENTS. Except as necessary for performance of service under this Agreement, no copies, sketches, or graphs of materials, including graphic art work, prepared pursuant to this Agreement, will be released by CONSULTANT to any Page 4 of 12 33 other person or public CITY without CITY's prior written approval. All press releases, including graphic display information to be published in newspapers or magazines, will be approved and distributed solely by CITY, unless otherwise provided by written agreement between the parties. 18. INDEMNIFICATION. A. CONSULTANT agrees to the following: i. Indemnification for Professional Services. CONSULTANT will save harmless and indemnify and at CITY's request reimburse defense costs for CITY and all its officers, volunteers, employees and representatives from and against any and all suits, actions, or claims, of any character whatever, brought for, or on account of, any injuries or damages sustained by any person or property resulting or arising from any negligent or wrongful act, error or omission by CONSULTANT or any of CONSULTANT's officers, agents, employees, or representatives, in the performance of this Agreement, except for such loss or damage arising from CITY's sole negligence or willful misconduct. ii. Indemnification for other Damages. CONSULTANT indemnifies and holds CITY harmless from and against any claim, action, damages, costs (including, without limitation, attorney's fees), injuries, or liability, arising out of this Agreement, or its performance, except for such loss or damage arising from CITY's sole negligence or willful misconduct. Should CITY be named in any suit, or should any claim be brought against it by suit or otherwise, whether the same be groundless or not, arising out of this Agreement, or its performance, CONSULTANT will defend CITY (at CITY's request and with counsel satisfactory to CITY) and will indemnify CITY for any judgment rendered against it or any sums paid out in settlement or otherwise. B. For purposes of this section "CITY" includes CITY's officers, officials, employees, agents, representatives, and certified volunteers. C. It is expressly understood and agreed that the foregoing provisions will survive termination of this Agreement. D. The requirements as to the types and limits of insurance coverage to be maintained by CONSULTANT as required by Section 22, and any approval of said insurance by CITY, are not intended to and will not in any manner limit or qualify the liabilities and obligations otherwise assumed by Page 5 of 12 34 CONSULTANT pursuant to this Agreement, including, without limitation, to the provisions concerning indemnification. 19.ASSIGNABILITY. This Agreement is for CONSULTANT's professional services. CONSULTANT's attempts to assign the benefits or burdens of this Agreement without CITY's written approval are prohibited and will be null and void. 20. INDEPENDENT CONTRACTOR. CITY and CONSULTANT agree that CONSULTANT will act as an independent contractor and will have control of all work and the manner in which it is performed. CONSULTANT will be free to contract for similar service to be performed for other employers while under contract with CITY. CONSULTANT is not an agent or employee of CITY and is not entitled to participate in any pension plan, insurance, bonus or similar benefits CITY provides for its employees. Any provision in this Agreement that may appear to give CITY the right to direct CONSULTANT as to the details of doing the work or to exercise a measure of control over the work means that CONSULTANT will follow the direction of the CITY as to end results of the work only. 21.AUDIT OF RECORDS. CONSULTANT will maintain full and accurate records with respect to all services and matters covered under this Agreement. CITY will have free access at all reasonable times to such records, and the right to examine and audit the same and to make transcript therefrom, and to inspect all program data, documents, proceedings and activities. CONSULTANT will retain such financial and program service records for at least 3 years after termination or final payment under this Agreement. 22.INSURANCE. A. Before commencing performance under this Agreement, and at all other times this Agreement is effective, CONSULTANT will procure and maintain the following types of insurance with coverage limits complying, at a minimum, with the limits set forth below: Tvpe of Insurance Limits Commercial general liability: $1,000,000/claim, $2,000,000 aggregate Professional Liability $1,000,000/claim, $2,000,000 aggregate Business automobile liability $1,000,000 Workers compensation Statutory requirement B. Commercial general liability insurance will meet or exceed the requirements of the most recent ISO -CGL Form. The amount of insurance set forth above will be a combined single limit per occurrence for bodily injury, personal injury, and property damage for the policy coverage. Liability policies will be endorsed to name CITY, its officials, and Page 6 of 12 35 employees as "additional insureds" under said insurance coverage and to state that such insurance will be deemed "primary" such that any other insurance that may be carried by CITY will be excess thereto. Such endorsement must be reflected on ISO Form No. CG 20 10 11 85 or 88, or equivalent. Such insurance will be on an "occurrence," not a "claims made," basis and will not be cancelable or subject to reduction except upon 30 days prior written notice to CITY. C. Professional liability coverage will be on an "occurrence basis" if such coverage is available, or on a "claims made" basis if not available. When coverage is provided on a "claims made basis," CONSULTANT will continue to renew the insurance for a period of 3 years after this Agreement expires or is terminated. Such insurance will have the same coverage and limits as the policy that was in effect during the term of this Agreement and will cover CONSULTANT for all claims made by CITY arising out of any errors or omissions of CONSULTANT, or its officers, employees or agents during the time this Agreement was in effect. D. Automobile coverage will be written on ISO Business Auto Coverage Form CA 00 01 06 92, including symbol 1 (Any Auto). E. CONSULTANT will furnish to CITY duly authenticated Certificates of Insurance evidencing maintenance of the insurance required under this Agreement and such other evidence of insurance or copies of policies as may be reasonably required by CITY from time to time. Insurance must be placed with insurers with a current A.M. Best Company Rating equivalent to at least a Rating of "A:VII." F. Should CONSULTANT, for any reason, fail to obtain and maintain the insurance required by this Agreement, CITY may obtain such coverage at CONSULTANT's expense and deduct the cost of such insurance from payments due to CONSULTANT under this Agreement or terminate pursuant to Section 15. G. CONSULTANT agrees to waive all rights of subrogation against the CITY and its officers, officials, employees, agents, representatives, and certified volunteers for losses arising from work performed by CONSULTANT under the terms of this Agreement. 23. USE OF SUBCONTRACTORS. CONSULTANT must obtain CITY's prior written approval to use any consultants while performing any portion of this Agreement. Such approval must approve of the proposed consultant and the terms of compensation. 24. INCIDENTAL TASKS. CONSULTANT will meet with CITY monthly to provide the status on the project, which will include a schedule update and a short narrative description of progress during the past month for each major task, a description of the Page 7 of 12 36 work remaining and a description of the work to be done before the next schedule update. 25. NOTICES. All communications to either party by the other party will be deemed made when received by such party at its respective name and address as follows: If to CONSULTANT: Veronica Tam & Associates, Inc. 107 S. Fair Oaks Avenue, Suite 212 Pasadena, CA 91105 Attention: Veronica Tam 626-304-0440 Veronica.Tam@vtaplanning.com If to CITY: City of EI Segundo 350 Main Street EI Segundo, CA Attention: Gregg McClain 310-524-2393 gmcclain@elsegundo.org Any such written communications by mail will be conclusively deemed to have been received by the addressee upon deposit thereof in the United States Mail, postage prepaid and properly addressed as noted above. In all other instances, notices will be deemed given at the time of actual delivery. Changes may be made in the names or addresses of persons to whom notices are to be given by giving notice in the manner prescribed in this paragraph. 26. CONFLICT OF INTEREST. CONSULTANT will comply with all conflict of interest laws and regulations including, without limitation, CITY's conflict of interest regulations. 27. SOLICITATION. CONSULTANT maintains and warrants that it has not employed nor retained any company or person, other than CONSULTANT's bona fide employee, to solicit or secure this Agreement. Further, CONSULTANT warrants that it has not paid nor has it agreed to pay any company or person, other than CONSULTANT's bona fide employee, any fee, commission, percentage, brokerage fee, gift or other consideration contingent upon or resulting from the award or making of this Agreement. Should CONSULTANT breach or violate this warranty, CITY may rescind this Agreement without liability. 28. THIRD PARTY BENEFICIARIES. This Agreement and every provision herein is generally for the exclusive benefit of CONSULTANT and CITY and not for the benefit of any other party. There will be no incidental or other beneficiaries of any of CONSULTANT's or CITY's obligations under this Agreement. 29. INTERPRETATION. This Agreement was drafted in and will be construed in accordance with the laws of the State of California, and exclusive venue for any action involving this agreement will be in Los Angeles County. 30. COMPLIANCE WITH LAW. CONSULTANT agrees to comply with all federal, state, and local laws applicable to this Agreement. 31. ENTIRE AGREEMENT. This Agreement, and its Exhibit(s), sets forth the entire understanding of the parties. There are no other understandings, terms or other Page 8 of 12 37 agreements expressed or implied, oral or written. This Agreement will bind and inure to the benefit of the parties to this Agreement and any subsequent successors and assigns. 32. RULES OF CONSTRUCTION. Each Party had the opportunity to independently review this Agreement with legal counsel. Accordingly, this Agreement will be construed simply, as a whole, and in accordance with its fair meaning; it will not be interpreted strictly for or against either Party. 33. SEVERABILITY. If any portion of this Agreement is declared by a court of competent jurisdiction to be invalid or unenforceable, then such portion will be deemed modified to the extent necessary in the opinion of the court to render such portion enforceable and, as so modified, such portion and the balance of this Agreement will continue in full force and effect. 34. AUTHORITY/MODIFICATION. The Parties represent and warrant that all necessary action has been taken by the Parties to authorize the undersigned to execute this Agreement and to engage in the actions described herein. This Agreement may be modified by written amendment. 35.ACCEPTANCE OF ELECTRONIC SIGNATURES. The Parties agree that this Agreement, agreements ancillary to this Agreement, and related documents to be entered into in connection with this Agreement will be considered signed when the signature of a party is delivered by electronic (.pdf) or facsimile transmission. Such electronic or facsimile signature will be treated in all respects as having the same effect as an original signature. 36. CAPTIONS. The captions of the paragraphs of this Agreement are for convenience of reference only and will not affect the interpretation of this Agreement. 37. TIME IS OF ESSENCE. Time is of the essence for each and every provision of this Agreement. 38. FORCE MAJEURE. Should performance of this Agreement be prevented due to fire, flood, explosion, acts of terrorism, war, embargo, government action, civil or military authority, the natural elements, or other similar causes beyond the Parties' reasonable control, then the Agreement will immediately terminate without obligation of either party to the other. STATEMENT OF EXPERIENCE. By executing this Agreement, CONSULTANT represents that it has demonstrated trustworthiness and possesses the quality, fitness and capacity to perform the Agreement in a manner satisfactory to CITY. CONSULTANT represents that its financial resources, surety and insurance experience, service experience, completion ability, personnel, current workload, experience in dealing with private consultants, and experience in dealing with public agencies all suggest that CONSULTANT is capable of performing the proposed contract and has a demonstrated capacity to deal fairly and effectively with and to satisfy a public CITY. Page 9 of 12 WZ IN WITNESS WHEREOF the parties hereto have executed this Agreement the day and year first hereinabove written. CITY OF EL SEGUNDO VERONICA TAM & ASSOC., INC. a general law city a California/Corporation Taxpayer,10 No.45-5376486 9 Scott Mitnick, Veronica Tam, AICP City Manager Principal Date ATTEST Tracy Weaver, City Clerk APPROVED AS TO FORM: YL� for Mark D. Hensley, City Attorney Page 10 of 12 M Exhibit A: Scope of Work The CITY is required to identify additional multi -family residential sites to replace the potential for affordable units in the East Imperial Avenue Specific Plan. Due to changed circumstances, the Specific Plan would no longer offer 46 affordable units for lower income seniors. Therefore, the CITY must identify replacement sites to accommodate the lower income Regional Housing Needs Allocation (RHNA) of 29 units. The CITY is considering rezoning a four -block area to higher density residential uses. To assess the adequacy of this rezoning, CONSULTANT will perform the following tasks: Use GIS to identify potential vacant and underutilized sites based on a number of factors, including: Existing uses; Size of property; Age of structure; Improvement vs. land values; and, Common ownership of adjacent properties for potential lot consolidation. 2. Conduct field survey of potential properties to document specific existing uses and conditions; Photo documentation of the properties; and, Assessment of parcel -specific conditions 3. Update residential sites inventory based on potential sites and proposed zoning and confirm also the availability of other sites in the HE inventory. 4. Prepare a summary memo to document methodology and findings. E Exhibit B: Proposal for Services & Costs 41 IVA MIS Veronica Tam and Associates, Inc. 107 S. Fair Oaks Avenue, Suite 212 Pasadena, CA 91105 //S n LC\ 7AA nA.lo WA VERONICA TAM AND ASSOCIATES April 2, 2020 Gregg McClain Planning Manager City of EI Segundo 350 Main Street EI Segundo, CA 90245 Subject: Proposal for the City of EI Segundo Housing Element Update Dear Mr. McClain: Veronica Tam and Associates, Inc. (VTA) is pleased to submit this proposal to assist the City of EI Segundo with the sixth cycle Housing Element Update. VTA is a recognized consulting firm with a strong focus on housing planning and community development. We have substantial experience in assisting jurisdictions in preparing the Housing Element updates. For the fifth cycle Housing Element update cycle, we successfully completed close to 60 Housing Elements for jurisdictions throughout the State, including for the City of EI Segundo. Most recently, we conducted a site assessment report for EI Segundo. We are familiar with the issues facing the City. We believe we are well-qualified to assist the City of EI Segundo and look forward to discussing our proposal with you. Please contact me if you have questions or need additional information. I can be reached at veronica.tam(ZDvtaolannina.com or (626) 304-0440x1. Respectfu y, V onica Tam, AIC Principal 107 S. Fair Oaks Avenue, Suite 212 Pasadena, CA 91105 P (626) 304-0440 F (626) 304-0005 43 City of EI Segundo +; 2021-2029 Housing Element Update Page i I. Scope of Work and Approach.................................................................................. 1 II. Schedule..................................................................................................................3 III. Firm Organization.................................................................................................... 4 IV. Project Organization................................................................................................ 7 V. Cost Proposal.......................................................................................................... 8 107 S. Fair Oaks Avenue, Suite 212 Pasadena, CA 91105 P (626) 304-0440 F (626) 304-0005 City of EI Segundo ® + FM 2021-2029 Housing Element Update Page 1 I. Scope of Work and Approach Task 1 - Research and Analysis Task 1.1 - Evaluation of the 2013-2021 Housing Element As an initial task to the Housing Element update, we will review and evaluate the City's progress in implementing the 2013-2021 Housing Element. The City's 2019 Housing Element Annual Progress Report (APR) is a good starting point for this evaluation. Task 1.2 - Needs Analysis The Housing Needs Assessment will contain the following topics to satisfy Government Code Section 65583(a) requirements: a) demographics, income, and employment trends; b) household characteristics; c) housing stock characteristics; d) at -risk housing analysis; analysis of special housing needs; and e) affirmatively furthering fair housing analysis. Task 1.3 - Housing Resources and Opportunities The 6th Cycle RHNA is significant for the entire region. The City's allocation is estimated at 491 units, seven -fold of the City's 69 -unit RHNA from 2013, which the City had difficulty meeting with the existing land use plan. This Housing Element update would require significant efforts to identify additional sites with sufficient capacity for the increased RHNA, taking into considerations the adequate sites requirements under new Housing Element laws (SB 166, AB 1397, etc.). Land use policy changes are anticipated. Our scope include assisting the City in devising a sites strategy. However, we understand the actual rezoning necessary would occur after the Housing Element is adopted. In addition to the sites inventory, we will also discuss other resources such as funding available and partnership opportunities, as well as opportunities for energy conservation. Task 1.4 - Housing Constraints We will identify potential governmental and non-governmental constraints to housing production, including environmental and infrastructural constraints. This analysis must contain a review of factors that may potentially constrain the development, improvement, and preservation of housing in EI Segundo. Factors to be reviewed include market, governmental, environmental, and infrastructural constraints. New Housing Element laws require the assessment of non- governmental constraints, including NIMBYism, lending practices, shortage of labor, and other economic factors. Task 1.5 - Housing Goals, Policies, and Quantified Objectives Based upon the analyses and research conducted in the previous tasks, we will update the Housing Element. For each program included in the Housing Element, we will establish the timeframe for implementation, specific objectives, funding sources, and responsible agencies. The programs will satisfy requirements of Government Code Sections 65583(b) and (c). 107 S. Fair Oaks Avenue, Suite 212 P (626) 304-0440 Pasadena, CA 91105 F (626) 304-0005 45 Task 2 - Housing Element Preparation Task 2.1 - Draft Housing Element We will prepare the following drafts: ■ Administrative Draft for staff review ■ Public Review Draft for Planning Commission review ■ HCD Review Draft City of EI Segundo 2021-2029 Housing Element Update Page 2 Task 2.2 - Public Participation For this Housing Element, we anticipate the following public meetings: Planning Commission Study Session #1 - to kick off the Housing Element update and to outline the challenges ahead " Planning Commission Study Session #2 - to present the Draft Housing Element prior to submitting the Element for HCD review The public, developers, housing providers, and nonprofit organizations serving low and moderate income persons and persons with special needs will be invited to attend the study sessions. Task 2.3 - Housing Element and HCD Review HCD review of the Draft Housing Element is mandatory. During the review, we would work to address all HCD comments. We would communicate with HCD and facilitate review of the revisions via revised pages. All revisions made to the Draft Housing Element would be shown as tracked changes. The goal is to secure a Finding of Substantial Compliance on the Draft Element before proceeding to adoption. This way, final certification would be contingent upon adopting the Housing Element as revised and reviewed by HCD, and the City would avoid adopting a Housing Element that does not completely meet HCD requirements and needing to repeat the review and adoption process again. Task 2.4 - Public Hearings (2) VTA will conduct two public hearings before the Planning Commission and City Council for the adoption of the Housing Element. Task 2.5 - State Certification After adoption, the Housing Element must be submitted to HCD for its final review (90 days). We will follow through with assisting the City in achieving State certification of the Housing Element. 107 S. Fair Oaks Avenue, Suite 212 P (626) 304-0440 Pasadena, CA 91105 F (626) 304-0005 City of EI Segundo 2021-2029 Housing Element Update Page 3 Housing Elements in the SCAG region must be adopted by October 15, 2021 (with a 120 -day grace period). With the uncertainties presented by the COVID-19 situation, we do not recommend commencing the public participation process until pass the summer. Furthermore, SCAG is not expected to adopt the Final RHNA until October 2020; the Draft Housing Element cannot be finalized and submitted to HCD for review until after October. Project Initiation Study Session #1 Needs Assessment Constraints Analysis Resources Analysis/Sites Inventory Draft Housing Element Study Session #2 HCD Review CEQA (Not included in scope) Adoption Hearings 107 S. Fair Oaks Avenue, Suite 212 Pasadena, CA 91105 May 2020 August 2020 June - August 2020 August - October 2020 August - October 2020 December 2020 January 2021 February - April 2021 January - April 2021 May - June 2021 P (626) 304-0440 F (626) 304-0005 47 1. Veronica Tam and Associates, Inc. (VTA) City of EI Segundo 2021-2029 Housing Element Update Page 4 VTA is a California corporation located in Pasadena, California. VTA was established in November 2005 and has since been providing housing and community development consulting to local jurisdictions throughout California. We provide assistance in the following areas: ■ Housing Element updates ■ Zoning revisions for housing -related issues ■ Special housing studies * Consolidated Plan and related reports ■ Grants administration and technical assistance ■ Analysis of Impediments to Fair Housing Choice ■ Environmental clearance for housing -related plans and projects The person authorized to negotiate contract conditions for the company is: Veronica Tam, AICP, Principal Veronica Tam and Associates, Inc. 107 S. Fair Oaks Avenue, Suite 212 Pasadena, CA 91105 P: (626) 304-0440 Veronica. Tam evtaDla n n i na.com Housing and Community Development Planning Experience Our clients have included rural towns/communities, suburban and urban cities, metropolitan areas, and counties. Fifth Cycle Housing Elements We are well known for our expertise in State Housing Element law. We have prepared Housing Elements for jurisdictions throughout the State and maintain an excellent track record of receiving State certification. For the fifth cycle, we prepared close to 60 Housing Element updates in the San Diego, SCAG, ABAG, AMBAG, and FCOG regions. Specifically, nine elements were in the San Diego region. ■ Alhambra ■ Glendora ■ Rancho Santa Margarita ■ Avalon ■ Gonzales ■ Redondo Beach ■ Buena Park ■ Hawthorne ■ Salinas ■ Burbank ■ Hercules ' San Bernardino ■ Camarillo ■ Imperial Beach San Clemente ■ Chino ■ Jurupa Valley ■ San Joaquin ■ Corona ■ Kingsburg ■ San Marcos ■ Coronado ■ La Canada Flintridge ■ San Marino 107 S. Fair Oaks Avenue, Suite 212 Pasadena, CA 91105 P (626) 304-0440 F (626) 304-0005 M . . 7Y111EM City of EI Segundo 2021-2029 Housing Element Update Page 5 " Costa Mesa ■ Lake Forest ■ Santa Clara ■ Cupertino ■ La Mesa 0 Santee • Del Mar ' Lawndale ■ Seaside • Dublin ' Lomita ' Selma ■ EI Cajon ■ Long Beach ■ Simi Valley ■ EI Centro ■ Marina ■ South Gate ■ El Segundo ■ Monterey County ■ Tracy • Escondido M Parlier N Vista ■ Fowler ■ Pinole R Walnut ■ Fresno County ■ Pomona IF West Hollywood Analysis of Impediments (AI) to Fair Housing Choice/Assessment of Fair Housing (AFH) We have prepared some of the most complex AI and AFH reports in the State. ■ Alhambra Al ■ Monterey County Al ■ Salinas Al • Glendale Al ■ Pasadena Al R San Bernardino Al * Los Angeles Al a Pomona Al and AFH a San Diego County Al ' Long Beach Al and AFH " Monterey County Al a Ventura County Al Similar Projects Seaside Housing Element (2015-2023) The City of Seaside was updating the Housing Element along with the comprehensive General Plan update. The Draft Housing Element was able to secure a Finding of Substantial Compliance from HCD, and was waiting to be adopted along with the entire General Plan. Unfortunately, the General Plan growth forecast became the subject of litigation, significantly delaying the General Plan/Housing Element adoption process. To move forward with the Housing Element so the City would be eligible for SB 2 grants, VTA revised the Element to rely on the current General Plan (instead of the proposed General Plan) for the RHNA. The Element was also updated to reflect the changes in Housing Element requirements due to the 2017 and 2018 housing bills. The Seaside Housing Element received a Finding of Substantial Compliance in October and is currently in the adoption process. Gloria Stearns, Director of Community Development GStearns(@ci.seaside.ca.us (831) 899-6830 Marina Housing Element (2015-2023) The City of Marina committed in its fourth cycle of Housing Element to redesignate 27 acres of land into high-density mixed use commercial uses. However, with the housing market implosion that occurred between 2006 and 2012, and the dissolution of redevelopment in 2012, the City never completed the required rezoning. Therefore, the City never commenced the fifth cycle update of the Housing Element until 2016 when the City was finally able to pursue the creation of the Downtown Vitalization Specific Plan. VTA worked closely with HCD to devise a two-part plan to help the City prepare the fifth cycle update within three months in order to qualify for CDBG funds, and then move on to achieve a certifiable Housing Element later. 107 S. Fair Oaks Avenue, Suite 212 P (626) 304-0440 Pasadena, CA 91105 F (626) 304-0005 49 Matt Mogensen, Assistant City Manager mmoaensenecitvofmarina.oro (831) 884-1240 Maywood Housing Element (2013-2021) City of EI Segundo 2021-2029 Housing Element Update Page 6 The City of Maywood adopted the 2013-2021 Housing Element on time but the adopted Element did not address HCD comments. The City was therefore identified by the State Attorney General's Office as a non-compliant city, potentially subject to litigation. The City retained VTA in July 2019 to revise the Housing Element and pursue certification. VTA worked in an expedited manner and was able to achieve compliance status for the City on November 14, 2019. As part of the Housing Element amendment, VTA also revised the Zoning Ordinance to address emergency shelters for homeless, density bonus, and create an affordable housing overlay. David Mango, Director of Building and Planning David. Manoo(@citvofmavwood.ora (323) 562-5721 Cupertino Housing Element (2014-2022) The Cupertino Housing Element was updated with a concurrent update to the City's Land Use Element, seeking to redesignate a number of potential sites for higher intensity residential or mixed use development. The update process involved an extensive community outreach process that included more than 20 community meetings and public hearings. The need to rezone and upzone properties was met to vigorous community opposition. A carefully crafted process helped navigate the community through the discussions and ultimately led to an innovative strategy to accommodate the City's Regional Housing Needs Allocation (RHNA) and the certification of the Housing Element by HCD. Piu Ghosh, Principal Planner (760) 777-3308 PiuG @cuoertino.ora Long Beach Housing Element (2013-2021) As one of the largest and most diverse cities in California, Long Beach has extensive housing needs. The Housing Element update must address debates such as geographic distribution, intensity, affordability, new construction vs. preservation, and displacement, gentrification, and tenant protection. An extensive outreach program was conducted to obtain input from community groups, housing advocates, developers, and property owners. VTA worked closely with City staff and HCD to respond to comments from the community. The Final Housing Element contains detailed actions and specific timelines that answer to community demands. Patrick Ure, Housing Operations Officer (562) 570-6026 Patrick. Ureaa lonabeach.aov 107 S. Fair Oaks Avenue, Suite 212 Pasadena, CA 91105 P (626) 304-0440 F (626) 304-0005 WE Veronica Tam, AICP City of EI Segundo 2021-2029 Housing Element Update Page 7 Veronica Tam will oversee the preparation of Housing Element for the City of EI Segundo. She is a recognized expert in the area of housing policy planning. Throughout her career, she has prepared more than 100 Housing Element updates, including approximately 60 updates during the fifth cycle update (nine updates in San Diego County). She has also taken on some of the most challenging Housing Element updates, including: " Cities that were facing litigations - San Clemente and Pomona Cities that have delayed process due to the need to coordinate with the General Plan update process - Escondido, Encinitas, Seaside, and South Gate Cities that have never received HCD certification due to stringent local development standards and procedures - Del Mar and San Marino Amber Gregg Amber Gregg has over 18 years of professional experience. Ms. Gregg understands the challenges and opportunities local public agencies encounter and how to address them. Ms. Gregg has strong current and long-range planning skills with poised community outreach and presentation skills. Extensive experience in complex entitlement applications including mixed- use, affordable housing, and transit -oriented development; ensuring high quality development that fits within the existing character of the surrounding community. Holli Anderson Ms. Anderson joined VTA in 2018 will assist in the preparation of the Housing Element. Since joining VTA, Ms. Anderson has participated in the preparation of Housing Elements for the cities of Marina, Palmdale, and Thousand Oaks. She assisted in the Gateway Cities Housing Needs Assessment, an effort coordinated by the Gateway Cities Council of Governments to assess the housing needs, programs, and policies in the 28 jurisdiction subregion of the Southern California Association of Governments (SCAG). She is currently assisting in the preparation of the San Diego Regional Analysis of Impediments to Fair Housing Choice (AI). Alexis Bueno Correa Ms. Bueno Correa holds a Master degree in Urban and Regional Planning from CalPoly Pomona. Her academic focus was on community change and gentrification. She is familiar with the use of Census and other data to assess demographic changes in a community over time. She is currently assisting in the preparation of the San Diego Regional Analysis of Impediments to Fair Housing Choice (AI). She is also assisting in the preparation of Housing Element for the cities of Culver City and Palmdale. 107 S. Fair Oaks Avenue, Suite 212 P (626) 304-0440 Pasadena, CA 91105 F (626) 304-0005 51 City of EI Segundo 2021-2029 Housing Element Update Page 8 Billing Rates For works outside of our scope, our billing rates are provided below. Typically, attendance at public meetings is estimated at four to six hours, including one-way travel time. Name Title Hourly Rate Veronica Tam and Associates Veronica Tam Principal $160 Senior Planner Senior Planner $125 Rick Brady Senior Planner $125 Holli Anderson Planner $100 Alexis Bueno Planner $100 Patrick Ward GIS $90 Proposed Budget 107 S. Fair Oaks Avenue, Suite 212 Pasadena, CA 91105 Task Task 1: Research and Analysis Task 1.1: (Evaluation of the 2013-2021 Housing Element Task 1.2: (Needs Analysis Task 1.3: (Housing Resources and Opportunities Task 1.4: (Housing Constraints Task 1.5: 'Housing Goals. Policies. and Quantified Ol iectives Task 2: Housing Element Preparation Task 2.1: Draft Housing Element Task 2.2: Public Participation 8 Study Sessions (2) Task 2.3: (Housing Element and HCD Review Task 2.4: (Public Hearings (2) Task 2.5: State Certification Total Total 107 S. Fair Oaks Avenue, Suite 212 Pasadena, CA 91105 P (626) 304-0440 F (626) 304-0005 52 Anderson/ Tam Gregg Bueno Tech VTA $ 160 $ 125 $ 100 $ 90 Other Total 2 20 $ 2,320 8 24 80 $ 12,280 16 60 2C $ 500 $ 10,860 8 40 16 $ 7,880 8 16 $ 2,880 8 12 24 $ 5,180 12 4 $ 200 $ 2,520 16 24 40 $ 9,560 12 2 $ 200 $ 2,320 4 4 $ 1,040 94' 100 266 20 $ 900 $ 56,840 P (626) 304-0440 F (626) 304-0005 52 RESUME EE0VERONICA TAM, AICP + PRINCIPAL Ms. Tam has expertise in the areas of housing policy EDUCATION development and community development planning. She has MA, Urban Planning, 1989, University of California, Los Angeles over 20 years of experience preparing a range of housing and BEs, Urban and Regional Planning community development plans and studies for jurisdictions (Economics Minor), 1987, University of Waterloo, Canada throughout California. PROFESSIONAL AFFILIATIONS RELATED PROJECT EXPERIENCE American Institute of Certified Planners American Planning Association Housing Elements Alhambra Glendora Salinas AWARDS Avalon Gonzales San Clemente 2016 APACA Bell Gardens Hawthorne San Bernardino Award of Excellence — Opportunity and Buena Park Hercules San Fernando Empowerment: 2014-2015 Salinas Camarillo Hesperia p San Marcos Housing Initiatives Chino Imperial Beach San Marino 2016 Northern Section, APACA Corona Jurupa Valley Santa Clara Award of Merit — Public Outreach: 2014- Coronado La Canada Flintridge Santee 2015 Salinas Housing Initiatives Costa Mesa Lake Forest Seaside 2016 APACA Cupertino La Mesa Simi Valley Award of Merit — Best Practice: Fresno Del Mar Lawndale South Gate Multi -Jurisdictional Housing Element Dublin Marina Tracy 2016 Central Valley Section, APACA El Cajon Pinole Vista Award of Excellence — Best Practice: El Centro Pomona Walnut Fresno Multi -Jurisdictional Housing Element El Segundo Rancho Santa Margarita West Hollywood Escondido Redondo Beach Monterey County 2014 APACA Award of Merit — Hard Won Victories: 2013-2021 EI Cajon Housing Element Consolidated Plans Alhambra Glendora Santee 2014 San Diego Section, APACA Carlsbad Lancaster Santa Clarita Comprehensive Planning, Small Jurisdiction: 2013-2021 EI Cajon Costa Mesa Long Beach Simi Valley Housing Element El Cajon Perris Monterey County Glendale Salinas Orange County 2009 APACA Award of Merit - Comprehensive Planning, Large Jurisdiction: 2008-2014 Fair Housing Studies Los Angeles County Housing Element Chino Pasadena Santa Clarita 2009 Los Angeles Section, APACA Glendale Perris Monterey County Comprehensive Planning, Large Long Beach Pomona San Diego County Jurisdiction: 2008-2014 Los Angeles Palm Springs Salinas Ventura County County Housing Element 2002 Northern Section, APACA Focused Issues: Contra Costa County Special Studies Analysis of Impediments to Fair Housing ■ County of San Diego Strategic Plan for 3 Element Updates (Housing, 2001 Northern Section, APACA Safety, and Environmental Justice) Advocacy Planning: East Palo Alto a Gateway Cities Council of Governments (GCCOG) Housing Study Housing Element ■ Regional Housing Needs Allocation Assistance for the cities of Redondo 2000 APACA Beach and South Gate Outstanding Planning: EI Cajon Integrated Housing Element and Consolidated Plan Veronica Tam and Associates 107 S Fair Oaks Avenue, Suite 212, Pasadena, CA 91105 P (626) 304-0440 F (626) 304-0005 53 RESUME Housing & Economic Development: Successfully managed two Housing Element Updates by working closely with HCD, met with developers to encourage affordable housing, project planner for several large affordable housing developments, reviewed affordable housing regulatory agreements, processed tax credit financing and subsequent amendments, drafted and amended Ordinances for new local laws and State Law Compliance. Administered City CDBG program and streamlined policies and guidelines to better spend annual funds in a timely manner. Helped develop and implement the Business Liaison Program, an economic development program aimed at expediting permit issuance for businesses in the community. Veronica Tam and Associates 107 S. Fair Oaks Avenue, Suite 212, Pasadena, CA 91105 P (626) 304-0440 F (626) 304-0005 54 AMBER GREGG + EN0 LAND USE PLANNER Ms. Gregg is a coastal municipal land use and environmental EDUCATION planner with 18 years of professional experience. Working her BS Business Administration, Communications Minor, CSU San way up the professional levels to Planning Manager, Ms. Gregg Marcos understands the challenges and opportunities local public Certificate in Land Use and Environmental Planning, UC Riverside agencies encounter and how to address them. Ms. Gregg has Continued education on legislative strong current and long-range planning skills with poised updates, planning trends, & best practices community outreach and presentation skills. Extensive experience in complex entitlement applications including PROFESSIONAL AFFILIATIONS mixed-use, affordable housing, and transit -oriented American Planning Association Orange County APA Board Members development; ensuring high quality development that fits California APA State Legislative Review within the existing character of the surrounding community, Team always cognizant that detail is key. Association of Environmental Professionals RELATED PROJECT EXPERIENCE Urban Land Institute Urban Planning: Strong current and long-range planning skills with poised community outreach and presentation skills. Extensive experience in complex entitlement applications including mixed-use, affordable housing, historic resources and transit -oriented development; ensuring high quality development that fits within the existing character of the surrounding community, always cognizant that detail is key. Long Range Planning includes two comprehensive General Plan updates, two certified housing element updates, development of City Local Coastal Program, specific plan development/amendments, and legislative updates for consistency with State and Federal requirements. Proficient in CEQA requirements, Building and Safety, and Code Compliance. Housing & Economic Development: Successfully managed two Housing Element Updates by working closely with HCD, met with developers to encourage affordable housing, project planner for several large affordable housing developments, reviewed affordable housing regulatory agreements, processed tax credit financing and subsequent amendments, drafted and amended Ordinances for new local laws and State Law Compliance. Administered City CDBG program and streamlined policies and guidelines to better spend annual funds in a timely manner. Helped develop and implement the Business Liaison Program, an economic development program aimed at expediting permit issuance for businesses in the community. Veronica Tam and Associates 107 S. Fair Oaks Avenue, Suite 212, Pasadena, CA 91105 P (626) 304-0440 F (626) 304-0005 54 RESUME ® ' ALEXIS BUENO CORREA +f PLANNER EDUCATION Ms. Bueno Correa holds a Master degree in Urban and Regional Master in Urban Planning, 2019 Planning with a specialization in community development. California State Polytechnic University, Pomona Bachelor in Biological Science,Ms. Bueno Correa is familiar with both qualitative and California State University, Fullertonrton quantitative methods of research. Her academic research was SKILLS focused on assessing community chane and gentrification due Spanish Fluency g t'S' g Database Management to demographic and housing trends. ArcGIS VERONICA TAM AND ASSOCIATES At VTA, Ms. Bueno Correa contributes to a variety of housing and community development studies as well as environmental clearance requirements for housing -related projects. Housing Element Palmdale Thousand Oaks Fair Housing Studies Glendale PRIOR EXPERIENCE Prior to joining VTA, Ms. Bueno Correa worked for the Municipal Water District of Orange County. Veronica Tam and Associates 107 S. Fair Oaks Avenue, Suite 212, Pasadena, CA 91105 P (626) 304-0440 F (626) 304-0005 55 RESUME HOLLI ANDERSON + 4 PLANNER EDUCATION Ms. Anderson holds a Bachelor degree in Urban Planning with Bachelor in Urban Planning, 2018 an emphasis in Environmental Planning and Sustainability California State University, Northridge from California State University, Northridge. SKILLS InDesign ArcGIS VERONICA TAM AND ASSOCIATES AutoCAD Ms. Anderson is well versed in using Census, HMDA, and CHAS datasets for housing and demographic analysis. As a planner, Ms. Anderson contributes to the preparation of a variety of housing studies and reports: Housing Element Palmdale Thousand Oaks Fair Housing Studies Perris Santa Clarita Palm Springs Monterey County Consolidated Plans and Annual Reports Camarillo El Cajon Perris Delano Glendora Santa Clarita PRIOR EXPERIENCE Prior to joining VTA, Ms. Anderson worked at Habitat for Humanity/Homes 4 Families, which develops affordable housing communities for veterans. Ms. Anderson worked directly with client families in assessing their needs and eligibility for services. Veronica Tam and Associates 107 S. Fair Oaks Avenue, Suite 212, Pasadena, CA 91105 P (626) 304-0440 F (626) 304-0005 56 El Segundo City Council Agenda Staff Report TITLE Meeting Date: September 1, 2020 Agenda Heading: Staff Presentation Adopt a resolution supporting California Citizens for Local Control - a volunteer coalition comprised of Cities working together to ensure that Cities can continue to manage their own land use and zoning issues. RECOMMENDATION 1. Adopt the attached resolution ATTACHMENTS 1. Resolution FISCAL IMPACT There will not be any direct costs associated with the Resolution. CITY STRATEGIC PLAN COMPLIANCE Goal: 5 Champion Economic Development and Fiscal Sustainability Objectives: A El Segundo promotes economic growth and vitality for businesses and the community. PREPARED BY: Martha Guzman -Hurtado, Legislative Affairs Manager roll REVIEWED BY: Barbara Voss, Deputy City Manager �J APPROVED BY: Scott Mitnick, City Manager V1 BACKGROUND The legislature of the State of California has proposed a number of bills addressing a range of housing issues that could potentially preempt local jurisdiction's control over land use and zoning issues. The California Citzens for Local Control is being spearheaded by the City of Torrance to create a united coalition of Cities to address local control issues and show state legislators there is strong opposition. As a first step in the formation of the coalition, Cities are being asked to pass a resolution in solidarity with other Cities committed to opposing proposed bills that threaten to erode local control. The resolution stating strong support for retaining local control aligns with the City of El Segundo's Legislative Platform that opposes State and federal legislation that preempts the City's local authority. 57 RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF EL SEGUNDO, CALIFORNIA, EXPRESSING OPPOSITION TO PROPOSED HOUSING LEGISLATION AND EXPRESSING SUPPORT FOR ACTION TO FURTHER STRENGTHEN LOCAL DEMOCRACY, AUTHORITY AND CONTROL. The City Council of the City of EI Segundo does resolve as follows: SECTION 1: The City Council finds that: A. The legislature of the State of California, has proposed a number of bills addressing a range of housing issues; and B. The majority of these bills usurp the authority of local jurisdictions to determine for themselves the land use policies and practices that best suit their cities and residents and instead impose mandates that do not take into account the needs and differences of jurisdictions throughout the State, as well as imposing unfunded mandates on jurisdictions for actions that are not in their best interests, and C. For example, the ability of jurisdictions to determine for themselves which projects require review beyond a ministerial approval, what parking requirements are appropriate for various locales within their jurisdiction, what plans and programs are suitable and practical for each community rather than having these decisions imposed upon cities without regard to the circumstances of each individual city is a matter of great importance to the City of EI Segundo, and D. The City Council of the City of EI Segundo feels strongly that our local government is best able to assess the needs of our community and objects to the proliferation of State legislation that deprives the City of that ability. SECTION 2: The City Council hereby: A. Registers its strong opposition to the following pieces of State legislation that usurp local control and impose unfunded mandates: • AB 831 (Grayson) — Planning and zoning: housing: development application modifications. • AB 953 (Ting) — Land use: accessory dwelling units. • AB 1279 (Bloom) — Housing Developments. High Resource Areas. • AB 2323 (Friedman) — California Environmental Quality Act Exemptions. ■ AB 2405 (Burke)- Right to safe, decent and affordable housing. • AB 3153 (Rivas, Robert) Parking and zoning: bicycle and car -share parking credits. • AB 3269 (Chuff) State and local agencies: homelessness plan. • SB 288 (Weiner) California Environmental Quality Act: exemptions. Page 1 of 3 58 • SB 899 (Weiner) Planning and zoning: housing development: higher education institutions and religious institutions. • AB 725 (Wicks) General Plans: housing element: moderate -income and above moderate -income housing: suburban and metropolitan jurisdictions. • AB 1851 (Wicks) Religious institution affiliated housing development projects: parking requirements. • AB 2168 (McCarty) Planning and zoning: electric vehicle charging stations: permit application: approval. • AB 2345 (Gonzalez) Planning and zoning: density bonuses: annual report: affordable housing. ■ AB 2988 (Chu) Planning and zoning: supportive housing: number of units: emergency shelter zones. • AB 3107 (Bloom) Planning and zoning: General Plan: housing development. ■ SB 902 (Weiner) Planning and zoning: housing development: zoning. • SB 995 (Atkins) Environmental Quality: Jobs and Economic Improvement Through Environmental Leadership Act of 2011: housing projects. ■ SB 1085 (Skinner) Density Bonus Law: qualifications for incentives or concessions: student housing for lower-income students: moderate -income persons and families: local government constraints. • SB 1120 (Atkins) Subdivisions: tentative maps. • SB 1138 (Weiner) Housing Element: emergency shelters: rezoning of sites; and, B. Registers its equally strong opposition to the current practice of the State legislature of proposing and passing multitudes of bills that directly impact and interfere with the ability of Cities to control their own destiny through the use of the zoning authority that has been granted to them; and, C. Declares that, should the State continue to pass legislation that attacks local municipal authority, control and revenue, the City of EI Segundo will support actions such as a ballot measure that would limit the State's ability to control local activities and strengthen local democracy and authority. SECTION 3: The City Council hereby directs the City Manager's office to transmit a copy of this resolution to the sponsors of the legislation listed above. SECTION 4: This Resolution will become effective immediately upon adoption and will remain effective unless repealed or superseded. SECTION 5: The City Clerk will certify to the passage and adoption of this Resolution; will enter the same in the book of original Resolutions of said City; and will make a minute of the passage and adoption thereof in the record of proceedings of the City Council of said City, in the minutes of the meeting at which the same is passed and adopted. PASSED AND ADOPTED this day of , 2020. Page 2 of 3 59 ATTEST: Tracy Weaver, City Clerk APPROVED AS TO FORM: Mark D. Hensley, City Attorney Drew Boyles, Mayor Page 3 of 3 .k EL SEGUNDO CITY COUNCIL AGENDA STATEMENT AGENDA DESCRIPTION: MEETING DATE: September 1, 2020 AGENDA HEADING: Staff Presentation Proposed El Segundo Library Park Activation capital improvement project design. RECOMMENDED COUNCIL ACTION: 1. Receive and file presentation ATTACHED SUPPORTING DOCUMENTS: 1. Vicinity Map 2. Location Map 3. El Segundo Public Library Garden Design by Tavi Design Group FISCAL IMPACT: Amount Budgeted: $120,000 Additional Appropriation: $100,000 Cultural Development Fund allocation request in FY 2020-2021 budget Account Number(s): 301-400-8202-8231 (budgeted) 704-300-0000-3787 (proposed for FY 2020-2021 budget) STRATEGIC PLAN COMPLIANCE: Goal: 1 Enhance Customer Service, Engagement, and Communications Objectives: A El Segundo provides unparalleled service to internal and external customers. B El Segundo's engagement with the community ensures excellence. Goal: 1 Develop Quality Infrastructure and Technology Objectives: A El Segundo's physical infrastructure supports an appealing, safe, and effective community. ORIGINATED BY: Melissa McCollum, Director of Library Services REVIEWED BY: Meredith Petit, Director of Recreation and Parks Elias Sassoon, Director of Public Works APPROVED BY: Scott Mitnick, City Manager &(�0( W BACKGROUND: A Library Park Activation project was approved as part of the Capital Improvement Program for Fiscal Year 2019-2020. Designed to expand options for community members interested in utilizing 61 both interior and exterior public spaces in Library Park, the plan envisions reopening the lower level entrance to the library that leads directly to the Children's Library, Sue Carter Friends of the El Segundo Public Library Community Room, and public restrooms; adding a sensory Learning Garden and small stage adjacent to the library to activate the space and extend library services outdoors; adding nature -themed interactive elements and public art to promote play and exploration; and adding outdoor seating to encourage contemplation and connections. The new stage will stimulate an expansion of intimate community entertainment, including performing arts, music, storytelling, magic, poetry, and more. The El Segundo Public Library secured a Maximizing Learning Spaces grant from the California State Library to fund design services for the project. As part of this work, Tavi Perttula and Eiko Hamada-Ano from Tavi Design Group developed a concept for a Storybook Loop throughout Library Park in addition to designing the Learning Garden. The Storybook Loop encourages participants to stop at various stations along their walk through the park to read a complete story that can be changed out quarterly. The playful design mirroring story development was envisioned with a system of spaces and open-ended experiences to support exploration and movement by people of all ages. The design utilizes primarily natural materials in an effort to be sensitive to the park's aesthetic. Implementation of the plan will help with library overcrowding as many areas were completely full prior to the pandemic during afterschool hours, including the Children's Library, Teen Zone, and Study Rooms. Opening the long -closed Library Park entrance during targeted hours will improve access to the library's collection, services, staff, and space in addition to providing quick access in the other direction to Library Park from the library. The Library Park Activation project has been discussed in numerous public meetings with positive response, including with members of the Library Board of Trustees, Recreation and Parks Commission, Arts and Culture Advisory Committee, History Committee, and Friends of the El Segundo Public Library. The Public Works Department is in the process of obtaining a proposal for the engineering design for this project. The design work is anticipated to begin by October 2020 and be completed by early spring 2021. The construction is anticipated to be substantially completed by fall 2021. W 6,018.7 Library Park Project Vicinity Map . _.._.._ .. _..17LJ.LLLG]r[ L3�1GLit•— • • �`«S#'eF+lr�•••• �� s i i Imaple Ave � e Ikllsriposa Ave P.41 lk ,h ~_..1 EI Sopnd* 1nr Grand Ave Grand Awa I F rankle n Ave -1 —9 _.._.._... ec sx v L�.Og1 W 'n 35th 81 0 3,009.33 6,018.7 Feet W G S_ 19 84_ W e b_M e rca to r_A u x i l i a ry_S p h e re I Fla 144 DISCLAIMER: The information shown on this map was compiled from different GIS sources. The land base and facility information on this map is for display purposes only and should not be relied upon without independent verification as to its accuracy. The City of EI Segundo will not be held responsible for any claims, losses or damages resulting from the use of this map. Legend --- City Boundary ❑ Project Region Notes 63 M 1 a ± > W th O I < e 3" Z •g LO 5. CO Ali 14.11 �. J:s•7'.4 : to Aj 14 7m P 9 JS eq un d o kiwd PAY41.4*d Spac* �irx'J t Tays I `8J1f• I it I �d a F i I S� IF*y u,YwCA m I +J1 to I Fla 144 DISCLAIMER: The information shown on this map was compiled from different GIS sources. The land base and facility information on this map is for display purposes only and should not be relied upon without independent verification as to its accuracy. The City of EI Segundo will not be held responsible for any claims, losses or damages resulting from the use of this map. Legend --- City Boundary ❑ Project Region Notes 63 ses� Library Park Project Location Map IIIIIIIIIIIIr llllllllllll� lllllllllll� � II i IIIIIIIIIIII� win III. 1= WIN I I —__ - �' Nil - — —PIC� - _ — —H Mn _ A -_ = — 7E to�� 104 0 752 33 1 504 7 F t "� r ,5 .7 ee DISCLAIMER: The information shown on this map was compiled from different GIS W G S -1984—W a b_ M e rca to r_A u x i I i a ry_S p here sources. The land base and facility information on this map is for display purposes only and should not be relied upon without independent verification as to its accuracy. The City of EI Segundo will not be held responsible for any claims, losses or damages resulting from the use of this map. y=E ----=---FF=4--rr �, EI se 1• Legend Parcels Library Park City Boundary •E EL SEGUNDO PUBLIC LIBRARY GARDEN 111 WEST MARIPOSA AVENUE, EL SEGUNDO, CA 90405 TAVI DESIGN GROUP 111 W. MARIPOSA AVE JUNE 2020 LEARNING GARDEN + STORYBOOK LOOP DESIGN 3. ESCALATION THE TENSION BUILDS. A MORE TUMULTUOUS TERRAIN. 4. CLIMAX A HIGH -DRAMA LANDSCAPE WHERE THE STAKES FEEL THE HIGHEST. 5. RESOLUTION VICTORIOUS, READERS SEE THEIR TRAVELED PATH FROM A HIGHER PERSPECTIVE NEAR THE FLAGPOLE. f*' W. PALM AVE. W. MARIPOSA AVE. 2. COMPLICATION THE READERS CROSS A THRESHOLD AS THEY FEEL THE CALL TO ADVENTURE. 1. EXPOSITION ROSE GARDEN -ADJACENT. A HOME BASE FOR THE START OF A JOURNEY. LEARNING GARDEN SHADED AMPHITHEATER AND PATIO SURROUNDED BY SENSORY GARDEN AND POLLINATOR PROGRAMMING PARw ""ONCEPT TAVI DESIGN GRO&JP 111 W. MARIPOSA AVE JUNE 2020 LEARNING GARDEN + STORYBOOK LOOP DESIGN SLOP- 1 SMALL RAISED STAGE, ADA ACCESSIBLE SAWED LOG AMPHITHEATER SEATING NET LIGHTING GO CLUB ROCKERS AND TESSELATE SQUARE PLANTER LOW IMPACT DEVELOPMENT PLANTER OUTSIDE CHILDREN'S LIBRARY WINDOW ALFRESCO TABLE AND BENCHES NEW STEPS TO LEARNING GARDEN EXISTING SYCAMORE TREES DECOMPOSED GRANITE PAVING SENSORY AND POLLINATOR GROUNDCOVERS IN ORGANIC MASSINGS BIRD BATH GO CLUB LOUNGE CHAIRS AND TESSELATE SQUARE PLANTER STANDING/VIEWING AREA LEARNING GARDEN rg"6 ICF T A V I DESIGN G R O&)P 111 W. MARIPOSA AVE JUNE 2020 LEARNING GARDEN + STORYBOOK LOOP DESIGN ALFRESCO TABLE ALFRESCO BENCH GO CLUB LOUNGE GO CLUB ROCKER GARS "'M PATIO COIF^OPTS 111 W. MARIPOSA AVE JUNE 2020 LEARNING GARDEN + STORYBOOK LOOP DESIGN TESSELATE SQUARE PLANTERS (IN ORANGE) TAVI DESIGN GROUP +l JaJ�r� _ , t �' •�y��'v- �5.�,,��#ei 1r � '� ' DECOMPOSED GRANITE (DG) STABILIZED �D HONEYCOMB STAGE STRING LIGHTS SAWED LOG AMPHITHEATER SEATING EXISTING AREA NET LIGHTING OVER AMPHITHEATER W. PALM AVE. 1= W. MARIPOSA AVE. LEARNING GARDEN SHADED AMPHITHEATER AND PATIO SURROUNDED BY SENSORY GARDEN AND POLLINATOR PROGRAMMING LEARNING GARDEN rr'h4CFnTF T A V I DESIGN G R OW P 111 W. MARIPOSA AVE JUNE 2020 LEARNING GARDEN + STORYBOOK LOOP DESIGN ARCHITECTURAL BIRDHOUSES 46 �. ��. �+:-`� � .+aw//•. .w.i+. •'{..'+fir` `f• - } LOW IMPACT DEVELOPMENT PLANTERS BIRD BATH LEARNING GARDEN r^*ICFnTF 111 W. MARIPOSA AVE JUNE 2020 LEARNING GARDEN + STORYBOOK LOOP DESIGN E. � J t � `r r r� a Smell Me.' 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' i• ^ awe.-, ' � •Y�:. J - � � I yl,'•v ir/ P) Jo rT 44 v LEMON VERBENA (TASTE) ALLOYSIA CITRODORA r CINNAMON BASIL (TASTE) OCIMUM BASILICUM CHOCOLATE MINT (TASTE) ORANGE MINT (TASTE) MENTHA X PIPERITA `CHOCOLATE MINT' MENTHA X PIPERATA F. CITRATA LEARNING GARDEN CONCFDTS - PLANTING 111 W. MARIPOSA AVE JUNE 2020 LEARNING GARDEN + STORYBOOK LOOP DESIGN • CANDYLEAF (TASTE) STEVIA REBAUDIANA YERBA BUENA (SMELL, MAKE TEA) SATUREJA DOUGLASII TAVI DESIGN GROUP CORKSCREW RUSH (TOUCH) JUNCUS EFFUSUS F. SPIRALIS CURLY KALE (TOUCH, TASTE) BRASSICA OLERACEA VAR. SABELLICA alb A—.*br MIMULUS AURANTIACUS (TOUCH) FAIRY TAILS FOUNTAIN GRASS (TOUCH) STICKY MONKEY FLOWS PENNISETUM `FAIRY TAILS' LEARNING GARDEN CONCFDTS - PLANTING 111 W. MARIPOSA AVE JUNE 2020 LEARNING GARDEN + STORYBOOK LOOP DESIGN STRING OF PEARLS (TOUCH) SENECIO ROWLEYANW j LAMB'S EAR (TOUCH) PSEUDOGNAPHALIUM CALIFORNICUM TAVI DESIGN GROUP SEA CLIFF BUCKWHEAT EL SEGUNDO BLUE BUTTERFLY LEARNING GARDEN CON- ' - PLANTING TAV I DESIGN G R O �J P 111 W. MARIPOSA AVE JUNE 2020 LEARNING GARDEN + STORYBOOK LOOP DESIGN w Vvmftw.� SHADED BOULDER SEATING STORYTIME SEATING HIDE -AND -REVEAL SIGNAGE '*)RYBOOK LOOP CONCEPTS FLIPBOOK SIGNAGE 111 W. MARIPOSA AVE JUNE 2020 LEARNING GARDEN + STORYBOOK LOOP DESIGN F H 0 Z O 2 2 u W. PALM AVE. W. MARIPOSA AVE. STORYBOOK LOOP AN ENGAGING TRAIL WITH A CHILDREN'S BOOK POSTED ACROSS FIVE STATIONS FOR FAMILIES TO READ AND ENJOY ALONG THEIR WALK THROUGH THE PARK TAVI DESIGN GROUP s w. ok BOARD PATH AROUND ROSE GARDEN NATURALISTIC WOODEN TOADSTOOL SEATING EXISTING ROSE GARDEN - VIEW FROM MAIN STREET WIND SCULPTURES W. MARIPOSA AVE. ELSEGUNDO HIGH SCHOOL 1. EXPOSITION ROSE GARDEN — ADJACENT. A HOME BASE FOR THE START OF A JOURNEY. -;T*')RYBOOK T A V I DESIGN GROUP LOOP STPTION " =XPOSITION 111 W. MARIPOSA AVE JUNE 2020 LEARNING GARDEN + STORYBOOK LOOP DESIGN ARBOR THRESHOLD I r . MINI RIDGE AND CULVERT TUNNEL EXISTING SITE - VIEW FROM MAIN STREET ST*)RYBOOK LOOP STPTION 2/5: COMPLICATION 111 W. MARIPOSA AVE JUNE 2020 LEARNING GARDEN + STORYBOOK LOOP DESIGN VARIED SIZE STUMP PLAY/SEATING W. PALM AVE.' hki W. MARIPOSA AVE. 2. COMPLICATION THE READERS CROSS A THRESHOLD AS THEY F FEEL THE CALL TO H ADVENTURE. Z to TAVI DESIGN GROUP +'ice � ' • ,&: _��F�'-- - .. v ,,, � ?�..E ^�� w •SSV •: �� F } .�.h• RR�1� f• . r 4 v Y f=.*. i, 4a,' - � � � � �r� '�:� d �F Vim.•-�\�� i.-• - :a'■:i/I/l:111■OISELASK-11ILE■[11►`�C1L.'T�=16.`iMi\WAIV 0[• D NATURAL BOULDER PLAY AND SEATS 14 amonwr - - : , . EXISTING SITE VIEW FROM RICHMOND STREET im tor WHALE STONE BENCH SCULPTURE BY ARTISTS AT ART CITY W. PALM AVE.' r�= W. MARIPOSA AVE. 4. CLIMAX A HIGH -DRAMA LANDSCAPE WHERE THE STAKES FEEL THE HIGHEST. ST*)RYBOOK LOOP STPTION '15: CLIMAY T A V I DESIGN GROUP 111 W. MARIPOSA AVE JUNE 2020 LEARNING GARDEN + STORYBOOK LOOP DESIGN RIBBON STREAMERS MUSHROOM STONE STOOL SCULPTURES BY ARTISTS AT ART CITY EXISTING FLAGPOLE AREA ST1111YBOOK LOOP STATION 5/5: RESOLUTION 111 W. MARIPOSA AVE JUNE 2020 LEARNING GARDEN + STORYBOOK LOOP DESIGN W. PALM AVE.' W. MARIPOSA AVE. 5. RESOLUTION VICTORIOUS, READERS SEE THEIR TRAVELED PATH FROM A HIGHER PERSPECTIVE NEAR THE FLAGPOLE. TAVI DESIGN GROOP EL SEGUNDO CITY COUNCIL AGENDA STATEMENT AGENDA DESCRIPTION: MEETING DATE: September 1, 2020 AGENDA HEADING: Staff Presentations Introduce an ordinance amending Title 5, Chapter 2 of El Segundo Municipal Code (Garbage and Rubbish) to require bulky item and holiday tree pickup service for multi -family properties. RECOMMENDED COUNCIL ACTION: 1. Waive first reading and introduce an ordinance amending Title 5, Chapter 2 of El Segundo Municipal Code (Garbage and Rubbish) to require bulky item and holiday tree pickup service and for Multi -Family properties. 2. Schedule the second reading for September 15, 2020 City Council meeting. ATTACHED SUPPORTING DOCUMENTS: Proposed Ordinance FISCAL IMPACT: N/A Amount Budgeted: $0 Additional Appropriation: No Account Number(s): N/A STRATEGIC PLAN: Goal: 2 Support Community Safety and Preparedness Objective: A El Segundo is a safe and prepared city. ORIGINATED BY: Jasmine Allen, Senior Management Anal t REVIEWED BY: Elias Sassoon, Public Works Director APPROVED BY: Scott Mitnick, City Manager k/(forsw% BACKGROUND AND DISCUSSION: Abandoned bulky items of solid waste are an unsightly nuisance that degrades the quality of life for residents and visitors of El Segundo. The abandonment of bulky items of solid waste occurs more frequently on multi -family properties as residents and tenants move in and out throughout the year, often discarding bulky items (used furniture, mattresses, appliances, etc., but not including Hazardous Waste items) on or around the premises in the process. Section 5-2-14(A) of the El Segundo Municipal Code (`SSMC") requires the owner or occupant of each multi -family premises to make arrangements for the regular removal of solid waste. Such arrangements must be made with a solid waste service provider that holds a valid City -issued n -M permit. ESMC section 5-2-15 sets forth the commercial/multi-family solid waste hauler permit process and applicable requirements for permittees. The hauler will provide each commercial and multi -family premises it serves with the collection containers necessary to comply with, implement, and achieve State and local diversion and recycling goals, as applicable. Each container will display the name and telephone number of the permitted hauler. To preserve and protect public health and safety, it is necessary to require each permitted commercial/multi-family solid waste hauler to provide on-call bulky item pickup service to multi- family customers at a frequency that is commensurate with the number of units in the multi -family premises served. Additionally, the hauler will, at no additional charge (i.e., as an included component of its basic service), collect, transport and cause to be recycled all holiday trees which are placed curbside at any multi -family premises served by the permittee during the period beginning on December 26 and ending at 2:00 p.m. on the second Saturday in January. The timely collection of abandoned bulky items will help to preserve public health and safety and the proper handling of those bulky items by permitted haulers will advance the City's ongoing efforts to maximize the diversion of solid waste from landfills. Violation of any condition of the permit can be grounds for revocation of the permit (ESMC 15-2-15I). Staff recommends that the City Council introduce the ordinance and schedule second reading and adoption of the ordinance at the Council's next regularly scheduled meeting. If adopted, the ordinance would take effect 30 days later. :, ORDINANCE NO. AN ORDINANCE AMENDING TITLE 5, CHAPTER 2 OF THE EL SEGUNDO MUNICIPAL CODE TO REQUIRE BULKY ITEM PICKUP SERVICE FOR MULTI -FAMILY PROPERTIES The City Council of the City of EI Segundo does ordain as follows: SECTION 1: The City Council finds and determines as follows: A. Abandoned bulky items of solid waste are an unsightly nuisance that degrades the quality of life for residents and visitors of EI Segundo. B. The abandonment of bulky items of solid waste occurs more frequently on multi -family properties as residents and tenants move in and out throughout the year, often discarding bulky items (used furniture, mattresses, appliances, etc., but not including Hazardous Waste items) on or around the premises in the process. C. Section 5-2-14(A) of the EI Segundo Municipal Code ("ESMC") requires the owner or occupant of each multi -family premises to make arrangements for the regular removal of solid waste. Such arrangements must be made with a solid waste service provider that holds a valid City - issued permit. ESMC section 5-2-15 sets forth the commercial/multi- family solid waste hauler permit process and applicable requirements for permittees. D. To preserve and protect the public health and safety, it is necessary to require each permitted commercial/multi-family solid waste hauler to provide on-call bulky item pickup service to multi -family customers at a frequency that is commensurate with the number of units in the multi- family premises served. To ensure that bulky item pickup service is uniformly available at all multi -family properties in the City, it is necessary to require that a minimum level of on-call bulky item pickup service be included as a component of the basic solid waste collection service provided to each multi -family customer. E. To preserve and protect the public health and safety, it is necessary to require the owner or occupant in charge of each multi -family premises to make arrangements for the pickup, on an as -needed basis, of bulky items that are discarded on the premises. F. The timely collection of abandoned bulky items will help to preserve the public health and safety and the proper handling of those bulky items by permitted haulers will advance the City's ongoing efforts to maximize the diversion of solid waste from landfills. SECTION 2: Section 5-2-1 of the EI Segundo Municipal Code ("ESMC") is amended to add the following definition: "BULKY ITEM: Large and small household appliances, furniture, carpets, mattresses, box springs, white goods, clothing, tires, and other similar solid waste and similar large items discarded from residential properties. Bulky items do not include hazardous waste." SECTION 3: Section 5-2-14 of the ESMC is amended to add a subparagraph (B) to read as follows: "B. Mandatory Arrangements for Bulky Item Pickup—Multi-Family Premises: The owner, manager, or association in charge of each multi -family premises is required to make arrangements for the pickup, on an as -needed basis, of bulky items that are discarded on the premises. Said arrangements must be made with a hauler that holds a valid permit pursuant to section 5-2- 15 of this chapter and within one business day of the bulky item(s) having been discarded/abandoned on the premises. If bulky item pickup service is required in excess of that included in the basic service level described in section 5-2-15(G)(12), the owner, manager, or association in charge of the premises shall be responsible for the associated service charges imposed by the permitted hauler." SECTION 4: Subparagraph (10) of Section 5-2-15(G) of the ESMC is amended to read as follows: "10. The permittee must provide each commercial and multi -family premises it serves with the collection containers necessary to comply with, implement, and achieve State and local diversion and recycling goals, as applicable. This includes, without limitation, containers that allow for the source separation of solid waste, organics and recyclables. Each container must display the name and telephone number of the permittee." SECTION 5: Section 5-2-15(G) of the ESMC is amended to add a subparagraph (12) to read as follows: "12. The permittee must provide on-call bulky item pickup service for each multi -family premises that it serves. The permittee must make a minimum number of bulky item pickups available to each multi- family premises at no additional charge (i.e., as an included component of its basic service) each year. The minimum number of RR bulky item pickups to be provided at no charge is equal to the number of residential units in the multi -family premises served (e.g., a six -unit multi -family premises will be entitled to a minimum of six bulky item pickups per year). The permittee must agree to collect at least six bulky items per pickup. Additional pickups/items may be made subject to an additional charge to be negotiated between the permittee and the customer. Bulky item pickups must be completed within one business day from the time a customer makes a request for such service. There shall be no size or weight restrictions with respect to bulky items except that permittee shall not be required to remove automobile bodies or any other items that may not be safely handled by two persons. Bulky items collected by permittee shall not be landfilled or disposed of until the following hierarchy has been followed by permittee: Reuse as is (if energy efficient) Disassemble for reuse or recycling Recycle Disposal" SECTION 6: Section 5-2-15(G) of the ESMC is amended to add a subparagraph (13) to read as follows: "13. The permittee must, at no additional charge (i.e., as an included component of its basic service), collect, transport and cause to be recycled all holiday trees which are placed curbside at any multi -family premises served by the permittee during the period beginning on December 26 and ending at 2:00 p.m. on the second Saturday in January." SECTION 7: Environmental Review. This ordinance is exempt from environmental review under the California Environmental Quality Act (California Public Resources Code §§ 21000, et seq., "CEQA") and CEQA regulations (14 California Code of Regulations §§ 15000, et seq.) because it establishes rules and procedures to permit operation of existing facilities; consists only of minor revisions and clarifications to existing regulations and specification of procedures related thereto; and consists of actions taken to assure the maintenance, protection and enhancement of the environment. This ordinance, therefore, does not have the potential to cause significant effects on the environment. Consequently, it is categorically exempt from further CEQA review under 14 Cal. Code Regs. §§ 15301, 15305, and 15308. Furthermore, the City Council finds and determines that this ordinance is not subject to CEQA for the following reasons: (1) it will not result in a direct or reasonably foreseeable indirect physical change in the environment (14 Cal. Code Regs. § 15060(c)(2)), (2) there is no possibility that the ordinance may have a significant effect on the environment (14 Cal. Code Regs. § 15061(b)(3), and (3) the ordinance does not constitute a "project" as defined in the CEQA Guidelines (14 Cal. Code Regs. § 15378). :. SECTION 8: Construction. This Ordinance must be broadly construed in order to achieve the purposes stated in this Ordinance. It is the City Council's intent that the provisions of this Ordinance be interpreted or implemented by the City and others in a manner that facilitates the purposes set forth in this Ordinance. SECTION 0: Severability. If any part of this Ordinance or its application is deemed invalid by a court of competent jurisdiction, the City Council intends that such invalidity will not affect the effectiveness of the remaining provisions or applications and, to this end, the provisions of this Ordinance are severable. SECTION 10: The City Clerk is directed to certify the passage and adoption of this Ordinance, cause it to be entered into the City of EI Segundo's book or original ordinances, make a note of the passage and adoption in the records of this meeting, and, within fifteen days after the passage and adoption of this Ordinance, cause it to be published or posted in accordance with California law. SECTION 11: This Ordinance will take effect on the 30th day following its final passage and adoption. PASSED AND ADOPTED this day of .2020 ATTEST: Tracy Sherrill Weaver, City Clerk APPROVED AS TO FORM MARK D. HENSLEY, City Attorney 4 Drew Boyles, Mayor EL SEGUNDO CITY COUNCIL AGENDA STATEMENT AGENDA DESCRIPTION: MEETING DATE: September 1, 2020 AGENDA HEADING: Staff Presentation Update on City's business assistance in response to Los Angeles County's Reopening Safer at Work and in the Community, and consider sharing ongoing associated costs with businesses regarding temporary barricades. RECOMMENDED COUNCIL ACTION: Receive and file. ATTACHED SUPPORTING DOCUMENTS: 1. Summary of approved temporary permits 2. City Administrative Order No. 1, amended July 16, 2020 FISCAL IMPACT: Amount Budgeted: 0 Additional Appropriation: $6,000 Account Number(s): 001-400-4205-6206 STRATEGIC PLAN COMPLIANCE Goal: 5 Champion Economic Development and Fiscal Sustainability Objective: A El Segundo promotes economic growth and vitality for businesses and the Community ORIGINATED BY: Eduardo Schonborn, AICP, Principal Planner Nick Petrevski, Engineering Technician REVIEWED BY: Sam Lee, Planning and Building Safety Dir for Elias Sassoon, Public Works Director ` APPROVED BY: Scott Mitnick, City Manager & CCr:t �, BACKGROUND On May 29, 2020, City Manager issued a State of Emergency Administrative Order No. 1 to allow restaurants, retail food facilities, and retail operations to reopen for indoor and outdoor table dining in compliance with the County's Health Officer Order. The Administrative Order enables businesses to apply for temporary use permits to conduct business outdoors to utilize private property to conduct outdoor dining and retail, and temporary encroachment permits to utilize the public right-of-way for said purposes. On July 16, 2020, Order No. 1 was amended to allow issuance of temporary permits for outdoor services on private property, in accordance with the updated County Health Officer Order. In an effort to alleviate economic impacts associated with the closures and facilitate reopening El Segundo businesses, the City's Administrative Order waives fees for these temporary permits. The City's Order remains in effect through January 10, 2021. DISCUSSION Temnorary Use Permits A total of 14 Temporary Outdoor Dining and Retail Permits have been issued, allowing outdoor dining and retail operations on private property in areas such as patios, courtyards, breezeways, and onsite parking lots or stalls adjacent to the business. Permits are issued with operational conditions to mitigate impacts to nearby residences, such as limiting hours of operation, and do not allow indoor or outdoor entertainment. Staff has received one complaint from the public regarding noise, which was brought to the business owner's attention to address directly with the resident. Staff has not received any subsequent complaints from this resident. To assist places of worship conduct outdoor services, including weddings/funerals, for their congregations, two Temporary Outdoor Assembly and Services Permits have been issued for Saturday and Sunday services in church parking lots. The permits contain operational conditions to mitigate impacts to nearby residences by limiting hours for setup, orienting speakers away from residences, and notification to abutting residences. No complaints have been received. Temnorary Encroachment Permits A total of 21 Temporary Encroachment Permits have been issued to restaurants within or near downtown, allowing tables and chairs in public rights-of-way (i.e., sidewalks). The permits contain conditions requiring liability insurance coverage and provisions to maintain pedestrian and wheelchair access. To further assist downtown businesses with their reopening efforts, some permits have allowed utilizing street parking for outdoor dining. Most notable, however, is the temporary closure of the 200 block of Richmond Street. To ensure safety to pedestrians, diners, employees and motorists, City staff installed a combination of K -rails and mobile metal barricades. Costs Permit Fees: Fees are used to offset costs associated with processing, inspections and monitoring. The regular fee for a Temporary use permit is $1,155, while the fee for a temporary encroachment permit and inspection is $300. Since Order No. 1 waived fees associated with issuing temporary permits, this equates to $16,170 the city did not charge for temporary use permits, and $6,300 the city did not charge for temporary encroachment permits, resulting in a total of $22,470 the city will not recoup. Barricades: To date, city's general fund has spent approximately $44,000, which includes staff time, anti -vehicle metal barricade rentals, and water filled K -rail purchases and rentals. Additionally, staff anticipates ongoing maintenance costs of approximately $2,600 per month for Richmond Street closure and approximately $3,000 per month for the Main Street barricades. The additional requested appropriation of $6,000 would allow staff to pay for these costs through the end of current fiscal year (September 30, 2020). Next Stens 2 89 As Los Angeles County Health Department continues to evolve and relax prohibitions to allow certain businesses to safely reopen, their staged approach includes establishing operational protocols with conditions and regulations that businesses must follow to minimize COVID risk, such as infection control measures, workplace practices, physical distancing, public awareness, and other operational requirements. In response to inquiries from local merchants to conduct business outdoors and since County Health Department has adopted protocols, staff is considering a further amendment to Order No. 1 to allow hair and nail salons, barber shops, and gyms and fitness center to temporarily utilize private outdoor space with an approved temporary use permit, and allow hair and nail salons, and barber shops to temporarily utilize the public right-of-way with an approved temporary encroachment permit. When staff moves forward with such an amendment to Order No. 1, permits issued would include conditions to minimize impacts to adjacent properties and the ability for staff to revoke permits if necessary. Staff anticipates the Health Department will continue to allow reopening of more businesses and industries as the COVID situation improves, which will likely be allowed to operate in outdoor settings and in accordance with protocols that regulate operations. Staff will continue to monitor what the County allows to reopen and may further amend the City's Order to allow these uses on a temporary basis, provided they are uses allowed by the underlying zoning and deemed appropriate for El Segundo. RECOMMENDATION Staff believes that businesses benefitting from parking and street closures (cost of barricades) share the ongoing maintenance costs, and thereby requests Council's concurrence that businesses issued temporary permits for street and parking closures must share 50 -percent of the ongoing maintenance costs from January 1, 2021 to March 31, 2021 and 100 -percent thereafter. 3 90 c� Permit Address Business Type of Encroachment TEP 20-001 Main St.- 123 Tavern on Main Outdoor dining in sidewalk and street TEP 20-002 Main St.- 200-204 Brewport Taphouse Outdoor dining in sidewalk and parklet TEP 20-003 Main St.- 351 Blue Butterfly Cafe Outdoor dining in sidewalk TEP 20-004 Main St.- 219 Sausal Outdoor dining in sidewalk and street TEP 20-005 Standard St.- 226 Standard Station Outdoor dining in sidewalk and street TEP 20-006 Richmond St.- 225 Deluca Trattoria Outdoor dining on 200 block Richmond St. TEP 20-007 Main St.- 117 Little Gourmet Outdoor dining in sidewalk TEP 20-008 Grand Ave.- 131 W. Metro Cafe Outdoor dining in sidewalk TEP 20-009* Main St.- 407 Pho Dreams Outdoor dining in sidewalk - Soon to add in street TEP 20-010 Main St.- 403 Kagura Outdoor dining in sidewalk - Soon to add in street TEP 20-011 Main St.- 321 Two Guns Espresso Outdoor dining in sidewalk TEP 20-012 Grand Ave.- 107 W. Wendy's Place Outdoor dining in sidewalk TEP 20-013 Grand Ave.- 130 W. Slice N Pint Outdoor dining on 200 block Richmond St. TEP 20-014 Richmond St.- 145 Richmond Bar and Gril Outdoor dining in sidewalk/parkway TEP 20-015 Richmond St.- 223 2nd City Bistro Outdoor dining on 200 block Richmond St. TEP 20-016 Main St.- 210 EI Tarasco Outdoor dining in sidewalk TEP 20-017 Main St.- 357 Bad Sushi Outdoor dining in sidewalk TEP 20-018 Main St.- 410 Fantastic Cafe Outdoor dining in sidewalk TEP 20-019 Grand Ave.- 131 W. Good Stuff Cafe Outdoor dining in sidewalk TEP 20-020* Main St.- 407 Relaxation Nails Outdoor in sidewalk and street TEP 20-021 Main St.- 411 Chef Hannes Outdoor dining in sidewalk and street TEP 20-022* Main St.- 409 Hana Haru Outdoor dining in sidewalk and street *Pending TUP 337104 229 Main Havana Sandwich Comp. tables/chairs in an expanded outdoor dining area on private property TUP 336920 241 Main Jame Enoteca tables/chairs in an expanded outdoor dining area on private property TUP 336703 2014 Park Place Marmalade Cafe outdoor dining in front of restaurant and courtyard between buildings TUP 336424 137 Nevada Surfridge Brewing Comp. outdoor dining in rear area of property TUP 336346 243 Main Jetta Thai tables/chairs in an expanded outdoor dining area on private property TUP 336189 310 Grand, Ste 108 Stix and Straws tables/chairs in an expanded outdoor dining area on private property TUP 334835 825 Douglas (Elevon) Subway outdoor dining in courtyard area adjacent to building TUP 339311 2555 EI Segundo Denny's outdoor dining in patio and along side of building adj to drive -aisle TUP 341413 200-204 Main Brewport Tap House outdoor dining in rear parking lot TUP 341500 123 Main TUP 343014 339 Indiana TUP 361713 143 Main TUP 415172 755 N PCH TUP 421567 2251 E Maple Outdoor Assembly #1 859 Main Outdoor Assembly #2 223 W. Franklin q Tavern on Main outdoor dining in rear parking lot Upshift Brewing outdoor dining in rear parking lot Rock & Brews outdoor dining in rear parking lot IHOP outdoor dining in rear parking lot Kaya Sushi outdoor dining in courtyard area adjacent to building Church of the Beach Cities Sunday services in parking lot, at 9:30 and 11:00am Life Changing Word Saturday service (2:00-5:00), and Sunday services (2:30-4:30)in parking lot Elected Officials Drew Boyles, Mayor Chris Pinrentel, Mayor Pro Tem Carol Pirsztrrk, Councilurenrber Scot Nicol, Councilmember Lance Girorcr, Councilmember Tracy Weaver, City Clerk Office of the City Manager ADMINISTRATIVE ORDER NO. I TO ADDRESS COVID-19 Re -opening of Restaurants, Retail Food Facilities and Retail Operations in the City of El Segundo Revised Order Issued: July 16, 2020 By virtue of authority vested in me as the City Manager of the City of El Segundo pursuant to the provisions of the El Segundo Municipal Code, Section 2-2-5, to promulgate, issue, and enforce rules, regulations, orders, and directives, I hereby declare the following orders to be necessary for the protection of life and property. This Order will take effect immediately and remain in effect until the current COVID-19 emergency is terminated by City Council resolution. Maltheiv Robinson, City Treasurer This Order is issued in accordance with, and incorporates by reference, the March 4, 2020 Proclamation of a State of Emergency issued by Governor Gavin Newsom, the Appointed Officials March 4, 2020 declaration of public health emergency issued by the Los Angeles County Scott Board of Supervisors and Los Angeles County Health Officer, and the March 17, 2020, City Manager Confirmation of a Local Emergency issued by the El Segundo City Council. Mark D. Hensley, City Attorney On May 29, 2020, the Los Angeles County Health Officer issued the "Reopening Safer at Work and in the Community for Control of COVID-19" Order which applies to all Department Directors cities in Los Angeles County (including the City of El Segundo) except the cities of Barbara Voss, Deptery Cit}' Manager Pasadena and Long Beach. This Order is intended to supplement and further clarify the Joseph Lillio, Los Angeles County Health Officer's Order, as amended, within the City of El Segundo. Finance Chris Donovan, PURSUANT TO GOVERNMENT CODE SECTION 8630 AND EL SEGUNDO Fire Chief MUNICIPAL CODE CHAPTER 2-2, THE CITY MANAGER, ACTING AS THE DavidSerrmro, EMERGENCY SERVICES DIRECTOR, ORDERS THE FOLLOWING: Hanson Resources Charles mallor'r, 1. All restaurant and retail food facilities in the City of El Segundo may re -open for brfornrnrir,+ .Fs�-slcrns indoor and outdoor table dining in compliance with the County's current order. Melissa McCollum, Library Services 2. Any restaurant or retail food facility with a valid permit to conduct outdoor dining Snrr: Lee, Planning & Building Safety within the public right-of-way may resume outdoor dining service in compliance Bill Whalen, with the terms of the city -issued permit, Municipal Code section 15-2-16, and the Los Police Chief Angeles County Health Officer's most current order. Mark Watkins, Public Works 3. Restaurants and retail food facilities that are not presently authorized to conduct Meredith Petit, outdoor dining service within the public right-of-way may apply for a Temporary Recreation & Parks Encroachment Permit. For restaurants and retail food facilities located within the 93 Downtown Specific Plan ("DSP") Area, the DSP's design review requirement for outdoor dining is hereby waived for the term of this order or until further notice and the Interim Public Works Director or designee is authorized to issue temporary encroachment permits that may remain effective through January 10, 2021. The Interim Public Works Director or designee may issue a temporary encroachment permit pursuant to this paragraph without having first received the proof of insurance required by the terms of the permit, provided that proof of adequate insurance is submitted to the Interim Public Works Director within 72 hours after issuance of the temporary permit. If the applicant fails to timely provide proof of insurance, the permit will automatically become null and void. Those persons interested in applying for and receiving such a permit may contact the City at 310-524-2360 or NPetrevski@elsegundo for more information. 4. The Planning and Building Safety Director or his designee is authorized to temporarily waive otherwise applicable on-site parking requirements for any restaurant, retail food facility, or retail operation that wishes to conduct temporary outdoor dining or temporary outdoor retail uses within a portion of the onsite, off-street parking area that serves the restaurant, retail food facility or retail operation. Temporary outdoor dining within an on-site, off-street parking area must be conducted in accordance with El Segundo Municipal Code section 15-2-16 and the Los Angeles County Health Officer's most current order. Temporary outdoor retail uses within an on-site, off-street parking area must be conducted in accordance with the Los Angeles County Health Officer's most current order. A Temporary Use Permit is required for the displacement of any on-site parking to allow additional space for outdoor dining or outdoor retail uses. The Planning and Building Safety Director or his designee is authorized to issue Temporary Use Permits consistent with this paragraph, The Planning and Building Safety Director or his designee may issue a temporary use permit pursuant to this paragraph without having first received the proof of insurance required by the terms of the permit, provided that proof of adequate insurance is submitted to the Director or his designee within 72 hours after issuance of the temporary pennit. If the applicant fails to timely provide proof of insurance, the permit will automatically become null and void. 5. Any retail operation with a valid permit to conduct outdoor retail uses within the public right-of-way may resume outdoor retail uses in compliance with the terms of the city -issued permit and the Los Angeles County Health Officer's most current order. Retail operations that are not presently authorized to conduct outdoor retail uses within the public right-of-way may apply for a Temporary Encroachment Pen -nit. For retail operations located within the Downtown Specific Plan Area, the DSP's design review requirement for outdoor retail uses is hereby waived for the term of this order or until further notice and the Interim Public Works Director or designee is authorized to issue temporary encroachment permits that may remain effective through January 10, 2021. The Interim Public Works Director may issue a temporary encroachment permit pursuant to this paragraph without having first received the proof of insurance required by the terms of the permit, provided that proof of adequate insurance is submitted to the Interim Public Works Director within 72 hours after issuance of the temporary permit. If the applicant fails to timely provide proof of insurance, the permit will automatically become null and void. Those persons interested in applying for and receiving such a permit may contact the City at 310-524-2360 or NPetrevski@elsegundo. for more information. 6. If otherwise allowed under the most recent orders of the State of California and the Los Angeles County Health Officer, an assembly hall may, upon obtaining a Temporary Use Permit (TUP) from the City, conduct an assembly outdoors on the property on which the assembly hall is located. The Planning and Building Safety Director (Director) or his designee is authorized to temporarily waive otherwise applicable on-site parking requirements for any assembly hall that wishes to conduct temporary assemblies within a portion of the on-site, off-street parking area that serves the assembly hall. The Director may condition each TUP as he deems appropriate to ensure compatibility with adjacent uses, including, without limitation, restrictions on the type and use of sound amplification equipment, video screens, seating, temporary shade structures, platforms, 2 and the days/times during which an assembly may take place and the duration of each assembly. No food service of any kind is allowed in connection with an outdoor assembly held pursuant to this paragraph. Any outdoor assembly held pursuant to this paragraph must be conducted in a manner consistent with the most current order of the Los Angeles County Health Officer (e.g., social distancing requirements, facial covering requirements, maximum number of attendees, etc.) The Director is authorized to issue Temporary Use Permits consistent with this paragraph. The Director may require proof of liability insurance naming the City as additional insured prior to issuance of a TUP. No TUP may be issued for an assembly use that is prohibited by the most recent order of the State of California or the Los Angeles County Health Officer. Temporary Use Permits issued pursuant to this paragraph will remain in effect for effective through January 10, 2021. 7. The fees for all permits issued pursuant to this order are hereby waived. This version of Administrative Order No. 1 supersedes all previous versions. A violation of any of the above prohibitions constitutes a misdemeanor under El Segundo Municipal Code Section 2-2-8 and is punishable by fines not to exceed $1,000 or imprisonment not to exceed six months. Y f Scott Mitnick 3; `1 j] l City Manager City of El Segundo 3 95 PLACE HOLDER ITEM #8 (No stall report) A report on residential development intensification in an R-3 neighborhood located generally west of Pacific Coast Highway and east of Washington Street, in response to City Council direction from February 19, 2019. V, El Segundo City Council Meeting Date: August 18, 2020 Councilmember Report Agenda Heading: Councilmember Reports TITLE Review of Councilmember liaison role to citizen committees RECOMMENDATION Clarify the role of Councilmember liaisons to citizen committees; Clarify the role of the committees; and, recommend changes to help empower them. FISCAL IMPACT None. CITY STRATEGIC PLAN COMPLIANCE Goal 1 — Enhance Customer Service and Engagement Objective 1A — EI Segundo provides unparalleled service to internal and external customers Activity 5 — Clarify roles and expectations of the Council, committees, boards, subcommittees, and task forces Prepared by: Councilmember Lance Giroux BACKGROUND The following citizen committees have one or two Councilmember liaisons assigned to them: 1. Arts and Culture Advisory Committee 2. Environmental Committee 3. Investment Advisory Committee 4. Technology Committee The current role of a Councilmember liaison is to attend meetings as observers to provide a City Council link to the committee. Liaisons do not vote and generally only participate when occasionally asked to provide clarity with respect to City Council direction. The following citizen committees, commissions, and boards do not have Councilmember liaisons: 1. Capital Improvement Advisory Committee 2. Diversity, Equity, and Inclusion Committee 3. Gateway Committee 4. Library Board of Trustees 5. Planning Commission 6. Recreation and Parks Commission 97 7W S�W DISCUSSION Does it may make more sense to shift gears and fully empower each citizen committee, commission, and board to operate on their own without regular Councilmember liaisons attending each meeting? Instead, it may be a more effective use of time and resources for Councilmember liaisons to attend committee meetings on an "as needed" basis. Each committee should be given a set of goals that City Council wishes for them to accomplish during the fiscal year. This way they will have direction, purpose, and autonomy in the way they prepare to advise City Council. Under this suggested approach, City Council will retain the use of one or two Councilmembers to serve as committee liaisons. However, actual attendance at regular committee meetings would be based on either a specific request from the committee and/or a need generated by City Council or Councilmember liaisons. 2 98