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2020 Jun 16 - CC PACKET 2AGENDA EL SEGUNDO CITY COUNCIL 350 MAIN STREET DUE TO THE COVID-19 EMERGENCY, THIS MEETING WILL BE CONDUCTED PURSUANT TO THE GOVERNOR'S EXECUTIVE ORDER N-29-20. How Can Members of the Public Observe and Provide Public Comments? Residents are strongly encouraged to participate remotely via Spectrum Channel 3 and 22, AT&T U -verse Channel 99 and/or EI Segundo TV at YouTube.com. Members of the Public may provide comments electronically by sending comments to the following e-mail address, with a limit of 150 words and accepted up until 30 minutes prior to the meeting: PUBLICCOMMUNICATIONS@elsegundo.org, in the subject line please state the meeting date and item number. Depending on the volume of communications, the emails will be read to Council during public communications and are subject to disclosure under the Public Records Act. Members of the Public may also provide comments in the designated area in Council Chamber up to and during public communication portion of the meeting. Members of the public must observe "social distancing" requirements at all times, i.e., remain six (6) feet from other attendees during the entirety of the event or gathering. Additional Information: The City Council, with certain statutory exceptions, can only take action upon properly posted and listed agenda items. Any writings or documents given to a majority of the City Council regarding any matter on this agenda that the City received after issuing the agenda packet are available for public inspection in the City Clerk's office during normal business hours. Such Documents may also be posted on the City's website at www.elsegundo.org and additional copies will be available at the City Council meeting. Unless otherwise noted in the Agenda, the Public can only comment on City -related business that is within the jurisdiction of the City Council and/or items listed on the Agenda during the Public Communications portions of the Meeting. Additionally, the Public can comment on any Public Hearing item on the Agenda during the Public Hearing portion of such item. The time limit for comments is five (5) minutes per person. Before speaking to the City Council, please state: Your name and residence and the organization you represent, if desired. Please respect the time limits. In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact City Clerk, 524-2305. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. MEETING OF THE EL SEGUNDO CITY COUNCIL TUESDAY, JUNE 16, 2020 — 4:00 PM CALL TO ORDER ROLL CALL PUBLIC COMMUNICATION — (Related to Citv Business Only — 5 minute limit per person, 30 minute limit total) Individuals who have received value of $50 or more to communicate to the City Council on behalf of another, and employees speaking on behalf of their employer, must so identify themselves prior to addressing the City Council. Failure to do so shall be a misdemeanor and punishable by a fine of $250. SPECIAL ORDER OF BUSINESS: CLOSED SESSION: The City Council may move into a closed session pursuant to applicable law, including the Brown Act (Government Code Section §54960, et sem.) for the purposes of conferring with the City's Real Property Negotiator; and/or conferring with the City Attorney on potential and/or existing litigation; and/or discussing matters covered under Government Code Section §54957 (Personnel); and/or conferring with the City's Labor Negotiators, as follows: CONFERENCE WITH LEGAL COUNSEL — EXISTING LITIGATION (Government Code §54956.9(d)(1). CONFERENCE WITH LEGAL COUNSEL — ANTICIPATED LITIGATION Significant Exposure to Litigation (Government Code §54956.9(d)(2)) Initiation of litigation (Government Code §54956.9(d)(4)) THREAT TO PUBLIC SERVICES OR FACILITIES (Government Code § 54957(a)) Consultation with: City Manager Scott Mitnick, Fire Chief Chris Donovan, Police Chief Bill Whalen and City Attorney Mark Hensley. CONFERENCE WITH CITY'S LABOR NEGOTIATOR (Gov't Code §54957.6): -6- matters Employee Organizations: Police Management Association; Police Support Services Employees Association; Supervisory, Professional Employees Association; Fire Fighters Association, City Employee Association; and Executive and Management/Confidential Employees (unrepresented groups). Agency Designated Representative: Irma Moisa Rodriquez, City Manager Scott Mitnick, Human Resources Director David Serrano and Director of Finance Joseph Lillio. 2 E AGENDA EL SEGUNDO CITY COUNCIL 350 MAIN STREET DUE TO THE COVID-19 EMERGENCY, THIS MEETING WILL BE CONDUCTED PURSUANT TO THE GOVERNOR'S EXECUTIVE ORDER N-29-20. How Can Members of the Public Observe and Provide Public Comments? Residents are strongly encouraged to participate remotely via Spectrum Channel 3 and 22, AT&T U -verse Channel 99 and/or EI Segundo TV at YouTube.com. Members of the Public may provide comments electronically by sending comments to the following e-mail address, with a limit of 150 words and accepted up until 30 minutes prior to the meeting: PUBLICCOMMUNICATIONS@elsegundo.org, in the subject line please state the meeting date and item number. Depending on the volume of communications, the emails will be read to Council during public communications and are subject to disclosure under the Public Records Act. Members of the Public may also provide comments in the designated area in Council Chamber up to and during public communication portion of the meeting. Members of the public must observe "social distancing" requirements at all times, i.e., remain six (6) feet from other attendees during the entirety of the event or gathering. ***For Public Hearings only*** written communication will be accepted both before the meeting and during the open period of the Public Hearing at PUBLICCOMMUNICATIONS@elsegundo.org. Additional Information The City Council, with certain statutory exceptions, can only take action upon properly posted and listed agenda items. Any writings or documents given to a majority of the City Council regarding any matter on this agenda that the City received after issuing the agenda packet are available for public inspection in the City Clerk's office during normal business hours. Such Documents may also be posted on the City's website at www.elsegundo.org and additional copies will be available at the City Council meeting. Unless otherwise noted in the Agenda, the Public can only comment on City -related business that is within the jurisdiction of the City Council and/or items listed on the Agenda during the Public Communications portions of the Meeting. Additionally, the Public can comment on any Public Hearing item on the Agenda during the Public Hearing portion of such item. The time limit for comments is five (5) minutes per person. Before speaking to the City Council, please state: Your name and residence and the organization you represent, if desired. Please respect the time limits. In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact City Clerk, 524-2305. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL TUESDAY, JUNE 16, 2020 - 6:00 P.M. CALL TO ORDER INVOCATION - Tracy Weaver, City Clerk PLEDGE OF ALLEGIANCE - Council Member Nicol 3 3 ROLL CALL PUBLIC COMMUNICATIONS — (Related to Citv Business Only — 5 minute limit per person, 30 minute limit total) Individuals who have received value of $50 or more to communicate to the City Council on behalf of another, and employees speaking on behalf of their employer, must so identify themselves prior to addressing the City Council. Failure to do so shall be a misdemeanor and punishable by a fine of $250. While all comments are welcome, the Brown Act does not allow Council to take action on any item not on the agenda. The Council will respond to comments after Public Communications is closed. CITY MANAGER FOLLOW-UP COMMENTS — (Related to Public Communications SPECIAL PRESENTATIONS: a) Bill Whalen, Police Chief, Civil Unrest Update b) Chris Donovan, Fire Chief, COVID-19 update. A. PROCEDURAL MOTIONS Consideration of a motion to read all ordinances and resolutions on the Agenda by title only. Recommendation — Approval. B. CONSENT CALENDAR 1. Approve Regular City Council Meeting Minutes of June 2, 2020 Closed Session, June 2 Regular Open Session — Adjourned/Continued to June 3, 2020 and Special Regular Open Session Adjourned/Continued to June 3, 2020 2. Approve Warrant Numbers 3031486 through 3031553 on Register No. 17a in the total amount of $424,952.57 and Wire Transfers from 5/25/20 through 5/31/20 in the total amount of $50,711.36. Approve Warrant Numbers 3031554 through 3031610 and 9001465 through 9001507 on Register No. 17b in the total amount of $584,182.86 and Wire Transfers from 6/01/20 through 6/07/20 in the total amount of $651,970.52. 3. Adopt a Resolution approving Plans and Specifications for FY 19-20 Pavement Rehabilitation Project on E. Pine Ave. from Arena St. to Center St., and E. Imperial Ave. from McCarthy Ct. to California St., Project No. PW 20-01. Adopt a Resolution identifying which project will be funded with SB -1, "Road Repair and Accountability Act" funds for Fiscal Year 2020/21. 4. Adopt a Resolution appointing Director of Finance Joseph Lillio and City Council Members Scot Nicol and Carol Pirsztuk to serve as board member and alternate board members respectively, on the Independent Cities Risk Management Association (ICRMA) governing board. El Ki 5. Adopt an Ordinance adding a new Chapter 9 to Title 9 of EI Segundo Municipal Code to establish comprehensive regulations, standards, and permit requirements for installation of wireless communication facilities in public right-of- ways and related Environmental Assessment (EA -1189). (The ordinance is not a "project" within the meaning of Section 15378 of the California Environmental Quality Act (CEQA) Guidelines, because it has no potential for resulting in physical change to the environment, directly or indirectly). 6. Receive and file Second Quarter FY 2019-20 Strategic Work Plan Update. 7. Authorization to initiate a Request for Qualifications (RFQ) from service providers that develop and manage affordable housing units. C. PUBLIC HEARINGS 8. Conduct a public hearing, introduce by title only and waive further reading of an Ordinance establishing a Short-term Home Sharing Rental Permit Pilot Program to allow and regulate home sharing in the City's residential zoning districts which will run from September 1, 2020, through December 31, 2021. (The project is categorically exempt from the requirements of the California Environmental Quality Act (CEQA) pursuant to Class 1 (Existing Facilities) (14 Cal. Code Regs. § 15301), because it involves creating a regulatory process for the permitting and licensing of existing private uses and results in a negligible expansion of uses beyond what already exists in the residential zoning districts). D. STAFF PRESENTATIONS 9. Authorize City Manager to execute a Professional Services Agreement with Mithun, Inc. for $130,000.00 to provide a site analysis, needs assessment, community engagement, schematic/concept design and final recommendations for the Urho Saari Swim Stadium (219 West Mariposa Avenue). E. COMMITTEES, COMMISSIONS AND BOARDS PRESENTATIONS: F. REPORTS — CITY CLERK G. REPORTS —CITY TREASURER H. REPORTS — COUNCILMEMBERS Council Member Giroux — Council Member Nicol - Council Member Pirsztuk - 5 6i Mayor Pro Tem Pimentel — Mayor Boyles — REPORTS — CITY ATTORNEY J. REPORTS/FOLLOW-UP — CITY MANAGER CLOSED SESSION The City Council may move into a closed session pursuant to applicable law, including the Brown Act (Government Code Section §54960, et seq.) for the purposes of conferring with the City's Real Property Negotiator; and/or conferring with the City Attorney on potential and/or existing litigation; and/or discussing matters covered under Government Code Section §54957 (Personnel); and/or conferring with the City's Labor Negotiators. REPORT OF ACTION TAKEN IN CLOSED SESSION (if required) MEMORIAL — ADJOURNMENT POSTED: DATE: 06/11/2020 TIME: 2PM BY: Tracy Weaver C: MEETING OF THE EL SEGUNDO CITY COUNCIL TUESDAY, JUNE 2, 2020 — 4:00 PM This meeting was conducted virtually via Zoom conferencing CALL TO ORDER — Virtually by Mayor Boyles at 4:03 PM ROLL CALL Mayor Boyles - Present via teleconferencing Mayor Pro Tem Pimentel - Present via teleconferencing Council Member Pirsztuk - Present via teleconferencing Council Member Nicol _ Present via teleconferencing Council Member Giroux _ Present via teleconferencing PUBLIC COMMUNICATION — (Related to City Business Only — 5 minute limit per person, 30 minute limit total) None SPECIAL ORDER OF BUSINESS, Mayor Boyles announced that Council would be meeting in closed session pursuant to the items listed on the Agenda. CLOSED SESSION: The City Council may move into a closed session pursuant to applicable law, including the Brown Act (Government Code Section §54960, et seq.) for the purposes of conferring with the City's Real Property Negotiator; and/or conferring with the City Attorney on potential and/or existing litigation; and/or discussing matters covered under Government Code Section §54957 (Personnel); and/or conferring with the City's Labor Negotiators; as follows: CONFERENCE WITH LEGAL COUNSEL — EXISTING LITIGATION (Government Code §54956.9(d)(1). Kevin Smith v. City of EI Segundo, WCAB Case No. ADJ9258793 CONFERENCE WITH LEGAL COUNSEL — ANTICIPATED LITIGATION Significant Exposure to Litigation (Government Code §54956.9(d)(2)) 2. Initiation of litigation (Government Code §54956.9(d)(4)) THREAT TO PUBLIC SERVICES OR FACILITIES (Government Code § 54957(a)) Consultation with: City Manager Scott Mitnick, Fire Chief Chris Donovan, Police Chief Bill Whalen and City Attorney Mark Hensley Adjourned at 6:05 PM MINUTES OF THE REGULAR COUNCIL MEETING JUNE 2, 2020 Page 1 7 REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL TUESDAY, JUNE 2, 2020 - 6:00 P.M. This meeting was conducted virtually via Zoom conferencing Adjourned/Continued to Wednesday, June 3 at 3:00 PM due to the ongoing civil unrest in L. A. County and consistent with the County of LA's Countywide Curfew and the El Segundo City Manager's Administrative Order No. 1 (2020-1). CALL TO ORDER — Virtually by Mayor Boyles at 3:16 PM INVOCATION — Tracy Weaver, City Clerk PLEDGE OF ALLEGIANCE — Mayor Pro Tem Pimentel PUBLIC COMMUNICATION — (Related to City Business Only — 5 minute limit per person, 30 minute limit total) Tracy Weaver, City Clerk, read email comments into the record received prior to the meeting due to Safer at Home restrictions. There were a few residents who spoke in the Council Chamber. Cecil Brown, resident, commented on his family's experience and interaction with the EI Segundo Police Department. Neil Cadman, resident and DeLuca Pasta owner, commented on item #A1 of the Special agenda regarding the reopening of restaurants and retail operations. (Email comment) Rob Croxall, resident and EI Segundo Brewing Co and Slice & Pint owner, commented on item #A1 of the Special agenda regarding the reopening of restaurants and retail operations. (Email comment) David Balian, Balian Architects, commented on reducing the width of compact spaces from 8'-6" to 7'-6" and to increase the maximum of compact spaces. (Email comment) Natacha Lee, resident, commented on a video circulating in which a woman is seen removing flyers that encouraged raising funds for the BLM (Black Lives Matter) movement. Ms. Lee would like Council's support encouraging the ESUSD not to rehire said individual and does not wish to attend a school that supports racial intolerance. Jessica Lee, resident, proud to be part of EI Segundo, however, is sadden by the recent behavior she has witnessed recently, residents demonstrating racism and intolerance, this is unacceptable and Ms. Lee will not tolerate this behavior. Asked Council to promote equality and tolerance. Paula Lee, resident, commented she is the mother of bi-racial children and that her children are treated differently because of the color of their skin. Her children were upset by what they saw, a community member removing flyers supporting the BLM (Black Lives Matter) movement. Ms. Lee asked Council to listen and condemn the actions of those who don't listen to someone who is different from them. The time is now to act, silence is complicity. Sean Lee, resident, commented that he participated in the City's Civic Day last year, the assignment was ideas for renovating the Teen Center, but can't believe that was the focus, when there were police shootings and racial bias taking place. It's not an MINUTES OF THE REGULAR COUNCIL MEETING JUNE 2, 2020 Page 2 8 accident that racism occurs over and over again. Mr. Lee stated he was heckled at least 2 times on his way to today's protest, and asked the Council to do more, what is being done now isn't enough. Meredith Yinger, resident, stated if you are of white privilege, use that privilege to help others and uplift the voices of those who have been silenced for far too long. Ms. Yinger would like to see the City promote equality and justice and include diversity and inclusion training for all City employees, including the Police department. We need to set the standard as a City. Use our voice and power for good and rebuild the system. CITY MANAGER FOLLOW-UP COMMENTS — (Related to Public Communications) Council commented on the speaker's comments and promised to take their words and turn them into action. Thanked all those who spoke. Mr. Mitnick commented on the business side of the public comments and will reach out to follow-up. ROLL CALL Mayor Boyles - Present via teleconferencing Mayor Pro Tem Pimentel - Present via teleconferencing Council Member Pirsztuk - Present via teleconferencing Council Member Nicol - Present via teleconferencing Council Member Giroux - Present via teleconferencing SPECIAL PRESENTATIONS: a) Bill Whalen, Police Chief — Civil Unrest Update — related to item #A2 on Special Agenda. b) Chris Donovan, Fire Chief — COVID-19 Update — related to item #A1 on Special Agenda. c) Barbara Voss, Deputy City Manager — COVID-19 Business Update - related to item #A1 on Special Agenda. A. PROCEDURAL MOTIONS Consideration of a motion to read all ordinances and resolutions on the Agenda by title only. MOTION by Council Member Nicol, SECONDED by Council Member Giroux to read all ordinances and resolutions on the agenda by title only. MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0 B. CONSENT CALENDAR Approve Regular City Council Meeting Minutes of May 19, 2020 and Special City Council Minutes of May 19, 2020. 2, Approve Warrant Numbers 3031290 through 3031400 on Register No. 16a in the total amount of $372,396.85 and Wire Transfers from 5/11/20 MINUTES OF THE REGULAR COUNCIL MEETING JUNE 2, 2020 Page 3 through 5/17/20 in the total amount of $2,179,277.60. Approve Warrant Numbers 3031401 through 3031485 on Register No. 16b in the total amount of $552,995.23 and Wire Transfers from 5/18/20 through 5/24/20 in the total amount of $823,682.30. Ratified Payroll and Employee Benefit checks; checks released early due to contracts or agreement; emergency disbursements and/or adjustments; and wire transfers. 3. Reject all bids for construction of Roller Hockey Improvements Project. Project No. PW19-13. (Fiscal Impact: $151,000.00 - Included in adopted budget) 4. Award a standard Public Works Contract No. 5218 to Nata Construction, Inc. for Recreation Park Softball Field Bleacher Areas Improvement Project. Project No. PW 20-03. (Fiscal Impact: $121,938.00 - Included in adopted budget) 5. Adopt Resolution No. 5214 approving the vacation of two public service easements on property located at 212 Eucalyptus Drive. (Fiscal Impact: None) 6. Adopt Resolution No. 5215 in support of City's application for a Local Early Action Planning (LEAP) Grant from State of California Department of Housing and Community Development, to be used for development of an R-4 zone with higher density than R-3, and to identify appropriate R-3 areas for up -zoning to contribute residential units toward City's effort to reach its housing goals. (Fiscal Impact: $65,000.00 to be received in grant funds) 7. Adopt Resolution No. 5216 authorizing destruction of identified records in accordance with provisions of Section 34090 of the Government code of the State of California. (Fiscal Impact: $1,200.00 — Included in adopted budget) MOTION by Council Member Nicol, SECONDED by Council Member Pirsztuk, approving Consent Agenda items 1, 2, 3, 4, 5, (Mayor Boyles abstained from vote, due to conflict of interest 4/0) 6, and 7. MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0 "Item #11 moved up on the agenda at the request of Council Member Giroux" 11. Adopt resolution to establish Business License Tax Money -Back Guarantee Refund Program. (Fiscal Impact: None) Barbara Voss, Deputy City Manager, introduced and reported on the item. Council Discussion Mark Hensley, City Attorney, read by title only: MINUTES OF THE REGULAR COUNCIL MEETING JUNE 2, 2020 Page 4 10 RESOLUTION NO. 5218 A RESOLUTION OF THE EL SEGUNDO CITY C OUNCIL ESTABLISHING THE BUSINESS LICENSE TAX MONEY -BACK GUARANTEE REFUND PROGRAM MOTION by Council Member Pirsztuk, SECONDED by Mayor Pro Tem Pimentel approving Resolution No. 5218. MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0 C. PUBLIC HEARINGS — 8. Continue public hearing and possible adoption of an ordinance amending EI Segundo Municipal Code creating a pilot program to allow and regulate Short -Term Rentals in City's residential zoning districts through a Short - Term Rental Permit process to regular City Council meeting of June 16, 2020. (Fiscal Impact: None) (The proposed project is categorically exempt from the requirements of the California Environmental Quality Act (CEQA) pursuant to Class 1 (Existing Facilities) (14 Cal. Code Regs. § 15301), because it involves creating a regulatory process for the permitting and licensing of existing private uses and results in a negligible expansion of uses beyond what already exists in the residential zoning districts.) Mayor Boyles stated this is the time and place to continue the public hearing to June 16, 2020. 9. Conduct a Public hearing regarding introduction of an Ordinance adding a new Chapter 9 to Title 9 of EI Segundo Municipal Code to establish comprehensive regulations, standards, and permit requirements for the installation of wireless communication facilities in the public right-of-way and related Environmental Assessment (EA -1189), and adopt a Resolution adopting regulations for small wireless facilities in public rights- of-way. (Fiscal Impact: None) (The ordinance and resolution are not a "project" within the meaning of Section 15378 of the California Environmental Quality Act (CEQA) Guidelines, because they have no potential for resulting in physical change to the environment, directly or indirectly.) Mayor Boyles stated this was the time and place to conduct a Public Hearing regarding introduction of an Ordinance adding a new Chapter 9 to Title 9 of EI Segundo Municipal Code to establish comprehensive regulations, standards, and permit requirements for the installation of wireless communication facilities in the public right-of-way and related Environmental Assessment (EA -1189), and adopt a Resolution adopting regulations for small wireless facilities in public rights-of-way. MINUTES OF THE REGULAR COUNCIL MEETING JUNE 2, 2020 Page 5 11 City Clerk Weaver stated that proper notice had been given in a timely manner and that written communication had been received in the City Clerk's office. Gregg McClain, Planning Manager, gave a presentation and answered questions on the item. Public Comments: MOTION by Council Member Nicol, SECONDED by Mayor Boyles to close the public hearing. MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0 Council Discussion Mayor Pro Tem Pimentel requested, as installation begins, he would like the locations captured and reported on the City's website. RESOLUTION NO. 5217 A RESOLUTION OF THE CITY OF EL SEGUNDO ADOPTING REGULATIONS AND STANDARDS FOR SMAILL WIRELESS FACILITIES IN THE PUBLIC RIGHT-OF-WAY. MOTION by Mayor Boyles, SECONDED by Council Member Giroux approving Resolution No. 5217. MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0 Mark Hensley, City Attorney, read by title only: ORDINANCE NO. 1618 AN ORDINANCE OF THE CITY OF EL SEGUNDO ADDING A NEW CHAPTER 9 ENTITLED "WIRELESS COMMUNICATIONS FACILITIES IN THE PUBLIC RIGHT-OF- WAY" TO TITLE 9 OF THE EL SEGUNDO MUNICIPAL CODE TO ESTABLISH COMPREHENSIVE REGULATIONS, STANDARDS, AND PERMIT REQUIREMENTS FOR THE INSTALLATION OF WIRELESS COMMUNICATIONS FACILITES IN THE PUBLIC RIGHT-OF-WAY. Mayor Boyles introduced the item. The second reading and possible adoption of Ordinance No. 1618 is scheduled for the regular City Council meeting of June 16, 2020, Mark Hensley, City Attorney, read by title only: D. STAFF PRESENTATIONS 10. Presentation of Investment Portfolio Report for March 2020. (Fiscal Impact: None) Matthew Robinson, City Treasurer and Dino Marsocci, Deputy City Treasurer II presented the Investment Portfolio Report. MINUTES OF THE REGULAR COUNCIL MEETING JUNE 2, 2020 Page 6 12 Council discussion Council consensus to receive and file the report. E. COMMITTEES, COMMISSIONS AND BOARDS PRESENTATIONS — None F. REPORTS — CITY CLERK — No report G. REPORTS — CITY TREASURER — See Staff Presentations H. REPORTS — COUNCILMEMBERS — Council Member Giroux — Commented on the death of George Floyd and the affect it has had on society and all over the world and his hope for a better EI Segundo. Committed to working with the Police Department to make sure every officer is committed to justice and equality. Focus on the handling the problems, creating solutions and healing our community. Council Member Nicol — Stated it is a privilege to represent our town when it comes to policy making and that privilege comes with a responsibility. Mr. Nicol is listening and understands actions will speak volumes. To the youth, march on and stay safe and positive. Will make the effort to erase racism in our small town. Council Member Pirsztuk — Thanked the youth for their engagement, however, keep negativity out of the equation and reach out to her if you have comments or questions. Mayor Pro Tem Pimentel — Echoed Council's sentiments and commented we are better served to a degree if we can take into context other people's decision making and thanked everyone for their comments. Mayor Boyles — Stated he is committed to listening more and time will tell. Committed to changing the culture of the town. Committed to forming a task force as a forum for all to be heard and in a safe environment. Believes in the Council, staff and City that we will be better and help shape our Community. **Mayor's item #11 was moved to after Consent calendar per Council Member Giroux** REPORTS — CITY ATTORNEY — Clarified curfew is set for 9:00 PM this evening. REPORTS/FOLLOW-UP — CITY MANAGER — Will follow-up with all who spoke today. Mentioned diversity is one of this organizations greatest strengths. Committed to working with the ESUSD to begin the dialogue of change, diversity and inclusion. Next Council meeting is June 16, 2020. MEMORIAL — Closed with a moment of silence for George Floyd. ADJOURNED at 6:01 PM MINUTES OF THE REGULAR COUNCIL MEETING JUNE 2, 2020 Page 7 13 Tracy Weaver, City Clerk MINUTES OF THE REGULAR COUNCIL MEETING JUNE 2, 2020 Page 8 14 U1 CITY OF EL SEGUNDO WARRANTS TOTALS BY FUND 3031486 - 3031553 DATE OF APPROVAL: 001 GENERALFUND 323.2" 73 1D4 TRAFFIC SAFETY FUND 106 STATE GAS TAY, FUND 6734 108 ASSOCIATED RECREATION ACTIVITIES FUND - 109 ASSET FORFEITURE FUND - 110 MEASURER 111 COMM OEVEL BLOCK GRANT - 112 PROP'N TRANSPORTATION - 114 PROP"C"TRANSPORTATION - 115 AIR QUALITY INVESTMENT PROGRAM - 116 HOME SOUND INSTALLATION FUND - 117 HYPERION MITIGATION FUND - 11e TDA ARTICLE 3. SB821 BIKEWAY FUNU - 119 MTA GRANT - 121 FEMA 120 CC PS FUND 122 L A W A FUND 123 PSAF PROPERTY TAX PUBLIC SAFETY - 124 FEDERAL GRANTS 125 STATE GRANT 1,950 DO 126 A1P CUPA PROGRAM OVERSIGHT SURCHARGE 211.61 129 CERTIFIED ACCESS SPECIALIST PROGRAMS 202 ASSESSMENT DISTRICT R73 - 30t CAPITAL IMPROVEMENT FUND 28.298.2D 302 INFRASTRUCTURE REPLACEMENT FUND - 405 FACILITIES MAINTENANCE 501 WATER UTILITY FUND 3.201.40 502 WASTEWATERFUNO 781.47 503 GOLF COURSE FUND - 504 PARK VISTA . 505 SOUDWASTE 53,00600 601 EQUIPMENT REPLACEMENT 602 LIABILITY INSURANCE 3.10029 603 WORKERS COMP RESERVEIINSURANCE 91 53 701 RETIRED EMP INSURANCE - 702 EXPENDABLE TRUST FUNU- DEVELOPER FEES - 703 EXPENDABLE TRUST FUND -OTHER 101,1000 708 OUTSIDE SERVICES TRUST TOTAL WARRANTS S 4Z4.952.57 `r STATE OF CALIFORNIA COUNTY OF LOS ANGELES Information on actual expenditures Is available In the Director of Flnance's office in the City of EI Segundo. I certify as to the accuracy of the Demands end the availebirdy of fund for payment thereof. For Approval: Regular checks held for City council aulhorization to release. CODES: R = Computer generated checks for all non-emergancyrutgency payments for malerials• supplies and services in support of City Operations For Ratification: A m Payroll and Employee Benefit checks AS OF 06/16/20 VOID CHECKS DUE TO ALIGNMENT: NIA VOID CHECKS DUE TO INCORRECT CHECK OATS. VOID CHECKS DW TO COMPIUYER SOFTWARE ER ROTC: B - F = Compulet generated Eadv Release disbursements and/or aljustments approved by the City Manager. Such as: payments for utility services, petty cash and employee travel expense HOTE5 reimbursements, various refunds. contract employee services consistent wah current contractual agreements, instances where prompt payment discounts can he obtained or late payment penalties can be avoided or when a situation arises that the City Manager approves. H= Handvrmier��yRclaatc Shu e+Jy/�glsandloradjuslmenis approved by the City Manager FINANCE DIRECTOR �j-;� !52 - — CITY MANAGER �A i /L DATE: SA DATE: / Cr) �•Q/J N (A, -5 -wt) REGISTER 0 17. CITY OF EL SEGUNDO PAYMENTS BY WIRE TRANSFER 5125120 THROUGH 5131120 Date Payee Description 5/28/2020 Manufacturers & Traders 2,331.20 457 payment Vantagepoint 5/28/2020 Manufacturers & Traders 942.31 401(a) payment Vantagepoint 5/29/2020 State of CA EFT 1,181.97 EFT Child support payment 5118120-05124120 Workers Comp Activity 45,062.82 SCRMA checks issued 5/18/20-05/24120 Liability Trust - Claims 0.00 Claim checks issued 5/18/20-05124120 Retiree Health Insurance 0.00 Health Reimbursment checks issued 5/18120-05/24/20 Flexible Spending Account 1,193.06 Employee Health and DCA card charges 50.711.36 DATE OF RATIFICATION: 5129120 TOTAL PAYMENTS BY WIRE: 50,711.36 Certified as to the accuracy of the wire transfers by: Deputy City Treasurqf III L— Date Direc f i nce Date Ci Manager Date Information on actual expenditures is available in the City Treasurer's Office of the City of EI Segundo. PACity Treasurer\Wire TransferslWire Transfers 10-01-19 to 9-30-20 5/29/2020 1/1 16 CITY OF EL SEGUNDO WARRANTS TOTALS BY FUND 3031554 - 3031610 9001465 - 9001507 ODI GENERAL FUND 519,165 04 104 TRA.-Rc SAFETYFUND 106 STATE GAS TAX FUND - tOB ASSOCIATED RECREATION ACTIVITIES FUND - 109 ASSET FORFEITURE FUND 110 MEASURER - 111 COMM. DEVEL BLOCK GRANT - t12 PROP "A"TRANSPORTATION - 114 PROP-C"TRANSPORTATION 43,925.26 115 AIR OUALITY INVESTMENT PROGRAM - 116 HOME SOUND INSTALLATION FUND 117 HYPERION MITIGATION FUND - 118 TDA ARTICLE 3- SB 821 BIKEWAY FUND - Ila MTA GRANT - 121 FEMA 120 C O P.S FUND - 122 LAWAFUND - 123 PSAF PROPERTY TAY PUBLIC SAFETY - 124 FEDERAL GRANTS 125 STATE GRANT 126 AP CUPA PROGRAM OVERSIGHT SURCHARGE 8000 129 CERTIFIED ACCESS SPECIALIST PROGRAMS 202 ASSESSMENT DISTRICT #73 - 301 CAPITAL IMPROVEMENT FUND - 302 INFRASTRUCTURE REPLACEMENT FUND - 405 FACILITIES MAINTENANCE - 501 WATER UTILITY FUND 74892 502 WASTEWATER FUND 3,269.74 503 GOLF COURSE FUND 504 PARK VSTA 505 SOLID WASTE 601 EQUIPMENT REPLACEMENT 16,994.DD 602 LlMLIIY IN•iDRAIX£ - 603 WORKERS COMP RESERVEIINSURANCE 701 RETIRED EMP INSURANCE 702 EXPENDABLE TRUST FUND -DEVELOPER FEES - 703 EXPENDABLE TRUST FUND -OTHER 708 OUTSIDE SERVICES TRU5T - TOTALWARRANTS S 584 192.86 STATE OF CALIFORNIA COUNTY OF LOS ANGELES Informagon on actual expenditures is available in the Director of Finance's office In the City of EI Segundo. I car* as to the aceuracyofthe Demands and the availability of fund for payment lhereaL For Approval Regular checks held for City council a dhodzallon to release. CODES: R= Computer generated checks for all non-emergeneyAurgency payments for materials, supplies and services in support of Clly Operations For Ratification A = Payroll and Employee Benerd checks DATE OF APPROVAL: AS OF OIW 6120 VOID CH EC KS DUE { tLIGN MEN T: VOID CHECKS DUE TO INCORRECT CHECK DATE: VOID CHECKS DUE TO COMPUTER SOFTWARE ERROR: B- F - Computer generated Early Release disbursements andror adjustments approved by the City Manager. Such as: payments for utility services, pally cash and employee travel expense NOTES reimbursements, various refunds, contract employee services conslslentwltheurtent contractual fI T, ag+eaman[s, �nnlancec phare pi"PI gaymeM daWMs ucan be aMsimd crlota paymoM pons:tiss lrVrllLl'_Yl can be Avoided orwhan a situation 46"a lhel Ino City Manager approves rl = Haed—tLer adlar sdjualmoms approved try the Chy MnaOer FINANCE DIRECTDR r CIIYLIANRGER DATE: DATE: IVLj�� 61 lC3 f 7,�1 REGISTER Y 17b CITY OF EL SEGUNDO PAYMENTS BY WIRE TRANSFER 6101120 THROUGH 6107120 Date Payee Description 6/1/2020 IRS 255,044.24 Federal 941 Deposit 6/1/2020 Employment Development 4,547.56 State SDI payment 61112020 Employment Development 55,619.09 State PIT Withholding 6/2/2020 Unum 316.20 Long Term Care Premium - June 6/4/2020 Cal Pers 10,614.58 EFT Retirement Safety-Fire-PEPRA New 25020 6/4/2020 Cal Pers 20,330.44 EFT Retirement Safety-Police-PEPRA New 25021 6/4/2020 Cal Pers 34,536.66 EFT Retirement Misc - PEPRA New 26013 6/4/2020 Cal Pers 49,196.18 EFT Retirement Misc - Classic 27 6/4/2020 Cal Pers 66,076.65 EFT Retirement Safety Police Classic -1st Tier 28 6/4/2020 Cal Pers 52,748.30 EFT Retirement Safety Fire- Classic 30168 6/4/2020 Cal Pers 4,542.21 EFT Retirement Sfty Police Classic -2nd Tier 30169 6/4/2020 Lane Donovan Golf Ptr 19,931.80 Payroll Transfer 5125/20-05/31/20 Workers Comp Activity 20,331.96 SCRMA checks issued 5125120-05/31/20 Liability Trust- Claims 45,000.00 Claim checks issued 5125120-05/31/20 Retiree Health Insurance 11,883.96 Health Reimbursment checks issued 5/25/20-05131120 Flexible Spending Account 1,250.69 Employee Health and DCA card charges 651,970.52 DATE OF RATIFICATION: 6105120 TOTAL PAYMENTS BY WIRE: 651,970.52 Certified as to the accuracy of the wire transfers by: Deputy City Treasures II Dat Directi o inance Date City Manager Date Information on actual expenditures is available in the City Treasurer's Office of the City of EI Segundo. P:Zity TreasureAWire TransferskWire Transfers 10-01-19 to 9-30-20 6/5/2020 111 18 EL SEGUNDO CITY COUNCIL AGENDA STATEMENT AGENDA DESCRIPTION: MEETING DATE: June 16, 2020 AGENDA HEADING: Consent Agenda Adopt a Resolution approving the Plans and Specifications for the FY 19-20 Pavement Rehabilitation Project on E. Pine Ave. from Arena St. to Center St., and E. Imperial Ave. from McCarthy Ct. to California St., Project No. PW 20-01. Adopt a Resolution identifying which project will be funded with SB -1, "Road Repair and Accountability Act" funds for Fiscal Year 2020/21. RECOMMENDED COUNCIL ACTION: 1. Adopt the attached Resolution approving Plans and Specifications for the FY 19-20 Pavement Rehabilitation Project (Project No. PW 20-01) and authorize advertising for bids. 2. Adopt the attached Resolution identifying which project will be funded with SB -1, "Road Repair and Accountability Act" fund for FY2020/21. ATTACHED SUPPORTING DOCUMENTS: Resolution for PW 20-01 Plan and Specifications adoption. 2. PW 20-01 Location Map 3. Resolution identifying FY 2020/21 SB -1 project. 4. PW 21-01 Location Map. FISCAL IMPACT: Included in Adopted Budget Amount Budgeted : $400,000 Additional Appropriation: No Account Number(s): $284,000 from # 128-400-0000-8383 (SB -1 Expenditures) Additional funding from #114-400-8203-8943 (Prop C) and #110-400-8203-8357 (Measure R) as needed STRATEGIC PLAN: Goal: 4 Develop Quality Infrastructure and Technology Objective: A El Segundo's physical infrastructure supports an appealing, safe, and effective City ORIGINATED BY: Floriza Rivera, Principal Enginee Abl REVIEWED BY: Mark Watkins, Interim Public Works Director�G(J APPROVED BY: Scott Mitnick, City Manager BACKGROUND AND DISCUSSION: FY 2019/20 Pavement Rehab. Project, Project PW No. 20-01: WE The Public Works Department administers a five-year (2016-2021) Pavement Management Program (PMP) to ensure public health and safety, and to efficiently and effectively manage the life of the City's roadway system. Based upon existing records and field reviews, the PMP assigns a Pavement Condition Index (PCI) to all City roadway segments on a 0-100 scale, with 100 representing the best/like-new pavement. Scores below 75 require some type of preventive maintenance, which can range from a slurry seal, to an overlay, to complete reconstruction, depending on the extent of the roadway distress. The current five-year PMP aims to increase the citywide average PCI from 65.7 at the beginning of FY2016/17 to 73 at the end of FY2020/21, given limitation of available funding revenue sources. This is the fourth year of the PMP and the current citywide average PCI stands at 72.5 and is well on its way to achieve the current PMP target. A new 5 -year PMP from FY2021/22 through FY 2025/26 is currently in development with the aim to improve and keep the citywide PCI to 75 or above. This year's pavement rehabilitation project was identified and approved in FY 2019/2020 Budget as part of the Capital Improvement Program and it will focus on highly traveled and deteriorated roadway sections. Under the City's PMP, the following streets are high priority and in urgent need of repair with a 2" removal and replacement (R&R) strategy, along with R&R of severely deteriorated pavement areas: • E. Imperial Avenue from McCarthy Court to California Street (Average PCI of 51) • E. Pine Avenue from Arena Street to Center Street (Average PCI of 57) Construction cost including inspection is projected to be $400,000. Due to SB -1 (Senate Bill 1 of 2017, the "Road Repair and Accountability Act") reporting requirement, this FY2019-20 project is partially funded by the projected $284,000 FY2019-20 SB -1 revenue, which won't be fully distributed to the City until September 2020. Therefore, the shortfall in SB -1 fund for project will be offset by other non -general funds (Measure R and Prop C grant) during construction and staff will make the necessary adjustment after the FY 2019/20 SB -1 fund is received by the City, similar to previous SB -1 projects. With Council approval, staff expects construction to commence in late July and be completed in September, 2020. FY2020/21 Pavement Rehab. Project: Senate Bill 1 (SB -1), the "Road Repair and Accountability Act" of 2017, was signed into law on April 28, 2017 and will provide over $50B over the next decade to fix roads, freeways, and bridges in communities across California. These funds will be split equally between the State and local governments. SB -1 "Road Maintenance and Rehabilitation Account" (RMRA) funds are provided by voter -approved increases in gasoline and diesel excise taxes; the diesel sales tax; and vehicle fees, which went into effect on November 1, 2017. Prior to receiving its portion of RMRA funds from the State Controller in Fiscal Year 2020/21, the City must submit to the California Transportation Commission (CTC) a list of projects proposed to be funded with RMRA funds pursuant to an adopted City resolution by May 1, 2020. The deadline for this year is postponed to July 15, 2020 due to the Covid-19 crisis. The project list must include a description and the location of each proposed project, a proposed schedule for each project's completion, and the estimated useful life of the improvement. The RMRA funds from the State are anticipated to be received October 1st. The RMRA funds shall then be used to subsequently pay invoices for the adopted project(s). An expenditure report must also be submitted to the CTC for their records and auditing purposes. 20 Staff has identified and selected Pine Avenue from the PMP as the next applicable roadway to rehabilitate with FY 2020-21 RMRA funds as part of the Annual Pavement Rehabilitation Program. The following roadway segments will receive a removal and replacement treatment of the top 2" of asphalt concrete, along with more extensive localized repairs of the most deteriorated pavement areas: Pine Ave. between Arena St. and Hillcrest St. (PCI of 55) The pavement rehabilitation improvements will reduce maintenance costs, improve traffic conditions and safety, and extend pavement life for at least ten years. Staff estimates the following timeline for the project, which is specifically scheduled when school is not in session to minimize construction and traffic impacts: Plan Adoption: March 2021 Contract Award: May 2021 Construction Start: July 2021 Construction Complete: August 2021 Staff respectfully recommends that City Council approve the actions requested in this report. 21 RESOLUTION NO. _ A RESOLUTION APPROVING THE PLANS AND SPECIFICATIONS FOR THE CONSTRUCTION OF FY 19/20 PAVEMENT REHABILITATION PROJECT, PROJECT NO. PW 20-01, PURSUANT TO GOVERNMENT CODE § 830.6 AND ESTABLISHING A PROJECT PAYMENT ACCOUNT. The City Council of the City of EI Segundo does resolve as follows: SECTION 1: The City Council finds and declares as follows: A. The City Engineer prepared plans and specifications for FY 19/20 Pavement Rehabilitation Project, Project No. PW 20-01 ("Project"). These plans and specifications are complete. Construction of the Project may begin; B. The City Council wishes to obtain the immunities set forth in Government Code § 830.6 with regard to the plans and construction of the Project. SECTION 2: Design Immunity, Authorization. A. The design and plans for the Project are determined to be consistent with the City's standards and are approved. B. The design approval set forth in this Resolution occurred before actual work on the Project construction commenced. C. The approval granted by this Resolution conforms with the City's General Plan. D. The City Engineer, or designee, is authorized to act on the City's behalf in approving any alterations or modifications of the design and plans approved by this Resolution. E. The approval and authorization granted by this Resolution is intended to avail the City of the immunities set forth in Government Code § 830.6. SECTION 3: Project Payment Account. For purposes of the Contract Documents administering the Project, the City Council directs the City Manager, or designee, to establish a fund containing sufficient monies from the current fiscal year budget to pay for the Project ("Project Payment Account"). The Project Payment Account is the sole source of funds available for the Contract Sum, as defined in the Contract Document administering the Project. SECTION 4: The City Clerk is directed to certify the adoption of this Resolution. SECTION 5: This Resolution will become effective immediately upon adoption. Page 1 of 2 22 PASSED AND ADOPTED this day of , 2020. ATTEST: Tracy Weaver, City Clerk APPROVED AS TO FORM: for Mark D. Hensley City Attorney Drew Boyles, Mayor Page 2 of 2 23 JS S ti ITI.]`_- iii ^ay N ? W W� 1.504.7 0 752.33 1,504.7 Feet WGS_1984_Web_Mercator_Auxiliary_Sphere E Ma1111a-ii Avr. �n V 7) Z _ i Pine Ave = R F Notes DISCLAIMER: The Information shown on this map was compiled from different GIS sources. The land base and facility information on this map is for display purposes only and should not be relied upon without independent verification as to its accuracy. The City of EI Segundo will not be held responsible for any claims, losses or damages resulting from the use of this map. -�--- FY 19/20 Pavement Rehabilitation Project I' El Sekck/ W Impvt-kat H'NV W ilnllerla! "IW lt�i{�er131 Y1yti �_ W 11VIPerlal Hwy t �'- .......................................... -•--.__.,._.__ ._.. �aJltnrnla St _ ...__.�.._ �. - -•----�.w. E InipeFtat Ave E ImprrlaI _Y .'i Legend F A�-;ic1.1 Ave L Acacia live _.. City Boundary Ly >� Streets to be paved ° - L W:ttnu! Ave €Walnut Ayr 1. E.ImperialAve.- a McCarthy Ct. to California LL L St. LL E S.,�c.lrnc�rc A�ac :J E Sycarnarc A'.2. E. PineAve.- ArenaSt.to Center St. v a3 E Ma Avc 0 E Map'ic Ave :1 JF enC {�t� y 0 t E r)3l1. Ave. 5i E Oak Ave U, E Palm Avc E h 4, t : W(Illldl kuy E Elm Av c r S JS S ti ITI.]`_- iii ^ay N ? W W� 1.504.7 0 752.33 1,504.7 Feet WGS_1984_Web_Mercator_Auxiliary_Sphere E Ma1111a-ii Avr. �n V 7) Z _ i Pine Ave = R F Notes DISCLAIMER: The Information shown on this map was compiled from different GIS sources. The land base and facility information on this map is for display purposes only and should not be relied upon without independent verification as to its accuracy. The City of EI Segundo will not be held responsible for any claims, losses or damages resulting from the use of this map. RESOLUTION NO. RESOLUTION TO ADOPT PROJECT 21-01, PINE AVENUE REHABILITATION TO BE FUNDED BY SB 1: THE ROAD REPAIR AND ACCOUNTABILITY ACT The City Council of the City of EI Segundo does resolve as follows: SECTION 1: The City Council finds and declares as follows: A. Senate Bill 1 (SB 1), the Road Repair and Accountability Act of 2017 (Chapter 5, Statutes of 2017) was passed by the Legislature and Signed into law by the Governor in April 2017 in order to address the significant multi -modal transportation funding shortfalls statewide; and B. SB 1 includes accountability and transparency provisions that will ensure the residents of City of EI Segundo are aware of the projects proposed for funding in our community and which projects have been completed each fiscal year; and C. The City of EI Segundo must adopt a list of all projects proposed to receive funding from the Road Maintenance and Rehabilitation Account (RMRA), created by SB 1 by resolution, which must include a description and the location of each proposed project, a proposed schedule for the project's completion, and the estimated useful life of the improvement; and D. The City of EI Segundo will receive an estimated $293,307 in RMRA funding in Fiscal Year 2020-21 from SB 1; and E. The City of EI Segundo has undergone a robust public process to ensure public input into our community's transportation priorities/the project list; and F. The City of EI Segundo used a 5 -year (2016-2021) Pavement Management Program to develop the SB 1 project list to ensure revenues are being used on the most high-priority and cost-effective projects that also meet the community's priorities for transportation investment; and G. The funding from SB 1 will help the City of El Segundo maintain and rehabilitate Pine Avenue and East Imperial Avenue this year and many similar projects into the future; and H. The 2016 California Statewide Local Streets and Roads Needs Assessment found that the City of EI Segundo streets and roads are in a fair condition and this revenue will help us increase the overall quality of our road system and over the next decade will bring our streets and roads into a good condition; and Page 1 of 4 25 I. Without revenue from SB 1, the City of EI Segundo, would have otherwise been canceling projects throughout the community; and J. If the Legislature and Governor failed to act, city streets and county roads would have continued to deteriorate, having many and varied negative impacts on our community; and K. Cities and counties own and operate more than 81 percent of streets and roads in California, and from the moment we open our front door to drive to work, bike to school, or walk to the bus station, people are dependent upon a safe, reliable local transportation network; and L. Modernizing the local street and road system provides well -paying construction jobs and boosts local economies; and M. The local street and road system is also critical for farm to market needs, interconnectivity, multimodal needs, and commerce; and N. Police, fire, and emergency medical services all need safe reliable roads to react quickly to emergency calls and a few minutes of delay can be a matter of life and death; and O. Maintaining and preserving the local street and road system in good condition will reduce drive times and traffic congestion, improve bicycle safety, and make the pedestrian experience safer and more appealing, which leads to reduce vehicle emissions helping the State achieve its air quality and greenhouse gas emissions reductions goals; and P. Restoring roads before they fail also reduces construction time which results in less air pollution from heavy equipment and less water pollution from site run-off; and Q. The SB 1 project list and overall investment in our local streets and roads infrastructure with a focus on basic maintenance and safety, investing in complete streets infrastructure, and using cutting-edge technology, materials and practices, will have significant positive co -benefits statewide. SECTION 2: The City Council finds that the foregoing recitals and true and correct and adopts the following projects to be funded with Road Maintenance and Rehabilitation Account revenues: Annual Pavement Rehabilitation Project in the following locations: Pine Avenue — between Arena St. and Hillcrest St. The project is expected to extend pavement life for at least ten years and anticipated to be constructed in 2021. Page 2 of 4 26 SECTION 3: Construction. This Resolution must be broadly construed in order to achieve the purposes stated in this Resolution. It is the City Council's intent that the provisions of this Ordinance be interpreted or implemented by the City and others in a manner that facilitates the purposes set forth in this Resolution. SECTION 4: Severability. If any part of this Resolution or its application is deemed invalid by a court of competent jurisdiction, the City Council intends that such invalidity will not affect the effectiveness of the remaining provisions or applications and, to this end, the provisions of this Ordinance are severable. SECTION 5: The City Clerk is directed to certify the adoption of this Resolution, record this Resolution in the book of the City's original resolutions, and make a minute of this adoption of the Resolution in the City Council's records and the minutes of this meeting. SECTION 6: This Resolution will become effective immediately and will remain effective unless repealed or superseded. PASSED AND ADOPTED this 16th day of June, 2020. Drew Boyles, Mayor ATTEST: STATE OF CALIFORNIA ) COUNTY OF LOS ANGELES ) SS CITY OF EL SEGUNDO ) I, Tracy Weaver, City Clerk of the City of EI Segundo, California, do hereby certify that the whole number of members of the City Council of said City is five; that the foregoing Resolution No. was duly passed and adopted by said City Council, approved and signed by the Mayor, and attested to by the City Clerk, all at a regular meeting of said Council held on the day of , 2020, and the same was so passed and adopted by the following vote: AYES: NOES: ABSENT: ABSTAIN: Page 3 of 4 27 Tracy Weaver, City Clerk APPROVED AS TO FORM: Mark D. Hensley, City Attorney Page 4 of 4 WR se PW 21-01 FY 20/21 Pavement Rehabilitation Project C n a Av c :: F I rl A e y W Maple Ave -J -- N b C T �.7 X11 Patin Ave Fail L,t rir, y r.r l I El S dog F Maple A — — —. _ — —.•-w i V Ire33N Cts .. F E Oak "``" Legend } Sa�u,rSa --• City Boundary Hqh �k t,n t A"'r`'' � Pine Avenue liqh 1. Hillcrest St. to Main St. Sc Ace! 2. Main St. to Arena St. r. '1i rpt .'. r!I', c: �7 ...':'e F ��?rli?O'.d Ayr. F aIle avr• CL IC Hcl' A'. P F Hnl;p' A: e+'�31 - 3rr Slt�t� Ferre F — -- --•— — 4 EI Segundo �atnn r"ftd[ . n �$Atii4 Pari tr I I I 1 1 I B: nriet PI 0 752.3 WGS_1984_Web_Mercator_Auxil iary_S phere A� e. JI it r� Fr,inklln k, r- F F iankiln 3 1,504 7 Feet DISCLAIMER: The information shown on this map was compiled from different GIS sources. The land base and facility information on this map is for display purposes only and should not be relied upon without independent verification as to its accuracy. The City of EI Segundo will not be held responsible for any claims, losses or damages resulting from the use of this map. Notes 19 EL SEGUNDO CITY COUNCIL AGENDA STATEMENT AGENDA DESCRIPTION: MEETING DATE: June 16, 2020 AGENDA HEADING: Consent Agenda Resolution appointing Director of Finance, Joseph Lillio, and City Council Members, Scot Nicol and Carol Pirsztuk to serve as board member and alternate board members, respectively, on the Independent Cities Risk Management Association (ICRMA) Governing Board. RECOMMENDED COUNCIL ACTION: Adopt attached resolution appointing Director of Finance, Joseph Lillio, City Council Member, Scot Nicol and City Council Member Carol Pirsztuk to serve as board member, alternate board member, and alternate board member, respectively. ATTACHED SUPPORTING DOCUMENTS: Resolution to appoint specific representatives to ICRMA. FISCAL IMPACT: N/A STRATEGIC PLAN: Goal: 5 Champion Economic Development and Fiscal Sustainability: Objective: B El Segundo approaches its work in a financially strategic and responsible way ORIGINATED BY: Joseph Lillio, Director of Finance �s REVIEWEWD BY: Barbara Voss, Deputy City Manager 0 4W RV APPROVED BY: Scott Mitnick, City Manager BACKGROUND AND DISCUSSION: ICRMA is a not-for-profit Joint Powers Authority directed by a Governing Board consisting of one representative from each member city. There are currently twenty active member municipalities. The Governing Board directs the activities of the pools, programs and outside administrators to the advantage of its membership. The Governing Board meets as required to take action and/or approve recommendations from the Administrative and Claims Committees. Members are encouraged to participate on the Governing Board, Executive Committee, Claims Committee, and other committees. All meetings are open to members and the public, as are public sessions of the Administrative and Claims Committee meetings. On a day-to-day basis, ICRMA is managed by a professional administrative staff to provide immediate assistance with risk management, risk transfer, claims, litigation, return -to -work issues, and education. In addition, ICRMA contracts with several key providers for its various risk programs and consulting services. These providers are reviewed by the Governing Board. 30 The City of El Segundo ("City") is a member city of ICRMA. The City participates in the following insurance/risk pool programs: general liability, property & auto physical damage program, worker's compensation program, crime program, terrorism coverage, and cyber program. The bylaws of ICRMA require that the Governing Board shall be comprised of one representative from each member city. In addition to the delegate representative, up to two alternate board members may be appointed, either of whom may vote in absence of the delegate representative. If the member chooses to designate an alternate, other than a legislative member, the person(s) designated must be 1) elected officials, OR 2) City Managers, OR 3) hold positions with authority equivalent to a Department Director within the Member Hierarchy; OR 4) be dedicated (full time) to risk management for the member and approved for appointment by the ICRMA Governing Board. All appointments must be of a specifically named individual or specific position. Appointments by position must provide specific contact information with the initial resolution. 31 RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF EL SEGUNDO APPOINTING A BOARD MEMBER AND TWO ALTERNATE BOARD MEMBERS TO THE GOVERNING BOARD OF THE INDEPENDENT CITIES RISK MANAGEMENT AUTHORITY (ICRMA). WHEREAS, the City of El Segundo ("City") is a member of the Independent Cities Risk Management Authority ("ICRMA"), a joint powers authority created pursuant to the provisions of the California Government Code; and WHEREAS, ICRMA provides a Liability Program, Workers' Compensation Program, Property Program, and other coverage programs for its members; and WHEREAS, the Joint Powers Agreement provides that the Governing Board of the Authority shall be comprised of one representative from each member; and WHEREAS, the city council of each member may select and change any of its representatives by filing a resolution with ICRMA; and WHEREAS, the city council may appoint legislative member(s) or staff member(s) to serve on the Governing Board; and WHEREAS staff members hold positions with authority equivalent to a Department Director; or be a dedicated (full time) risk management position; and WHEREAS, City desires to designate its representative(s) to the ICRMA Governing Board; NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of El Segundo does hereby find, determine and declare as follows: SECTION 1. That the Director of Finance, Joseph Lillio, is hereby appointed to serve as a Board Member on the ICRMA Governing Board. SECTION 2. That City Council Member, Scot Nicol, and/or City Council Member Carol Pirsztuk, are hereby appointed as the alternate, to serve on the ICRMA Governing Board in the absence of the primary member noted in Section 1 above. SECTION 3. That the individuals designated by this City Council as the City's Board Member and alternate Board Members to the ICRMA Governing Board are hereby confirmed and designated as the City's delegates for all purposes of representing the City's interests and exercising the authority of the City with respect to all matters 32 delegated to the Governing Board and signing all amendments as are contemplated to be approved by the Governing Board. RESOLVED, that a certified copy of this Resolution shall be provided to the Executive Director of ICRMA. PASSED, APPROVED, AND ADOPTED this 16th day of June, 2020. Mayor Drew Boyles, City of El Segundo ATTEST: City Clerk Tracy Weaver, City of El Segundo APPROVED AS TO FORM: City Attorney, Mark D. Hensley, City of El Segundo 33 STATE OF CALIFORNIA ) COUNTY OF LOS ANGELES ) SS CITY OF EL SEGUNDO I, Tracy Weaver, City Clerk of the City of El Segundo, California, hereby certify that the whole number of members of the City Council of the City is five; that the foregoing Resolution No. was duly passed and adopted by said City Council, approved and signed by the Mayor of said City, and attested to by the City Clerk of said City, all at a regular meeting of said Council held on the 16th day of July 2019, and the same was so passed and adopted by the following roll call vote: AYES: NOES: ABSENT: ABSTAIN: ATTEST: City Clerk, Tracy Weaver, City of El Segundo 34 EL SEGUNDO CITY COUNCIL AGENDA STATEMENT AGENDA DESCRIPTION: MEETING DATE: June 16, 2020 AGENDA HEADING: Consent An Ordinance adding a new Chapter 9 to Title 9 of the El Segundo Municipal Code to establish comprehensive regulations, standards, and permit requirements for the installation of wireless communication facilities in the public right-of-way and related Environmental Assessment (EA -1189). The ordinance is not a "project" within the meaning of Section 15378 of the California Environmental Quality Act (CEQA) Guidelines, because it has no potential for resulting in physical change to the environment, directly or indirectly. RECOMMENDED COUNCIL ACTION: Waive second reading and adopt Ordinance No. 1618 amending Title 9 of ESMC. ATTACHED SUPPORTING DOCUMENTS: Ordinance No. 1618 FISCAL IMPACT: None Amount Budgeted: N/A Additional Appropriation: N/A Account Number(s): N/A STRATEGIC PLAN: Not Applicable PREPARED BY: Gregg McClain, Planning Manageq�" REVIEWED BY: Mark Watkins, Interim Public Works Direct4%1f REVIEWED BY: Sam Lee, Planning and Building Safety Dire APPROVED BY: Scott Mitnick, City Manager W(�f &k\ BACKGROUND / ANALYSIS On June 3, 2020, City Council introduced an ordinance adding a new Chapter 9 to Title 9 of the ESMC to establish regulations, standards, and permitting requirements for wireless facilities in the public rights-of-way. Council may waive second reading and adopt the ordinance. If adopted on June 16, the effective date of the Ordinance No. 1618 will be July 16, 2020, which is 30 days from the adoption date. Wi, 35 ORDINANCE NO. 1618 AN ORDINANCE OF THE CITY OF EL SEGUNDO ADDING A NEW CHAPTER 9 ENTITLED "WIRELESS COMMUNICATIONS FACILITIES IN THE PUBLIC RIGHT-OF-WAY" TO TITLE 9 OF THE EL SEGUNDO MUNICIPAL CODE TO ESTABLISH COMPREHENSIVE REGULATIONS, STANDARDS, AND PERMIT REQUIREMENTS FOR THE INSTALLATION OF WIRELESS COMMUNICATIONS FACILITIES IN THE PUBLIC RIGHT-OF-WAY The City Council of the city of EI Segundo does ordain as follows SECTION 1: The City Council finds and determines as follows: A. These amendments to the EI Segundo Municipal Code (ESMC) regulate wireless communications facilities in the public right-of-way (PROW). The provisions in this ordinance facilitate the installation, collocation, modification, and maintenance of wireless communication facilities in the PROW within the city, resulting in economic and social benefits for the community; B. California cities are preempted from regulating various aspects of wireless communication facility siting locations by both state and federal law. Cities cannot prohibit wireless facilities, unreasonably discriminate against wireless service providers, or regulate such facilities on the basis of radio frequency emissions to the extent those emissions comply with Federal Communication Commission (FCC) standards; C. On May 19, 2020, the City Council held a public hearing and considered the information provided by City staff and public testimony regarding this ordinance; D. This ordinance and its findings are made based upon the entire administrative record including, testimony and evidence presented to the City Council at its May 19, 2020, hearing and the staff report submitted by the Public Works Department and the Planning and Building Safety Department. SECTION 2: Factual Findings and Conclusions. The City Council finds that this ordinance adds Chapter 9 in Title 9 regulating wireless communication facilities in the public right-of-way: A. The City initiated the proposed amendments to the municipal code to make the regulations for wireless facilities consistent with Federal Communication Commission (FCC) regulations under Section 6409(a) and 47 C.F.R. § 1.60001, and California Government Code Section 65850.6, which was amended by Assembly Bill No. 2788, and California Senate Bill No. 649. B. California cities are preempted from regulating various aspects of wireless communication facility siting locations by both state and federal law. Cities cannot 36 prohibit wireless facilities, unreasonably discriminate against wireless service providers, or regulate such facilities on the basis of radio frequency emissions to the extent those emissions comply with FCC standards. C. FCC regulations require cities to approve certain collocations at previously approved facilities and to allow for alterations to existing facilities if the modification is not considered a "substantial change" as defined under federal law. D. This amendment facilitates the installation, collocation, modification, and maintenance of wireless communication facilities in the city, resulting in economic and social benefits for the community. E. On September 26, 2018, the FCC adopted a declaratory ruling and report and order (the "FCC Ruling") which, among other things, (1) creates a new regulatory classification for "small wireless facilities" ("SWFs"), (2) requires state and local governments to process applications for SWFs within 60 days for attachments to existing structures or 90 days for new structures (the "SWF Shot Clocks"), (3) establishes a national standard for what constitutes an effective prohibition on wireless services, (4) provides that a failure to act within the applicable timeframe presumptively constitutes an effective prohibition, and (5) limits the fees that can be charged for the facilities. F. SWFs are designed to accommodate fifth generation ("5G") technology. Wireless providers have recently begun to deploy 5G technology, primarily in the public rights-of- way. The FCC Ruling was adopted to reduce regulatory barriers to the deployment of wireless infrastructure and to ensure that the United States remains the leader in advanced wireless services and wireless technology. The FCC Ruling is intended to facilitate the growth of SWFs (and the corresponding deployment of 5G technology) over a short period of time. G. SWFs are primarily installed in public rights-of-way and, consequently, create significant concerns about traffic and pedestrian safety; land use conflicts and incompatibilities including the relative excessive height of poles and towers; visual and aesthetic blight arising from cumulative number of SWFs as well as their individual physical characteristics and that of associated equipment; and the protection and preservation of public property, all of which may negatively impact the unique quality and character of the City and the public health, safety and welfare thereof. Regulating the installation of SWFs in the public right-of-ways is necessary to protect and preserve the safety of the community as well as the aesthetics of the community. H. The FCC Ruling sets forth new standards for state and local government regulations of SWFs and restricts the aesthetic requirements that may be imposed by local governments. Any aesthetic standard adopted by a local government must be (1) reasonable, (2) no more burdensome than those applied to other types of infrastructure deployments, and (3) objective and published in advance. Ad hoc standards are not enforceable. 2 37 I. Federal and state laws and regulations require the City to act on wireless communication facility applications within a very short timeframe. These shortened timeframes, or "shot clocks," require a streamlined process that prioritizes those aspects of the review process that are most necessary to ensuring the health, safety and welfare of the community are not adversely impacted. This ordinance creates a streamlined review process intended to protect the public health, safety and welfare. It allows for an administrative review process for certain wireless facilities, consistent with federal and state regulations. SECTION 3: Environmental Assessment. The City Council finds that the ordinance is not a "project" within the meaning of Section 15378 of the California Environmental Quality Act ("CEQA") Guidelines, because it has no potential for resulting in physical change to the environment, directly or indirectly. The ordinance does not authorize any specific development or installation of any equipment within the City's boundaries. The ordinance is further exempt from CEQA because adoption of the ordinance is covered by the general rule that CEQA applies only to projects which have the potential for causing a significant effect on the environment (CEQA Guidelines, § 15061(b)(3)). Installations of wireless communications facilities, if any, generally would be exempt from CEQA review in accordance with either CEQA Guidelines § 15302 (replacement or reconstruction), § 15303 (new construction or conversion of small structures), and/or § 15304 (minor alterations to land). SECTION 4: Chapter 9 is added to Title 9 of the ESMC to read as follows: Chapter 9 Wireless Communications Facilities in the Public Right -of -Way 9-9-1 PURPOSE AND APPLICABILITY The purpose and intent of this chapter is to provide a uniform and comprehensive set of regulations and standards for permitting, development, siting, installation, design, operation and maintenance of wireless communications facilities in the city's public right-of-ways (PROW). These regulations are intended to prescribe clear and reasonable criteria to assess and process applications in a consistent and expeditious manner, while reducing the impacts associated with wireless telecommunications facilities. This chapter provides standards necessary (1) for the preservation of the public right-of-ways in the city for the maximum benefit and use of the public, (2) to promote and protect public health and safety, community welfare, visual resources and the aesthetic quality of the city consistent with the goals, objectives and policies of the general plan, and (3) to provide for the orderly, managed and efficient development of wireless communications facilities in accordance with the state and federal laws, rules and regulations. This chapter applies to the siting, construction, collocation, or modification of all wireless communication facilities in the public right-of-way (PROW). Siting and construction of wireless communication facilities on all other property are subject to the provisions in ESMC 15-19. A. All facilities within the PROW permitted by the city after the effective date of this ordinance will be required to comply with all of the provisions of this chapter. B. All facilities within the PROW permitted by the city which obtained encroachment permits prior to the effective date of this ordinance will not be subject to all of the provisions of this chapter, or required to obtain a new permit, and will be deemed a nonconforming use subject to the provisions of Section 9-9-12 (Nonconforming Facilities). C. All PROW facilities, notwithstanding the date approved, shall be subject immediately to the provisions of this chapter governing operation and maintenance standards (Section 9-9-10) and removal and restoration upon revocation or abandonment (Section 9-9-11); provided, however, that in the event a condition of approval conflicts with a provision of this chapter, the condition of approval shall control until the permit is amended or revoked. D. This chapter does not apply to facilities owned and operated by the city for its use or to any entity legally entitled to an exemption pursuant to state or federal law or governing franchise agreement. E. Compliance with the provisions of this chapter does not relieve a person from compliance with any other applicable provision of this code. In the event of a conflict between any provision of this chapter and other sections of this code, this chapter shall control. F. If the City Attorney determines that state or federal law prohibits discretionary permitting requirements for certain wireless communications facilities, such requirement is deemed severable and all remaining regulations shall remain in full force and effect. For such facilities, a ministerial permit is required prior to the installation or modification of a wireless communications facility in lieu of a major wireless communications permit (and exception, if applicable). All otherwise applicable conditions of approval and requirements regarding the time, place and manner of access and operation shall apply to the extent permitted by state and federal law. Any determination by the City Attorney pursuant to this section shall be in writing. 9-9-2: DEFINITIONS For purposes of this chapter, the following words, terms, phrases and their derivations shall have the meanings given herein. "Accessory equipment" means any equipment associated with the installation of a wireless communications facility, including but not limited to cabling, generators, fans, air conditioning units, electrical panels, equipment shelters, equipment cabinets, equipment buildings, pedestals, meters, vaults, splice boxes, and surface location markers. 4 M "Antenna" means that part of a wireless communications facility designed to radiate or receive radio frequency signals. "Antenna equipment" means equipment, switches, wiring, cabling, power sources, shelters or cabinets associated with an antenna, located at the same fixed location as the antenna, and, when collocated on a structure, is mounted or installed at the same time as such antenna. "Antenna facility" means an antenna and associated antenna equipment. "Cellular" means an analog or digital wireless communications technology that is based on a system of interconnected neighboring cell sites. "Code" means the EI Segundo Municipal Code. "Collocation," for purposes of an eligible facilities request, means the mounting or installation of transmission equipment on an eligible support structure for the purpose of transmitting and/or receiving radio frequency signal for communication purposes. For all other purposes, collocation means mounting or installing an antenna facility on a pre- existing structure; and/or modifying a structure for the purpose of mounting or installing an antenna facility on that structure. "COW" means a "cell on wheels," which is a wireless communications facility temporarily rolled in or temporarily installed. "Director" means the director of public works, or his or her designee. "Eligible facilities request" has the meaning set forth in 47 USC § 1455(a) and 47 CFR § 1.6100, as may be amended from time to time. "Eligible support structure" has the meaning set forth in 47 CFR § 1.6100, as may be amended from time to time. "Facility" means wireless communications facility. "Ground -mounted" means equipment mounted on the ground. "Modification" means a change to an existing wireless communications facility that involves any of the following: collocation, expansion, alteration, enlargement, intensification, reduction, or augmentation, including, but not limited to, changes in size, shape, color, visual design, or exterior material. "Modification" does not include repair, replacement or maintenance if those actions do not involve a change to the existing facility involving any of the following: collocation, expansion, alteration, enlargement, intensification, reduction, or augmentation. "Mounted" means attached or supported. 5 E "Located within the public right-of-way" includes any facility which in whole or in part, itself or as part of another structure, rests upon, in, over or under the public right-of-way. "Permittee" includes the applicant and all successors and assigns. "Pole" means a single shaft of wood, steel, concrete or other material capable of supporting the equipment therein and/or mounted thereon in a safe and adequate manner and as required by provisions of this code. "Public right-of-way" and "PROW" means any street, sidewalk, pedestrian path, bike path or any "public way" as defined in Streets and Highways Code section 18609 and any successor statute. "Small wireless facility" or "SWF" has the meaning set forth in 47 CFR § 1.6002, as may be amended or superseded. "Telecommunications structure" or "structure" means a freestanding mast, pole, monopole, guyed tower, lattice tower, free standing tower or other structure designed and primarily used to support wireless communications facility antennas. "Utility pole" means any pole owned by any utility company that is primarily used to support wires or cables necessary to the provision of electrical or other utility services. "Wireless communications facility," "facility" or "facilities" mean any facility that transmits and/or receives electromagnetic waves. It includes, but is not limited to, antennas and/or other types of equipment for the transmission or receipt of such signals, telecommunications towers or similar structures supporting such equipment, related accessory equipment, equipment buildings, parking areas, and other accessory development. The term "wireless telecommunications facility" does not apply to the following: 1. Government owned and operated communications facilities. 2. Emergency medical care provider -owned and operated communications facilities. 3. Mobile services providing public information coverage of news events of a temporary nature. 4. Any wireless communications facilities exempted from this code by federal law or state law. "Wireless communications services" means the provision of services using a wireless communications facility or a wireless communications collocation facility, and shall include, but not limited to, the following services: personal wireless services as defined in the federal Telecommunications Act of 1996 at 47 U.S.C. § 332(c)(7)(C) or its successor statute, cellular service, personal communication service, and/or data radio telecommunications. 41 9-9-3: PERMIT REVIEW PROCESSES A. Special Provisions for SWFs; SWF Regulations. Notwithstanding any other provision of this chapter, all SWFs are subject to an administrative permit as specified in the SWF Regulations adopted by resolution of the City Council and as amended from time to time. B. Major Wireless Communications Facilities Permit ("Major WCFP"). All new wireless facilities or collocations or modifications to existing wireless facilities shall require a major wireless communications facilities permit subject to planning commission approval unless otherwise provided for in this chapter. C. Administrative Wireless Communications Facilities Permit. 1. An administrative wireless communications facilities permit, subject to the director's approval, may be issued for new facilities or collocations or modifications to existing facilities that meet all the following criteria: a. The proposed facility is located in any area identified in Section 9-9- 4 (Location Restrictions) for administrative permitting; b. The proposed facility complies with all applicable provisions in this chapter without need for an exception pursuant to Section 9-9-5 (Exceptions); C. The proposed facility is on a new pole that replaces an existing utility pole and is located within 10 feet of the utility pole being replaced. The diameter of the replacement pole may not be more than 20% larger than the utility pole it replaces at any point along the pole; and d. If the proposed facility is a new facility that includes a new communications structure and the proposed communications structure is no taller 50 feet or 10% taller than the existing adjacent poles, whichever is greater; e. If the City Attorney determines that state or federal law prohibits or otherwise limits the height restrictions in this subparagraph, the director may approve the facility notwithstanding the height restriction, provided the height of proposed communication tower is restricted to the maximum extent practicable and to the maximum extent allowed by law, and further provided the facility meets all other applicable criteria. 2. In the event that the director determines that an application for an administrative wireless communications facilities permit does not meet the criteria set forth in this subparagraph, the director shall convert the application to a major wireless communications facilities permit application and refer it to the planning commission. The applicant must pay any additional applicable fees :A associated with a major wireless permit application within 10 business days of the director giving notice of the conversion of the application. D. Ministerial Permit 1, Eligible Facilities. a. Eligible facilities requests require a ministerial permit issued by the director in lieu of a discretionary permit, and will be processed pursuant to the requirements of 47 USC § 1455(a) and 47 CFR § 1.6100, as may be amended from time to time. b. The applicant bears the burden of asserting rights under 47 USC § 1455(a) and 47 CFR § 1.6100 and any application filed for an eligible facilities request must prominently state that the application is for an "Eligible Facilities Request" and must include all facts and information necessary for the director to ensure that the proposed facility qualifies as an eligible facility. C. All conditions of approval set forth in section 9-9-9 will apply to eligible facilities unless, in the opinion of the City Attorney, state or federal law precludes imposition of the condition. 2. Specified Collocation Facilities. a. A collocation facility that meets the requirements of Government Code section 65850.6, as amended from time to time, requires a ministerial permit issued by the director, in lieu of discretionary permit. b. For purposes of this subsection, "collocation facility" has the meaning set forth in Government Code section 65850.6, as may be amended from time to time. C. The applicant bears the burden of establishing that the proposed facility qualifies as a collocation facility subject to nondiscretionary approval under Government Code section 65850.6 and any application filed for a Section 65850.6 collocation facility must prominently state that the application is for a "Section 65860.6 Collocation Facility" and must include all facts and information necessary for the director to ensure that the proposed facility qualifies as a Section 65850.6 collocation facility. d. All conditions of approval set forth in section 9-9-9 will apply to collocation facilities unless, in the opinion of the City Attorney, state or federal law precludes imposition of the condition. E. Notice; Decisions. The provisions in this subsection describe the procedures for approval and any required notice and public hearings for an application. 43 1. Planning Commission Hearings. Any permit application under this chapter subject to planning commission approval shall require notice and a public hearing. Notice of such hearing shall be provided in accordance with Title 15, Chapter 27. The planning commission may approve, or conditionally approve, an application only after it makes the findings required in Section 9-9-8 (Findings). 2. Director's Decision Notice. The director may approve, or conditionally approve, an application only after he or she makes the findings required in Section 9-9-8 (Findings). The director's determination must be in writing. 3. Written Decision Required. All final decisions made pursuant to this chapter shall be in writing and based on substantial evidence in the written administrative record. The written decision shall include the reasons for the decision. 4. Appeals. Any aggrieved person or entity may appeal a decision by the director or the planning commission as provided in accordance with the provisions in Title 15, Chapter 25. Appeals are reviewed de novo. 5. Administrative WCFP Appeals. Any aggrieved person or entity may appeal the director's decision to approve, conditionally approve, or deny an Administrative WCFP. The appeal will be considered by the City Council. Appeals are reviewed de novo and the decision of the City Council will be the final decision of the City. An appeal by a wireless infrastructure provider must be taken jointly with the wireless service provider that intends to use the wireless facility. Because federal law preempts local decisions premised on the environmental effects of radio frequency (RF) emissions, appeals of the administrative decision premised on the environmental effects of radio frequency emissions will not be considered. a. Appeals must be in writing, filed with the director, and must detail all of the reasons for the appeal. Emailed appeals are not acceptable. The appeal must be accompanied by payment of the applicable appeal fee as established by resolution of the City Council. b. An appeal of an Administrative WCFP must be filed within four business days of notice of the administrative decision. Any appeal must be conducted so that a timely written decision may be issued in accordance with applicable law. F. Other Permits Required. In addition to any permit that may be required under this chapter, the applicant must obtain an encroachment permit and all other permits or approvals required by other city departments, or state or federal agencies. Any permit granted under this chapter is subject to the conditions and/or requirements of other required permits or other approvals from other city departments, and state or federal agencies. V] G. Eligible Applicants. Only applicants who have been granted the right to enter the public right-of-way pursuant to state or federal law, or who have entered into a franchise or other agreement with the city permitting them to use the public right-of-way, are eligible for a permit to install or modify a wireless communications facility or a wireless communications collocation facility in the public right-of-way. H. Speculative Equipment Prohibited. The city finds that the practice of "pre - approving" wireless equipment or other improvements that an applicant does not presently intend to install but may wish to install at some undetermined future time does not serve the public's best interest. The city cannot approve any equipment or other improvements in connection with a wireless telecommunications facility permit when the applicant does not actually and presently intend to install such equipment or construct such improvements. I. A COW shall be permitted for the duration of an emergency declared by the city, county or state, when a wireless facility is being moved due to redevelopment of an existing site, or at the discretion of the director. 9-9-4: LOCATION RESTRICTIONS A. Facilities in the following locations require a major wireless communications permit, excepting SWF subject to design standards in the SWF Regulations: 1. Located along the following street segments: a. Pacific Coast Highway (PCH), entire length; b. Imperial Highway, PCH to Aviation Boulevard; c. EI Segundo Boulevard, Illinois Street to Aviation Boulevard; d. Rosecrans Avenue, PCH to Aviation; e. Main Street, EI Segundo Boulevard to Oak Avenue; f. Richmond Street, EI Segundo Boulevard to Holly Avenue; g. Grand Avenue, Richmond Street to Standard Street. 2. Adjacent to city parks or designated open space. 3. Anywhere within the coastal zone. 4. Anywhere within the city when an administrative wireless permit is not allowed due to not satisfying the design criteria of section 9-9-7 or the conditions set forth in section 9-9-9. 10 45 B. Facilities requiring an administrative wireless communications permit. Anywhere within the city, except as described in section A above, when the criteria in section 9-9-7 are met. 9-9-5: EXCEPTIONS A. The city council recognizes that federal law prohibits a permit denial when it would effectively prohibit the provision of personal wireless services (as defined in 47 USC § 332(c)(7)(C)(i)) and the applicant proposes the least intrusive means of remedying a service gap. The city council finds that, due to wide variation among wireless facilities, technical service objectives and changed circumstances over time, a limited exemption for proposals in which strict compliance with this chapter would effectively prohibit personal wireless services serves the public interest. The city council further finds that circumstances in which an effective prohibition may occur are extremely difficult to discern, and that specified findings to guide the analysis promotes clarity and the city's legitimate interest in well-planned wireless facilities deployment in the public right-of-way. Therefore, in the event that any applicant asserts that strict compliance with any provision in this chapter, as applied to a specific proposed personal wireless services facility, would effectively prohibit the provision of personal wireless services, the planning commission may grant a limited exemption from strict compliance subject to the provisions in this section. B. SWF exception procedures are pursuant to the SWF Regulations. C. Required Findings. The planning commission cannot grant any exception unless the applicant demonstrates all the following: 1. The proposed wireless facility qualifies as a "personal wireless services facility" as defined in United States Code, Title 47, section 332(c)(7)(C)(ii); 2. The applicant has provided the city with a clearly defined technical service objective and a clearly defined potential site search area; 3. An applicant may obtain an exception from these design standards if compliance with the standard: (a) is not technically feasible; (b) impedes the effective operation of the wireless facility; or (c) otherwise materially inhibits or limits the provision of wireless service. 4. The City may also provide an exception from these standards when it finds the applicant's proposed design provides equivalent or superior aesthetic value when compared to strict compliance with these standards. 5. Requests for exceptions must be narrowly tailored to minimize deviation from the requirements of these design standards. D. Scope. An exemption may be allowed only to the extent necessary for the applicant to reasonably achieve its technical service objectives. The planning 11 commission may impose conditions of approval as necessary to promote the purposes in this chapter and protect the public health, safety and welfare. E. Independent Consultant. The city shall have the right to hire, at the applicant's expense, an independent consultant to evaluate issues raised by the proposed exception and to submit recommendations and evidence in response to the application. 9-9-6: APPLICATION REQUIREMENTS A. All Applications In addition to the information required of an applicant for an encroachment permit or any other permit required by this code, each applicant requesting approval of the installation or modification of a wireless communications facility in the public right-of-way shall fully and completely submit to the city a written application on a form prepared by the director. B. Application Contents. The director shall develop an application form and make it available upon request. The application form for a new wireless communications facility installation in the public right-of-way shall require the following information, in addition to all other information determined necessary by the director: 1. The name, address and telephone number of the applicant, owner and the operator of the proposed facility. 2. If the applicant is an agent, the applicant must provide a duly executed letter of authorization from the owner of the facility. If the owner will not directly provide wireless communications services, the applicant must provide a duly executed letter of authorization from the person or entity that will provide those services. 3. If the facility will be located on or in the property of someone other than the owner of the facility (such as a street light pole, street signal pole, utility pole, utility cabinet, vault, or cable conduit), the applicant must provide a duly executed written authorization from the property owner(s) authorizing the placement of the facility on or in the property owner's property. 4. A written description of the proposed facility and its purpose. 5. Detailed engineering plans of the proposed facility and related report prepared by a professional structural engineer registered in California evidencing the structural integrity of the pole or other supporting structure. 6. For applications seeking a new pole, a justification statement of why existing structures and poles evaluated for potential installation of the proposed facility are not viable options. 12 47 7. Site plan to scale, specifying and depicting the exact proposed location of the pole, pole diameter, antennas, accessory equipment, access or utility easements, landscaped areas, existing utilities, and adjacent land uses. 8. Scaled elevation plans of proposed poles, antennas, accessory equipment, and related landscaping. 9. If applicable, a completed environmental assessment application. 10. If the applicant requests an exception to the requirements of this chapter (in accordance with Section 9-9-5 (Exceptions)), the applicant must provide all information and studies necessary for the city to evaluate the request. 11. For a facility that is not categorically excluded under the FCC regulations for RF emissions, the applicant must submit an RF exposure compliance report prepared and certified by an RF engineer acceptable to the city that certifies that the proposed facility will comply with applicable federal RF exposure standards and exposure limits. The RF report must include the actual frequency and power levels (in watts effective radio power ERP) for all existing and proposed antennas at the site and exhibits that show the location and orientation of all transmitting antennas and the boundaries of areas with RF exposures in excess of the uncontrolled/general population limit (as that term is defined by the FCC) and also the boundaries of areas with RF exposures in excess of the controlled/occupational limit (as that term is defined by the FCC). Each such boundary shall be clearly marked and identified for every transmitting antenna at the project site. The RF report must also indicate whether the facility will be categorically excluded, as that term is used by the FCC, using the radio frequency (RF) emissions exposure guidelines checklist contained in Appendix A to the Federal Communications Commission's (FCC) "A Local Government Official's Guide to Transmitting Antenna RF Emission Safety." 12. A traffic control plan when the proposed installation will involve the placement of equipment within any street. 13. Certification that applicant is a telephone corporation or a statement providing the basis for its claimed right to enter the right-of-way. If the applicant has a certificate of public convenience and necessity (CPCN) issued by the California Public Utilities Commission, it must provide a copy of its CPCN. 14. An application fee, and a deposit for a consultant's review, if applicable, as set forth in paragraph G of this section in an amount set by resolution by the city council. 15. If the application is for a SWF, the application must so state and must detail why the proposed facility meets the definition of a SWF. The application also must contain all additional information required by the SWF Regulations. 13 .; 16. Any other information and/or studies determined necessary by the director may be required. C. Application Contents—Modification of Existing Facility. The content of the application form for a modification to an existing facility that does not qualify as an eligible facilities request shall be determined by the director. D. Application Contents—Eligible Facilities Requests. When an applicant asserts in writing that a request for modification qualifies as an eligible facilities request for modification of an eligible support structure that does not substantially change the physical dimensions of such structure, the applicant need only provide documentation or information reasonably necessary for the director to determine whether the request is a qualifying eligible facilities request. The content of the application form for an eligible facilities request shall be determined by the director. E. SWF applications will be governed by any additional terms set forth in the SWF Regulations, and in the event of an inconsistency between the provisions of this section and the terms of the SWF Regulations, the SWF Regulations will control. F. Effect of State or Federal Law Change. In the event a subsequent state or federal law prohibits the collection of any information required by 9-9-6, the director is authorized to omit, modify or add to that request from the city's application form after consultation with the City Attorney. G. Independent Expert. The director is authorized to retain on behalf of the city an independent, qualified consultant to review any application for a permit for a wireless communications facility. The review is intended to be a review of technical aspects of the proposed wireless communications facility and may address any or all of the following: Compliance with applicable radio frequency emission standards; 2. The applicability of analysis techniques and methodologies; 3. Any other specific technical issues identified by the consultant or designated by the city. The cost of this review must be paid by the applicant through a deposit pursuant to an adopted fee schedule. No permit can be issued to any applicant that has not fully reimbursed the city for the cost of the consultant. H. A permit or approval granted pursuant to this chapter does not confer any exclusive right, privilege, license or franchise to occupy or use the public right-of-way of the city for any purpose whatsoever. Furthermore, no permit or approval granted pursuant to this chapter shall be construed as a guarantee or warranty of title. 14 .• 9-9-7: DESIGN AND DEVELOPMENT STANDARDS Unless otherwise specified, all wireless communications facilities located within the public right-of-way must be planned, designed, located, and erected in accordance with the following: A. All small wireless facilities (SWF) must be designed and built in accordance with the SWF Regulations adopted by resolution of the City Council. All other wireless communications facilities are subject to these general guidelines. B. General Guidelines. 1. Within or adjacent to areas zoned R-1 and R-2, and the Downtown Specific Plan: a. The applicant must employ techniques, such as screening, undergrounding and camouflage, in the design and placement of wireless communications facilities in order to ensure that the facility is as visually screened as possible. b. Screening must be designed to be compatible with surrounding structures using appropriate techniques to camouflage, disguise, and/or blend into the environment, including landscaping, color, and other techniques to minimize the facility's visual impact in terms of size, proportion, style, and quality. 2. All other areas. The applicant must employ techniques in the design and placement of wireless communications facilities in order to ensure that the facility is as visually compatible with surroundings. C. Traffic Safety. All facilities must be designed and located in such a manner as to avoid adverse impacts on traffic safety. D. Blending Methods. All facilities must have appropriate colors and non -reflective materials that blend with or complement the materials and colors of the surrounding area and structures. E. Equipment. The applicant must use the least visible equipment possible. When practicable, antenna mounts must be designed so as not to preclude possible future collocation by the same or other operators or carriers. F. Poles. 1. Facilities shall be located consistent with Section 9-9-4 (Location Restrictions) unless an exception pursuant to Section 9-9-5 (Exceptions) is granted. 15 WE 2. Only pole -mounted antennas are permitted in the right-of-way; all other communications towers are prohibited. No new wireless communication poles are permitted in the public right-of-way unless the pole is replacing an existing pole or an exception is granted pursuant to the SWF Regulations, Section 9-9-5 (Exceptions) or Section 9-9-1(F)(State or Federal Restrictions on Discretionary Authority). 3. Utility Poles. The maximum height of any antenna must not exceed four feet above an existing utility pole or the minimum height needed to meet required clearances above energized lines, nor may any portion of the antenna or equipment mounted on a pole be less than 21 feet above any drivable road surface. All installations on utility poles must fully comply with the California Public Utilities Commission general orders, including, but not limited to, General Order 95, as may be revised or superseded. 4. Light Poles. The maximum height of any antenna must not exceed the minimum needed to meet the network objective above the existing height of a light pole. No portion of the antenna or equipment mounted on a pole shall be less than 16 and 1/2 feet above any drivable road surface. 5. Replacement Poles. If an applicant proposes to replace a pole in order to accommodate a proposed facility, the pole must be designed to resemble the appearance and dimensions of existing poles near the proposed location, including size, height, color, materials and style to the maximum extent practicable. Alternatively, the director may require the pole to be designed to achieve a look or character specified by the director. 6. Pole -mounted equipment, exclusive of antennas, may not exceed eight cubic feet in dimension. 7. Unless otherwise allowed pursuant to this chapter, an exception is required to place a new pole in the public right-of-way. If an exception is granted for placement of new poles in the right-of-way: a. New poles must be designed to resemble existing poles in the right- of-way near that location, including size, height, color, materials and style, with the exception of any existing pole designs that are scheduled to be removed and not replaced. Alternatively, the director may require the pole to be designed to achieve a look or character specified by the director. b. To the extent feasible, new wireless communication poles that are not replacement poles must be located at least 100 feet from any other wireless communication pole located along the same side of the public right-of-way. This minimum spacing requirement will not apply if the applicant demonstrates that compliance with the requirement would have the effect of materially inhibiting wireless service. 16 51 C. A new pole justification analysis shall be submitted to demonstrate why existing infrastructure cannot be utilized and demonstrating the new pole is the least intrusive means possible including a demonstration that the new pole is designed to be the minimum functional height and width required to support the proposed facility. 8. All cables, including, without limitation, electrical and utility cables, must be run inside the pole and hidden to the fullest extent feasible. For all wooden poles wherein interior installation is infeasible, conduit and cables attached to the exterior of the pole must be mounted as close to the pole as possible while meeting electric safety codes and pole owner requirements. G. Space. Each facility must be designed to occupy the least amount of space practicable in the right-of-way. H. Wind Loads. Each facility must be properly engineered to withstand wind loads as required by this code or any duly adopted or incorporated code. An evaluation of high wind load capacity must include the impact of modifications to an existing facility. I. Obstructions. Each component part of a facility shall be located so as not to (1) cause any physical or visual obstruction to pedestrian or vehicular traffic, (2) interfere with any ADA accessibility standards, or (3) incommode the public's use of the right-of- way. J. Public Facilities. No facility in the public right-of-way may be located or operated in a manner that interferes with access to a fire hydrant, fire station, fire escape, water valve, underground vault, valve housing structure, or any other public health or safety facility. K. Screening. All ground -mounted facilities, pole -mounted equipment, and any screening must be installed at least 18 inches from the curb and gutter flow line. L. Accessory Equipment. Not including the electric meter, all accessory equipment must be located within the pole or underground unless the director determines that there is no room in the public right-of-way for undergrounding, or that undergrounding is not feasible. An exception is required to place accessory equipment above ground in the public right-of-way. M. Landscaping. Unless otherwise expressly authorized in a permit, each facility must be installed so as to maintain existing landscaping on the site, including trees, foliage and shrubs. Any landscaping that is removed or damaged during the construction of the facility must be replaced to the satisfaction of the director. N. Noise. Backup generators may only be operated during periods of power outages, and may not be tested on weekends or holidays, or between the hours of 7:00 p.m. and 7:00 a.m. 17 52 O. Security. Each facility shall be designed to be resistant to, and minimize opportunities for, unauthorized access, climbing, vandalism, graffiti and other conditions that would result in hazardous situations, visual blight or attractive nuisances. P. The installation and construction approved by a wireless communications facility permit must begin within one year after its approval or the permit will expire without further action by the city. Additional time may be requested if the delay is related to bringing power or fiber to the pole. Q. SWF Design and Development Standards. SWFs are subject to those design and development standards and conditions of approval set forth in the SWF Regulations. 9-9-8: FINDINGS No permit can be granted for a new wireless communications facility unless all of the following findings are made by the decision-making authority: A. All notices, if applicable, required for the proposed installation have been given. B. The proposed facility complies with all applicable provisions of this chapter. C. If applicable, the applicant has demonstrated its inability to locate on existing infrastructure. D. The applicant has provided sufficient evidence supporting the applicant's claim that it has the right to enter the public right-of-way pursuant to state or federal law, or the applicant has entered into a franchise or other agreement with the city permitting it to use the public right-of-way. E. The proposed installation will not interfere with the use of the public right-of-way, existing subterranean infrastructure, or the City's plans for modification or use of such location and infrastructure. 9-9-9: CONDITIONS OF APPROVAL In addition to compliance with the design and development standards outlined in this chapter, all facilities are subject to the following conditions of approval (even in those cases where approval occurs by operation of law), as well as any modification of these conditions or additional conditions of approval deemed necessary by the director at the time of the approval: A. The permittee must submit contact information on a form to be supplied by the city. The permittee must notify the city of any changes to the contact information within seven days of any change, including a change of the name or legal status of the owner or operator. This information must include, but is not limited to, the following: Identity, including the 24-hour local or toll free contact phone number of the permittee, the 18 53 owner, the operator, or the agent or person responsible for the maintenance of the facility. B. The permittee must notify the city in writing at least 90 days prior to any transfer or assignment of the permit. The written notice required in this section must include: (1) the transferee's legal name; (2) the transferee's full contact information, including a primary contact person, mailing address, telephone number and email address; and (3) a statement signed by the transferee that the transferee accepts all permit terms and conditions. The director may require the transferor and/or the transferee to submit any materials or documentation necessary to determine that the proposed transfer complies with the existing permit and all its conditions of approval. Such materials or documentation may include, without limitation: federal, state and/or local approvals, licenses, certificates or franchise agreements; statements; photographs; site plans and/or as -built drawings; and/or an analysis by a qualified radio frequency engineer demonstrating compliance with all applicable regulations and standards of the Federal Communications Commission. Noncompliance with the permit and all its conditions of approval, or the failure to submit the materials required by the director shall be a cause for the city to revoke the applicable permits pursuant to and following the procedure set on in Section 9-9-11 (Removal and Restoration Upon Revocation or Abandonment). C. At all times, all required notices and/or signs must be posted on the site as required by the Federal Communications Commission, California Public Utilities Commission, any applicable licenses or laws. The location and dimensions of a sign bearing the emergency contact name and telephone number must be posted pursuant to the approved plans. D. Permittee must furnish a performance bond or other form of security approved by the City Attorney's office, which must be in effect until the facilities are fully and completely removed and the site returned to its original condition, to guarantee permittee's obligations under these conditions of approval and this code. The security instrument's coverage must include removal of the facility. The amount of the security instrument shall be calculated by the applicant in its submittal documents in an amount sufficient to guarantee the obligations covered by the bond. The security instrument must be submitted to the city before issuance of any building permit. E. The wireless communications facility shall be subject to such conditions, changes or limitations as are from time to time deemed necessary by the director for the purpose of: (a) protecting the public health, safety, and welfare; (b) preventing interference with pedestrian and vehicular traffic; and/or (c) preventing damage to the public right-of-way or any adjacent property. The city may modify the permit to reflect such conditions, changes or limitations by following the same notice and public hearing procedures as are applicable to the underlying permit for similarly located facilities, except the permittee shall be given notice by personal service or by registered or certified mail at the last address provided to the city by the permittee. 19 54 F. The permittee shall not transfer the permit to any person prior to the completion of the construction of the facility covered by the permit, unless and until the transferee of the permit has submitted the security instrument required by Section 9-9-9(D). G. The permittee must not move, alter, temporarily relocate, change, or interfere with any existing structure, improvement or property without the prior consent of the owner of that structure, improvement or property. No structure, improvement or property owned by the city shall be moved to accommodate a wireless communications facility unless the city, in its sole discretion, determines that such movement will not adversely affect the city or any surrounding businesses or residents, and the permittee pays all costs and expenses related to the relocation of the city's structure, improvement or property. Prior to commencement of any work pursuant to an encroachment permit issued for any facility within the public right-of-way, the permittee must provide the city with documentation establishing to the city's satisfaction that the permittee has the legal right to use or interfere with any other structure, improvement or property within the public right-of-way to be affected by applicant's facilities. H. The permittee must assume full liability for damage or injury caused to any property or person by the facility. I. The permittee must repair, at its sole cost and expense, any damage including, but not limited to subsidence, cracking, erosion, collapse, weakening, or loss of lateral support to city streets, sidewalks, walks, curbs, gutters, trees, parkways, street lights, traffic signals, improvements of any kind or nature, or utility lines and systems, underground utility line and systems, or sewer systems and sewer lines that result from any activities performed in connection with the installation and/or maintenance of a wireless communications facility in the public right-of-way. The permittee must restore such areas, structures and systems to the condition in which they existed prior to the installation or maintenance activity that necessitated the repairs. The permittee must complete such repair within the number of days stated on a written notice by the city engineer. The time allotted for corrective action will be based on the facts and circumstances, danger to the community and severity of the disrepair, as determined by the city engineer in his/her sole discretion. Should the permittee not complete the corrective action within the time period allotted the city engineer, the city may cause such repair to be completed at permittee's sole cost and expense. J. No facility can be permitted to be installed in the drip line of any tree in the public right-of-way. K. Insurance and Indemnity. The permittee must obtain and maintain in full force and effect, until the facility approved by the permit is removed in its entirety from the public right-of-way, an insurance policy or policies of public liability insurance, with minimum limits of $2,000,000 for each occurrence and $4,000,000 in the aggregate, that fully protects the city from claims and suits for bodily injury and property damage. The insurance must name the city and its elected and appointed officials, officers, agents, consultants, and employees as additional named insureds, be issued by an insurer admitted in the State of California with a rating of at least a A:VII in the latest 20 6.110 edition of A.M. Best's Insurance Guide, and include an endorsement providing that the policies cannot be canceled or reduced except with thirty (30) days prior written notice to the city. The insurance provided by permittee must be primary to any coverage available to the city, and any insurance or self-insurance maintained by the city shall be in excess of permittee's insurance and shall not contribute with it. The policies of insurance required by this permit must include provisions for waiver of subrogation. In accepting the benefits of this permit, permittee hereby waives all rights of subrogation against the city and its elected and appointed officials, officers, agents, consultants, employees and volunteers. The insurance must afford coverage for the permittee's and the wireless provider's use, operation and activity, vehicles, equipment, facility, representatives, agents and employees, as determined by the city's risk manager. Before issuance of any building permit for the facility, the permittee shall furnish the city's risk manager with certificates of insurance and endorsements, in the form satisfactory to the City Attorney or the risk manager, evidencing the coverage required by the city or self insurance that provides equivalent protection to the city. L. Permittee must defend, indemnify, protect and hold harmless city, its elected and appointed officials, officers, agents, consultants, and employees from and against any and all claims, actions, or proceeding against the city, and/or its elected and appointed officials, officers, agents, consultants, employees, and volunteers to attack, set aside, void or annul, an approval of the city, planning commission or city council concerning this permit and/or the project. Such indemnification shall include damages of any type, judgments, settlements, penalties, fines, defensive costs or expenses, including, without limitation, interest, attorneys' fees and expert witness fees, or liability of any kind related to or arising from such claim, action, or proceeding. The city shall promptly notify the permittee of any claim, action, or proceeding. Nothing contained herein shall prohibit city from participating in a defense of any claim, action or proceeding. The city shall have the option of coordinating the defense, including, without limitation, choosing its counsel after consulting with permittee and at permittee's expense. M. Additionally, to the fullest extent permitted by law, the permittee, and every permittee and person in a shared permit, jointly and severally, must defend, indemnify, protect and hold the city and its elected and appointed officials, officers, agents, consultants, employees and volunteers harmless from and against all claims, suits, demands, actions, losses, liabilities, judgments, settlements, costs (including, but not limited to, attorney's fees, interest and expert witness fees), or damages claimed by third parties against the city for any injury claim, and for property damage sustained by any person, arising out of, resulting from, or are in any way related to the wireless communications facility, or to any work done by, or use of the public right-of-way by, the permittee, owner or operator of the wireless communications facility, or their agents, excepting only liability arising out of the sole negligence or willful misconduct of the city and its elected and appointed officials, officers, agents, consultants, and employees. The City Attorney and/or Rick Manager shall have the authority to agree to alternative terms for indemnity that provide equivalent protection to the City. N. Should the utility company servicing the facility have the ability to offer electrical service that does not require the use of an above -ground meter cabinet, the permittee 21 56 must, at its sole cost and expense, remove the meter cabinet and any related foundation within 90 days of such service being offered and restore the area to its prior condition. An extension may be granted by the director if he or she finds good cause therefor. O. Relocation. The permittee must modify, remove, or relocate its facility, or portion thereof, without cost or expense to city, if and when made necessary by (i) any public improvement project, including, but not limited to, the construction, maintenance, or operation of any underground or above -ground facilities including, without limitation, sewers, storm drains, conduits, gas, water, electric or other utility systems, or pipes owned by city or any other public agency, (ii) any abandonment of any street, sidewalk or other public right-of-way, or (iii) any change of grade, alignment or width of any street, sidewalk or other public right-of-way. Such modification, removal, or relocation of the facility must be completed within 90 days of notification by city unless, in the opinion of the director, exigent circumstances dictate a shorter period for removal or relocation. Modification or relocation of the facility shall require submittal, review and approval of a modified permit pursuant to the code including applicable notice and hearing procedures. The permittee shall be entitled, on permittee's election, to either a pro -rata refund of fees paid for the original permit or to a new permit, without additional fee, at a location as close to the original location as the standards set forth in the code allow. In the event the facility is not modified, removed, or relocated within the prescribed period of time, city may cause the same to be done at the sole cost and expense of permittee. Further, if exigent circumstances so require, including those of immediate or imminent threat to the public's health and safety, the city may modify, remove, or relocate wireless communications facilities without prior notice to permittee provided permittee is notified within a reasonable period thereafter. P. Permittee must agree in writing that the permittee is aware of, and agrees to abide by, all conditions of approval imposed by the wireless communications facility permit. No building permit for a wireless communications facility can be issued until a signed affidavit of acceptance of conditions is filed with the city. Q. Prior to the issuance of any encroachment permit, permittee may be required to enter into a right-of-way agreement with the city in accordance with the city's past practice. 9-9-10: OPERATION, AND MAINTENANCE STANDARDS A. All wireless communications facilities must comply with the following operation and maintenance standards at all times: B. Unless otherwise provided herein, all necessary repairs and restoration must be completed by the permittee, owner, operator or any designated maintenance agent within 48 hours: 1. After discovery of the need by the permittee, owner, operator or any designated maintenance agent, or 22 57 2. After permittee, owner, operator or any designated maintenance agent receives notification from the city. C. All facilities, including, but not limited to, communication towers, poles, accessory equipment, cabinets and the facility site must be maintained in good condition, including ensuring the facilities are reasonably free of: General dirt and grease; 2. Chipped, faded, peeling, and cracked paint; 3. Rust and corrosion; 4. Cracks, dents, and discoloration; 5. Graffiti, bills, stickers, advertisements, litter and debris; 6. Broken and misshapen structural parts; and 7. Any visible damage from any cause. D. Each facility must be operated and maintained in compliance with all conditions of approval. E. No person shall install, operate or maintain any facility which in whole or in part rests upon, in or over any public right-of-way when such installation, operation or maintenance endangers or is reasonably likely to endanger the safety of persons or property. No facility located in or over the public right-of-way may be installed, operated, or maintained in a manner that interferes with a public utility, public transportation, a governmental use, ingress/egress to any residence or place of business, or any traffic sign or signal, fire hydrant, mailbox, permitted sidewalk use (e.g., outdoor dining), or permitted street furniture. 9-9-11: REMOVAL AND RESTORATION UPON REVOCATION OR ABANDONMENT A. Cessation of use or Abandonment: A permittee must notify the director of the intent to vacate a site at least 30 days prior to the vacation. The permit for any facility that is not operated for a continuous period of 180 days shall be deemed lapsed and the facility considered abandoned unless (1) the city has received a notice of the intent to transfer the permit to another service provider; and (2) the transferee has resumed operation of the facility within 90 days of the city's receipt of the transfer notice. B. Upon revocation of a permit or abandonment of a facility, the permittee, owner or operator must remove its wireless communications facility and restore the site to its original condition, except for retaining the landscaping and any other improvements at the discretion of the city. Removal must be completed in accordance with all applicable laws and regulations. The facility must be removed at no cost or expense to the city. 23 C. Failure of the permittee, owner or operator to promptly remove its facility and restore the property within 180 days after expiration, earlier termination or revocation of the permit, or abandonment of the facility, is a violation of this code. Upon a showing of good cause, an extension may be granted by the director where circumstances are beyond the control of the permittee after expiration. The unexcused failure to abide by the timeline provided in this section shall be grounds for: Prosecution; 2. Acting on any security instrument required by this chapter or conditions of approval of permit; 3. Removal of the facilities by the city in accordance with the procedures established under this code for abatement of a public nuisance at the owner's expense; and/or 4. Any other remedies provided by law. D. Summary Removal. In the event the director or city engineer determines that the condition or placement of a wireless communications facility located in the public right- of-way constitutes a dangerous condition, obstruction of the public right-of-way, or an imminent threat to public safety, or determines other exigent circumstances require immediate corrective action (collectively, "exigent circumstances"), the director or city engineer may cause the facility to be removed summarily and immediately without advance notice or a hearing. Written notice of the removal shall include the basis for the removal and shall be served upon the permittee and person who owns the facility within five business days of removal and the property removed shall be preserved for the owner's pick-up if it is feasible for the city to do so. If the owner cannot be identified following reasonable effort or if the owner fails to pick-up the property within 30 days, the facility will be considered abandoned property and the city may dispose of it as it sees fit. E. Removal of Facilities by city. In the event the city removes a facility in accordance with nuisance abatement procedures or summary removal, any such removal shall be without any liability to the city for any damage to such facility that may result from removal. In addition to the procedures for recovering costs of nuisance abatement, the city may collect such costs from the performance bond posted and to the extent such costs exceed the amount of the performance bond, collect those excess costs in accordance with this code or other applicable law. Unless otherwise provided herein, the city has no obligation to store any portion of a removed facility. Neither the permittee, owner nor operator shall have any claim if the city destroys any portion of the facility not timely removed by the permittee, owner or operator after notice, or removed by the city due to exigent circumstances. 24 M SECTION 5: A subparagraph (D) is added to ESMC § 15-19-3 to read as follows: "D. Wireless communication facilities in the public right-of-way are subject to the regulations in Title 9, Chapter 9." SECTION 6: Construction. This Ordinance must be broadly construed in order to achieve the purposes stated in this Ordinance. It is the City Council's intent that the provisions of this Ordinance be interpreted or implemented by the City and others in a manner that facilitates the purposes set forth in this Ordinance. SECTION 7: Severability. If any part of this Ordinance or its application is deemed invalid by a court of competent jurisdiction, the City Council intends that such invalidity will not affect the effectiveness of the remaining provisions or applications and, to this end, the provisions of this Ordinance are severable. SECTION 8: The City Clerk is directed to certify the passage and adoption of this Ordinance, cause it to be entered into the city of EI Segundo's book or original ordinances, make a note of the passage and adoption in the records of this meeting, and, within fifteen days after the passage and adoption of this Ordinance, cause it to be published or posted in accordance with California law. 25 .1a SECTION 9: This Ordinance will take effect 30 days following its final passage and adoption. PASSED AND ADOPTED this 16th day of June, 2020. Drew Boyles, Mayor APPROVED AS TO FORM; Mark D. Hensley, City Attorney ATTEST: STATE OF CALIFORNIA ) COUNTY OF LOS ANGELES) SS CITY OF EL SEGUNDO ) I, Tracy Weaver, City Clerk of the City of EI Segundo, California, do hereby certify that the whole number of members of the City Council of said City is five; that the foregoing Ordinance No. was duly introduced by said City Council at a regular meeting held on the day of 2020, and was duly passed and adopted by said City Council, approved and signed by the Mayor, and attested to by the City Clerk, all at a regular meeting of said Council held on the day of 2020, and the same was so passed and adopted by the following vote: AYES: NOES: ABSENT: ABSTAIN: Tracy Weaver, City Clerk 26 61 El Segundo City Council Agenda Item Agenda Subject: FY 2019-20 Strategic Work Plan Second Quarter Update Recommendation: Receive and file. Meeting Date: June 16, 2020 Agenda Heading: Staff Presentation Attached Supporting Document: Exhibit A - 2nd Quarter FY 2019-20 Strategic Work Plan Update Fiscal Impact: None Prepared By: Barbara Voss, Deputy City ManarAV YS -i Approved By: Scott Mitnick, City Manager *IVVZ( BACKGROUND: City Council adopted the FY 2019-20 City Strategic Plan in September 2019 which may be viewed via https://www.elsegundo.org/Home/ShowDocument?id=1623 and contains the following: Citv Mission Statement "Provide a great place to live, work and visit." Citv Vision Statement "A hub for innovation where big ideas take off." Tots Nine Citv Council Priorities for FY 2019-2020 1. Obtain an "Age Friendly City" designation 2. Determine future of the Teen Center 3. Continue to advocate for El Segundo's interests regarding LAX expansion 4. Consider guidelines for use of potential revenue from golf course lease 5. Identify further infrastructure and downtown improvements for Main Street. 6. Attract senior living facilities to El Segundo. 7. Identify areas within the community that are appropriate for housing. 8. Conduct a study of repurposing City Hall. 9. Develop a unique value proposition for attracting new business. -A WD To implement the City's Mission Statement, Vision Statement, and Nine Priorities for FY 2019-20, the Strategic Plan relies on the following five broad Multi -Year Goals: 1. Enhance Customer Service, Engagement, and Communications. 2. Support Community Safety and Preparedness. 3. Develop as a Choice Employer and Workforce. 4. Develop and Maintain Quality Infrastructure and Technology. 5. Champion Economic Development and Fiscal Sustainability. Each Goal contains Objectives, Planned Activities, and Key Performance Indicators (KPIs). DISCUSSION: This staff report provides the second quarter update for FY 2019-20 (January, February, and March 2020) on the City's activity and progress toward implementing the objectives of the Strategic Plan. Preparing this report allows the City to align its efforts and resources to ensure City Council's Goals are being faithfully implemented. The Strategic Plan is a living document and should not be considered static by any means. The Strategic Plan features a framework that can be adjusted based on the current needs of the community. The Goals, Objectives, Planned Activities, and Key Performance Indicators will be reviewed annually. Also, on a quarterly basis, staff will provide updates on the progress and performance of the Strategic Plan. As such, the Strategic Plan may be modified to ensure that stated goals are aligned with the needs of the community. The City's quarterly plan update includes a status column that delineates whether there is compliance with each Activity, as follows: Green - Current compliance with stated Activity: City is on target to fully implement or has already implemented the stated activity. Yellowy , Current non-compliance with slated Activitr: City Activity is not fully implemented as identified in the Strategic Plan but the estimated date to achieve full implementation has been delayed. Red - :Current non-compliance and cannot comply with stated Activitv:'City activity is not currently attainable as identified in the Strategic Plan and staff recommends suspending attempts to pursue implementation at this time. This may necessitate a change in the Activity in the future. 63 Key highlights of the work plan update are: Of the 63 work plan items identified, 41 items (65%) of the items are on track to be completed during FY 2019-20, with some initiatives that are continuously ongoing. There are 19 yellow items (30%) that will start to be addressed during FY 2019-20, and will be completed in FY 2020-21. The following 3 ® items (5%) the will likely not be addressed until after FY 2020- 2021: o Obtain an "Age -Friendly City" designation. o Develop a Veteran's Recognition Program. o Explore developing a strategy in collaboration with other cities to get relief from low property tax with the potential of working toward a future statewide ballot measure. Due to the impact of COVID-10, implementation of these three items have been put on -hold and will need to be discussed with City Council during the next annual strategic planning session. With the development and implementation of the Strategic Plan, the City is able to continue providing exceptional public services and programs to its community. Staff will be available to answer questions at the City Council meeting. FY 19 - 20 2nd Quarter City of EI Segundo Strategic Plan 2020-2022 2nd Quarter Status Review — January 1, 2020 -Mar 31, 2020 This document contains all of the goals, objectives and activities in the current strategic plan. The status of each activity is shown. The items highlighted in green are the Priority Activities as determined by the Council in 2018. GOAL 1: Enhance Customer Service, Engagement, and Communication Goal IA: El Segundo provides unparalleled service to internal and external customers Tier 1 Priority Activities a. Obtain an "Age -Friendly City" designation Other Activities b. Complete the implementation of the new building and planning permitting system Complete the business center for increased customer service and efficiency M U1 Rec/Park PBS PBS Activity Activity to be delayed for th fF Status and Comments completed in foreseeable 2020-21 Future; may need to modify AARP notified the City in May 2020 that the membership application to the Liveable Communities Network was approved. A conference call was held I nearly June with the working team and AARP to discuss next steps. The next step is to develop and distribute a Community Needs Survey to the senior population. AARP notified the City that the entire process for the designation can take between 2-5 years. X Project Kick off occured in March 2020; Business Use Discovery began in April- Working with development team depts. (Fire; Planning, Bldg Safety, Public Works, Finance, and Rec & Parks). Anticipated Project Completion at end for FY 2020/21 X Remodel of customer service area is anticipated to go in to design phase in summer of 2020; Project completion is anticipated at first quarter of 2020/21. Working with Public Works — CIP project. FY 19 - 20 2nd Quarter d. Implement the City's Communications Plan and CM X launch website, intended to enhance communications externally with the community and internally within the organization e. Clarify roles and expectations of the Council, CM committees, boards, subcommittees, and task forces X Activity to be completed in 2020-21 Activity delayed for foresceab future; mi need to mo Implemented crisis communications plan in response to the COVID-19 and civil unrest emergencies utilizing the website, social media, ESN, YouTube, and GovDelivery communication platform, the communications team kept the community informed through daily updates, videos, and media releases. Developed intranet to further enhance internal communications and access to information. Organizational consultant Amistad Associates interviewed Councilmembers and staff working with Committees to clarify bylaws. Amistad Associates also interviewed Department Heads and will participate in an E -Team Retreat in Summer 2020 to discuss strategy to further clarify roles and expectations, as they tie to implementation of the City Strategic Plan. f. Strengthen relationships between Council, CM X See comments above. Amistad and Associates will executives, and staff provide guidance and advice with respect to team - building and improving the working relationships between City Council and E -Team, including an emphasis on reducing the disconnect with City employees. This will include development and use of an employee survey. 2 FY 19 - 20 211 Quarter g. Streamline the contract policy for greater Finance/City efficiency and effectiveness Clerk Activity Activity to be delayed for the completed in foreseeable 2020-21 future; may need to modify X Completed IS Charter to implement possible technology solutions related to inter departmental processes. Streamlined portions of the contract processing within the City Clerk's office. Conducted a review workshop for City staff with the City Attorney's Office. h. Enhance collaborative teen programs between Rec/Park & X Rec & Parks and Library provide a collaborative Recreation and Parks, Library, and other agencies Library approach to the afterschool SPARK program at ESMS. Rec & Parks has established a relationship with the National Charity League to offer volunteer opportunities at rec events and programs. rn v 3 Aspirational plans include expansion of the Library's Teen Advisory Board and collaboration with the EI Segundo High School English Department to redesign the Teen Summer Reading Program The Library and Rec & Parks Departments teamed up to provide a coordinated effort in offering virtual programs as a result of COVID related closures. FY 19 - 20 2"d Quarter i. Develop options for expanding Library services Library X j. Develop a Veteran's Recognition Program PD/Rec & Park 4 Activity to be completed in 2020-21 Activity delayed for foreseeab Future; m: need to mo The City Council approved the following Library Services expansions in 2019. Implementation of the Cultural Development Program in coordination with the Arts and Culture Advisory Committee. The Cultural Development Fund received its first in -lieu public art payment from a developer totaling $25,850. Budget recommendations will be made to the City Council as part of upcoming Strategic Planning sessions. Design services for the Library Park Activation Project will be paid for by a $10,000 State Library grant awarded in December 2019. The project should be completed this fiscal year, and will help expand Library services and programs outdoors. X Additional research will be done. FY 19 - 20 2"d Quarter k. Provide GIS software access to basic property IS information and relevant documents Activity to be completed in 2020-21 x Continuing research to develop a road map to improve GIS services across the City. Latest accomplishments are as follows: • Updated Public Works field collection utility Software (Inframap) and software (Windows) on Public Works field tablets • Created new interactive Web Maps to better connect the public with our City • Created Public Art Story Map for the EI Segundo Public Library to showcase art around the City • Created City Maps homepage for new City Website slated to launch January 28, 2020 Goal 18: El Segundo's engagement with the community ensures excellence. Other Activities Finance/CM X 4th annual NPS survey to continue for residents and a. Obtain customer feedback, assess customer businesses this Fall. Staff has surveyed businesses satisfaction and use it to improve services through and solicited feedback related to City Council surveys and other methods (e.g., annual resident actions to safely reopen business. The "Report It" and business survey, transactional and event function on the website will enable staff to track questionnaires, and personal outreach throughout and measure responses to community inquiries. the year) b. Proactively identify City successes and highlight CM X Part of the Communications Program utilizing e- ther to the public blasts, newsletters, media releases, social media, video announcement and the News section of the City website. 09 6i FY 19 - 20 211 Quarter c. Update the website and create a mobile app for IS X full interface with the website Activity to be completed in 2020-21 delayed for the foreseeable future; may need to modify The website was launched officially on February 14, 2020. Currently there are bugs being worked out along with ongoing trainings as needed. The ReportlT application (311) is being fined tuned for both public and internal use. d. Expand use of social media as communication tool CM X Use of social media increased with communications program to be expanded with website replacement. Goal 2: Support Community Safety and Preparedness Goal 2A: EI Segundo is a safe and prepared city. Other Activities a. Initiate the fire accreditation process, to include a Fire response coverage study v 0 A X The first phase of the accreditation process (community -driven strategic plan) was completed in December 2019. The second phase, a Community Risk Profile and Standards of Response Coverage (a comprehensive report that highlights risk, resource deployments, concentration of personnel and strategic recommendations to ensure safe and effective emergency response) will be initiated once budgetary conformity is established. This is still a high priority for the fire department and will service useful if budget restrictions continue. FY 19 - 20 2"d Quarter b. Establish and maintain a local all -hazard Incident Emergency X Management Team (IMT) Management c. Increase community awareness of the need for PD/Fire preparedness; increase the number of people who are prepared for disaster and involved in CERT services we offer y Activity to be completed in 2020-21 Activity delayed for ti foreseeabit Future; rna) need to mad Activity is ongoing. One benefit of the COVID-19 AHIMT activation is that many team members were able to solidify their training and complete position task books. A drawback is that the incident has demonstrated the ability to sustain long-term operations isn't realistic. After the COVID-19 incident, the AHIMT will need to re-evaluate the AHIMT roster and the depth on the roster. The scheduled training for this year was cancelled due to the incident. This objective, however, is ongoing and continued training and experience is required in the years to come as team members leave EI Segundo service and new team members come aboard. X A new hybrid Community Emergency Response Training (CERT) class has been successful with on- line training at the CERT member's discretion and a hands-on 8 hour manipulative final training session at Fire Station 2. Given COVID-19 restrictions no additional classes have been held, however once the health orders allow for in-person training the program will be ready to resume. 7 FY 19 - 20 2"d Quarter d. Be proactive in filling vacant police positions HR X Goal 3: Develop as a Choice Employer and Workforce Goal 3A: El Segundo is a City employer of choice and consistently hiring for the future, with a workforce that is inspired, world-class and engaged, demonstrating increasing stability and innovation N 0 Activity Activity to be delayed for the d Comments completed in foreseeable 2020-21 Future; may need to rnodf On-going process to maintain high recruitments commensurate with retirements. HR in partnership with ESPD, assigned HR Senior Analyst to focus on Police Recruitment and onboarding efforts across all classifications: Police Officer Trainee (City hires and supports while recruit is attending Police Academy), Academy Graduates (those candidates that graduated from a Police Academy, but have not been hired by other agencies); and Lateral Transfers (Sworn Officers with other Law Enforcement agencies wishing to work in EI Segundo). In December 2019 — full staffing was achieved, but due to retirements, we continue with only a couple of vacancies in the Sworn Officer service; in addition with Covid-19 reduction revenues, each position is reviewed via the City's Vacancy Review Committee. FY 19 - 20 2"d Quarter Other Activities a. Implement new phases of employee engagement HR b. Improve our employees' experience in our HR organization and enhance employee/management relations v w X W7 Activity Activity to be delayed for the completed in foreseeable 2020-21 future; may need to modify Ongoing Continual Process Improvement: In November 2019, following budget adoption, the Employee Engagement Committee was empaneled, with efforts focusing on: Wellness program; Employee Training & Development; and Recognition Program. The Executive Team attempts to meet quarterly with the Mid -Management group, to build common -bonds, trust, and review overall City strategic plan and efforts to reach goals and objectives. In 2020 Leadership Development Academy was again offered, and quickly filled up to capacity (20 students per class). However, due to Covid-19, the class was required to be suspended due to social distancing requirements. Ongoing, continual process improvement strategy. Current HR Department outreach to all Labor Associations, for ongoing communication and staff development opportunities such as the comprehensive Leadership Academy. In 2019 and 2020 HR staff continued to meet with our labor partners, and with the Covid-19 pandemic, HR worked with our labor partners on several key temporary policies to accommodate our role in community support as Disaster Service Workers, and employee needs in relation to Covid19 shut -down FY 19 - 20 2nd Quarter c. Enhance employee safety and reduce accidents HR X and costs d. Conclude labor negotiations HR X 10 Activity Activity to be delayed for th+eEStatus and Comments completed in foreseeable 2020-21 Future; may need to modify_ Ongoing continual process improvement strategy, including focus training on loss leaders. Currently working with our third party administrator to review and analyze employee injury trends. Develop and implement City-wide employee safety training program, with focus on WC loss leaders. In 2020 the City's Third Party Administrator implemented and released a dashboard showing the City's comparison data to benchmark, which now allows the City opportunity to view and review its accident loss history and implement safety improvements.. Additionally, the Staff has reviewed and will re -issuing the City's Safety Manual with new safety policies included, and provided updated refresher training to City staff. Completed the following labor negotiations in FY 18-19: POA, FFA, PSSEA, CEA, Mgmt. Confidential and Exec Mgmt. Completed the following labor negotiations in 1St Qtr. of FY19-20: PMA and SPEA. Implementation of multi-year provisions of each MOU in timely and coordinated effort with Labor and with internal operating departments HR staff continued to meet/confer with our labor partners for clean-up and review of processes and procedures related to myriad issues, including updating the City's benefits withholding cycle; updating the City's Deferred Compensation program. FY 19 - 20 2nd Quarter e. Conduct a review of part-time classifications and HR X wages to ensure the City can attract and retain needed staff v U1 151 Activity Activity to be delayed foA"� Status and Comments completed in foreseeable 2020-21 future; may 1 need to modify Review of PT classifications (non -covered), for attraction and retention following completion of all labor negotiations. Over the past two years, HR staff have updated the City's part-time salary schedule, consistent with State Law. Further refinement of this project is delayed due to Covid-19 pandemic response. The City's HR staff will undertake a review of the PT salaries and during FY 20/21 through 21/22. FY 19 - 20 211 Quarter f. Develop a new approach to human resources that FIR X will position the City for being a choice employer and meeting future workforce needs v rn 12 Activity Activity to be delayed for completed in foreseeab 2020-21 future; mi need to mo This is an on-going continual process improvement strategy. Develop and implement "Learning Based" organization principles: held inaugural Leadership Development Academy. Develop and implement Mid -Mgr retreat, as well as town hall and strategy meetings with Managers & Executive Mgmt. Strengthen overall recruitment efforts by collecting and managing data related to recruitment and hiring timelines; Develop and implement computer based training opportunities for all City staff; coordinate and implement an Employee Wellness program. Efforts to be completed in 2019-20 include: Lunch and Learn program —for ongoing learning opportunities; Wellness Program update and improvements based upon employee feedback/use patterns; align training programs and tailor training programs for employee development and growth. Due to Covid-19 restrictions on social distancing, and need to provide disaster service worker response to the community, the project involving Wellness, Training and Development, and Employee Recognition are delayed and pending. Once the community pandemic is relaxed, and employees can refocus on daily activities, this program will resume, subject to available funding and budgets. Review and analyze recruitment data for continued process improvement in recruitment outcomes FY 19 - 20 2nd Quarter Goal 4: Develop and Maintain Quality Infrastructure and Technology Goal 4A: EI Segundo's physical infrastructure supports an appealing, safe and effective community. Tier 1 Priority Activities a. Determine the future of the Teen Center Other Activities b. Develop a plan to utilize increased transportation funding c. Identify funding and commitment to future infrastructure needs. d. Monitor the desalinization plant project of the water district e. Conduct a public transportation assessment to identify alternatives f. Identify funding and commence improvements identified in the completed facility assessment study v v Rec/Park & PW PW X PW X CM x PW PW X 13 Acti Activity to be delayed ort'. -L Status and Comments completed in foreseeable 2020-21 future: may need to moddy. X On Feb. 18, 2020, City Council authorized staff to solicit proposals for consultant to conduct a Needs Assessment to determine a renovation plan. RFP preparation is underway. The project was placed on hold during the mid -year budget adjustments on May 5, 2020, as a result of financial impacts of COVID-19. X In process as part of the multi-year CIP Program. funds included in street maintenance projects X New Multi-year CIP will assist with this process. $4M in Measure M and $5M in Measure R (pending Metro Board approval in spring) awarded for EI Segundo Boulevard and Park Place projects, respectively. Water and Wastewater rate updates proposed and include capital component Comments provided on draft EIR — waiting for release of FEIR. X This is related to the Dial -a -Rides and possible LAWA use of Beach Cities Transit in our city. On- going coordination with R&P and LAWA. In general, there are no grant programs outside of energy efficiencies and ADA compliance to use for building improvements. As with all CIPS, staff will continue to seek opportunities to avoid using GF money. FY 19 - 20 2nd Quarter g. Implement adoption of required State building PBS X standards code h. Update the City's housing element as required by State law i. Develop a plan for renovating the Plunge Goal 48: El Segundo's technology supports effective, efficient and proactive operations Other Activities a. Successfully implement new technology as prioritized in the Technology Master Plan PBS Rec/Park IS Activity Activity to be delayed for theStatus and Comments completed in foreseeable 2020-21 future; may need to mod Task completed in December 2019; ongoing training. X RFP summer of 2020; Goal is the comply with State RHNA numbers; Project will be completed in the Fall of 2021 X RFP for design consultation team released in February and due March 31, 2020. Eleven proposals were received and vetted by a committee including city staff and Rec & Parks Commissioners. A design team was selected and the contract is estimated to be awarded June 2020. This first phase includes community engagement and conceptual design. A second phase will include design and construction documents. The third phase, construction, is estimated to begin Fall/Winter 2021. X ISD staff is implementing 11 high priority projects from the Technology Master Project list. 6 projects are pending initiation, and 10 projects have been successfully completed. As a mid -year check, the department will meet with Directors and the Tech subcommittee to review, validate and reprioritize projects where appropriate. FY 19 - 20 2nd Quarter b. Use the full potential of software IS 15 • Eden Requisition Module — use of the electronic automated requisition module completed — reduces paper usage and routing time by making it all electronic • Expanded usage of the conference call capability to include video conferences • Use of document imaging system to optimize city wide contract & insurance management processes — 80% complete • Utility Billing process — Deployment of new Paymentus application to optimize utility payment processing. Activity Activity to be delayed For the Status , Comments completed in foreseeable 2020-21 future; may 1 need to modify X ISD continues to work with departments to promote efficiency and process improvement. Analysis of a number of preexisting business applications is in process to increase usage and efficiency where applicable: • Eden Requisition Module — use of the electronic automated requisition module completed — reduces paper usage and routing time by making it all electronic • Expanded usage of the conference call capability to include video conferences • Use of document imaging system to optimize city wide contract & insurance management processes — 80% complete • Utility Billing process — Deployment of new Paymentus application to optimize utility payment processing. FY 19 - 20 2"d Quarter c. Implement paperless goals. IS/All City Departments d. Install Wi-Fi in all critical facilities. M. IS 16 Activity Activity to be delayed for the IJ Status and Comments completed in foreseeable 2020-21 future; may need to modify X ISD staff is continuing to work with Departments to identify stretch goals to reduce paper use and automate processes. Examples: Expanded use of the Eden requisition modules which allows City staff to submit purchase requisitions to the purchasing agent in an automated/paperless fashion. ISD has replaced the City's Multifunction Printers (MFP) fleet with newer models. Software was installed to monitor and manage the City's print volumes to promote conservative printing practices and reduce the City's print volumes. Over a one year period the City has reduced printing by 15% X Wi-Fi has been installed in the most critical facilities; this is an ongoing project and will take a number of years to fully optimize: -A wireless assessment was complete and a hardware and Internet Service Provider (ISP) upgrade has been completed. This upgrade provide more capacity and offers additional Wi-Fi options. -Recently ISD upgraded the Library WiFi which results in & savings -ISD is currently working with Fire and PD to upgrade WiFi. FY 19 - 20 2nd Quarter e. Digitize document imaging of historical plans and IS X records to aid in public accessibility X f. Implement emergency operations center (EOC) software X Goal 5: Champion Economic Development and Fiscal Sustainability Goal 5A: El Segundo promotes economic growth and vitality for businesses and the community. Tier 1 Priority Activities a. Continue to advocate for the City's interests regarding the impacts of LAX. b. Identify further infrastructure and downtown improvements for Main Street c. Conduct a study of repurposing City Hall Fire CM PW CM X Activity Activity to be delayed forth Status and Comments completed in foreseeable 2020-21 future; may need to mg y , Plan has been created and scanning is in process. Currently 90% complete with scanning of historical plans. Received preliminary approval for a grant from LA County in order to acquire the software. X Negotiations with LAWA continue. Updates to City Council continue. Final Agreement anticipated before end of FY 19-20. X X Beginning in Summer 2020 downtown sidewalks and high use areas will be power washed on a quarterly basis. Staff is working on a series of Downtown improvements, including an update to the Downtown Specific Plan. X In Progress. Staff is working on an update of the Downtown Specific Plan. Staff will request authorization to solicit RFQs for Downtown development Proposals in Summer 2020. 17 FY 19 - 20 2"d Quarter d. Attract senior living facilities to the City PBS d. Identify areas within the community that are appropriate for housing e. Develop a unique value proposition for attracting new businesses Otbpr Activities N PBS CM i t.* Activity Activity to be delayed for thr Status and Comments completed in foreseeable 2020-21 future; may need to modify X SB2 Grant is expected to be awarded in summer of 2020 and Planning has submitted an application for the LEAP grant. These funds will be used to study housing including ways to incentivize/attract senior housing. A housing developer will be selected through the RFQ process in the fall of 2020. Project completion Fall 2021 X First phase of studying multi -family area next to Washington park will be presented to council in June 2020 X S132 Grant is expected to be awarded in the summer of 2020 includes funding to expand the study to remaining residential areas. PBS submitted a proposal for the LEAP Grant as another source of funding to further this effort. Project completion Fall of 2021 In progress. FY 19 - 20 2nd Quarter f. Complete the lease negotiations and enable CM X development at Top Golf g. Secure funding and commence design phase PW of Park Place h. Consider a fee (1% of commercial project Library valuation) on development for art in public places A Activity to be delayed for rhe Status and Comments completed in foreseeable 2020-21 Future; may need to modify iv - Completed. Construction of the new driving range has been delayed due to COVID-19. X X On-going with Council -approved contract with Kosmont. Design to commence Fall 2020 with Metro Board approval of $5M design funding in Summer 2020. 19 On November 19, 2019, City Council adopted Ordinance 1594 amending Title 15 of the EI Segundo Municipal Code establishing a Public Art or In -Lieu Fee Requirement and a Cultural Development Fund. The requirement applies to specific commercial and industrial developments with a project cost exceeding $2,000,000. The new requirement should equate to approximately $685,000 in public art and fee revenues per year. FY 19 - 20 2nd Quarter L "Re -imagine" the downtown, which includes CM X developing a vision, beautification, promoting the downtown and creating a funding source for marketing it j. Implement the economic development CM X strategic plan in order to promote business attraction, retention of existing businesses, and industry diversification. I. Refine our focus on economic development to CM X define who we want to attract and why. Goal 58: El Segundo approaches its work in a financially strategic and responsible way. Tier 1 Priority Activities a. Consider guidelines for the use of potential Finance revenue from golf course lease Other Activities Activity to be completed in 2020-21 Activity delayed for the foreseeable future; may need to modify Completed landscaping upgrades and ongoing maintenance, installed lighting over three downtown intersections, working on parklet design review and approval. The downtown area is highlighted on new websites, (ElSegundoBusiness.com and Destination ElSegundo.com). Tree up lighting project was completed last year. Increased power washing of sidewalks will take place. City staff will continue to work with Chamber staff and local businesses to develop a better market and maintain Downtown public infrastructure. Staff is working on an update of the Downtown Specific Plan. Staff will request authorization to solicit RFQs for Downtown development Proposals in Summer 2020. Plan is complete; implementation is underway. Ongoing. Update to City Council by end of Summer 2020. X Due to COVID-19, the recommended policy to be drafted and brought before City Council for discussion and direction has been delayed until August 2020. 20 FY 19 - 20 211 Quarter b. Continue on a sustainable financial path, solve Finance X future structural deficits and maintain reserves. c. Continue to pay down unfunded pension liabilities Finance X d. Bring proposed business license tax to City Council Finance X for a future ballot e. Provide for an annual adjustment of the master Finance X fee schedule to consider CPI Activity Activity to be delayed fork_-- Status and Comments completed in foreseeable 2020-21 future; may need to modify City Council approved FY 19-20 Mid -Year financial plan on May 5, 2020. In addition to the development of the Strategic Plan and annual Budget, staff is in the process of developing a Long -Term Financial Strategic Plan. Ongoing effort lead by the Director of Finance. Over the past 3 years, the proactive efforts to address the unfunded pension liabilities have saved the City $113M. To be discussed during Strategic Planning 2020. The next ballot opportunity will be March 2022. Full City-wide fee study was conducted in 2018. First CPI updated to Fee schedule was in 2019. Annual CPI updates will continue. f. Conduct a water and sewer rate study to ensure Finance X Process underway and will be completed in FY adequacy of rates to support the water and sewer 2020-21. Presentation to City Council took place on system. February 18, 2020. An additional rate study meeting will take place in August 2020. g. Enhance existing revenues and look for new Finance X Ongoing continuous process. revenue sources (grants, economic development, tax measures) h. Conduct a development impact fee update Finance X The process will begin in FY 2019-20 & completed in FY 2020-21. i. Explore developing a strategy in collaboration with Finance other cities to get relief from low property tax with the potential of working toward a future statewide ballot measure. 21 X In preliminary discussions with other cities. FY 19 - 20 2nd Quarter j. Evaluate creating a risk manager position to HR x establish a coordinated program of management and reduction of costs associated with liability claims and workers' compensation. k. Determine the right reserve level so excess reserves can be used for services M. Finance X 22 Activity —7 Activity to be delayed for the Status and Comments completed in foreseeable 2020-21 future; may need to modify Currently under review and may be recommended as part of the FY 20-21 Budget process. This activity will be put on hold until the economy and municipal revenues begin to recover from the financial impacts of COVID-19. EL SEGUNDO CITY COUNCIL AGENDA STATEMENT AGENDA DESCRIPTION: MEETING DATE: June 16, 2020 AGENDA HEADING: Consent Authorization to initiate a Request for Qualifications (RFQ) from service providers that develop and manage affordable housing units. RECOMMENDED COUNCIL ACTION: Approve request to initiate Requests for Qualifications (RFQ) from service providers that develop and manage affordable housing units. ATTACHED SUPPORTING DOCUMENTS: Draft RFQ FISCAL IMPACT: No impact to General Fund. Amount Budgeted: $5.3 million from Affordable Housing In -Lieu Fund Additional Appropriation: $0 Account Number(s): 130-300-000-3708 STRATEGIC PLAN: Goal 5 Champion economic development and fiscal sustainability Objective A Promote economic growth and vitality Priorities 4 Attract senior living facilities to the City 5 Identify areas appropriate for housing PREPARED BY: Gregg McClain, Planning Manager 6� REVIEWED BY: Sam Lee, Planning and Building Safety Directof APPROVED BY: Scott Mitnick, City Manager,Q BACKGROUND/ANALYSIS At the March 3, 2020, meeting, City Council accepted a $5.3 million payment in lieu of six affordable housing units. Staff recommended at that time that an RFQ would be prepared and made ready for release this summer. The RFQ states that the City is seeking an affordable housing service provider with relevant experience in both affordable housing development and management, with preference for working in Southern California; financial capabilities and experience with federal, state, regional and local funding programs; and having experience and capacity to screen and verify incomes of potential tenants. The RFQ will be open for two months and be advertised through the affordable housing development industry's organizations and publications, as well as by website, email and other usual methods. A selection committee will screen the application and select the top group, based on RFQ published criteria, for interviews. From that group the top candidate will be recommended to City Council for consideration of an Exclusive Negotiating Agreement. The selected affordable housing service provider, once under contract, is to use the money already collected and combine it with any other housing in -lieu money that may be collected in the future, with whatever resources they have access to, and use that pooled funding to leverage grants, loans, and other financing to build, substantially rehabilitate, or acquire affordable housing in El Segundo that will be counted toward the City's RHNA obligations. 2 88 CITY OF EL SEGUNDO REQUEST FOR QUALIFICATIONS AFFORDABLE HOUSING DEVELOPMENT ADMINISTRATIVE SERVICES RFQ Due Date: RFQ Administrator: [Day 62] at 3:00 pm [Staff Member Name, Title] [Contact Information] TABLE OF CONTENTS I. INTRODUCTION......................................................................................................................1 A. BACKGROUND..................................................................................................................................... 1 B. COMMUNITY PROFILE...........................................................................................................................2 C. DESCRIPTION OF THE OPPORTUNITY......................................................................................................... 2 D. RFQTIMELINE...... .................. :............................................................................................................ 3 II. THRESHOLD REQUIREMENTS...................................................................................................3 III. SUBMISSION REQUIREMENTS................................................................................................. 4 A. SUBMITTAL COVER SHEET ................... ..... ........... .................... ................ .......... ............... ... I ....... I ..... I.... 4 B. TABLE OF CONTENTS............................................................................................................................. 5 C. COVER LETTER..................................................................................................................................... 5 D. DEVELOPMENT ENTITY.......................................................................................................................... 5 E. DEVELOPMENT & ADMINISTRATIVE EXPERIENCE........................................................................................ 5 F. FINANCIAL CAPABILITY.......................................................................................................................... 7 G. POTENTIAL CONFLICTS OF INTEREST......................................................................................................... 7 IV. RFQ SUBMITTAL & QUESTIONS............................................................................................... 7 V. SELECTION PROCESS & CRITERIA............................................................................................. 8 VI. CAVEATS.................................................................................................................................9 A. RIGHTS AND UNDERSTANDINGS., . ........................................................................................................... 9 B. COST LIABILITY.................................................................................................................................. 10 C. AMENDMENTS................................................................................................................................... 10 EXHIBIT Exhibit A: Notice of Intent to Respond Request for Qualifications Page i Affordable Housing Development and Administrative Services E On March 311, 2020, the EI Segundo City Council authorized the City of EI Segundo (City) staff to prepare a Request for Qualifications (RFQ) seeking qualified affordable housing developers to provide housing development and administrative services to the City. The selected respondent will assist the City in fulfilling their affordable housing needs as defined in the State of California's Regional Housing Needs Assessment (RHNA) goals. For reference purposes, the City's RHNA allocation for the planning period of January 1, 2014 to October 31, 2021 is 69 units. Based on current projections, the City's RHNA goal for the next eight year cycle is anticipated to be in the range of [# of units]. In addition to meeting its RHNA affordable housing production goals, the City has established the following five overarching housing goals: 1. Preserve and protect the existing affordable housing stock; 2. Provide sufficient new, affordable housing opportunities in the City to meet the needs of groups with special requirements, including the needs of lower and moderate -income households; 3. Provide opportunities for new housing construction in a variety of locations and densities to achieve a diversity of housing; 4. Remove governmental constraints on housing development, as necessary; and 5. Promote equal housing opportunities including ownership and rental housing. The 2014-2021 Housing Element was adopted in January 2014 and is in compliance with state law. The Housing Element can be found on the City's website: httos://www.elseizundo.org/Home/ShowDocument?id=348 Request for Qualifications Page 1 Affordable Housing Development and Administrative Services 91 COMMUNITY PROFILE Located in the south bay region of Los Angeles County, EI Segundo is located approximately 19 miles southwest of Downtown Los Angeles. Incorporated on January 18, 1917, the EI Segundo covers a land area of approximately 5.5 square miles. The residential population is 16,700 with a considerably larger daytime population of over 70,000 people due to the robust workforce. EI Segundo has a diverse and thriving business base, serving as the headquarters for major aerospace, technology, media, and health care firms. EI Segundo benefits from its proximity to the larger southern California economy, and is well served by several major freeways and nearby LAX airport. Historically, less than 25% of the land within EI Segundo has been used for residential development, with remaining land used primarily for a mixture of light and heavy industrial purposes. A total of 335 acres are designated for residential or commercial mixed use development, which affects the supply of land available for housing development. The City's most recent RHNA allocation indicated the need for affordable housing for lower income households, particularly those with special needs including senior citizens, large households, extremely low-income households, households with military personnel, households with persons who have disabilities (including developmental disabilities), and the homeless. DESCRIPTION OF THE OPPORTUNITY Qualified respondents will have experience developing, managing and operating high quality, affordable rental housing projects. That experience should include a track record of successfully obtaining outside affordable housing assistance funding, and complying with federal, state and local affordable housing occupancy and reporting requirements. The chosen team will work closely with the City to assist in the following: 1. Developing a strategic plan for producing affordable housing units to assist the City in fulfilling future Regional Housing Needs Assessment (RHNA) goals; 2. Identifying properties with the potential for affordable housing development, and existing rental projects that may be suitable for acquisition, rehabilitation and conversion to deed - restricted affordable housing projects; and 3. Assisting in the ongoing monitoring and administration of affordable housing units that are produced in EI Segundo. Request for Qualifications Page 2 Affordable Housing Development and Administrative Services W The City currently has approximately $5.3 million in available funding to initiate the affordable housing development process. The City also anticipates receiving additional funding over the next several years from in -lieu fee revenues generated by projects that are subject to Development Agreements. These funds are to be considered the City's contribution to the project(s), and the respondent would be expected to seek additional gap financing from other federal, state and local programs, banks and/or private investors. The City owns the 97 -unit Park Vista senior citizen housing project, which is restricted to low and moderate income households. The respondents chosen through this RFQ process will be tasked with effectively managing the City's property, whether in-house or through a qualified third -party property management company. The City may also potentially offer to sell this project to the selected respondents. D. REQ TIMELINE The pertinent actions and due dates related to this RFQ are as follows: RFQ Release Date II Notice of Intent to Respond Form Due Date Deadline for Written Questions 1 Release of Final Responses to Written Questions 1 RFQ Submittal Deadline Ila THRESHOLD REQUIREMENTS [Day 0] [Day 31] [Day 39] at 5:00 pm [Day 53] [Day 62] at 3:00 pm The City is inviting respondents committed to providing and operating affordable housing to submit a proposal demonstrating their qualifications and interest in providing affordable housing in EI Segundo. Respondents that can demonstrate the experience, capability, and creativity to successfully undertake this opportunity are invited to respond to this RFQ by outlining their: 1. Relevant experience in the development and management of affordable housing, with preference given to teams who have experience working in Southern California; Request for Qualifications Affordable Housing Development and Administrative Services Page 3 93 2. Financial capabilities, including experience in application to and participation in federal, state, regional, and/or local affordable housing funding programs; 3. Experience and capacity to conduct income verification and screening of tenants to ensure ongoing compliance with income and affordability restrictions; and 4. Any other information that will enhance the City's ability to evaluate the respondent. Eligible applicants under this RFQ may include one entity or a team of several entities, including any of the following: for profit housing developers; nonprofit housing developers; joint ventures; and limited or general partnerships. Applicants that include several entities must identify a lead entity that has demonstrated experience and capacity in the development, management and administration of affordable housing projects. III. SUBMISSION REQUIREMENTS The RFQ is the City's first step in evaluating respondents' interest in the opportunity to develop, manage and administer affordable housing in EI Segundo. The RFQ response should express the respondent's interest, vision, and capability to produce affordable housing units and to assist in administering the City's affordable housing assets. Concise and focused responses are encouraged. Responses to this RFQ must not exceed a total of [30 pages] using a minimum 11 point font size. The submittal must include each of the following elements: SUBMITTAL COVER SHEET The submittal cover must include the following information: 1. RFQ title; 2. Submittal due date; and 3. Identification of the respondent including the name, address, telephone number, and email address of the principal contact for the respondent. Request for Qualifications Page 4 Affordable Housing Development and Administrative Services TABLE OF CONTENTS A table of contents must be provided that includes corresponding headings and page number to allow for easy reference by the City's evaluation committee. COVER LETTEk The cover letter should be brief, and it must clearly identify the respondent's principal contact, including physical address, email address, and telephone number. The cover letter must include a statement verifying that the respondent will agree to adhere to the minimum income and affordability standards identified in this RFQ. The signatory must be an individual with legal authority to bind the respondent. DEVELOPMENT ENTITY 1. Identify the lead entity that would enter into an agreement with the City, and any other known team members. Indicate the form of legal entity of the proposed ownership (e.g. limited partnership, nonprofit corporation, general partnership, joint venture, for profit corporation) and any relationship the development organization(s) may have with a parent corporation, joint ventures or other entities. For each firm included in the respondent's team, briefly describe its role, relevant experience, and specialization. Highlight each firm's experience providing services in Southern California. 3. Identify the project manager and personnel that will be implementing development concepts through day-to-day management, and their level of experience and responsibility. 4. Provide resumes for each of the project managers and key staff members that will be providing services to the City. E. DEVELOPMENT & ADMINISTRATIVE EXPERIENCE 1. Provide information for no fewer than three and no more than five recently completed projects. The City prefers examples of projects that are underway or were completed within the past five years. Provide the following information for each project: Request for Qualifications Page 5 Affordable Housing Development and Administrative Services 95 a. Project description and location; b. Project scope, including size and number of units; C Project completion date and length of time to complete; d. Population(s) served; e. Management and tenant services arrangements; f. Project amenities and services; g. Level of affordability; and h. Description of financing sources 2. Describe any projects currently in the development pipeline, including project description, completion date, population(s) served, level of affordability and financing sources. 1 Describe the respondent's property management and affordability compliance experience with Low Income Housing Tax Credits, regulatory agreements, and other applicable state and federal rules and regulations. Provide a description of the current asset management structure, staffing and portfolio. 4. Outline the respondent's process that will be applied to ensure high quality property management and project operations throughout a project's income and affordability covenant period. 5. Indicate if the respondents has experience working on projects in jurisdictions similar to EI Segundo. 6. Provide additional information regarding each firm in the respondent's team including: a. The length of time in business; b. The firm's ownership structure; C. The location of the principal offices; and d. The identification of the office that would undertake the proposed services. Request for Qualifications Page 6 Affordable Housing Development and Administrative Services W F. FINANCIAL CAPABILITY Provide a narrative that identifies the respondent's capacity and financial strength to secure the equity and financing required to develop affordable housing projects. 2. Provide contact information for the debt, equity, and public financial assistance sources that were used to fund the costs associated with affordable housing projects identified in the previous section of this RFQ (Section E). 3. Provide financial statements for the lead entity for the past two years that were independently prepared in accordance with generally accepted accounting principles.' 4. Disclose if any member of the respondent's team has ever defaulted on its financial obligations, has had developments that were foreclosed upon, or if bankruptcy has ever been filed. 5. Identify any legal actions taken against any member of the respondent's team in the past five years, including fair housing violations. G. POTENTIAL CONFLICTS OF INTEREST Disclose if any member(s) of the respondent's team staff, board of directors, or other governing body is or has been any of the following within the past two years: A City of EI Segundo employee or consultant. 2. A City of EI Segundo Councilperson. 3. A Board or Commission member who has direct influence on the use of public funding. IV. RFQ SUBMITTAL & QUESTIONS Respondents must submit one (1) original hard copy and one digital PDF file on a thumb drive. Responses to this RFQ must not exceed a total of [30 pages] using a minimum 11 point font size. 1 The financial statements can be submitted to the City Attorney under separate cover. The financial statements do not count towards the page limit imposed by this RFQ. Request for Qualifications Page 7 Affordable Housing Development and Administrative Services 97 The submissions must be place in a sealed envelope that is addressed to: City of EI Segundo 350 Main Street EI Segundo, California 90245 Attention: [City Staff Member] Request for Qualifications Affordable Housing Development Services City of El Segundo Responses to this RFQ are due no later than [3:00 pm on [Day 62]]. Incomplete submittals, incorrect information, or late submittals shall be cause for disqualification. Copies received by email and/or fax will not be accepted. Questions regarding this RFQ must be submitted by email prior to 5:00 pm on [Day 39]. Please submit all questions via email to [City Staff Member] at [email address]. For questions submitted before the deadline, the City will provide final written responses by [Day 53] to all interested parties that have filled out and submitted the Notice of Intent to Respond form attached as Exhibit A to this RFQ. SELECTION PROCESS & CRITERIL` The City's selection process will consist of two phases. The first phase will involve the identification of a shortlist of respondents based on the identified selection criteria. The second phase will involve interviews of each of the shortlisted teams with the City's evaluation committee. At the completion of the interview process, the City staff intends to recommend a finalist respondent to the City Council for consideration and direction. If the City make a selection, the next step in the process is for the City and the respondent to enter into an Exclusive Negotiating Agreement (ENA) with a term of [xx] months. Any extensions to that term will be subject to City Council approval in their sole discretion. If the negotiations are successful, the City Request for Qualifications Page 8 Affordable Housing Development and Administrative Services •-P staff will bring forward a development and administrative services agreement to the City Council consideration and action. Respondents will be evaluated on the strength and experience of the respondent's team, the team's capability to manage and operate the City's existing assets, and capacity to create new affordable housing while meeting the City's regional housing goals. The City has assigned the following point system to the specific evaluation criteria: Criteria Maximum Points Development Experience 40 Financial Capability 30 Management & Administration Experience 30 Total 100 The City anticipates that interviews will be held with the shortlisted respondents. Following the interviews, the selection committee may recommend a finalist with which to enter into an ENA, subject to City Council consideration and approval. VI. CAVEATS RIGHTS AND UNDERSTANDINGS The City reserves the following rights to take the following actions with respect to the RFQ: 1. Accept or reject any submittals received in response to this RFQ. 2. Accept, reject, or negotiate modifications to any of the submissions received in response to the RFQ. 3. Issue additional solicitations for submissions and/or addenda to the RFQ. 4. Negotiate with one or more the respondents. Request for Qualifications Affordable Housing Development and Administrative Services Page 9 5. Select any submission as the basis for negotiations, and to negotiate with respondents for amendments or other modifications to their submissions. 6. Waive any irregularities in any submission. 7. Conduct investigations with respect to the qualifications of each respondent, and/or to obtain additional information deemed necessary to evaluate the respondent's experience and financial capabilities. COST LIABILITY The City is not liable to pay or reimburse any costs incurred by the respondents in the RFQ process. This includes any of the costs that may be incurred by the respondent by undertaking the following activities: 1. The preparation of its response to the RFQ. 2. The response to any request for information made by the City during the selection process. 3. Negotiations with the City on any issue related to the RFQ. 4. Participation in interviews associated with the developer selection process. 5. Negotiations with the City related to the preparation of an ENA. 6. Negotiations with the City related to the preparation of a development and administrative services agreement. AMENDMENTS Any amendments to the RFQ will be issued by the City. The City will not be bound by any oral statements or modifications. If the RFQ is amended, all terms and conditions that are not modified will remain unchanged. Respondents shall acknowledge receipt of each amendment to the RFQ in writing by including a statement to such effect in its submission. All respondents should note that the award of any contract pursuant to this solicitation is dependent upon the recommendation of the City staff and the approval of the City Council. Request for Qualifications Page 10 Affordable Housing Development and Administrative Services We EXH I BIT A NOTICE OF INTENT TO RESPOND REQUEST FOR QUALIFICATIONS AFFORDABLE HOUSING DEVELOPMENT AND ADMINISTRATIVE SERVICES Request for Qualifications Affordable Housing Development and Administrative Services 101 NOTICE OF INTENT TO RESPOND REQUEST FOR QUALIFICATIONS AFFORDABLE HOUSING DEVELOPMENT & ADMINISTRATIVE SERVICES CITY OF EL SEGUNDO The purpose of the Notice of Intent to Respond is to assist the City in managing information and to ensure that communications regarding this Request for Qualifications reach the intended recipients. Answers to questions raised during the Request for Qualifications process will only be sent to respondents that complete and return a Notice of Intent to Respond. Completing and submitting this Notice does not bind the undersigned to submit a response to the Request for Qualifications. The authorized representative identified in the Notice of Intent to Respond will serve as the single point of contact with the City throughout the Request for Qualifications process. All communications to the respondent will be addressed to the authorized representative. No other methods will be used to respond to any questions received by the City during the Request for Qualifications process. The Notice of Intent to Respond must be returned via email by [Day 311, and questions related to the Request for Qualifications must be submitted via email by [Day 39]. The City will provide final written responses to questions by [Day 52] to all parties that timely submit the Notice of Intent to Respond. The point of contact for the City is [City Staff] at [email address]. Organization/Team Name: Authorized Representative: Street Address: City: State: Zip code: Telephone #: Email Address: Request for Qualifications Affordable Housing Development and Administrative Services 102 EL SEGUNDO CITY COUNCIL MEETING DATE: June 16, 2020 AGENDA STATEMENT AGENDA HEADING: Continued Public Hearing AGENDA DESCRIPTION: Zone Text Amendment establishing a Short-term Home Sharing Rental Permit Pilot Program to allow and regulate home sharing in the City's residential zoning districts which will run from September 1, 2020, through December 31, 2021. RECOMMENDED COUNCIL ACTION: 1. Introduce by title only and waive further reading of an ordinance allowing home sharing in the City's residential zones through a Home Sharing Rental Permit Pilot Program; and, 2. Schedule second reading and adoption of the ordinance for the next scheduled City Council meeting on July 21, 2020. ATTACHED SUPPORTING DOCUMENTS: Draft Ordinance No. 1614 FISCAL IMPACT: Potential General Fund revenue ranging $45,000 to $75,000, with between $9,000 to $15,000 from permits and business licenses and between $36,000 and $60,000 from Transient Occupancy Taxes (TOT). Revenues may off -set a portion of staff time and consultant costs for an outside monitoring company involved with processing and monitoring applications. Amount Budgeted: None Additional Appropriation: $40,000 for outside consultant to monitor compliance (about $30,000-35,000) and possible overtime for Code Enforcement on weekends and holidays. Account Number(s): 001-300-0000-3301 (Business License) 001-300-0000-3203 (Transient Occupancy Tax) tbd (Short-term Rental Permit) STRATEGIC PLAN COMPLIANCE Goal: 1 Enhance customer service and engagement Objective: 1 City operations are unified and integrated; and, City services are convenient, efficient and user-friendly for all residents and businesses. ORIGINATED BY: Eduardo Schonborn, AICP, Principal Planner REVIEWED BY: Gregg McClain, Planning Manager 607 Sam Lee, Planning and Building Safety Director APPROVED BY: Scott Mitnick, City Manager j�' %'r�� 1 103 BACKGROUND On March 3, 2020, City Council considered a draft ordinance to create a pilot program to allow and regulate all types of short-term rentals in the City's residential zoning districts through a Short- term Rental Permit Pilot Program. After deliberation, on a 3-0 vote (Councilmember Pimentel recused), City Council directed staff to modify the draft ordinance and return with an ordinance allowing home sharing only. DISCUSSION The attached draft ordinance includes the following components: • Allows home sharing with a City -issued permit; • Limits home sharing to a property owner's primary residence; • Property owner must reside on-site throughout the visitor's stay; • Property owner resides in the unit that is permitted for home sharing; • Eliminates the restrictions on the number of simultaneous bookings; • Eliminates language regarding permit renewals; • Modified conditions that are irrelevant to home sharing; and, • Modified the pilot period to run from September 1, 2020 to December 31, 2021. The process would be similar to that which was presented to City Council in November 2019. The following provides a summary of the home sharing permit process, which begins with submittal of a Short-term Home Sharing Rental Permit application: Short-term Home Sharing Rental Permit application submitted • Business License Verify information ------------ ' • Affidavit of principal residence • General liability insurance ($1 M) Review for violations .. Initial permit or renewal denied if: • 2 violations of STIR Ord., and ESMC. in previous 12 months Permit approved • 1 violation of "Party House" Ord. . Nonpayment of TOT . Nonpayment of water bill Short-term Home Share Rental Permit placed on City's Registry • Code Enforcement, P.D., and possible contract vendor to track Monitor and respond to -__---- — ------ ___ and respond as necessary complaints • Automatic revocation for 2 STIR violations in 12 -month period or for Permit expires at end of calendar 1 violation of "Party House" Ord. year — no automatic renewal Reapply 2 104 Step 1 Short-term Home Share Rental Home Sharing Rental Permit Application submitted. Step 2 Staff reviews the application to verify that a business license is pending; the applicant signed the application, which contains conditions that govern operation of a home share and signed the affidavit certifying the location is the applicant's primary residence; and ensures the applicant obtained general liability insurance for the home share. To establish primary residency, the applicant must provide evidence that the property is where the owner resides for at least 183 nights per year. No Home Sharing permit may be issued for a dwelling unit that does not serve as the owner's primary residence. Step 3 Staff coordinates with Finance Department, Code Enforcement, and Police Department staff to determine if there are any violations that would warrant denial of a Home Sharing Permit. The following would warrant denial of a Permit: • Unpaid water bills; • Unpaid TOT; or, • A Home Sharing Permit was revoked within the previous 12 months Step 4 If there are no disqualifying violations, the Home Sharing Permit is approved by staff and will be valid through December 31, 2021. Step 5 Staff creates a registry of approved Short-term Home Sharing Rental Permits. The information will be available to the public upon request, and to hosting platforms. Step 6 During the pilot period, staff will monitor the home sharing locations and will respond to complaints received. It is important to note that not all complaints will be considered a violation since each complaint must be investigated. If a complaint is verified as a violation and warrants issuing a citation, one will be issued. To ensure that citations are afforded due process, only those that are final (the time for administrative and judicial review has passed, or there is final judgment of a court upholding the citation) count toward the limit. In addition to citations, the following events will result in an automatic revocation of a Short-term Home Sharing Rental Permit, and make a property ineligible for another permit for 12 months from the date of revocation: • One citation for violating ESMC Chapter 7-12-1 (Loud and Unruly Gatherings). 3 105 • Two violations of the Short-term Home Sharing Rental Ordinance (Title 4, Chapter 15), or of Chapters 1 (Nuisances), 2 (Noise and Vibration) or 13 (Social Host Regulations) of Title 7 within the previous 12 months; or, Short-term Home Sharing Rental Application forms will include an affidavit to be signed by each property owner attesting that the dwelling unit is the owner's principal residence. The affidavit will also contain operational conditions that include the following list of operational conditions. This list is derived from the ordinance on Short-term Home Sharing Rental Ordinance and serves to alert property owners of their responsibilities to avoid violations and citations. Short-term Home Shariniz Rental Permit Overational Conditions 1. No Short-term Home Sharing Rental Permit may be issued for a dwelling unit that does not serve as the property owner's primary residence. A host can only have one primary residence. 2. Parking must be provided on-site at a ratio of not less than one parking space per bedroom in the main residence/unit on the parcel and must be available for use by the short-term home sharing rental guest(s). Parking spaces may include garage or driveway spaces. Tandem parking spaces are acceptable provided each tandem space measures at least 9 feet by 20 feet and does not extend into any sidewalk or other public right-of-way. If any of the required parking is provided in a garage, each garage space must be kept clear of debris and able to accommodate a vehicle at all times. 3. The short-term home sharing rental unit must at all times provide operable basic health and safety features, including fire extinguishers, smoke detectors, and carbon monoxide detectors. 4. The property of the short-term home sharing rental unit shall be maintained in a clean and sanitary condition. Trash and refuse shall not be left outdoors and shall not be left stored within public view, except in proper containers for the purpose of collection by the trash collectors. 5. No signs or displays advertising a short-term home sharing rental unit are allowed on the subject property. 6. The owner must maintain a transient occupancy registration certificate and must ensure the timely remittance of all transient occupancy taxes due in accordance with Title 3, Chapter 4 of this Code. 7. A short-term home sharing rental unit is for overnight lodging accommodations only and may not be used for, or advertised for use for weddings, parties, bachelor or bachelorette parties, conferences, or similar events. The owner is responsible for the content of all advertising with respect to the short-term home sharing rental unit. At no time during a home sharing stay may the total number of rental guests and invitees of such guests on the subject parcel exceed six, excluding children. 8. The total occupancy of each short-term home sharing rental unit may not exceed two adult guests for each bedroom available for home sharing. The applicable maximum occupancy must be included in every advertisement, posting, and listing for each short-term home sharing rental unit. 4 106 9. The short-term home sharing rental permit number must be included in every advertisement, posting, and listing for a home sharing unit. 10. An accessory dwelling unit may not be used for a short-term rental of any type. 11. The short-term home sharing rental of space within any dwelling unit or garage for the purpose of storing personal property for compensation is prohibited in all residential zones. Step 7 Absent revocation, the Short-term Home Sharing Rental Permit will be valid until December 31, 2021, at which time the Short-term Home Sharing Rental Permit will automatically expire. Step 8 If this use is permitted to continue under a new ordinance past 2021, applicants will reapply for a new Short-term Rental Permit for the following year (2022) under whatever terms the new ordinance permits. Rules in R-2 and R-3 Zones The intent of the ordinance is to allow one short-term home sharing rental on any property developed as a single family home in all residential zones. Therefore, R-2 and R-3 zoned lots developed with two or more units are excluded from home sharing. R-1 lots that have an accessory dwelling unit (ADU) are not excluded, but the ADU may not be rented short-term, only the main house may be shared. The reason for excluding multi -family housing is in part to better ensure owner -occupancy, but also to control the scale of the pilot program. In a small pilot program such as this, successful administration of the program partly rests on establishing a reasonably simple and straightforward set of regulations that staff and the public can both easily understand and comply with. Furthermore, once a consensus was reached on home sharing, as a form of short- term renting, it is not as compatible with multifamily residential as other forms of short-term renting can be. Hosting Platform Rest)onsibilities The proposed ordinance includes provisions for hosting platforms, requiring platforms to collect and remit TOT to the City. Other requirements for hosting platforms include: disclosing short-term home sharing rental listings and their locations; and prohibit bookings of rental units that do not have a valid Short-term Home Sharing Permit issued by the City. These provisions stem from a recent federal district court dismissal of a lawsuit filed by Airbnb and Homeaway that challenged the City of Santa Monica's sgort-term rental law.' The lawsuit sought to invalidate portions of the City's law that penalize online platforms for booking unlicensed properties. Potential Revenue Revenue would come from the Business License Fee, Home Sharing Permit Fee, and TOT. Although fees are established by City Council Resolution, the Business License Fee is anticipated to cost approximately $110, while the Short-term Home Sharing Rental Permit Fee will be $206. ' HomeAway.com, Inc. v. City of Santa Monica, (C.D. Cal. June 14, 2018) 2018 WL 3013245, 5 107 Assuming issuance of 30 to 50 home sharing permits, the potential recurring revenue from permits and licensing could be approximately between $9,000 and $16,000 per year. Revenue from TOT depends on the nightly rate charged, number of nights booked, and number of home shares in operation. With the same assumption of 30 to 50 home sharing units, rented at $100/night for 100 days in the year, the potential recurring TOT revenue could be between $36,000 and $60,000. Potential Use of Monitoring Cornvanv. In addition to the recommendations above, Planning Commission recommended that City Council consider utilizing a private company that can assist the City with scanning the Internet to identify Short-term Home Sharing advertisements across the multiple online platforms. Staff also considered the duration of the pilot period, and is suggesting the pilot period be extended through December 31, 2021. Staff believes this will provide a full year of monitoring before going back to Planning Commission and City Council. This also allows staff to assess a complete holiday season and a complete summer. CEQA COMPLIANCE The project is categorically exempt from the requirements of the California Environmental Quality Act (CEQA) pursuant to Class 1 (Existing Facilities) (14 Cal. Code Regs. § 15301), because it involves creating a regulatory process for the permitting and licensing of existing private uses and results in a negligible expansion of uses beyond what already exists in the residential zoning districts. NEXT STEPS If City Council approves the proposed ordinance, staff will return with administrative guidelines at the second reading so that Council is aware of how full implementation of the ordinance will occur. Staff will also finalize an application form and affidavit, and commence accepting applications later this summer. During the pilot period, staff will ascertain whether home sharing rental units may be appropriate over the long-term in residential zones. Staff will monitor the activity and report findings to Planning Commission in fall 2021, along with a recommendation as to how to proceed. Criteria monitored and reported back may include: number of permits issued; number of complaints received; types of complaints; parking issues; and, number of nights. The proposed ordinance was prepared such that if no action is taken next year, the pilot program ends on December 31, 2021, all permits expire, and no new permits or renewals will be issued for subsequent years. CONCLUSION Based on City Council direction, staff prepared the attached ordinance to allow home sharing rental units through a short-term rental permit process for a temporary pilot period. Staff recommends that City Council introduce the ordinance and schedule a second reading and adoption of the ordinance for the next scheduled City Council meeting. 6 108 ORDINANCE NO. 1614 AN ORDINANCE OF THE CITY OF EL SEGUNDO AMENDING TITLE 4 (BUSINESS REGULATIONS AND LICENSING) OF THE EL SEGUNDO MUNICIPAL CODE BY ADDING A NEW CHAPTER ESTABLISHING REGULATIONS FOR SHORT-TERM HOME SHARING RENTALS, AND AMENDING TITLE 15 (ZONING REGULATIONS) ALLOWING SHORT- TERM HOME SHARING IN THE CITY'S RESIDENTIAL ZONES THROUGH A SHORT-TERM HOME SHARING PERMIT PILOT PROGRAM. The City Council of the City of EI Segundo does ordain as follows: SECTION 1: The City Council finds and declares as follows: A. Due to close proximity of EI Segundo to Los Angeles International airport, beaches and Southern California tourist destinations, and being home to a significant number of Fortune 500 companies, the City of EI Segundo is a popular location for alternative short-term lodging; B. The renting of rooms in private homes on a short-term basis to visitors provides a community benefit by expanding the number and type of lodging facilities available and assists owners of homes by providing revenue which may be used for maintenance and upgrades to these units; C. The renting of rooms in private homes by owners for temporary occupancy is also a community concern due to the potential for increased traffic, and noise in single family residential neighborhoods if these uses are not properly regulated; D. Problems with short-term lodgings are particularly acute in the residential zones where the peace, safety and general welfare of the long-term residents are potentially threatened; E. An effective way to minimize the problems associated with short-term rental units is to allow short-term home sharing through a permit process with restrictions and operational regulations; F. To allow the City to more accurately gauge the relative advantages and disadvantages of allowing short-term home sharing rentals in residential zones without committing to their permanence, this ordinance establishes a limited pilot program that will automatically sunset on December 31, 2021; G. On June 27, 2019, the EI Segundo Planning Commission held a noticed public hearing to receive public testimony and other evidence regarding the proposed ordinance, including information provided by city staff; and, adopted Resolution No. 2852 recommending that the City Council approve proposed amendments that included an 18 -month pilot program for all types of short-term rentals; H. On November 19, 2019, the EI Segundo City Council held a public hearing and considered the information provided by staff and public testimony regarding the WE ordinance recommended by the Planning Commission. City Council directed staff to make certain amendments to the ordinance and to return with additional information; On February 4, 2020, City Council continued its discussion on the proposed ordinance and considered the information provided by staff. City Council introduced the ordinance to allow short-term rentals through a Short-term Rental Permit, as an 18 -month pilot program that permitted all types of short-term rentals; J. On February 18, 2020, City Council discussed the draft ordinance and directed staff to return with additional information; K. On March 3, 2020, staff provided additional information to City Council and the City Council directed staff to prepare an ordinance to allow short-term rentals in the form of home sharing only; L. On June 16, 2020, staff presented this ordinance to allow short-term rentals as home sharing only in a pilot program to run from September 1, 2020, through December 31, 2021; and M. This ordinance and its findings are made based upon the entire administrative record including testimony and evidence presented to City Council at its November 19, 2019, February 4, February 18, March 3 and June 16, 2020, public hearings and the staff reports submitted by the Planning and Building Safety Department. SECTION 2: Environmental Assessment. Pursuant to the provisions of the California Environmental Quality Act, Public Resources Code Sections 21000 et. seq. ("CEQA"), the State's CEQA Guidelines, California Code of Regulation, Title 14, Section 15000 et. seq., Staff found no evidence that EA -1180 and ZTA 17-01 would have a significant effect on the environment and, therefore, the proposed Zone Text Amendment has been found to be categorically exempt from the requirements of the California Environmental Quality Act (CEQA) pursuant to 14 California Code of Regulations § 15308 (Class 1) since the amendment would "result in a negligible expansion of an existing use," as the amendment consists of establishing regulations and procedures for renting portions of existing residential units on a short-term basis, provided the property owner resides on-site. Consequently, no further environmental review is required. SECTION 3: General Plan Findings. Considering all of its aspects, the EI Segundo Municipal Code (ESMC) amendments proposed by this ordinance will further the goals, objectives and policies of the General Plan and not obstruct their attainment. More specifically: A. This amendment conforms to the Land Use Element Goals, Objectives and Policies. Specifically, the amendment is consistent with Goal LU1, Objective LU1- 1, Goal LU3, in that the amendment ensures the preservation, protection and extension of existing residential uses; and promotes the health, safety, and wellbeing of the people of EI Segundo by adopting standards for the proper balance, relationship, and distribution of the residential land uses at all times in accordance with applicable law. 2 110 B. This text amendment of the Permitted Uses section in each of the City's residential zones conforms to the General Plan. The changes do not modify or increase the maximum density of dwelling units per acre currently allowed in the Residential Land Use designation. As a result, the Zone Text Amendment conforms to the Land Use Element of the General Plan. C. The text amendment complies with Objective LU 1-5.6 in that the changes to the existing language will allow short-term rentals through a home sharing permit requirement. D. The text amendment is consistent with the Residential Land Use designation in that the changes do not modify or increase the maximum density of dwelling units per acre currently allowed by the Residential zoning designations. SECTION 4: Zone Text Amendment Findings. In accordance with ESMC Section 15-26- 4 the City Council finds as follows: A. This ordinance is consistent with the purpose of the ESMC, which is to serve the public health, safety, and general welfare and to provide the economic and social advantages resulting from an orderly planned use of land resources. B. This ordinance is necessary to minimize the problems associated with short-term rental units by requiring a home sharing permit, with restrictions and operational regulations. Further, this ordinance and all home sharing permits will automatically sunset on December 31, 2021, after which time home sharing will no longer be a permitted use under this ordinance. C. This ordinance is necessary to minimize the likelihood that this activity goes underground, at which point the City would not have an account of the number of short-term rentals, their locations, or a funding mechanism to offset any increase in demand for City services resulting from the short-term rental units. SECTION 5: Title 4 of the ESMC is amended to add thereto a new Chapter 15 "Home Sharing Permit Pilot Program" to read as follows: "Chapter 15 HOME SHARING PERMIT PILOT PROGRAM 4-15-1: PURPOSE The purpose of this Chapter is to require the owner of a residential dwelling unit that is used for home sharing to apply for and secure a permit authorizing such use in the manner provided for in this Chapter. 4-15-2: DEFINITIONS For the purpose of this Chapter, the following definitions apply: 111 ADMINISTRATIVE GUIDELINES: Regulations promulgated by the Director and approved by the City Council that may include, but are not limited to, application requirements, interpretations, conditions, reporting requirements, hosting platform safe harbor requirements, enforcement procedures, and disclosure requirements to implement the provisions of this Chapter. BOOKING: A reservation for home sharing. BOOKING TRANSACTION: Any reservation or payment service provided by a person who facilitates a transaction for home sharing, between a prospective transient user and a host. CHILD or CHILDREN: A person or persons under the age of 13. DWELLING UNIT: Any building or portion thereof that is used as a complete, independent living facility for one or more persons containing permanent provisions for living, sleeping, eating, cooking, and sanitation, as required by the California Building Code. HOME SHARING: Renting, for a period of 30 consecutive days or less, of one or more bedrooms in a dwelling unit that is the primary residence of the host, while the host lives on site, in the dwelling unit, throughout the transient user's stay. Home sharing is also considered to be a short-term rental. HOME SHARING UNIT: A dwelling unit that is made available for home sharing. A home sharing unit has historically been, and continues to be, included in the definition of "hotel" for purposes of Title 3, Chapter 4 of this Code. HOST: Any person who is an owner of a residential dwelling unit offered for use as home sharing. HOSTING PLATFORM: A person or entity that participates in the short-term rental business by providing booking services through which an operator may offer a short-term rental unit. Hosting platforms usually, though not necessarily, provide booking services through an online platform that allows an operator to advertise the short-term rental unit through a website provided by the hosting platform and the hosting platform conducts a transaction by which potential renters arrange use and payment, whether the renter pays rent directly to the operator or to the hosting platform. LIVES ON-SITE: Maintains a physical presence in the dwelling unit including, without limitation, all of the following: the storing of one's clothes and other personal effects, sleeping overnight, preparing and eating meals, and engaging in other activities of the type typically engaged in by a person residing in a dwelling unit. OWNER: The person, persons, or a trustee of a family trust, which holds legal or equitable title to a property used for home sharing. 4 112 PERSON: A natural person. PRIMARY RESIDENCE: The residential unit where an owner resides for at least 183 nights per year. A host can only have one primary residence. SHORT-TERM RENTAL: The rental of any portion of any structure for occupancy, dwelling, lodging or sleeping purposes for a period of 30 consecutive calendar days or less. 4-15-3: PERMIT REQUIRED A. No person may rent, offer to rent, or advertise short-term home sharing rental of a dwelling unit to another person without a valid Short-term Home Sharing Rental Permit approved and issued in the manner provided for in this Chapter. B. Any type of short-term rental within the city that does not constitute home sharing as defined by Section 4-15-2 is not eligible for a permit under this program. 4-15-4: APPLICATION FOR PERMIT; FEE An application for a Short-term Home Sharing Rental Permit must be made on a form approved by the Director and must contain the following information: A. The name, address and telephone number of the owner of the unit for which the permit is to be issued. B. Evidence that a City business license has been applied for or obtained for operating a short-term home sharing business. C. Evidence that a valid Transient Occupancy Registration Certificate has been issued by the City for the home sharing unit. D. Proof of general liability insurance in the amount of $1,000,000 combined single limit and an executed agreement to indemnify, defend, and hold the City harmless from any and all claims and liabilities of any kind whatsoever resulting from or arising out of the short-term home sharing rental activity. E. An acknowledgment that the use of the property for home sharing is subject to a sunset provision, and that the owner will acquire no vested right to the continued use of any portion of the dwelling unit for short-term home sharing rental after the sunset period expires. F. An affidavit signed by the property owner attesting that the property to be used for short-term home sharing rental is the owner's primary residence as defined in Section 4-15-2. G. Such other information as required by the Administrative Guidelines or as the Director deems reasonably necessary to administer this Chapter. 113 H. The Short-term Home Sharing Permit Application must be signed by the property owner and notarized. I. An application for a Short-term Home Sharing Rental Permit must be accompanied by a fee established by resolution of the City Council. 4-15-5: PERMIT EXPIRATION A. Applications for Short-term Home Sharing Rental Permits will be accepted for a pilot period commencing on September 1, 2020, and ending on December 31, 2021. All Short-term Home Sharing Rental Permits issued pursuant to the applications received during the pilot period will automatically expire at noon on December 31, 2021. B. Upon a change of property ownership, the Short-term Home Sharing Rental Permit will automatically expire. For purposes of this Chapter, a change of ownership has the definition set forth in Revenue and Taxation Code section 60 et seq. 4-15-6: REVIEW OF PERMIT APPLICATION An application for a Short-term Home Sharing Rental Permit that meets the conditions of permit issuance described in Section 4-15-7 must be approved. An application for a Short-term Home Sharing Rental Permit must be denied if any information submitted by the applicant in connection with the application is materially false. Further, a permit may not be issued for any dwelling that is delinquent in the payment for its associated water service. 4-15-7: CONDITIONS OF PERMIT ISSUANCE AND OPERATIONAL CONDITIONS A. All Short-term Home Sharing Rental Permits are subject to the following standard conditions: 1. No Short-term Home Sharing Rental Permit may be issued for a dwelling unit that does not serve as the property owner's primary residence. A host can only have one primary residence. 2. Parking must be provided on-site at a ratio of not less than one parking space per bedroom in the main residence/unit on the parcel and must be available for use by the short term rental guest(s). Parking spaces may include garage or driveway spaces. Tandem parking spaces are acceptable provided each tandem space measures at least 9 feet by 20 feet and does not extend into any sidewalk or other public right-of-way. If any of the required parking is provided in a garage, each garage space must be kept clear of debris and able to accommodate a vehicle at all times. 1.1 114 3. The home sharing unit must at all times provide operable basic health and safety features, including fire extinguishers, smoke detectors, and carbon monoxide detectors. 4. The property of the home sharing unit shall be maintained in a clean and sanitary condition. Trash and refuse shall not be left outdoors and shall not be left stored within public view, except in proper containers for the purpose of collection by the trash collectors. 5. No signs or displays advertising a home sharing unit are allowed on the subject property. 6. The owner must maintain a transient occupancy registration certificate and must ensure the timely remittance of all transient occupancy taxes due in accordance with Title 3, Chapter 4 of this Code. 7. A home sharing unit is for overnight lodging accommodations only and may not be used for, or advertised for use for weddings, parties, bachelor or bachelorette parties, conferences, or similar events. The owner is responsible for the content of all advertising with respect to the home sharing unit. At no time during a home sharing stay may the total number of rental guests and invitees of such guests on the subject parcel exceed 6, excluding children. 8. The total occupancy of each home sharing unit may not exceed two adult guests for each bedroom available for home sharing. The applicable maximum occupancy must be included in every advertisement, posting, and listing for a home sharing unit. 9. The Short-term Home Sharing Rental Permit number must be included in every advertisement, posting, and listing for a home sharing unit. 10. An accessory dwelling unit may not be used for short-term rental. 11. The short-term rental of space within any dwelling unit or garage for the purpose of storing personal property for compensation is prohibited in all residential zones. B. Home sharing in the R-2 Zone: Home sharing is permitted at a property developed with a single-family dwelling that is the primary residence of the property owner. C. Home sharing in the R-3 Zone: Home sharing is permitted at a property developed with a single-family dwelling that is the primary residence of the property owner. D. A Short-term Home Sharing Rental Permit may not be issued if a Short- term Home Sharing Rental Permit for the unit was previously revoked pursuant to section 4-15-11(C) or (D) within the previous 12 months. 115 E. The City Manager and the Director have the authority to impose additional standard conditions, applicable to all home sharing units, as necessary to achieve the objectives of this Chapter. F. The City Manager and the Director have the authority to impose additional conditions on any permit in the event of any violation of the conditions of the permit or the provisions of this Chapter. G. The Director may direct a hosting platform to remove a listing for any unpermitted home sharing or short-term rental unit or for any home share unit that had its permit revoked or suspended pursuant to this chapter. 4-15-8: REGISTRY All owners and their respective property permitted for home sharing pursuant to this Chapter will be listed on a registry created by the City and updated periodically. The City shall make a copy of the registry available electronically to any person upon request. 4-15-9: HOSTING PLATFORM RESPONSIBILITIES A. Unless an alternative arrangement is authorized by the Administrative Guidelines, a hosting platform shall be responsible for collecting all transient occupancy taxes applicable to bookings completed through the hosting platform and for remitting the same to the City. The hosting platform shall be considered an agent of the owner for purposes of such transient occupancy tax collections and remittance responsibilities as set forth in Title 3, Chapter 4 of this Code. B. The hosting platform shall require the host to input the home share unit's corresponding Short-term Home Sharing Rental Permit number, consistent with the City's alphanumeric format, before the listing can be displayed. Any short-term rental unit listing that predates this ordinance and that does not have a corresponding Short-term Home Sharing Rental Permit number shall be removed by the hosting platform consistent with this Section. C. A hosting platform shall not complete any booking transaction for any residential property or unit unless it is listed on the City's registry created under Section 4-15-8 at the time the hosting platform receives a fee for booking the transaction. Upon request from the Director made in a manner specified in the Administrative Guidelines, the hosting platform must remove a home share or short-term rental listing or take other action consistent with the Administrative Guidelines. D. On a quarterly basis, the hosting platform shall provide the City with a report detailing the total number of nights all home sharing units were rented through the platform during the applicable reporting period. E. A hosting platform shall not collect or receive a fee or other financial benefit, directly or indirectly through an agent or intermediary, for facilitating or providing 116 services ancillary to an unregistered home sharing unit, including, but not limited to, insurance, concierge services, catering, restaurant bookings, tours, guide services, entertainment, cleaning, property management, or maintenance of the residential property or unit. F. Safe Harbor. A hosting platform shall be presumed to be in compliance with this Chapter if it does either of the following: Operates in compliance with subsections (A), (B), (C), (D), and (E) above, or 2. Complies with the Administrative Guidelines issued by the Director and approved by the City Council that describe how the hosting platform must satisfy the hosting platform responsibilities in this Chapter. G. The provisions of this Section shall be interpreted in accordance with otherwise applicable State and Federal laws and will not apply if determined by the City to be in violation of, or preempted by, any such laws. 4-15-10: PROHIBITIONS A. It is unlawful to offer, operate, maintain, authorize, aid, facilitate or advertise the home sharing of any portion of any residential dwelling unit in the city without a valid Short-term Home Sharing Rental Permit. B. It is unlawful to offer, operate, maintain, authorize, aid, facilitate or advertise the short-term rental of any portion of any residential dwelling unit in the city, other than for home sharing. C. It is unlawful to operate or maintain a home sharing unit in violation of Section 4-15-7. D. Only a qualifying residential dwelling unit or portion thereof may be made available for home sharing subject to this Chapter and Title 15. E. It is unlawful to offer, operate, maintain, authorize, aid, facilitate or advertise the short-term rental of any place or vehicle, other than a permitted home sharing unit, for purposes of overnight lodging (for example, a tree house, recreational vehicle, tent, etc.) 4-15-11: ENFORCEMENT; PENALTIES A. Any person who violates any provision of this Chapter, or any hosting platform that fails to meet its obligations under Section 4-15-9, is guilty of either (i) an infraction which shall be punishable by a fine not exceeding $2,500 for the first violation and $5,000 for each additional violation within a twelve-month period, or (ii) a misdemeanor which shall be punishable by a fine not exceeding $1,000 or by imprisonment in the county jail for not more than six months, or by both. 117 B. Any person who violates any provision of this Chapter, or hosting platform that violates its obligations under Section 4-15-9, shall be subject to administrative citations and penalties pursuant to Title 1, Chapter 2A of this Code. C. If the property upon which a short-term home sharing rental unit is located is the subject or the site of two violations of any of the provisions of this Chapter, or of Chapters 1, 2, or 13 of Title 7, or any combination thereof, the Short-term Home Sharing Rental Permit for the unit shall be automatically revoked. In such a case, no new Short-term Home Sharing Rental Permit may be issued for the subject dwelling unit for the remaining period of the pilot program. For purposes of this section, the automatic revocation shall become effective as of the date the second citation becomes final (i.e., the time for administrative and/or judicial review has passed or final judgment of a court has been entered upholding the citation). D. In addition to the penalties set forth herein, if the short-term home sharing rental property is the site of a loud or unruly gathering in violation of Section 7-12- 3 that results in the issuance of an administrative citation or criminal charge, the Short-term Home Sharing Rental Permit shall be automatically revoked if and when the administrative citation becomes final (i.e., the time for administrative or judicial review has passed or final judgment of a court has been entered upholding the citation) or a criminal conviction is obtained. E. The remedies provided in this Section are not exclusive, and nothing in this Section shall preclude the City's use or application of any other remedies, penalties or procedures established by law. 4-15-12: REMEDIES NOT EXCLUSIVE The remedies listed in this Chapter are not exclusive of any other remedies available to the City under any applicable federal, state or local law and it is within the discretion of the city to seek cumulative remedies. 4-15-13: SUNSET PROVISION This Chapter shall remain in effect until the earlier of this ordinance being rescinded, or until December 31, 2021. The sunset or repeal of any provision of this Chapter does not affect any penalty, forfeiture, or liability incurred before, or preclude prosecution and imposition of penalties for any violation occurring before effective date of the sunset or repeal of the Chapter. Any such repealed part will remain in full force and effect for sustaining action or prosecuting violations occurring before the effective date of the repeal." SECTION 6: The following definitions are added in alphabetical order to section 15-1-6 of the EI Segundo Municipal Code as follows: "HOME SHARING: Renting, for a period of 30 consecutive days or less, of one or more bedrooms in a dwelling unit that is the primary residence of the host, while the host lives on site, in the dwelling unit, throughout the transient user's stay." 10 118 "HOME SHARING UNIT: A dwelling unit that is made available for home sharing. A home sharing unit has historically been, and continues to be, included in the definition of "hotel" for purposes of Title 3, Chapter 4 of this Code." "LIVES ON-SITE: Maintains a physical presence in the dwelling unit including, all of the following: the storing of one's clothes and other personal effects, sleeping overnight, preparing and eating meals, and engaging in other activities of the type typically engaged in by a person residing in a dwelling unit." "SHORT-TERM RENTAL: The rental of any portion of any structure for occupancy, dwelling, lodging or sleeping purposes for a period of 30 consecutive calendar days or less." SECTION 7: Subsection (J) of Section 15-4A-2 of the EI Segundo Municipal Code is deleted and replaced as follows: "J. On compliant parcels only, home sharing of a permitted single-family dwelling unit, or portion thereof, when conducted in accordance with a valid Short- term Home Sharing Rental Permit issued pursuant to Title 4, Chapter 15 of this Code. This subsection will automatically sunset on December 31, 2021. For purposes of this subsection, a compliant parcel is one that provides off-street parking on the parcel at a ratio of not less than one parking space per guest bedroom in the residence on the parcel. Parking spaces may include garage or driveway spaces. Tandem parking spaces are acceptable provided each tandem space measures at least 9 feet by 20 feet and does not extend into public right-of-way. 2. Home sharing is not a permitted use in the absence of a valid Short-term Home Sharing Rental Permit. 3. An accessory dwelling unit may not be used for home sharing or as a short-term rental." SECTION 8: CONSTRUCTION. This ordinance must be broadly construed in order to achieve the purposes stated in this ordinance. It is the City Council's intent that the provisions of this ordinance be interpreted or implemented by the City and others in a manner that facilitates the purposes set forth in this ordinance. SECTION 9: ENFORCEABILITY. Repeal of any provision of the ESMC does not affect any penalty, forfeiture, or liability incurred before, or preclude prosecution and imposition of penalties for any violation occurring before this ordinance's effective date. Any such repealed part will remain in full force and effect for sustaining action or prosecuting violations occurring before the effective date of this ordinance. SECTION 10: VALIDITY OF PREVIOUS CODE SECTIONS. If this entire ordinance or its application is deemed invalid by a court of competent jurisdiction, any repeal or amendment of the ESMC or other city ordinance by this ordinance will be rendered void 11 119 and cause such previous ESMC provision or other the city ordinance to remain in full force and effect for all purposes. SECTION 11: SEVERABILITY. If any part of this ordinance or its application is deemed invalid by a court of competent jurisdiction, the City Council intends that such invalidity will not affect the effectiveness of the remaining provisions or applications and, to this end, the provisions of this ordinance are severable. SECTION 12: The City Clerk is directed to certify the passage and adoption of this ordinance; cause it to be entered into the City of EI Segundo's book of original ordinances; make a note of the passage and adoption in the records of this meeting; and, within 15 days after the passage and adoption of this ordinance, cause it to be published or posted in accordance with California law. 12 120 SECTION 13: This ordinance will take effect 30 days after its passage and adoption. PASSED AND ADOPTED this day of 2020. Drew Boyles, Mayor APPROVED AS TO FORM: Mark D. Hensley, City Attorney ATTEST: STATE OF CALIFORNIA ) COUNTY OF LOS ANGELES ) SS CITY OF EL SEGUNDO ) I, Tracy Weaver, City Clerk of the City of EI Segundo, California, do hereby certify that the whole number of members of the City Council of said City is five; that the foregoing Ordinance No. was duly introduced by said City Council at a regular meeting held on the day of 2020, and was duly passed and adopted by said City Council, approved and signed by the Mayor, and attested to by the City Clerk, all at a regular meeting of said Council held on the day of 2020, and the same was so passed and adopted by the following vote: AYES: NOES: ABSENT: ABSTAIN: Tracy Weaver, City Clerk 13 121 EL SEGUNDO CITY COUNCIL MEETING DATE: June 16, 2020 AGENDA STATEMENT AGENDA HEADING: Continued Public Hearing SUPPLEMENTAL STAFF REPORT AGENDA DESCRIPTION: Zone Text Amendment establishing a Short-term Home Sharing Rental Permit Pilot Program to allow and regulate home sharing in the City's residential zoning districts which will run from September 1, 2020, through December 31, 2021. ATTACHED SUPPORTING DOCUMENTS: 1. Los Angeles County Department of Public Health, Order of the Health Official: Reopening Protocol for Hotels, Lodging and Short -Term Rentals: Appendix P: Effective as of Friday, June 12, 2020. 2. COVID-19 INDUSTRY GUIDANCE: Hotels, Lodging, and Short Term Rentals, California Department of Public Health and California Department of Industrial Relations, June 5, 2020. ORIGINATED BY: Gregg McClain, Planning Manager REVIEWED BY: Sam Lee. Planning and Building Safety Directo APPROVED BY: Scott Mitnick, City Manager &C` DISCUSSION On June 5, 2020, the State Department of Public Health issued new COVID-19 recovery guidelines that expanded previous guidelines focused on hotels to include short-term rentals. The guidelines recommend county health officers, based on the conditions in their counties, consider adopting some or all of the guidelines as they determine necessary. Last Friday, June 12, The Los Angeles County Health Officer issued a new order that includes the following language: Property manager, timeshare operators, and other rental unit owners and operators are only allowed to rent unoccupied units and cannot rent rooms or spaces within an occupied residence until otherwise notified. The draft ordinance circulated for City Council consideration has specific dates for the pilot program to begin and end. It is possible that the Health Officer's order will significantly overlap the pilot program. To avoid this possibility, the ordinance will be changed in six places prior to adoption to replace the specific start and end dates as follows: "September 1, 2020," will be replaced with language similar to "September 1, 2020, or within 25 working days after the Los Angeles County Health Officer's order prohibiting home sharing short- term rentals is rescinded or amended sufficiently to permit this pilot program to commence." "December 31, 2021" will be replaced with language similar to "15 months after the commencement of the pilot program." COUNTY OF LOS ANGELES DEPARTMENT OF PUBLIC HEALTH Comry of WS ANGELES ORDER OF THE HEALTH OFFICER �'. Wablie Health Reopening Protocol for Hotels, Lodging and Short -Term Rentals: Appendix P Effective as of Friday, June 12, 2020 The County of Los Angeles Department of Public Health is adopting a staged approach, supported by science and public health expertise, to allow certain businesses to reopen. The requirements below are specific to hotels, lodging, and short-term industries now approved to reopen. Hotel and lodging operations with large meeting venues, banquet halls, or convention centers, if applicable, must keep these areas closed until each of these types of establishments are allowed by the Health Officer order to resume modified or full operation. Spa services, including massage, facials, waxing, nail salons, steam rooms, saunas and hot tubs, along with playgrounds are to remain closed until allowed by the Health Officer Order to resume modified or full operation. Property managers, timeshare operators, and other rental unit owners and operators are only allowed to rent unoccupied units and cannot rent rooms or spaces within an occupied residence until otherwise notified. A residence or unit that is rented while the operator is not physically present or has a separate exterior entrance and exit that does not require the use of shared facilities, and is otherwise unoccupied, should be considered an unoccupied unit. Additional protocols relevant to hotel and lodging operations must also be followed: • Restaurants and bars • Fitness Centers • Hair Salons • Public Pools • Retail Operations • Office Spaces • Golf Courses Please note: This document may be updated as additional information and resources become available so be sure to check the LA County website htto://vvww.oh.lacountv.ciov/media/Coronavirus/` regularly for any updates to this document and related guidance, including those listed above. This checklist covers: (1) Workplace policies and practices to protect employee health (2) Measures to ensure physical distancing (3) Measures to ensure infection control (4) Communication with employees and the public (5) Measures to ensure equitable access to critical services These five key areas must be addressed as your facility develops any reopening protocols. APPENDIX P: Reopening Protocol for Hotels, Lodging and Short -Term Rentals Page 1 of 8 6/11/2020 COUNTY OF LOS ANGELES DEPARTMENT OF PUBLIC HEALTHCOLM 1T OP Los ANGELE5 ORDER OF THE HEALTH OFFICER IS!r, ((Plulblic Health All businesses covered by this protocol must implement all applicable measures listed below and be prepared to explain why any measure that is not implemented is not applicable to the business. Business name: Facility Address: Maximum Occupancy, per Fire Code: Approximate total square footage of space open to the public: A. WORKPLACE POLICIES AND PRACTICES TO PROTECT EMPLOYEE HEALTH (CHECK ALL THAT APPLY TO THE FACILITY) ❑ Everyone who can carry out their work duties from home has been directed to do so. ❑ Vulnerable staff (those above age 65, those who are pregnant, and those with chronic health conditions) are assigned work that can be done from home whenever possible, and should discuss any concerns with their healthcare provider or occupational health services to make appropriate decisions on returning to the workplace. ❑ All employees have been told not to come to work if sick or if they are exposed to a person who has COVID-19. o Information on employer or government-sponsored leave benefits the employee may be entitled to receive that would make it financially easier to stay at home. See additional information on government r)rocirams supporting sick leave and worker's compensation for COVID19, including employee's sick leave rights under the Families First Coronavirus Response Act and employee's rights to workers' compensation benefits and presumption of the work -relatedness of COVID-19 pursuant to the Governor's Executive Order N-62-20 ❑ Upon being informed that one or more employees test positive for, or has symptoms consistent with COVID-19 (case), the employer has a plan or protocol in place to have the case(s) isolate themselves at home and require the immediate self -quarantine of all employees that had a workplace exposure to the case(s). The employer's plan should consider a protocol for all quarantined employees to have access to or be tested for COVID-19 in order to determine whether there have been additional workplace exposures, which may require additional COVID-19 control measures. ❑ In the event that the owner, manager, or operator knows of three (3) or more cases of COVID-19 within the workplace within a span of 14 days the employer must report this outbreak to the Department of Public Health at (888) 397-3993 or (213) 240-7821. ❑ Symptom checks are conducted before employees, contractors, vendors or other service providers may enter the workspace. Checks must include a check-in concerning cough, shortness of breath or fever and any other symptoms the employee may be experiencing. These checks can be done remotely or in person upon the employees' arrival. ❑ A temperature check should be done at the worksite if feasible. APPENDIX P: Reopening Protocol for Hotels, Lodging and Short -Term Rentals Page 2 of 8 6/11/2020 COUNTY OF LOS ANGELES DEPARTMENT OF PUBLIC HEALTHCou NTT O} LOS ANGELES ORDER OF THE HEALTH OFFICER %Public Health ❑ All employees who have contact with the public or other employees during their shift(s) are offered, at no cost, a cloth face covering. The covering is to be worn by the employee at all times during the workday when in contact or likely to come into contact with others. Employees need not wear a cloth face covering when the employee is alone. ❑ Employees are instructed on the proper use of face covering, including the need to wash their face coverings daily. ❑ Housekeepers and others who must enter guest rooms are directed to wear a cloth face covering. ❑ Employees are directed to ensure hand hygiene practices including handwash frequency, use of hand sanitizer and proper glove use are adhered to. ❑ Employees are allowed time to wash their hands frequently. ❑ Employees are reminded to cover coughs and sneezes with a tissue. Used tissue should be thrown in the trash and hands washed immediately with soap and warm water for at least 20 seconds. ❑ All employees, vendors and delivery personnel have been provided instructions regarding maintaining physical distancing and the use of face coverings when around others. ❑ Breaks are staggered, in compliance with wage and hour regulations, to ensure that six (6) feet between employees can be maintained in break rooms at all times. ❑ Employees are prohibited from eating or drinking anywhere inside the workplace other than designated break areas or in a private office that is not shared with others. ❑ Employees are properly trained on all COVID-19 policies and procedures. ❑ A written, worksite -specific COVID-19 plan including a risk assessment of all work areas has been developed. ❑ A designated person has been identified to implement the plan. ❑ Employees are trained on the proper use of cleaning and disinfecting products, including Cal/OSHA requirements for safe use. Employees are provided aprons, gloves and other protective equipment as required by the product. ❑ Break rooms, restrooms and other common areas are disinfected frequently, on the following schedule: o Break rooms o Restrooms o Other ❑ Disinfectant and related supplies are available to employees at the following location(s)- LJ Hand sanitizer effective against COVID-19 is available to all employees at the following location(s): ❑ Copies of this Protocol have been distributed to all employees. ❑ Optional—Describe other measures: APPENDIX P: Reopening Protocol for Hotels, Lodging and Short -Term Rentals Page 3 of 8 6/11/2020 COUNTY OF LOS ANGELES DEPARTMENT OF PUBLIC HEALTH COUNW of Los ANGELES ORDER OF THE HEALTH OFFICER Public Health B. MEASURES TO ENSURE PHYSICAL DISTANCING ❑ Measures to ensure physical distancing of at least six feet between and among employees, guests, and the public are implemented, including areas where guests and employees line up. o This includes the use of physical partitions or visual cues (e.g., floor markings or signs to indicate where employees and/or guests should stand). o This includes check-in, check-out, elevator lobbies, coffee shops and dining, and taxi and ridesharing lines. o Physical barriers are installed at all transaction counters where 6 feet physical space is not possible between employees and guests. ❑ Guests enter doors that are either propped open, are automated or manually operated by an employee who is frequently handwashing and/or using proper hand sanitizer. ❑ Peak period queuing procedures are implemented, including a lobby greeter where applicable. Guests are queued to maintain at least six feet of physical distance between parties. ❑ All furniture in public spaces has been arranged to incorporate social distancing guidelines. ❑ Physical distancing measures are implemented in employee break areas, uniform control areas, training classrooms, shared office spaces, employee services window, and other high-density areas in order to appropriately distance between employees. o Where possible, outdoor break areas with shade covers and seating that ensures physical distancing between employees is provided. ❑ Guest room service, laundry and dry-cleaning services, and amenity deliveries are made using contactless pick-up and delivery protocols, wherever possible. ❑ Housekeeping only services rooms when guests are not present. ❑ Employee pre -shift meetings are conducted virtually or in areas that allow for appropriate physical distancing between employees. ❑ Employee arrival times are staggered to minimize traffic volume in back of house corridors and service elevators. ❑ Employees are discouraged from congregating in high traffic areas such as bathrooms and hallways. Established directional hallways and passageways for foot traffic, where possible, to eliminate people from passing by one another. ❑ Office spaces, lobbies, front desk check-in areas, business centers, concierge service areas, and other spaces are redesigned, where possible, to ensure workspace and guest accommodations allow for at least six feet distancing. ❑ Elevator capacity is limited to 4 individuals or a family at a time for any elevator that does not allow for 6 -foot physical distance between riders. All riders are required to wear cloth face coverings. ❑ Employees are instructed to avoid handshakes and similar greetings that break physical distancing. ❑ Person-to-person contact for delivery of goods to physical offices is eliminated, where possible. Avoid touching others' pens and clipboards. APPENDIX P: Reopening Protocol for Hotels, Lodging and Short -Term Rentals Page 4 of 8 6/11/2020 COUNTY OF LOS ANGELES DEPARTMENT OF PUBLIC HEALTHZ(Public COUNT f OF Los ANGEM ORDER OF THE HEALTH OFFICERHealth C. MEASURES FOR INFECTION CONTROL COMMON SPACES (CHECK-IN, LOBBY, ELEVATORS, ETC.) ❑ The HVAC system is in good, working order; to the maximum extent possible, ventilation has been increased in common spaces and guest rooms. ❑ Consider installing portable high -efficiency air cleaners, upgrading the building's air filters to the highest efficiency possible, and making other modifications to increase the quantity of outside air and ventilation in all offices, guest rooms and other spaces. ❑ For facilities or guest rooms that have not been operating, flush each of the hot and cold -water fixtures for five minutes prior to reopening to replace stale water in the facility's plumbing with a fresh and safe water supply. ❑ Cleaning and disinfecting products that are approved for use against COVID-19 on the Environmental Protection Agency (EPA)- approved list are used per the manufacturer's instructions. o Disinfectant products on the N list with asthma -safer ingredients are selected. ❑ Customers should enter through doors that are propped open or automated if possible. ❑ Hand sanitizer dispensers (touchless, when possible) are installed at key guest and employee entrances and contact areas such as driveways, reception areas, hotel lobbies, restaurant entrances, meeting and convention spaces, elevator landings, pools, salons and exercise areas. ❑ Guests are instructed that they must wear cloth face coverings whenever they are not eating and/or drinking; this includes upon entry to the facility, when walking anywhere in the facility, and when using the restrooms. This applies to all adults and to children over the age of 2. Only individuals with chronic respiratory conditions or other medical conditions that make the use of a face covering hazardous are exempted from this requirement. o Customers who refuse to wear a cloth face covering may be refused service and asked to leave. ❑ Customers arriving at the site with children must ensure that their children stay next to a parent, avoid touching any other person or any item that does not belong to them, and are wearing face coverings if age permits. ❑ Servers, bussers, and other employees moving items used by customers (dirty cups, plates, napkins, etc.) are to wear disposable gloves prior to handling. ❑ Cashless transactions are encouraged. If reasonable for the food facility, customers are enabled to swipe their own credit/debit cards, and card readers are fully sanitized between each guest use. ❑ Optional - Describe other measures (e.g. providing senior -only hours, incentivizing non -peak sales): ❑ Contactless technology is implemented for check-in, payment, accessing rooms or making special requests, wherever possible. o Key cards are sanitized after use. ❑ To the extent possible, guests to the hotel are registered in a guest log that includes the guest's name, phone number and email address which can also be done at the time of registration. ❑ Phones, tablets, laptops, desks, pens and other work supplies are cleaned and disinfected before, during and after each shift or anytime the equipment is transferred to a new employee. This includes phones, radios, computers and other communication devices, payment terminals, kitchen implements, engineering tools, safety buttons, folios, housekeeping carts and cleaning equipment, keys, time clocks, and all other direct contact items. ❑ Workstations, desks, and help counters are provided with proper sanitation products, including hand sanitizer and sanitizing wipes, and personal hand sanitizers to all staff directly assisting customers. APPENDIX P: Reopening Protocol for Hotels, Lodging and Short -Term Rentals Page 5 of 8 6/11/2020 COUNTY OF LOS ANGELES DEPARTMENT OF PUBLIC HEALTH OujwyoFtosANMES ORDER OF THE HEALTH OFFICERublic Health ❑ Vacuum cleaners are equipped with HEPA filters. Employees are to use vacuum cleaners instead of sweeping floors with brooms, where possible. ❑ Thorough cleaning in high traffic areas such as hotel lobbies, front desk check-in counters, bell desks, break rooms and lunch areas, changing areas, loading docks, kitchens, and areas of ingress and egress including stairways, stairwells, handrails, and elevator controls is performed. ❑ Commonly used surfaces are cleaned and disinfected throughout the day and evening, including door handles, vending and ice machines, light switches, phones, washer and dryer doors and controls, baggage carts, shuttle door handles, toilet and handwashing facilities. ❑ Workers are provided time to implement cleaning practices during their shift. ❑ Manually operated ice machines are closed. ❑ Restrooms are cleaned and disinfected regularly using EPA approved disinfectants according to the manufacturer's directions, on the following schedule: ❑ Employees are directed to not open the doors of cars or taxis. ❑ Valet service drivers, baggage handlers, and housekeepers are to wash their hands regularly during their shift and/or use proper hand sanitizer. ❑ If valet service is provided, valet service drivers are required to wear face coverings, gloves and maintain social distancing guidelines. o Key fobs are to be placed into plastic bags. o Steering wheel, ignition button, door handles, shifters are wiped with an approved disinfecting wipe. o Customers are notified of valet cleaning and disinfection procedures. ❑ If van or shuttle service is provided, they are to adhere to valet service requirements, including cleaning and disinfecting seating areas between guests. ❑ Self -parking options are encouraged with guests. GUEST ROOMS ❑ Bellman/Porters are to wear face coverings and utilize gloves when handling guest baggage. Where possible, baggage deliveries are to be placed in the room by the guest. ❑ Housekeeping is to minimize contact with guests' personal belongings when cleaning. ❑ Housekeepers have ventilation system operating and/or open windows whenever possible to increase air circulation when servicing rooms. ❑ Housekeeping is allowed extra time to clean rooms to account for required precautions and to allow them to conduct more thorough cleaning and disinfection of rooms between guests, when required. o Housekeepers are provided appropriate protective equipment for cleaning. ❑ Surfaces within guest rooms are cleaned and disinfected daily during room cleanings. Exception for guests who request that housekeeping not provide daily room service/cleaning. ❑ Kitchen items, including pots, pans, and utensils are cleaned and sanitized between each guest stay. ❑ All dishes are washed, including the ones in cabinet between each guest stay. Consider replacing utensils with one-time use dinnerware, if feasible. ❑ Single -service coffee makers are provided with disposable cups, instead of glassware, coffee cups or multi - cup makers. ❑ Mini bars are not available to guests. All products are removed. ❑ Adequate dish soap and new, unused sponges, disinfecting wipes are provided for each guest upon arrival. ❑ All appliances and kitchen areas, including refrigerator shelving, the oven stovetop, coffeemakers, toasters, pantry shelves and other areas are cleaned between each guest stay. APPENDIX P: Reopening Protocol for Hotels, Lodging and Short -Term Rentals Page 6 of 8 6/11/2020 COUNTY OF LOS ANGELES DEPARTMENT OF PUBLIC HEALTH OOJr IT fEoS ANGELES ORDER OF THE HEALTH OFFICERuhilic Health ❑ No reusable collateral, such as magazines, menus, local attraction details, coupons, etc. are available in guest rooms. Critical information is provided as single -use collateral and/or electronically posted. ❑ Housekeeping employees are provided with gloves when removing dirty linens. Dirty linen is placed in single - use, sealed bags. ❑ All towels and linens are removed and cleaned at the conclusion of each guest stay regardless of whether they appear to have been used or not. ❑ All bed linen and laundry is washed at a high temperature and cleaned according with CDC auidelines. ❑ All nonessential maintenance is scheduled when room is not occupied. Handle only emergency or urgent issues as allowed by applicable law where possible - SHORT -TERM RENTAL CONSIDERATIONS ❑ Self or remote check-in and checkout is offered where possible. ❑ Standard check-in and checkout times are implemented to allow for enhanced cleaning processes between guest stays. ❑ The rental unit is thoroughly cleaned and disinfected after each guest stay. This includes wiping down and cleaning and disinfecting all high -touch areas, including bed rails, tables, TV remotes, headboards, countertops, kitchen appliances, refrigerator handles, stove knobs, mirrors, and other items. ❑ All recycling, garbage and trash is removed between guest stays. This includes removing and disposing of any food items that may have been left in the refrigerator, freezer, and pantry. o Trash cans are lined with disposable bags. ❑ Laundry hampers are to be cleaned and disinfected after each use. o Hampers are lined with a bag liner that is either disposable or can be laundered after each use. ❑ All linens are removed and laundered between each guest stay, including items that appear to not have been used. o Use gloves when removing dirty linens. Dirty linen is placed in single -use, sealed bags. o Wash hands with soap or use hand sanitizer immediately after gloves, are removed. LINo extra linens are stored in the rental unit. Linens are provided only upon request. ❑ All bed linen and laundry is washed at a high temperature and cleaned according to CDC auidelines. ❑ All soft surfaces are cleaned based on the manufacturer's instructions. This includes items like carpet, bedding, curtains, and upholstery. ❑ Kitchen items, including pots, pans, and utensils are cleaned and sanitized between each guest stay. ❑ All dishes are washed, including the ones in cabinet between each guest stay. Consider replacing utensils with one-time use dinnerware, if feasible. ❑ Vacuum cleaners are equipped with HEPA filters. A vacuum cleaner is used instead of sweeping floors with brooms, where possible. ❑ Bathroom toilets, showers, bathtubs, sinks, cabinets, and shelving are sprayed with a multi -surface cleaner approved for use against COVID-19. Mirrors and any glass are properly wiped. Bathroom floors are mopped and/or vacuumed. ❑ The rental unit is provided with additional hand soap, paper towels, toilet paper, disinfecting spray or wipes and hand sanitizer. ❑ External or professional cleaning companies, when used, provide periodic confirmation that cleaning and disinfection standards are being followed. ❑ Guests are notified of cleaning and safety measures both pre -stay and during stay, via the listing content and property information booklet. APPENDIX P: Reopening Protocol for Hotels, Lodging and Short -Term Rentals Page 7 of 8 6/11/2020 COUNTY OF LOS ANGELES DEPARTMENT OF PUBLIC HEALTHCOURrf OF Los ANGELES ORDER OF THE HEALTH OFFICER ik%Puhlic Health ❑ All nonessential maintenance is scheduled when the rental unit is not occupied. Handle only emergency or urgent issues as allowed by applicable law where possible. ❑ The HVAC system is in good, working order; to the maximum extent possible, ventilation has been increased. High filtration efficiency filters are used and replaced regularly. D. MEASURES THAT COMMUNICATE TO THE PUBLIC ❑ A copy of this protocol is posted at all public entrances to the facility. ❑ Guests are notified of the facility's policies and procedures prior to their arrival. This includes the right to cancel reservations for parties with symptomatic visitors and the new check-in procedures, physical distancing requirements, and cleaning and disinfecting schedules for accommodations, amenities, and common areas. ❑ Signage is posted that reminds guests and the public to maintain physical distancing of six feet, wear cloth face covering, wash hands or use sanitizer upon entry, and to stay home if they are ill or have symptoms consistent with COVID-19. o Guests will be provided face coverings upon entry to the hotel if they do not have one. ❑ Signage is posted at elevators that communicates to riders the maximum number of riders and that cloth face coverings must be worn. E. MEASURES THAT ENSURE EQUITABLE ACCESS TO CRITICAL SERVICES ❑ Services that are critical to the customers/clients have been prioritized. ❑ Transactions or services that can be offered remotely have been moved on-line. ❑ Measures are instituted to assure access to goods and services for customers who have mobility limitations and/or are at high risk in public spaces. Any additional measures not included above should be listed on separate pages, which the business should attach to this document. You may contact the following person with any questions or comments about this protocol: Business Contact Name: Phone number: Date Last Revised: APPENDIX P: Reopening Protocol for Hotels, Lodging and Short -Term Rentals Page 8 of 8 6/11/2020 CAL COVID= 19 INDUSTRY GUIDANCE: Hotels.. Lodging,. and Short Term Rentals Release date: June 5, 2020 Recommended effective date no sooner than: June 12, 2020 All guidance should be implemented only with county health officer approval following their review of local epidemiological data including cases per 100,000 population, rate of test positivity, and local preparedness to support a health care surge, vulnerable populations, contact tracing, and testing. OVERVIEW On March 19, 2020, the State Public Health Officer and Director of the California Department of Public Health issued an order requiring most Californians to stay at home to disrupt the spread of COVID-19 among the population. The impact of COVID-19 on the health of Californians is not yet fully known. Reported illness ranges from very mild (some people have no symptoms) to severe illness that may result in death. Certain groups, including people aged 65 or older and those with serious underlying medical conditions, such as heart or lung disease or diabetes, are at higher risk of hospitalization and serious complications. Transmission is most likely when people are in close contact with an infected person, even if that person does not have any symptoms or has not yet developed symptoms. Precise information about the number and rates of COVID-19 by industry or occupational groups, including among critical infrastructure workers, is not available at this time. There have been multiple outbreaks in a range of workplaces, indicating that workers are at risk of acquiring or transmitting COVID-19 infection. Examples of these workplaces include long-term care facilities, prisons, food production, warehouses, meat processing plants, and grocery stores. As stay-at-home orders are modified, it is essential that all possible steps be taken to ensure the safety of workers and the public. Key prevention practices include: ✓ physical distancing to the maximum extent possible, ✓ use of face coverings by employees (where respiratory protection is not required) and customers/clients, ✓ frequent handwashing and regular cleaning and disinfection, ✓ training employees on these and other elements of the COVID-19 prevention plan. In addition, it will be critical to have in place appropriate processes to identify new cases of illness in workplaces and, when they are identified, to intervene quickly and work with public health authorities to halt the spread of the virus. PURPOSE This document provides guidance for the hotel, lodging, and short term rentals industries to support a safe, clean environment for workers and customers. NOTE: Hotel, lodging, and short-term rental operations with large meeting venues, banquet halls, or convention centers should keep those areas closed until each of those types of establishments are allowed to resume modified or full operation. Property managers, timeshare operators, and other rental unit owners and operators must only rent unoccupied units and cannot rent rooms or spaces within an occupied residence until otherwise notified. A residence or unit that is rented while the operator is not physically present, or has a separate exterior entrance and exit that does not require the use of shared facilities, and is otherwise unoccupied, should be considered an unoccupied unit. When allowed to reopen to modified or full operation, operators should refer to guidance on such industries as it becomes available on the COVID-19 Resilience Roadmap website. Additional guidance relevant for hotel and lodging operations, including dine -in restaurants, bars, fitness centers, family entertainment centers, hair salons, and retail operations, is available on the COVID-19 Resilience Roadmap website. The guidance is not intended to revoke or repeal any employee rights, either statutory, regulatory or collectively bargained, and is not exhaustive, as it does not include county health orders, nor is it a substitute for any existing safety and health-related regulatory requirements such as those of Cal/OSHAJ Stay current on changes to public health guidance and state/local orders, as the COVID-19 situation continues. Cal/OSHA has more safety and health guidance on their CaYOSHA Guidance on Reauirements to Protect Workers from Coronavirus webr)aae.. CDC has additional guidance for businesses and emplovers. 3 aWorksite Specific Plan • Establish a written, worksite -specific COVID-19 prevention plan at every facility, perform a comprehensive risk assessment of all work areas, and designate a person at each facility to implement the plan. • Identify contact information for the local health department where the facility is located for communicating information about COVID-19 outbreaks among employees. • Train and communicate with employees and employee representatives on the plan. • Regularly evaluate the workplace for compliance with the plan and document and correct deficiencies identified. • Investigate any COVID-19 illness and determine if any work-related factors could have contributed to risk of infection. Update the plan as needed to prevent further cases. • Identify close contacts (within six feet for 15 minutes or more) of an infected employee and take steps to isolate COVID-19 positive employee(s) and close contacts. • Adhere to the guidelines below. Failure to do so could result in workplace illnesses that may cause operations to be temporarily closed or limited. 00) Topics for Employee Training am— Information on COVID-19, how to prevent it from spreading, and which underlying health conditions may make individuals more susceptible to contracting the virus. ■ Self -screening at home, including temperature and/or symptom checks using CDC auidelines. • The importance of not coming to work if employees have symptoms of COVID-19 as described by the CDC, such as a frequent cough, fever, difficulty breathing, chills, muscle pain, sore throat, recent loss of taste or smell, or if they or someone they live with have been diagnosed with COVID-19. • To seek medical attention if their symptoms become severe, including persistent pain or pressure in the chest, confusion, or bluish lips or face. Updates and further details are available on CDC's webr)aae. 4 • The importance of frequent handwashing with soap and water, including scrubbing with soap for 20 seconds (or using hand sanitizer with at least 60% ethanol (preferred) or 70% isopropanol (if the product is inaccessible to unsupervised children) when employees cannot get to a sink or handwashing station, per CDC auidelines). • The importance of physical distancing, both at work and off work time (see Physical Distancing section below). • Proper use of face coverings, including: o Face coverings do not protect the wearer and are not personal protective equipment (PPE). o Face coverings can help protect people near the wearer, but do not replace the need for physical distancing and frequent handwashing. o Face coverings must cover the nose and mouth. o Employees should wash or sanitize hands before and after using or adjusting face coverings. o Avoid touching eyes, nose, and mouth. o Face coverings should be washed or discarded after each shift. Ensure temporary or contract workers at the facility are also properly trained in COVID-19 prevention policies and have necessary supplies and PPE. Discuss these responsibilities ahead of time with organizations supplying temporary and/or contract workers. Information on employer or government-sponsored leave benefits the employee may be entitled to receive that would make it financially easier to stay at home. See additional information on government oroarams suDiDortina sick leave and worker's comaensation for COVID 19, including employee's sick leave rights under the Families First Coronavirus Resaonse Act and employee's rights to workers' compensation benefits and presumption of the work -relatedness of COVID-19 pursuant to the Governor's Executive Order N-62-20. Or% Individual Control Measures and Screening • Provide temperature and/or symptom screenings for all workers at the beginning of their shift and any vendors, contractors, or other workers entering the establishment. Make sure the temperature/symptom screener avoids close contact with workers to the extent possible. Both screeners and employees should wear face coverings for the screening. • If requiring self -screening at home, which is an appropriate alternative to providing it at the establishment, ensure that screening was performed prior to the worker leaving the home for their shift and follows CDC auidelines, as described in the Topics for Employee Training section above. • Encourage workers who are sick or exhibiting symptoms of COVID-19 to stay home. • Employers should provide and ensure workers use all required protective equipment, including eye protection and gloves where necessary. • Employers should consider where disposable glove use may be helpful to supplement frequent handwashing or use of hand sanitizer; examples are for workers who are screening others for symptoms or handling commonly touched items. • Face coverings are strongly recommended when employees are in the vicinity of others. Workers should have face coverings available and wear them when on property, in breakrooms and offices, or in a vehicle during work-related travel with others. Face coverings must not be shared. Employers are generally encouraged to provide face coverings but must provide them when required by employer rules or these guidelines. Housekeepers and others who must enter guest rooms should be provided with and required to wear face coverings. Housekeeping must only service rooms when guests are not present. Housekeepers should be instructed to minimize contact with guests' personal belongings when cleaning. Housekeepers should be instructed to have ventilation systems operating and/or open windows whenever possible to increase air circulation. Employers should encourage handwashing, with soap and water, and/or using proper hand sanitizer for employees after interactions with guests, cleaning rooms, and opening mail or handle other commonly touched items. Valet service drivers, baggage handlers, and housekeepers should wash their hands regularly during their shift and/or use proper hand sanitizer. 6 If possible, baggage deliveries should be done when guests are not in their rooms. Hotel and lodging operators should allow housekeepers extra time to clean rooms without loss of pay to account for required precautions and to allow them to conduct more thorough cleaning and disinfection of rooms between guests. Hotel, lodging, and short-term rental operations should take steps to ensure guests are fully aware of the facility's new policies and procedures prior to their arrival. Recommended policies and procedures include that the hotel or lodging operator has the right to cancel reservations for parties with symptomatic visitors and that there are new check-in procedures, physical distancing requirements, and cleaning and disinfecting schedules for accommodations, amenities, and common areas like the check-in/registration area. Guests and visitors should be screened upon arrival and asked to use hand sanitizer and to wear a face covering. Face coverings should be provided to guests who arrive without them, if feasible. Appropriate signage should also be prominently displayed outlining proper face covering usage and current physical distancing practices in use throughout the property. t Cleaning and Disinfecting Protocols • Perform thorough cleaning in high traffic areas such as hotel lobbies, front desk check-in counters, bell desks, break rooms and lunch areas, changing areas, loading docks, kitchens, and areas of ingress and egress including stairways, stairwells, handrails, and elevator controls. • Disinfect commonly used surfaces throughout the day and evening, including door handles, vending and ice machines, light switches, phones, washer and dryer doors and controls, baggage carts, shuttle door handles, toilets, and handwashing facilities. Disinfect surfaces during daily room cleanings. Clean dirty items before disinfecting. • Provide time for workers to implement cleaning practices during their shift. Cleaning assignments should be assigned during working hours as part of the employee's job duties. • Equip workstations, desks, and help counters with proper sanitation products, including hand sanitizer and sanitizing wipes, and provide personal hand sanitizers to all staff directly assisting customers. • Ensure that sanitary facilities stay operational and stocked at all times and provide additional soap, paper towels, and hand sanitizer when needed. When choosing cleaning chemicals, employers should use products approved for use against COVID-19 on the Environmental Protection Aaencv fEPM-approved list and follow product instructions. Use disinfectants labeled to be effective against emerging viral pathogens, diluted household bleach solutions (5 tablespoons per gallon of water), or alcohol solutions with at least 70% alcohol that are appropriate for the surface. Provide employees training on manufacturer's directions and Cal/OSHA requirements for safe use. Workers using cleaners or disinfectants should wear gloves and other protective equipment as required by the product. To reduce the risk of asthma related to disinfecting, programs should aim to select disinfectant products on the N list with asthma -safer ingredients (hydrogen peroxide, citric acid or lactic acid). Avoid products that mix these ingredients with peroxyacetic acid, sodium hypochlorite (bleach) or quaternary ammonium compounds, which can cause asthma. Follow the asthma -safer cieanina methods recommended by the California Department of Public Health. Vacuum cleaners must be equipped with HEPA filters. Avoid sweeping floors with a broom; if possible, use a vacuum cleaner instead. To minimize the risk of Legionnaires' disease and other diseases associated with water, take steps to ensure that all water systems and features (e.g., drinking fountains, decorative fountains) are safe to use after a prolonged facility shutdown. Avoid sharing phones, tablets, laptops, desks, pens, other work supplies, or offices wherever possible. Never share PPE. Any shared tools and equipment should be cleaned and disinfected before, during and after each shift or anytime the equipment is transferred to a new employee. This includes phones, radios, computers and other communication devices, payment terminals, kitchen implements, engineering tools, safety buttons, folios, housekeeping carts and cleaning equipment, keys, time clocks, and all other direct contact items. Discontinue the use of shared food and beverage equipment in office pantries (including shared coffee brewers). Close manually operated ice machines or use hands-free machines. • Consider installing portable high -efficiency air cleaners, upgrading the building's air filters to the highest efficiency possible, and making other modifications to increase the quantity of outside air and ventilation in offices, guest rooms, and other spaces. 8 0Additional Cleaning and Disinfecting Protocols -x- 91 for Hotel Operations All reusable collateral, such as magazines, menus, local attraction details, coupons, etc., should be removed from guest rooms. Critical information should be provided as single -use collateral and/or electronically posted. Kitchen items, including pots, pans, and utensils, must be cleaned between each guest stay. All dishes must be washed, including the ones in the cabinet and others that may have been left in different rooms. Provide adequate dish soap and new, unused sponges for each guest upon arrival. Consider replacing utensils with one-time use dinnerware, if feasible. Properly clean all appliances and kitchen areas, including refrigerator shelving, the oven stovetop, coffee -makers, toasters, pantry shelves, and other areas. Dirty linens should be removed and transported from guest rooms in single -use, sealed bags. Removal and cleaning of all towels and linens at the conclusion of each guest stay should include all items, regardless of whether they appear to have been used or not. These items should be bagged in the guest room to eliminate excess contact while being transported. All bed linen and laundry should be washed at a high temperature and cleaned in accordance with CDC auidelines. Consider leaving rooms vacant for 24 to 72 hours after a guest has departed. In the event of a presumptive case of COVID-19, the guest's room should be removed from service and quarantined. The guest room should not be returned to service until case has been confirmed or cleared. In the event of a positive case, the room should only be returned to service after undergoing an enhanced sanitization protocol in accordance with CDC guidelines. Install hand sanitizer dispensers, touchless whenever possible, at key guest and employee entrances and contact areas such as driveways, reception areas, hotel lobbies, restaurant entrances, meeting and convention spaces, elevator landings, pools, salons and exercise areas. Physical Distancing Guidelines 6 fl Implement measures to ensure physical distancing of at least six feet between and among employees, guests, and the public. These can include use of physical partitions or visual cues (e.g., floor markings or signs to indicate to where employees and/or guests should stand). Any area where guests or employees queue should be clearly marked for appropriate physical distancing. This includes check-in, check-out, elevator lobbies, coffee shops and dining, and taxi and ridesharing lines. • Physical distancing protocols should be used in employee break areas, uniform control areas, training classrooms, shared office spaces, the employee services window (via a teller style window), and other high- density areas in order to ensure appropriate distancing between employees. • Employee pre -shift meetings should be conducted virtually or in areas that allow for appropriate physical distancing between employees. Larger departments should stagger employee arrival times to minimize traffic volume in back of house corridors and service elevators. • Stagger employee breaks, in compliance with wage and hour regulations, to maintain physical distancing protocols. • Consider offering workers who request modified duties options that minimize their contact with customers and other employees (e.g., managing administrative needs through telework). • Close breakrooms, use barriers, or increase distance between tables/chairs to separate workers and discourage congregating during breaks. Where possible, create outdoor break areas with shade covers and seating that ensures physical distancing. • Redesign office spaces, cubicles, lobbies, front desk check-in areas, business centers, concierge service areas, and other spaces to ensure workspaces and guest accommodations allow for at least six feet distancing. • Discourage employees from congregating in high traffic areas such as bathrooms and hallways and establish directional hallways and passageways for foot traffic, if possible, to eliminate people from passing by one another. • Limit the number of individuals riding in an elevator and ensure the use of face coverings. Use signage to communicate these requirements. 10 • Require employees to avoid handshakes and similar greetings that break physical distance. • Eliminate person-to-person contact for delivery of goods to physical offices. Avoid touching others' pens and clipboards Additional Physical Distancing Guidelines for Hotel Operations • Guests should enter through doors that are either propped open, if possible and in adherence to security protocols, or are automated or manually operated by an employee who is frequently handwashing and/or using proper hand sanitizer. • Implement peak period queueing procedures, including a lobby greeter and having guests queue outside to maintain at least six feet of physical distance between persons. • Employees should not open the doors of cars or taxis. • Guest room service, laundry and dry-cleaning services, and amenity deliveries should be made available using contactless pick-up and delivery protocols wherever possible. • Hotel and lodging operations with golf courses should only allow one player per cart, except for immediate family and people who cohabitate, and increase tee time spacing, and should only open once golf courses are allowed to reopen. Additional guidance on outdoor recreation is available on the COVID-19 Resilience Roadmap website. Additional Considerations for Short -Term Rental Units Property managers, timeshare operators, and other rental unit owners and operators must only rent unoccupied units and cannot rent rooms or spaces within an occupied residence until otherwise notified. A residence or unit that is rented while the operator is not physically present, or has a separate exterior entrance and exit that does not require the use of shared facilities, and is otherwise unoccupied, should be considered an unoccupied unit. It can be very difficult to maintain proper cleaning and disinfecting protocols when residents, tenants, and guests from different households share common items like kitchen appliances, laundry facilities, etc. Shared, temporary housing also presents challenges with physical distancing to prevent the spread of COVID-19. 11 • Property managers, timeshare operators, and other rental unit owners and operators should offer self or remote check-in and checkout, where possible. Consider installing a key lockbox or smart lock with a keypad, and provide renters the appropriate self check-in instructions. • If possible, implement standard check-in and checkout times, and avoid early arrivals or late departures to minimize the possibility of disrupting the enhanced cleaning process between guest stays. • Appropriate signage should be prominently displayed at the property entrance and other strategic locations on the property outlining proper face covering usage and current physical distancing practices in use throughout the property. • Take the proper steps to thoroughly clean and disinfect the rental unit after each guest stay. This includes wiping down and cleaning and disinfecting all high -touch areas, including bed rails, tables, TV remotes, headboards, countertops, kitchen appliances, refrigerator handles, stove knobs, mirrors, and other items. • Remove all leftover recycling, garbage, and trash from the rental unit. Line all the garbage cans, which will make it easier to dispose of tissues and other waste. Empty any food items the previous guest may have left in the refrigerator, freezer, and pantry. • All linens must be removed and laundered between each guest stay, including items that appear to not have been used. When cleaning bedding, towels, or other laundered items in rental units, wear disposable gloves when handling dirty laundry and discard them after each use. Wash hands with soap or use hand sanitizer immediately after gloves are removed. Do not store extra linens or in the rental unit. Provide such items only on request. Do not shake dirty laundry. This will minimize the possibility of dispersing virus through the air. Launder items as appropriate in accordance with the manufacturer's instructions. Launder items using the warmest appropriate water setting for the items and dry items completely. Clean and disinfect laundry hampers according to guidance above for surfaces. If possible, consider placing a bag liner that is either disposable and thrown away after each use or can be laundered after each use. • Clean all soft surfaces based on the manufacturer's instructions. This could include items like carpet, bedding, curtains, and upholstery. Remove visible dirt and grime and then clean with the appropriate cleaner for the material. If possible, machine -wash items according to the manufacturer's directions. 12 Kitchen items, including pots, pans, and utensils, must be cleaned between each guest stay. All dishes must be washed, including the ones in the cabinet and others that may have been left in different rooms. Provide adequate dish soap and new, unused sponges for each guest upon arrival. Consider replacing utensils with one-time use dinnerware, if feasible. • After each guest stay, properly clean all appliances and kitchen areas, including refrigerator shelving, the oven stovetop, coffee -makers, toasters, pantry shelves, and other areas. • Vacuum cleaners must be equipped with HEPA filters. Do not sweep floors with a broom; use a vacuum cleaner instead. • Bathroom toilets, showers, bathtubs, sinks, cabinets, and shelving should be sprayed with a multi -surface cleaner approved for use against COVID-19 by the EPA. Mirrors and any glass should be properly wiped down. The bathroom floor should also be vacuumed and/or mopped. • Equip the rental unit with additional hand soap, paper towels, toilet paper, disinfecting spray or wipes, and hand sanitizer. • If using an external or professional cleaning company, communicate expectations and plans for cleaning and disinfection standards, and get periodic confirmation that they are being followed by the contracted company. • Communicate with guests on the cleaning and safety measures implemented, both pre -stay and during stay, via the listing content and property information booklet. Ensure guests understand all check-in and checkout protocols and any updated building or amenity policies (e.g. changes to services in apartment buildings). • Service requests should be considered with regard for the safety of maintenance providers and guests. To limit exposure, defer nonessential maintenance while the rental unit is occupied and handle only emergency or urgent issues as allowed by applicable law where possible. • Ensure that any HVAC/air filters have been replaced per the manufacturer's directions. Consider whether more regular replacement of the filters is necessary. Use high filtration efficiency filters. Do not touch the surface of used air filters and remove and dispose of them with minimal disturbance using disposable gloves. • Consider instituting a 24-72 hour waiting period after a guest checks out before cleaning the rental units. • Any rental unit intended for large gatherings, including conferences or meetings, should not be opened until such operations can resume. 13 Additional Considerations for Swimming Pools and Aquatic Venues • Hotel, lodging, and short-term rental operations with swimming pools and splash pads should take additional steps to ensure those facilities are properly cleaned and disinfected for visitor use, according to CDC auidelines. • Please note that saunas, steam rooms, and hot tubs should remain closed. • Maintain proper disinfectant levels (1-10 parts per million free chlorine or 3-8 ppm bromine) and pH (7.2-8). • Consult with the company or engineer that designed the aquatic venue to decide which List N disinfectants approved by the EPA are best for the aquatic venue. Ensure the safe and correct use and storage of disinfectants, including storing products securely away from children. • Set up a system so that furniture and equipment (e.g., lounge chairs) that needs to be cleaned and disinfected is kept separate from furniture that has already been cleaned and disinfected. Label containers for used equipment that has not yet been cleaned and disinfected and containers for cleaned and disinfected equipment. • Launder towels and clothing according to the manufacturer's instructions. Use the warmest appropriate water temperature and dry items completely. Handle towels with disposable gloves and minimal disturbance, i.e., do not shake them. • Discourage people from sharing items, particularly those that are difficult to clean and disinfect or those that are meant to come in contact with the face (e.g., goggles, nose clips, and snorkels). • Ensure that the facility has adequate equipment for guests, such as kick boards, pool noodles, and other flotation devices, to minimize sharing wherever possible. Clean and disinfect the items after each use. • For indoor aquatic venues, introduce and circulate outdoor air as much as possible by opening windows and doors, using fans, or other methods. However, do not open windows and doors if doing so poses a safety risk to staff, visitors, or swimmers. • Change the deck layout and other areas surrounding the pool to ensure that the standing and seating areas can support physical distancing requirements. This could include removing lounge chairs or taping off areas to discourage use. 14 • Provide physical cues or guides (e.g., lane lines in the water or chairs and tables on the deck) and visual cues (e.g., tape on the decks, floors, or sidewalks) and signs to ensure that staff, visitors, and swimmers stay at least six feet apart from one another, both in and out of the water. • Where feasible, install impermeable physical barriers such as Plexiglas where staff and patrons must interact and physical distancing is difficult. • Consider implementing reservations for pool use or implementing other mechanisms to support at least of six feet of physical distancing. This could include reserving full -lanes for individual lap swimming and half - lanes for individual household use. • Ensure that lifeguards who are actively lifeguarding are not also expected to monitor handwashing, use of cloth face coverings, or physical distancing. Assign this monitoring responsibility to another staff member. • Aquatic venues should avoid activities that promote group gatherings and should be aware of local policies on gathering requirements to determine if aquatic fitness classes, swim lessons, swim team practices, swim meets, or pool parties can be held. • CDC's Model Aauatic Health Code has more recommendations to prevent illness and injuries at public pools. 1 Additional requirements must be considered for vulnerable populations. The hotel, lodging, and short term rental industries must comply with all Cal/OSHA standards and be prepared to adhere to its guidance as well as guidance from the Centers for Disease Control and Prevention CDC and the California Deocrtmenf of Public Health iCDPH). Additionally, employers should be prepared to alter their operations as those guidelines change. EL SEGUNDO CITY COUNCIL MEETING DATE: June 16, 2020 AGENDA STATEMENT AGENDA HEADING: Staff Presentations AGENDA DESCRIPTION: Authorize the City Manager to execute a Professional Services Agreement with Mithun, Inc. for $130,000 to provide a site analysis, needs assessment, community engagement, schematic/concept design and final recommendations for the Urho Saari Swim Stadium (219 West Mariposa Avenue). RECOMMENDED COUNCIL ACTION: 1. Authorize the City Manager to execute a Professional Services Agreement with Mithun, Inc. in the amount of $117,000, and approve an additional $13,000 for design -related contingencies. ATTACHED SUPPORTING DOCUMENTS: 1. Mithun, Inc., Proposal for Architectural Design and Consulting Services 2. Project Location Map — 219 West Mariposa Avenue, El Segundo, CA 90245 FISCAL IMPACT: Included in the adopted budget Amount Budgeted: $130,000 Additional Appropriation: None Account Number(s): $100,000 from #301-400-8186-8211 (Plunge Scope Assessment 2019) $30,000 from #301-400-8186-8236 (Plunge Rehabilitation 2020) STRATEGIC PLAN: Goal: 1 Enhance customer service and engagement Objective: Goal: Objective: ORIGINATED BY: REVIEWED BY: APPROVED BY: lb El Segundo's engagement with the community ensures excellence. 4 Develop and Maintain Quality Infrastructure and Technology 4a El Segundo's physical infrastructure supports an appealing, safe and effective community. Arecia Hester, Recreation Superintendent Meredith Petit, Recreation and Parks Director Mark Watkins, Public Works Director Scott Mitnick, City Manager1 0 � BACKGROUND AND DISCUSSION: The historic Urho Saari Swim Stadium ("Plunge") was a Works Progress Administration (WPA) project and originally opened in 1940. Now over 80 years old, the Plunge is in critical need of upgrades to ensure it continues to operate into the future to meet the community's aquatics and recreational needs. Although it continues to operate and offer a host of services to the public, it has endured continuous equipment repairs and functional problems causing its operations to be inconsistent, including several instances of multi -day closures due to various and abrupt 122 mechanical failures. The design is antiquated lacking many of the updated options for efficiency and accessibility. For many years community members, elected officials, and city management has had the goal to renovate the Plunge once the new outdoor competition facility was built and operating. The design and construction cost of the project is likely to be in millions and it is better suited to be funded over the course of multiple fiscal years. To that end, $100,000 was allocated in the FY 2018/2019 budget to begin the process with scope assessment, and $1,000,000 was allocated in the FY2019/2020 as the first year of a multi-year plan to establish design/construction reserve fund for the project. The first step in the process is to conduct a needs assessment through a reputable and experienced team including an architecture firm and aquatics facilities designers to provide recommendations for design options to meet the aquatics needs of the community. A primary focus will be to bring this historical site into the present while embracing its historical value. The City released a Request for Proposals to seek the services of a competent architectural firm on February 24, 2020, and eleven qualified responses were received by the amended deadline of March 31, 2020. The purpose of this project is to provide a site analysis, needs assessment, community engagement, schematic/concept design with construction cost estimates, and final recommendations for the Plunge. This will include an analysis and recommendations for the existing mechanical equipment, the structural condition of the pool and building, the future needs of the community for the facility, and cost estimates for improvements. . Evaluation and Selection Throughout the RFP process, designated city staff from both the Recreation & Parks and Public Works Departments collaborated to consider both the community and future programming needs of the facility as well as the required mechanical, electrical and structural improvements. Both departments provided individuals who were both familiar with the operational and the structural needs of the Urho Saari facility. Staff also included two Commissioners from the Recreation and Parks Commission who currently make up an Aquatics Subcommittee. Prior to the proposal deadline, the panel established scoring criteria using the RFP requirements. The six scoring criteria and points are below and totaled 100 points. Criteria Points Available Consultant Qualifications 10 Project Understanding/Approach 35 Professional Experience 15 Community Engagement Plan 15 Project Deliverables 15 Overall Proposal Quality and Ability to Meet 10 the Scope of Work The team worked together to review and rank the submitted proposals. Virtual interviews were conducted for the top three ranked agencies on May 21, 2020. The panel consisted of three city staff members and two Recreation and Parks Commissioners. Interviews were question and answer format as to remain consistent for all three prospective candidates. Once 123 interviews were completed, the panel had a virtual debrief and unanimously agreed on Mithun, Inc, as the top choice for the project. The Mithun team demonstrated great interest in the community and displayed a great deal of understanding when it came to the importance of the Urho Saari and its historical ties to the City of El Segundo. Their knowledge and experience covered not only the aquatics perspective but the knowledge of historical renovation, their approach to enhancing historical character, as well as experience in the architecture of other types of facilities. For proper due diligence, staff conducted reference checks on May 28, 2020 for Mithun and received very positive reports. Mithun's recent past projects include: • Robert Frost Auditorium, Culver City, CA • Richmond Swim Center, Richmond, CA • Egyptian Theater, Hollywood, CA • Annie Wright Schools Gym and Pool, Tacoma, Washington Next Steps Once approved by the City Council, the agency is prepared to move forward with the phase of the project. The anticipated timeline is represented below: Final Contract Execution: June 16 - July 3 Site Analysis and Needs Assessment: July Community Engagement: July to December 2020 Conceptual, Schematic Design, Cost Estimate: September 2020 to February 2021 Final Deliverables and Council Presentation: March 2021 Staff is recommending the City Council approve a Professional Services Agreement with Mithun, Inc. After the completion of this phase of the project, Mithun could be retained to complete the construction design documents. The construction design and construction phases would be estimated at 18 to 24 months, depending on the final scope of the project and adequate funding. 124 March 24, 2020 Arer_ia Hester Recreation Superintendent Office of the C iry Clerk City of EI Segundo 350 Main Street Room No. 5 EI Seaundc, CA 90245 Re: Urho Saari Swim Stadium Improvement Project— RFP No. 20-02 Proposal for Professional Architectural Design and Consulting Services To Arecia and the Crrr'rmittee: V'Je were immediately attracted to your plan to breathe new life into this popular Art Deco neighborhood destination. Becorning acquornted with the contributions it has rnade to your c.ornmunity, esperially 'through the eyes of our fellow Mithun architect Darin Vie;ra, wt)n was a resident of EI Segundo for seven years, and s still a regular user of the pool, we realized the significance of your vision. It is evident by the myriad social rnedia posts, the Who Saari peel is such an important community asset, and we are eager to help restore it to its rightful place in the I,fe of the city. This will be no small task. Even though it is a prime dec;inotian-for the families that enjoy it day in and day out, it is in need of challenging repairs, cs your RFP confirrns, a thoroughgoing re-olignment with is future role. El Secun.do, and other smaller cities in the LA area, breathe life into the entire region. And, it is p,ecrsely because of the nature of your community assets, that our r'egion's culture thrives. bVc have been privileged to help sustain those assets for many years, from the newly rededicated Robert Frost Auditorium in Culver City Yo the UCLA Gateway. Far nearly forty years, our Los Angeles (?ttice has worked closely with city agencies and institutions, to help them achieve their goals, and we have dedicated ourselves to the creation of distinguished, long-lived, and popular projects in that pursuit - Far the Urho Saari pawl, we will rely on Darin Vieira, on athlete himself, as project rVianager, woo has recently managed our design of the Chapel at,lestrit High School in Sacramento os v4ell as the Frost_ He will be supported by an expert tears of specialists, especially by Aquatic. MITHUN son F�arwi•co LoY Angel_; rnlehun,ecn,- rrrithun,com- Design Group who bring vast experience to the design of aquatic facilities and recently collaborated with Mithun on a swimming pool project, who are well acquolnted with community pools, and their role in building sustainable. harmonious local spirit. Others we will engage as required by our initial analysis, who may specialize in acoustics, structural engineering, lighting, or MEP services, all of whore we have successfully v,orked with on similar piajects- Our team looks at this project halisticolly..lt is far more than the sum of its parts, and deserves o process that sympothellcally oddresses the many technical, aesthetic, and functional elements that hove made it such an exemplary port of EI Segundo fife. We envision a renewed pool in which cne can hear the sound of strokes; see the ripples, and enjoy the shrieks of children. A pool, in short, that is designed to enhance the experience of being there, with your children, with fellow athletes and with frienas. Trunk you for reviewing our qualifications, and for considering this team to help fJfill our shared vision. Sirid9ftily, Hsinming hung, FAIR Design Partner N 4 Project Proposal Project Approach It will be a privilege to help find a way to transform the Handsome, histork, Urho oafi Swire Stadiurn into ori improved resource for community activities, wellness, and competitions. With a defining presence on the Western flank of EI Segundo's well -used Richmond Stilet Field, and a well-preserved Art Deco facade fronting on Mai iposo Avenue, it is nn important part of the City's cultural identity, and a well -loved resource for families as well as athletes. Like the Hollywood Bond, for which we designed the new orchestra shell, its style is synonymous with the glamour of Hollywood's Golden Years, calling forth n•rcmories of Esther Williorns and the precision swim teams of the post. Named after Urho Saari an EI Segundo native who rose to fame as a coach celebrated for the training of Olympian stars, it has served as a launching pad for competitive swimmers for ru;rc- than seventy years. As a product of the Vvorks Progress Administration, which sought to build civic works of the highest older, the EI Segundo Swim Stadium, as it was men called, featwed bas-relief rnurals and decarntive plos"ei vvork, as well as custom tile work on the pool surfaces, becoming an instant icon of civic pride, Our team has a passionate interest in projects of this type.. Our approach to the Urho Saari project will be similar to that we took with the recently completed, and widely published Robert Frost ouditurium, which underwent a transformation that addressed acoustics, lighting, and the insertion of a state -of -the - ort performing arts facility, all while preserving and celebrating the appearance and historic character of the original building. MITHUH Urho Saari Swim Stadium / EI Segundo, Ch For the Urho Saari Svirn Stadium, which has been in need of restoration since at least 2006, we will have the technical expertise of aquatic Design Group, a specialist in pool design withwhom we have recent experience, working alongside our own tearn, to address issues identified in the 2015 Assessment. This effort will be supplemented with Mithuri s experience in acoustics, lighting, sustainability and urban place -making to not ,only upgrade and optimixe'the technical requirements of a 21st Century pool, but to repair and recondition elements of historical significance, while being attentive to contemporary standards of construction, sustainability, and maintenance. Who Saari Swim Stadium /E Seq.ntdo R�crearenind Forts Insmyinrn Pham Site Analysis Our review of the 2015 Assessment indicates that a thoroughgoing repair and replacerment of the gaol equipment, its locution and systems ore needed - There, -ore, our frst task will be to initiate a forensic, pro -.active investigation with Aquatic Design Group to confirm ond: of amend the conclusions of that report, particularly with refeionce to the filtration system, sustainability, and the cost of operations: Our team has deep experience in this realm, and, given the opportunity to look at the site from on architectural perspective as well as a performance- based design for the pool infrastructure, we hope to balance the technical constraints with functional and aesthetic improvements to enhance the experience for all users. Our familiarity with public and back -of - house amenities, honed from our design of uquutic IV 00 facilities as well as those devoted to civic gathering, will generate creative support of the City's desire to better serve the community. "The Plunge", as it is affectionately called by EI Segundo residents, is located at the center point between Richmond Street Field and Library Park, horse to myriad sports and cultural celebrations. We believe thot it inight be possible -to further integrate the Urho Soori Swim Stadium into the community fabric by iccognizing their inherent synergy. For instance, the present unresolved access to locker rooms at the Plunge from the sports field presents a remarkable opportunity to solidify the place of the Plunge as an active part. of EI Segundo's recreational orbit, while providing direct access to the stadium seating above the pool would promote a seamless exchunye between sports and recreational swimmers, Such a natural embrace, looking forward, of wellness imperatives, combined with fitness, might well propel the Urho Saari into a nev life, Community Engagement The input of stakeholders, those who have in fact used the facility and who will use the facility in the future, often reveals opportunities otherwise invisible to professionals, and we take those opportunities very seriously. Many of aur projects, particularly those for city agencies, benefit greatly from cornmunity input and discussion -Often initiated by our office, such as the student charrette which formed the basis of our design for o student pavilion at Art Center College of Design, or orchestrated by the City Agency managing the project, such as the formation of a community advisory group. In the case of the tvro libraries we designed for the City of Los Angeles, our approach was to create easily interpreted graphics, sometimes with humorous overtones, to facilitate an informed, transparent exchange. Issues like sustainability, access, and delivery of chemicals, for instance, may have a profound effect on planning and materials, and can form important guideposts to us as we advance the design. Needs Assessment Our team will perforin analysis and evaluations needed to confirm the present condition of The Plunge, its user base, and required responses to structural issues, such as seismic design. Information uncovered during community participation, such as inadequate lighting, ventilation and air quality concerns, will be documented and addressed in ranked order, with comment and clorificotion in order to establish priorities, By evaluating the impact on the project budget, the optics of community perception, and feasibility, we will construct a decision model leading to or graphic presentation of modifications to the building infrastructure, functional improvements, and aesthetic enhancement. These needs will form the basis of a blueprint to revitalize the facility and turn it into the vital community asset it has been in the past. MITHYN Schematic / Concept Design Upon verification and response to the needs assessment by council, stakeholders and staff, we will consolidate its provisions into o number of alternative design concepts which retiect options of voriaus levels or ambition. We will engage our consultants as needed to address critical issues, such cis Heating and Ventilation, 7 structural rernediation and reinforcement, and plumbing I� and pool-reloted improverments in order to present a comprehensive design concept sufficient to enable the generation of an opinion of probable cost. Upon discussion and analysis by the Department of Parks and Recreation leading To a preferred concept, which may be a composite of feotuies presented by the alternatives, we will develop a single preferred design. Documentation will follow'the usual professional format, including dimensioned plans, outline specifications, critical sections, and concept renderings. We understand this material may be utilized for fund-raising and public response, and will format it appropriately as an important attribute of the process leading to the revitalization of the pool. Final Deliverables Please see the Scope of Services section within this document for details regarding the specific final design deliverables- Additionally, please see the sample concept/ schematic: design package for the Annie Wright Schools gymnasium and swimming pool provided at the end of this document. Mithun project manager Darin Vleira and daughter at Urho Saari Swim Stadium, 2019. Qualifications ARCHITECTURE INTERIOR DESIGN LANDSCAPE ARCHITECTURE PLANNING URBAN DESIGN SUSTAINABLE STRATEGIES URBAN VISIONING Mithun is on integrated design firm dedicated to creating positive change in people's lives. As anotional practice with offices in Los Angeles, San RancI5co and Searle, we are a unified design studio with on open and collaborative spirit founded on a process of inquiry and listening. Our team of orchitects, landscape architects, interior desiane.rs, urban designers and planners creates seamless experiences that are unique expressions of each client, community and place. We work in a wide longe of typologies and scales—,pith a focus on urban environments and places where people live, work, and learn. Mithun is an internationally recognized leader In sustainability, combining exemplary design with a focus on building and site performance, human heahth and social equity. Since the inception of the pi active in 1949, our work has been recognized with hundreds of peer and industry awards including the AIF. Northwest and Pacific Region Firm Aword in 2017, <ix AIA Committee on the Environment Top Ten project recognitions as well as ranking omong the notion's top design firrns. NITHON Mithun and Aquatic Design Group bring a unique combination of experience including renovation of community buildings and aquatic design. The following pages highlight projects that we find have direct relevance to the Urho Saari Swim Stadium and are of similar size and scope, including work for public, non-profit and municipal agencies. We welcome you to contact our references as these are the folks who know us best. MITHUN Modern Recreation, Rustic Setting Suncadia Swim and Fitness Center Roslyn, Washington Client E,.ncamu LLC Overview M ;dexo ona ornentaes m o -t-:: sa(r,ng Program Aerobics and ctre.rigtn —mmg cr-, xea:i room ar ;—ro, Indoor hp. p I and ;pa, -tdoor i ei raJ tan pool oild E,., bcrer looms and t— .�at�. slidas Sae :0,000 sF Metncs L CED-Idi" t:c•*.nod Team Mith— (A-hirecture) Family Health and Recreation Melded into the [ural mountain landscape, the Svim and Fitness Center offers Suncodio residents ano guests sophisticated ornanities within o rustic resort experience. The year-round facility complements the wide range of seasonal outdoor activities at Suncodio—includinq golf, fishing, hiking and biking— ond aims to improve fitness, srrnulate play, renew the spirit and cement fond memories on special days and family qet-aways. Natural Connection The design connects individuals with the rugged Cascade Mountains environment through open view;s and durable, natural materials suited to the mountain climate. The LEED certified huilding incorporates sustainable design strategies to conserve resources and preserve the remarkable natural setting that makes Suncadia so rnernorable. I a t � i y - _ A. Tradition Meets 1 eels Tapestry for Learning `,ll,'U�- •;;ra•�rn�lit'-;; r'ti thv :i�:: �ryi nir r; uM11 and L.:ps (.,p')er is r_e ❑i ;; Innovation 0i9:a r,::.,. �tnrri 'i uc •�c7 r�hi! i•lc nt-_ orl r. �, i �v.rs. T �s r1ta,! pool suppo�[?he erluca�bnol urncul:: r', .a -hi: -t `ier•I;h� r��rnrrt •;n ;(;: x'�^.., ir_. ,h;- .-..:trr,�rprs�� Annie Wright Schools gather my i„II and iri��,..uUor. IuL- :e 411; �ilyl�e Gymnasium Tacoma, Washii�jtoh Connecting Past with Future i 6irS`c c, tb,c ;. , acd-,u;'y i7 �.d�uc; :'o^ndeC.�:: a io•^1n q:.c�dronal. =airh III pc.I et �L ecn= of^rr ih� pr5rnary GGenes mfr V:'r,gh:`deals c.n;r:.f•",oraiias of the nett«h»I areor�,crle"� Oy6lvie+-• N[-r(]0'K UF��-�'nelc��.�,11T10F,Ml Oil l%,d 1 rii anmx wuchr �.:fucls .aK.pun �.t:i �'^r.uu:u-i : ` tllc -:nc�ho. I ,.r1r'ir. 'J'r i<IN; Jd�c:rl. Pl99eaM Clerfeaua•]. Inb[+9MIr. R,nvs"'wn. t -t* l lewNAg - - 'i _�—i''om `�[: r,�i. bricl patie'r r. ;o Iaav ar74uivuisrr epara. "r7d dorI<irlin. Sac 75.4Pr7+! Team yA1I uri µrrhsm:uttu, W%amq Ch2swm, fa+dr.apIr. Sustainable Strategies i1> lenetarvl �_,',uuiat,lq'^,:;ui2:,i mludrr strci cegie:—from a hi:�h-pr'rcrmcnc:: ::.11c�y en••,elor;c u; ;in'+plr~ d:r�h�h�; it the uj,rr:•5r..r.. aria .�-.. ^inrncdu non r"i php r>vnhe.a .r Li'1�'rl.rt.�dre. 13 ` 144 dp k J Remaking History Robert Frost Auditorium Culver City, California Client ::ulvai City ��n fi J `-chuul L'irrrct Overview Dynam�e rene.ntien of no iconic 1950s -era —d,oi iurr. to pi esei ve the historic sruccure and croute a con tamp— y per tm -, 9 a, t, center en the Culver City High -.heel ccmr.�is Program theater bnck-of- house and lobt,y size 28.640 sf Team t4nhun I Hod_:letcs Engl I,k rStrucwroi Ei upi rinyl Honoring Legacy Beloved by student performers despite the challenges of mounting a show, the Frost Auditorium had not kept. pace with changes in technclugy and audience expectations. After an intensive analysis with school faculty and theater eAperts, a plan was proposed to 'hull•; utilize the potential of the historic building while honoring its orchitec(urol legacy, Refined Acoustical Experience Due to the delicate nature of the thin -shell concrete structure and to reduce rave -like echoes in'the building, the design surrounds the auditorium with lightweight sculptural forms that combine acoustical attenuators suspended from the pleated concrete roof with air supply outlets projecting from the walls. High Performing Stage The new design features a 40 -foot high, 9,000 -pound sweeping steel proscenium arch that spans the stage to support new theatrical catwalks and lighting equipment. With a new larger stage, enhanced performance qualities and buck -of -house facilities, the resurrected Frost enhances high school performance capability and invites community use tc re -animate its ore -Df -0 -kind concrete shell. � r W �'�...., . _ ..... N dp k J Remaking History Robert Frost Auditorium Culver City, California Client ::ulvai City ��n fi J `-chuul L'irrrct Overview Dynam�e rene.ntien of no iconic 1950s -era —d,oi iurr. to pi esei ve the historic sruccure and croute a con tamp— y per tm -, 9 a, t, center en the Culver City High -.heel ccmr.�is Program theater bnck-of- house and lobt,y size 28.640 sf Team t4nhun I Hod_:letcs Engl I,k rStrucwroi Ei upi rinyl Honoring Legacy Beloved by student performers despite the challenges of mounting a show, the Frost Auditorium had not kept. pace with changes in technclugy and audience expectations. After an intensive analysis with school faculty and theater eAperts, a plan was proposed to 'hull•; utilize the potential of the historic building while honoring its orchitec(urol legacy, Refined Acoustical Experience Due to the delicate nature of the thin -shell concrete structure and to reduce rave -like echoes in'the building, the design surrounds the auditorium with lightweight sculptural forms that combine acoustical attenuators suspended from the pleated concrete roof with air supply outlets projecting from the walls. High Performing Stage The new design features a 40 -foot high, 9,000 -pound sweeping steel proscenium arch that spans the stage to support new theatrical catwalks and lighting equipment. With a new larger stage, enhanced performance qualities and buck -of -house facilities, the resurrected Frost enhances high school performance capability and invites community use tc re -animate its ore -Df -0 -kind concrete shell. A Long-term PartnershipCelebrating the Magic ®f of grid)�1�� Our Oceans nlrpkvl' Seattle AqUar,- - searde, dlent k-)..Mq , PMYMI Site T* —L Modern Exhibits, Landmark Building F, nOlrjti:)f- the r, 10,t� n;::: rj'. in':o !-e 3 ". j') 'PF, t I i 7 .5 r I Hull, 11 ff (J.3d T '�VF e I or's. Integrated Team, Integrated 5alutions at PI -E, !X �1_11)-' C, "'�J ".b �; , 'Ij 11 1:,, n erx"'r:"' el'�' Z;r". rsv msSTE 4 d'No llmlwd-ll P! 0�.Ld rn I-: j i o nj I co-, 1 r, kj,c o,' iilho.iari %Vnl,.5nm grad rlmrw 3s& r ,I i e ;)i r hc ; ki tk4� CV0C HOIL Tr"t-WjQFM 1Y, Pt W [�l 1'.0 *7.fM Lal[ 9eu rozlir k' 18 Renovating an Historic Pool ;,Tqnlrnir,) rw;-i n Kll' orc, re aqua ries �oror,le, :r,dude, un :ndc,, 6-4,,4 1,F p, -i �)1'1 1'.. B s,"Inl ,.-ith 'n,cro-tiw, and ur,d on olmIc,;ur pool. aquaticdesigngroup.c.m A A Center of Community -Sle; 1,,, IVY TY "A�MTE,': SentCl e, 1N clshingion ctiont '.iz-, O-nrio" gull—, ...... ... Legacy of Firsts hr,;,,' p -111v and Jhe f ls:L rloully ')o-" ')q i� tne crorti Y. Ye.;Iei Terra -e iho-, a rir•� 1,!<, i As ti'le 1c�.r history rimJ u vcdkcrriin, gwh&(in,q ind enrichment. Foundation for the Future The ce,-)Le- of', -r, kj,.,�l us de',, 0 •e.r,e of (�.Urrunur',it/. surcr,rjdhv:r,(�c' by sJhu'crj -t;s9") ['re uljilrfirv� ❑ an t I nnp,,,, r io r, c. j I c. Y.e r ) i- n c r, - 1) 1) 1 tn: -) u ga , ., i: -J :, r ,;- "'J'rn:.!rc'nq Supporting Community ucjn`!Ilcti 01)d rfo( 1 ],(I, —frr m ut'kFuc" It, :kIYCOI'e and :—PUters—fo, *--, vl-,ron- and h. ivtG'D') ; tolra conned mur'ity tenter W, Seotlk Df -d dvylgh( and t '.:�rry f:-mu—n srratagicw Restoring Hollywood's Golden Age Egyptian Theater Hollywood, California client AIT-;111t)"1,—'-1Q'E<,- Overview R:.'i..,sr, —;n% F4(p:lar Inco;:ti Program Lw -:est d ec*', ;g -:Fat srovan spiel:;erg Program !he:.:a•.::n�rnrra, Ie::hy r,J :+c r�en�r�q acorn Sfze 40„CO:t Awards Go:�ancl lir,., ..H:;:uncaor.auc:,, L - A—,,..1799, r, _ nu 1, ti-- PArchi�__r, i:ab`orn n Ccs mol. I•in. ^or :. v.n:d. li;i::;. I_os pules ':.cnscrvan::.. f-rrs=•:ahor A:,a�i, 19'1"9, Hid ly.voad Arr C.,il, C1,arl, : .ant. 199'?; find Ard, _::tor:; ^cundu, on of L., i•.n9des, I_os Ar.9du,i in"e.. 141;9 T— mcn,,.n I Had j tt_ , n,r,._1 %= bv3lck- t`.tactur:a E'�,�inecrv;c,) W Historic Renewal Rehabilitation of the 1922 Egyptian -style theater involved meticulous restoration of historically significant features that were either aging or damaged by the 1994 Northridge earthqua4c, The renewed Egyptian, with updated state-of-the-art technology, opened its doors again in'199E,- An Enhanced Experience Full modemizotion of ploject;an, sauna., seating and mechanical systems occommodote the American Cinernotheq..%s piograanrning of film olid new meaic. Further enhoncing the view'na experience, the theater's original 700 -seats were replaced by 616 -steeply raked seats„ This economy of spare also allowed for an oddlTionol 78 -seat th-eater to be conficiured wfTh n - Strategies for Innovation The design approach was to create jr, Independent structure to house a state-of-the-art theater within v: -hat was left of the histo•ic theater shell. Retractable acoustically absorbent panels activated during the opening credits a` each film kept the historic walls untouched and visible vvhile enabling the surround sound to achieve the highest THA sound rating. Optimizing Performance Hollywood Bowl Hollywood, California client .r. Aagele_ Pn'Ir..,rrncrr_i.: Overview 'rosre: phnn'ng end e:Ysiyn c` o Ier,d;,•.ak p•�r Fir.. r,_ _ri •_r ur,J cutd— un, Nir,zo.ei Program ��• •:. hond',nell, anc„t-. a�:u lien ung Size 1;;,000 sf:0.3 nus, Team Nlahun I H—getts-, Fung (P.rcln,e: a.rei An Icon, Reborn The new Hollvv✓ocd Sov✓I re -invents the acoustics-, enhances the funrtlonality and nearly doubles the size of the eighty-yeor-old icon it replaced, while echoing the merrlory oriel visual Identity af•the beloved arialiiol. Acoustic Halo The innovative, corn puter-controlled "acoustic halo" position.; a voriable sound reflector directly above the ohthestio In order•ro r.reat'e a rich musical pert^rrnance space. The elllpLical conr,gurotion complements'lhe f.:^r of the new :hell, and .o -Mains kinetic boffies that can be tuned to compensule fur di-;erent otrnospherlc conditions and accommodate diverse pe. rfcvrnarice .types. Creative Ensemble A highly Integrated design opproach, beginning with master planning and strategic: responses to the National Historic Register, achieved LA Phdhorrnonic's desire for an uncluttered and romantic orchestra shell. The structure enhances the etpeiicnce, of troditional orchestral ensembles, miked performances and large traveling shows: 21 I� References Heather Mases CCUSD Airs Cocndinotor. Culver City Unified School D.strict (310) 242 4220 ext, 4250 heather i nosesi4kc.0 sd.o rg Reference for Mithun (Gang Hodger is, Minq Fung and Darin Vieiro) for tha renovation of Robert ;st Auditorium from 2015 to 2018. Elaine Nesbit Prcyect Manager (213) 2io 8371 elcine@enorchitect.com MITHUN Dennis Bartok Executive Directnr (323) 466 3456 denni;(alamerimncu�erna thea ue,cor; P,eference for Mfchun (Craig Hcdge:t'ts and Mince Funq) for the renovation Of Grauman's Egyptian Theater from 1094 to 1998. Susan Bauska Annie Wright Schools Boys Upper School (23) 284 5606 susai ;_b 0uskal5l0�J.9rg Refs. ence for MlthUn (Craig 19cdgerts and Mlnp Fungi Peference for Mithun and Aquatic Deign Group (Justin tai work on the replocemenr of Hollywood Bowl from Caron and Greg Cannon) for nark on Annie Wright 1999 to 2004- Schools Gym ar,d S.vlmming Poo!_ Jesuit High School Chapel at the North American Martyrs 23 Aquatic Design Group: D—.—d AgauSc Center/WV s'^r,c 00� MITHUN Personnel and Project Management Mithun brings our strongest renovation experts and civic design leaders forward for this unique opportunity to breathe new life into the Urho Saari Swimming Stadium. We have teamed with Aquatic Design Group, with whom we have recent design collaboration experience, and look forward to collaborating with the City of EI Segundo. City of EI Segundo 25 26 CA) 00 Each team member we have identified for this project is available, fully committed, and eager to take "The Plunge" to commence work on the Urho Saari Swim Stadium, from project kick- off to completion. The following pages describe Mithun's key team members' roles, experience, our recommended consultants for this project, and our combined team's unique qualifications. Hsinming Fung, FAIA Partner / Role: Design Partner Ming will lead the overall design effort, overseeina the community outreach process and ensuring all projr-ct goals ore met. Hsinming's design practice is energized by her lifelong commitment to civic, community and educational places. Ming utilize, a refined design palette towards the realization of each project, including the transformation of the historic Hollywood Bowl and Egyptian Theater in Los Angeles, the award-winning temporary Iowell Library at UCLA, and 'the 50 -acre master plan for the Los Angeles Arts Pork. Among her recent civic projects are o new performing arts renter at ColArts, the design of the Chapel of the North American Martyrs in Sacramento and the Menlo -Atherton Performing Arts Center. ,As a community facilitator, Ming has lead projects through various public processes including Mork with the City of Malibu'for'Lhe Malibu Legacy Park project and Culver City for the renovation of the historic Robert Frost Auditorium. Education Mc Lk, ,"A,,h Kiln, BA, L'Fr,o.•ar:;l `drib:ai Regisvation . l.h...,t CAc:N194 Darin Vieira, AIA Senior Associate / Role: Project Manager As project rnonoger, Darin will be the Gty's day-to- day contact overseeing the schedule, coordinating consultants and managing design dcliv,erables. A resident of EI Segundo for seven years, Darin is intimately familiar with the existing conditions of the Urho Saari Swim Stadium, having taken his kids to swimming lessons there. Darin's project management contributions translate to successful execution of visionary design at multiple civic scales including the historic renovation of the Robert Frost Auditorium in Culver City, Nashville's Ascend Amphitheater, and the Jesuit High School Chapel in Sacramento. Darin strategizes collaborative, engaged design and delivery processes that draw deeply on a commitment to client partnerships, fostering a shared understanding of project requirements and design intentions. His leadership from concept to fully realized projects is rooted in dedication to client and community engagement and feedback, exemplified by his prior work with public entities including the City of 29 Palms, the City of Malibu and Culver City. Education ci.thrrn :.nliicm�:: In;il.rte of i,rc n�;2ti�ur•„M1=rich ;'�ro.rr•.�ty :;f Sry tnern C:allfurnm, bP, Registration A. chi*e:,.. CA r'C.>, dF 3 MITNUN Craig Hodgetts, FAIA Partner/ Role: Historic Design Integration Craig will work with the orchitecrural and aquatic design teorn to support integration c1 historc architectutgl elements - Craig is known for employing on imaginative weave of storytelling and technology'to invigorate his project work. With a diverse background in design for civic and historic architecture, Craig brings a singular synergy to the design of challenging environments for community buildings. His creative direction includes a series of landmark civic and cultural facilities such as the rehabilitation of Grouman's Egyptian Theaer in Hollywood, the reimugined experience and structure of Hollywood Bowl in Los Angeles, and the award-winning historic preservation of Robert Frost Auditorium—a 1960s -era auditorium transformed into a contemporary performing arts center in Culver City, California. Education u•e �. e sity °„1 pool rr Ar. -J Ar.hlro,.t,,e, Mor. -h Registration CA, ��CZMJ30 Ni i.2E 27 28 r..r■ 1- Justin Caron, MBA Greg Cannon . Principal / Role; Aquatic Design Lead Rale: Aquatic Design Project Manager J,Jitirl Will serves os the 1-d gquotic. design consultont in Greg will oversee production at aquanc design cotl::rboardgn mt, the Mrthun team Io ensure o seom!ess dor.unnencs and be responsible for rehnernent of design integroten a' aquatic program ehrnents. aquatic design aspects throughout each phase. Justin's experience spans more then 24 aquatic design projects in California including swimming pool renovo'tions, wor<for various Municipalities, and community pools. A former swim coptain and coach, Justin's unique combination of possion fol• svvimminq Gird technical knowledge enables him to relate to all members during the design process. He recently collaborated with Mithun on the Annie Wright Schools gyre sv,,irr,ming pool project. Education „ell, U-:,.__ q Kli,i s, i'lo' _era r.IR'. Inn ,l ^-1i;;.;:', :.in•r^,,,q r'ccl Ro;ion y 5^n crus::;aro, wt- I[ - A,gals„ CP. L1: ytoc, Vin ,, , Renn..l:. n *F-il-ndalP, _A id N„i ._C .n,. n; pc, k, b9 i,It -sp ;:: ! Ju-, lrsF... FI C.,.nr, i, .:,I V. 6... i LI r. eel ro, EI ::rozn•,..._a.r Crr.la /G.n.n^s, C.A r -w -Pa•. Agdot_C.n•.r'a^d '_FG ('XAr�n Hot=i Cnil o: .CA Greg brings a strong background in mechanical systems and hydraulics and over 20 years of project management and -technical experience. At Aquatic Design Group, Greg has worked on more than 17 aquotic design projects, including renovotions, in California for various municipalities. He also worked with Mithun on the swimming pool at Annie Wright. Schools, Prior joining Aquatic Design Group, Greg worked on the Urho Saari Swim Stadium Needs Assessment Study, Hollywood Park Recreation Sv.Jmming Pool Replacement, and the Gaffey Street Pool Historic Renovation In Los Angeles. Ed—t- i..uk'>rn ,rr ate U.-r0y fullrrcn ,L; .n'e b'rn. i:t S::oc.c is !':),;11; l e -uo ....: VA - Hofc:co For, fool ^eno:.ace: fan ror,dse C, r, ^n F -I - M1Ls; cin S'.vi•nrr•mg r-1 Re•,:oranen : S..n Rorie i s, CA Hilb...,I and Fia N•L..a.. , ., ...ar,w ! Los ; Mrs, CA ,..10; 'bol I•rp,c.r-icer,:. ! r,a�.:; CA El CA - er r••nles G,, •,•n:nPy -od :.ar.o,nvo , r :3nr:,_al=,. CA n.Sv nC-Lo-'Rsn.,rnr ._rna,.J, CA - _n r' ^n H rh Sart,•.I Awut'r. C:e *: ! Ln Fuente, r::A <u, Ib:vn„q': S,, 10::I Ayuco: Ce'A - ON,- Cd1,9e 50"F eters ^masa non Pecl / r rernon., CA -'`,.r,::. ','aIle: i -q,-!., ter'n,r.,,.zo : Perm, c A fKj . Aquatic Design Group: Historic Hart Park Pool Renovation / 0,.:,.ge Co,.a,;; C° AQUATIC DESIGN GROUP Over the course of completing numerous Aquatic Design Consultant renovation and civic projects, we have learned aqua t icdesigngrt:up.com that the quality and thoroughness of the design with mare than 3,000 aquatic documents created by our collaborators is critical design project, across the nation to the technical and financial success, as well as and 30 years in the ogcotic: the achievement of project goals. indum,, Aquatic. Deign G[aap knov;s what it takes to bring a project from concept to connpl�tion. The following consultants, with whom we have With offices in Corhbgd, Collfo ia, worked closely, are recognized leaders in their Aquatic Design Group has respective practices. We bring them to the o,oiked on aquatic centa:r designs for narnergus rnunic'palities attention of the City of El Segundo to underscore Indudinil -ha ren<wation of the the critical importance of these disciplines in the hisloric Richmond Swire Center creation of a successful restoration of the Urho in Richrn",nd, California, and the hi-staric. Hart Park Pool in orange Saari Swim Stadium. We welcome the opportunity County Aquatic Design Group to finalize our consultant team with the input of recently collaborated w&i Mith:.,n on the City upon selection. I.h=_ Annie Wriyhl Schools swilnnling peal project in Washington Sv-ite. Integral Group: Santa Clara International Swim Center/ Santo .lura. CA ENGLEKIRK Structural Engineer englekirk.com Enylekirk understands the importance of developing seismic strengthening schemes that are sensitive to existing architecture. Each seisrnir. evaluation and rehabilitation project is customized to meet client requirements, Englekirk's approach includes comprehensive site visits involving all disciplines, reviews of existing documents, characterizations of site conditions, structural reviews of lateral and non- structurol systems, development of rehabilitation alternatives, and development of comprehensive construction documents. Englekirk has the necessary experience to identify the correct technical approgch and the staff qualifications to correctly implement it. For example, their involvement on the study f;r UCLA included five of the buildings -hat formed the of iginal campus: Royce Hall, Powell Librai y. Haines Hall, Kimsey Hall and Moore Hall. Because the famous elevations of Royce Holl and Powell Library represent the quintessential image of UCI.A in the minds of the students, the alumni, and the public, it was incumbent upon those involved in that project to seek and develop solutions that preserve the architectural C) heritage. at UCLA.•Englekirk's wort on seismic rehabilitation projects Involving historic_ structures has been honored for their sensitive attention to the historic fobiTc. This has led to o developed significant reputation for on ability to wark with the architect and client in developing solutions to the historical, ❑ichitectuial and programmatic requirements while at the same'time meeting structural demands. Englekirk's prior experience with Hithun includes the renovation of the Robert Frost Auditorium for the Culver City Unified School District, American Cinematheque at the Egyptian Theater Renovation and Seismic Retrofit. Menlo Atherton High School: PerfoLrning Arts Cerner (MAPAC), 8497 Sunset Blvd, West Hollywood, Occidental College Art Barn, Hyde Part: Branch Library, Sylmar Branch Library, and University of California Los Angeles TowEII Library. INTEGRAL GROUP MEP Engineer / Sustainability fntegralgroup.com Integrol Group provides a full range of building system design services including mechanical, electrical, plumbing and energy analysis services. With an office in Los Angeles and a total of 15 offices across NoOth Horton Lees Brogden: Santa Clara International Swim Center/ Sardo Clara, CA. Amei ica, Australia and the United Kingdom, Integral is organized to meet the challenge of accelerating critical change in sustainable building practices across the globe. Specializing in the design of cost-effective systems for high performance building environments, Integral has experience with numeiaus civic and sports and recreation projects including the Elk Grove Aquatic Center and the Santa Clara International Swim Center in California. MCKAY CONANT HOOVER Acoustical Engineer mchinc,com McKay Conant Hoover specializes in acoustical and oudiovisuol/IT cansultancy for virtually every building type, including civic and historic renovations for vibrant community builaings in Southern California. With over thirty years of experience across the USA and around the globe, their notable work includes the renovation and expansion of the Griffit'n Observatory, on historic 1935 Art Deco planetarium. McKay Conant Hoover collaborated with Mithun on the new Wild Beast Music Pavilion at California Institute for Line Arts in Valencia and the renovation of the historic 1922 Egyptian Theatre in Los Angeles. HORTON LEES BROGDEN (WBE) Lighting Design hlblighting.com Horton Lees Brogden Lighting Design is a women - owned (WBE) orchitecturcl lighting design firm with offices in Los Angeles and nationally. Founded in 1969, HUB specializes in interior and e-terior electric lighting, controls and doylighting integration, Their wealth of civic, cultural, historic renovation and sports and recreation project experience will imbue the Urho Saari Swim Stadium with the pov;er of light. HLB was an integral consultant for numerous aquatic centers including UCLA's Spieker Aquatic Center, the University of Cincinnati Campus Recreation Center, as well as the historic, renovauun of the Art Deco facade at the Gi if ith Observatory in Los Angeles. HUB has collaborated with Mithun on numerous projects in Southern California, including current work at UCLA. 31 32 NNN� Scope of Services The following outlines our preliminary ossessment of the scope of services based on the information provided in the RFP. No 20-02. Phase 1 Site Analysis -- Review and analysis of 2015 pool Renovation Repurr Summary — Review of emsting City facilities (Wiseburn Aquatics Center) and interviews/surveys with facility and operations staff — Conduct a comprehensive assessment or the structural, mechanical and electrical systems for the pool facility. This includes ronducLing and assessment of all pool decking, coping, and associated equipment. Document e.cist.ng conditions. including identification of code violations and safety imaintenance concerns. — Data gathering: site photograpns, review of equipment and building systems. acoustic and lighting imeosurements_ — Develop digital model of existing building — Code analysis and str. ctural assessrnerit to reconcile new cote provisions with the findings of the 2015 Report — Review potential material abatement and disposal, it anv Forensic_ analysis of structure and seismic study Community Engagement — Community and stakehclder workshop — Preliminary design presentation to Recreation and Parks Commission (second opportunity for community feedback) — (3) Meetings with City sro-ff Needs Assessment — Analyze findings of site analysis and c:mmunity engagement and provide summary of design recd n -i it end ations — Space prograrnrning, re -purpose spaces, building organization, adjacencies — Identify sustoinability objectives — Develop building systems performance objectives far MEP design including targeted ELJI (Energy Use Intensity) — Develop interior comfort objectives: noise and reverberation control, daylighting, oir quality Energy analysis: optimise building performance and compliance Phase 2 Schematic / Concept Design — Develop conceptual massing and site model showing scaler relationships cyf new:+ construction tothe existing building — Develop conceptual renovation plans for The Plunge — Work with aquatic desiqn consultants to evaluate and propose impiovernents/upgrode.s to existing building and pool systems with structural and mechcnic-al consultants -m evaluate and propose modifications and remediations of existing building systems and new buildings system, as needed — Review relationship of renovations to historic qualities of the existing structure — Develop a minimum of (2) distinct preliminary approaches to the concept design —• Develop final SchemoticiConcepival design drawings based on the selected scheme, or a combination of preliminary scheme elements, following review by stakeholders and city officials Final Deliverables Our wor k product for this phase will be submitted in the Form of a written arralyris and dray/ings compiled in reproducible l AY format to include: — Executive Summary: Summation of findings in the Site Analysis, Desion Process, Needs Assessment, Community Engagement Phase, and a qualitative description of the final concept design, Suncadia Swim and Fitness Center / c:uslyi,.::r MITHON — Building area and program areas — 2D descriptive diagrams which may include: program adjacencies, design concepts, program, circulation, existing vs new, phasing, sustainability — Architectural concept design drawings ncluaingt coordinated aquatic design — Project boards and PowerPoint presentation to City Council 33 Fee for Services Proposed Schedule —L Site Analysis Project K,O—oft Community Engagement ',,Vcrkshoj., Needs Assessment 0 Schematic/Concept Design wr Final Deliverables C--ol m:� Statement of Acceptance So "Pl, P, j I =q, CERTIFICATE OF LIABILITY INSURANCE .nn..e, 1►+Li11�:7 r.rob>✓wwa �wu.��..++.........n.a M7. IM'a Rll1� r i r `�']P..+.ro. d.w iaooea.n�.a aMm:o maD v • �a F vY>.a ya®® ¢.� .uvaptE%vv� innp3a urzm �.. x 1vR ""'� nn � Y .Bopw,xala Ihvpm ,nrz �I� � I Ifs: r,upria'!p[ peaaazwt uutDZD tlumn eeup t1PUD .nu dlncunn.. mryca .a..iw..w yYrwr.�.way oE5 66 C4NCEl BEFORE ENaanca of lnsunnc. ,..racTMic�r rnoxaoxa. mcc eE DEuvurn i Th..cOPO nam, antl logo u. d m— of ACOPo - — ^ir rT fir' •w.. ' � :Q.. .. t� Tip.. x'�•+� t+rS��.r7 -�'TL .ter 1 xl G`xri�_ i r- �"�`* .. fir'' F• ?;: 3 r -Y Norm • . w � t, 4 7: y,R,; sy r� t� r � ��$�, f�sr x•�� •7 `•"t� . >� rr_ ., . - _� -' id'"-.e �.+. � _ r .: . Wr— � --- •��• ,.�"r^�..._.,� •. .-, fy .rte` ^y�s:..a�{��', .e •'► -, a t I -C -nnie n VIA— + f.1� ' + • re. •� - ri� • . .7'�' E �'{ .ems � ��`� s } •_ �+ � = =,� r = ''fr r F `•s°%' ' - ' r - 1, . ' cc?=:ria. n k M WEST ENTRY :46 NNIE WRIGHT SCHOOLS / MATERIALS AND INTERIOR DESIGN / MARCH 8, 2018 ANNIE ��• : WRIGHT M I T H U N SCHOOLS 7 At je . ANNIE WRIGHT SCHOOLS / DESIGN PRESENTATION / MARCH 22, 2018 ANNIE WRIGHT M I T H U N SCHOOLS PURPOSE In early January 2017, the project team launched Concept Design Phase with the goal of translating the ideas articulated in the Master Plan of 2016 into design concepts for the Boys' Upper School (BUS), the new Auxiliary Gym, and parking lot expansion. The main objectives of the Concept Design included: Updating and finalizing the project program, including development of space -specific requirements; Developing multiple plan layout options Testing sizes of the individual spaces; Shaping buildings and site areas within the project boundaries; Understanding how the new buildings and site improvements might fit within the existing site context; Establishing preliminary approach to landscape, stromwater management, and utility connections. Developing preliminary understanding of structural, mechanical, electrical systems; Code analysis and preparatory work for Conditional Use Application; Updating cost estimates for the project. (tNNIE WRIGHT SCHOOLS / CONCEPT DESIGN/ MARCH 24, 2017 OW -1- _.. _. ;. i 4� J ANNIE WRIGHT COUGNLIN ^_u._ p FORT LNK HuCrZ*BHU "`'�•�� LUNDEEN .•+a��.• MITHON 3 GOALS In addition to shaping the preliminary outlines of the physical parameters of the project, much of Concept Design thinking revolved around expressing AWS' goals for the project as the next step in this institution's journey through time. The key goals included: Supporting the school's mission to "Cultivate individual learners to become well-educated, creative, and responsible citizens for a global society". Building a new home for the boys enrolled in the Upper School; Creating inspiring and engaging spaces; Supporting teaching innovation through creation of flexible learning spaces; Understanding and honoring the existing campus fabric of AWS campus through new architectural and landscape elements and strongly expressing ideas of innovative learning and curriculum through design to reinforce the mission of Annie Wright Schools. �NNIE WRIGHT SCHOOLS / CONCEPT DESIGN / MARCH 24, 2017 ANNIEWRIGHT couaNUN HPORTERuy-z'TBHU56 cxS�tsis = odd LUNDEEN M I T H U N INNOVATIVE LEARNING SPACES COLLABORATION/BREAKOUT SPACE MULTIPURPOSE SPACE lrYaf� �.� f �:. ts*;`'fe' �� :.Iri t F3i�"—irk •"' I ,r ;moi r FLEXIBLE CLASSROOMS OUTDOOR VIEWS INTROSPECTIVE SPACE r {: ,.: ..4; qw� 5 !F J p 7;f ` D GYMNASIUM - a w_71 I L - cca.sai.! IWr r..il _ DYNAMIC WALLS POOL VIIIIIIII PROJECT SPACE EXHIBIT SPACE ACTIVE CORRIDORS POOL 0 ANNIEWRIGHT , CL, COUGHLIN HULTZ *BHU �NNIE WRIGHT SCHOOLS / CONCEPT DESIGN/ MARCH 24, 2017 far` 'z LUNDEEN M I T H U N SITE ANALYSIS SUMMARY The Annie Wright Schools campus is located at 827 North Tacoma Avenue in Tacoma, Washington. It is situated on a bluff at the north end of the city, with expansive views of Commencement Bay, nearby islands, and the distant Olympic Mountains. The sprawling main facility is a stunning historic brick building that dates from 1424, to which several additions, remodels, and seismic retrofits hove been made. The campus is a beautiful estate -like garden with a large, sweeping lawn, a cloistered courtyard, mature trees, flowering shrubs, and playground and field spaces. Overall, the AWS campus is a distinguished, collegiate setting, fitting with the high caliber academic programs, exceptional students, and caring community that make it extraordinary. "NNIE WRIGHT SCHOOLS / CONCEPT DESIGN/ MARCH 24, 2017 v ANNItEsiWM.„RI.G_ H„T cooNUN MCfffiqE Hu L�rz T BHU LUNDEEN . M I T H U N ' f .. ¢� fee r•.. a !� a � � - ley .��K„',•sr.. �j/��fdr•. a { ,�S• � � },r - T�� ` �a` f y ► � �,if',.�� y t . i ., ♦� ' � f•� �•a�, � ti�� '�-rte �- - .a,.,. PROPOSED WEST ENTRANCE .. � , •jam I - � r ... _ - �_ SOCCER FIELD . PARKING ; j '►,. ; , ' !,,` ./�t; 1 .^ ••. i� ,' 4 �. �Jn } k� • • . '� � . �I�'.- . '�,•' .. i �.ir lr ,. � �. :} i r.. •� ' x:.� • t!' PR�7POSED �EAST.ENT.RANCE 1''}�.i:•� ri t ..�.+• 1..: , ' �iyt', t r tJ` ..� �� ! • _ "j;, i4'►; �:., :,ref:■ s *; } F '� jj�FROPOSED'TCFGYjVI RQPO�EDMITFiUN G'J �._r� �, _ e i `. ��• s �'. •i „f .�. �` .. i +' �`{..' ` i. - .� y� � �. �' . ��,�•�EPF.i�YM-S i s • ' r • ' ' `�,'.ia + f 5 �' _ i • A, , .. r,.ti a l ,,,�,'�'r , .;�� r GARFIELD PARK SITE ANALYSIS - EXISTING CONDITIONS Seasonal Wind Distribution Dec pm Solar Directions and Time 4 f 26% of -Winter Wind June pm December 21: 7:53am-4:22pm 12% -of WintEr from the South _ _ _ `-� { June 20: 5:13am-9:09pm 13%Qof Summer 2W* of Summer_ Wind from the South r 10% of Summer 18% of Surnmer June am Dec am _i ■. _ Z Dense j Treecover L_ Kemperp f 0,� Center r IQ Soccer :� f' j ❑ ❑ Bamford f Field til Commons � • r Primary Main School €ntrance / Lower.Schaai Entrance L<� Building �� ❑Lower School Drop Off ❑ _ ❑ 6 ❑- 100 Pedestrian Route Primary Entries > Vehicular Access p$ Bus Route Bus Stop — Bike Lane Viewpoint ® Service ANNIE WAiGHT "FE COUGH " Hu rz .' BHU PD 5�INNIE WRIGHT SCHOOLS / CONCEPT DESIGN / MARCH 24, 2017 " '' "' ^ 0 LO94099N • ^ v • • • • M I T H U N PROGRAM — GYM + POOL SPACE PRELIM. NO.OF AREA PER TOTAL SF ACTUAL SF Floor Level SPACES SPACE Gymnasium - :- Gym: 84'X 50' with 5 -ft run -outs min. __ 1 61pOQ B ( Q 5,750 1 �5-ft vertical Pearave iS)Tinim. 28 -ft clearance is,preferfed n�u Bleachers (3 rows, 4 -ft on center x 50 longi _ '- 600 I 150 3 1 bleacherslescoeiLn { Gymnastics Area (15' deep x 50 ft long) 1 — 1 I y 1 750 03 povs Locker and Restroom ocated in vm mez j� n In7/ 15' deep 1 Office I 459 364 1 150 150 0 150 } 159 115 Support Boys' Locker and Restroom 1 ' 45.0 300 12 WC fixtures 8511 0 9)rls' Locker and Restroom 1 J 450 152 0 _ 13 WC fixtures _ Gym Equipment Stora C.. 1 300 300, + 1 J ! Chair Storage 1 200 200 0110 1 D-1 g$imatqj Mechanical Area (10%rattor) 1,§90 1.996 Estimateg 6rossing Factor - 20% 1,380 4,616 Walls and circulation ANNIEWRIGHTjrffb COUGHLIN HuLfz'TBHU &NIE WRIGHT SCHOOLS / CONCEPT DESIGN/ MARCH 24, 2017 `rF 'I `' '""`""®` LUNDEEN M I T H U N 21 Variable depth from 3 -ft to 9 ft. Provide 15 -ft vertical clearance from deck 45 -ft wide x 25 yard pool and deck 1 6,500 6,500 4,080 B to ceiling. Include 10 -ft wide decks on three sides and 15 -ft deck on one j1 jide............. . Rffif, ( h 150 iia I [Provide visibility to pool space ._._ Girls Locker and Restroom 1 — 450 I I I 450370 I B Typical class size is 16, mix of open cdC6es IIIA lockers, showers, 2 WC fixtures povs Locker and Restroom 1 450 I 459 364 B Laundry 1 150 } 159 115 B Building Storage and Janitorial 300 I 3.90 147 2 [)( Srooms 152 1 ptimated Usable Gym and Pool Area 1519110 11,451 g$imatqj Mechanical Area (10%rattor) 1,§90 1.996 Estimateg 6rossing Factor - 20% 1,380 4,616 Walls and circulation ANNIEWRIGHTjrffb COUGHLIN HuLfz'TBHU &NIE WRIGHT SCHOOLS / CONCEPT DESIGN/ MARCH 24, 2017 `rF 'I `' '""`""®` LUNDEEN M I T H U N 21 I T- I 1 1-1= DESIGN CONCEPTS - GYM + POOL *NNIE WRIGHT SCHOOLS / CONCEPT DESIGN / MARCH 24, 2017 The gym building is at the intersection of two axis: the north -south axis that runs from Kemper Building to the new sports field and the east -west axis that connects the campus with nature. We think of these two intersecting axis as "body and mind". The glazed circulation area, which contains main and secondary entries to the new gym and connects existing Kemper gym, new gym, and the swimming pool, is at the intersection of body and mind axis. Relatively solid east and west facades of the gym recall the largely solid exterior of existing gym, while the north wall facing the new sports field includes a large window area that provides visual connection between indoor and outdoor sports activities, as well as brings in north light. Multiple skylights proposed over the gym space introduce daylight into this large space. ANNIE WRIGHT J!! c*"'""NHULTZ °' BHU LUNDEEN _. M I T H U N 29 �e CONCEPT DIAGRAM - GYM *NNIE WRIGHT SCHOOLS / CONCEPT DESIGN / MARCH 24, 2017 ANNIE WRIGHT !)w COUGHLIN HU LTZ * BHU mlf& P O R I E A 0 MITHUN CONCEPT DIAGRAM - GYM ANNIE WRIGHT SCHOOLS / CONCEPT DESIGN / MARCH 24, 2017 O rn Q o I, - - D ,I O �I z 07 - ML cougmu �'ANNIE WRIGHT P O R T E R Hu LTz 3 BHU F010 SC�W�si:.._.=. l� dbim LUNDEEN e, �. a— I. _ — M 1 T H O N 2 rl TIM .-Joo., hp nr . Awb "A*s 1447" Will - 71 -ow GYM - LANDSCAPE TREE PROTECTION AND REMOVAL PLAN WWLE % EXISTING DECIDUOUS TREES % _-SPORT§-FIELO (EXISTING) 12.20' MAPLE EXISTING CONIFEROUS TREES 18' MAPLE (S) lr MAPLE x TREES TO BE REMOVED (2)14• MAPLE ir MAPLE lrbtAPLE 1412? 4' ELM I. EXISTING SCHOOL BUILDING 68" ELM — — — — — — — — — — — — — — — — — -- --.I ANNIE IE WRIGHT SCHOOLS / CONCEPT DESIGN / MARCH 24, 2017 14!'MAPLE 16' MAPLE (2) 8' HAWTHORN 12122' MAPLE —14 0 _16 �M (2). 22" ELM (2) 14" MAPLE I,lZ'MAPLE KEMPER C MAPLE 5 -0" C N_____1"=50'-0" S&0'UT H ANNIEWAIGHT cPo0uRGN '"E". Hu LTzT BHU IBOF6fM LUNDEEN rl a '?-, 25, so• 6.- MITHUN 38 GYM - CONCEPTUAL SKETCH y� ANNIEWRIGHT we pOUGHLIN Hu�rz .r BHU �NNIE WRIGHT SCHOOLS / CONCEPT DESIGN / MARCH 24, 2017 `l `` } �' "p LUNDEEN ., , a— , — , < - I M I T H V N GYM PLAN - MECHANICAL SUB -BASEMENT c5NNIE WRIGHT SCHOOLS / CONCEPT DESIGN/ MARCH 24, 2017 ANNIEWRIGHT as �' R J�1/16" =1'-0" �� HuLTz7BHU �I MITHUN Q,. .. .. GYM PLAN - POOL DECK � I i {^ exie' I i soy I t b I � r `— I � uaw�wa I I � � I j I L �NNIE WRIGHT SCHOOLS / CONCEPT DESIGN/ MARCH 24, 2017 Hill 0S G 20 1/16" =1'-0" 1� j ANNIEWRIGHT 'm D10 R T E , Hu LTZ T BHU : =rN SCH00LSl=PO O� eMITHUN �uno�N • a 56 0 0 0 r GYM PLAN - LEVEL 1 T m�eoNuw ;i / f UNIIS ! A�l, APREAMr w�imiu. I = I OG[� ! `�fTORFFF I 5NNIE WRIGHT SCHOOLS / CONCEPT DESIGN / MARCH 24, 2017 na �'— ENTPAW.E �CPNOPY(ABOVE) . 57.. G1 N 0 p re vEsmul E� Or 0 5 10 20 N e 1/16" =1"-0" ""^'1.1� ANNIE WRIGHT "°�r�N HULTz ' BHU selmulm. -:: M I T H U N GYM PLAN - MEZZANINE LEVEL --.L &NNIE WRIGHT SCHOOLS / CONCEPT DESIGN J MARCH 24, 2017 WON 04 N 1/16" =1'-0" ANNIEWRIGHT to Co °H FOR I E TL HuLrz' BHU smeasj�====. Md% &UNDEE" - -. . *i M I T H U N 58 0 0 I c Ow" LIap N 1/16" =1'-0" ANNIEWRIGHT to Co °H FOR I E TL HuLrz' BHU smeasj�====. Md% &UNDEE" - -. . *i M I T H U N 58 0 0 GYM PLAN - ROOF .tNNIE WRIGHT SCHOOLS / CONCEPT DESIGN/ MARCH 24, 2017 0 l i, ova i. CANON l EXmNG KELIP GYMS k I I' ----------------- k --- y ' MOM BELOW) I 1! f III f I !7 ". 1/16" ANNIEWRIGHT n� PO° R� ON HuLTZ T BHU ^(;: LSILUNDEEN —9--, << M I T H U N GYM - ELEVATION WEST 1/16" =1'-0" aHHIEWRl6Hi 'SPOURT'E'R HULTzTBHU &NNIE WRIGHT SCHOOLS / CONCEPT DESIGN/ MARCH 24, 2017 S:rC L6iM: ..: LUNDEEN o M I T H O N 60 G1 3 0 0 r GYM - ELEVATION NORTH 5 10 20 1/16" =1'-0" ANNIEWRIGHT courHu, HuLTZ'TBHU &NNIE WRIGHT SCHOOLS / CONCEPT DESIGN / MARCH 24, 2017 ScHoo! : « : AL" r.y41611EEm M I T H O N GYM - ELEVATION EAST S 10 20 1/16" =1'-0" j ANNIE WPIGHT 'i=cm"fam "R' HULTZ 7 BHU �NNIE WRIGHT SCHOOLS / CONCEPT DESIGN/ MARCH 24, 2017 s^_ psi" W LUM0EEN o s. M I T H U N 62 O IK 3 0 O 0 r GYM - CROSS SECTION +203.0'0' PARMET }181.5L MEZZ. FL _ 169_5' MAIN FL _ _ Light well n . 1565'POOL FL _ 14%5, B.O. POOL 1465'--EQQL MECII FL I_ _ Sub-Bosement� (beyond) �• 4��easll,m � � •. n _� atwolk � Pool Lobby Lobby Existing Ke:r)per Cemer Gymnasrum 1/16" =1'-0" ANNIEWRIGHT a OUGNLIN HULTZ *BHU J,NNIE WRIGHT SCHOOLS / CONCEPT DESIGN / MARCH 24, 2017 iS1 '�" ° LUNDEEN M I T H O N GYM - LONGITUDINAL SECTION +203.0' PARAPET +199.53QQF +181.5' ME42 FL ]§9,5' MAIN FL 156_5' POOL FL _ _ 1495' B. O. POOL__ 146.5' POOL MECH FL ;�INNIE WRIGHT SCHOOLS / CONCEPT DESIGN / MARCH 24, 2017 - 5 Ho 1/16"=1'-0"� ANNIE WRIGHT O K 7 E R HU LTz 7 BHU LUNDEEN 5—B— M I T H O N 64 G) 3 0 0 O r GYM - AREA SUMMARY SPACE (4yr9li, "0' Vo 5 -ft run -outs min. Bleachers 13 rows, 4 -ft on center x 50 ft lon4 yyfnnastics AreaJ15' pgep x 50 ft long) (Mice 6,000 1 5,750 1 600 l 363 750 1 0 � ft vertical clearance minimum. 28 -ft 51pRr,�ntP ij yrefeFrp� Telescoping bleachers LocaV)Agydn rrlezzafine, 15' deep "'docker and Restroom 1 450] 451) j 0 h WC j4ures irts'j9S#r and Re�rpm 1 450 � 4�p � 0 ��i WC fixtures ym Fzyly)�fneni Storage 1 300 3Op1 110 1 f Chair Storage 1 200 tW 0 1 Pool 45 -ft wide x 25 yard pool and deck Office Support Girls Locker and Restroom Boys Locker and Rf, treo� LAVPdry priding storage aryj ian)>;ona1 Restroom Estirra7ed Usable !Y and Pool Area �stimated�le-gnica�Arga (10%factor) Estimated Grossme Factor - 20% BUILDING AREA SUMMARY Sub -Basement: 1,048 GSF Pool Deck: 6,979 GSF Gym Level: 8,209 GSF Mezzanine Level: 1,826 GSF 1 6,500 1 150 1 450 1 450 1 150 1 300 6,500 I 4,080 1 150 j 450 370 450 364 330 115 �yq 147 I 152 f 16.900 11,451 ,b90 1,996 Variable depth from 3 -ft to 9 ft. Provide 15-tt vertical clearance trom fie B to ceiling. Include 10 -ft wide decks on three sides and 15 -ft deck on one side. _ Provide visibility to pool space .........—,,,,,,,,,,, B Typical class size is 16, mix of open cubbies and lockers, showers, 2 WC fixtures B i Walls and Total Building: 18,063 GSF ANNIE MIGHT ��`OUGH RT Er" HU Lrz B H U NNIE WRIGHT SCHOOLS /CONCEPT DESIGN/ MARCH 24, 2017 5R�0_0 LUNDEEN n ". - • M I T H U N GYM STRUCTURAL PLAN - SUB -BASEMENT LEVEL Oesign bund stairs wl precast or timber 23'-3" 19'-0" treads, typ. 70'-9" e -- q ul tF— y � r ` Foundations this Ire' to be over excavated and bear on Glacial Till per geotechnical report_ e LINE OF BUIDLING ABODE �larger grde beam "'` MP R�7M POOLMECH footing below braced 114 ; as7sF frames above. 10" basement wall around mechanical basement. VNNIE WRIGHT SCHOOLS / CONCEPT DESIGN / MARCH 24, 2017 70 G Exislin4 Building Above } Existing Gym sharing required foundation system isl along the length ; currently unknown. existing building interface_ ANNIE WRIGHTPORTER COu6NuN SGNOCLSI:.: Qrttlf9 LUNDEEN 70 1/16" =1'-0" Hurrz'TBHU MITHUN GYM STRUCTURAL PLAN - POOL LEVEL story concrete Column below beam at gym level. spread foaling beta column, lyp. V r 86'-0" -0/6 _ 27-0 y 4" slab-an"grade.n' �typ. u.0. S" mildly reinforced 4 up LINED BUILDNG ABOVE (11 concrete slab above I ( KER R ` basement (hatched •I GIRLS region), 1j 364 SF ; C ' t1�i3r'v . irC - L.. ,,r .. �%✓ h•l, I �baseTnent wall I ;�-.:F. g ELEV MECH beIQW. '• � -- 370 SF 538F ' --- ............... .... 4 ........_........ oQ Line.of,shoring alongi I m J ekisting building. larger grade beam footing below braced `fl frames above. Concrete wall as shown w/ doors door opening&. ' zo ' N 2100 SF t .SSF L lConcrete pilasters Strip footings below braced franca ;• ; CL7ncrete wall. columns and PT beams, typ.----------+---------- ---- ------------ "--- �. _. low — � 10" Concrete _ _ 1 basement wall and Strip footings typ. at ------ Man (6 -- - — - ship footing around exterior. perimeter. perimeter. Bear on structural fill 8" slag -an -grade at or native till, typ: spread footing be)owl pool deck. Reinforced wall pilasters, typ. with #4 @ 12" oc. 0 S. 70 20 1/16" = 1'-D" ANNIE WRIGHT `o 'Hu" Hu Lrz T BHU NNIE WRIGHT SCHOOLS /CONCEPT DESIGN/ MARCH 24, 2017 =S1�"' � � LUNDEEw M I T H O N GYM STRUCTURAL PLAN - GYM LEVEL Cantilever concrete beams over basement wall to support exterior 97'-0' wall. 191-01 0own fumed slab edge typ, at exterior LOOK OUT —�a€Seismic Joint alfacej existing pyre. J this elevation. Match ■, depth of concrete�� EAST beam. ENTRANCE 3 4 UPI --• STOIZ,. - ....... r - - t �* ' e €L s We We VESPBULE o ss SF basement wall LOBBY below• BF c si= —41 lextenor wall below EnIS7IIVr:'.: ,YM NUP nr,` lexosed braced framed—� FA &'SECURITY ! :ZTIBULE-... CLOSET 17" mild reinforced slat] EI$F _ .. '�`f. � NUT _T... ---.. � sa sr 7 ti>va si ,1l. - WEST �12" metal studs _ r ENTRANCE Slab -on -gra ,: 4` i - a t Ppst•Terisianed Conerete Beam 8" sla banded 16" dp x 24" wide below " bTendons 1 (16" below concrete slab} 6slab ••• •- t • o s 10 20 IJ 1/16" = 1'-0" 24• wide. m --.L ANNIE WRIGHT yl! COUGHLIN P O T E R HIL LTZ , BHU NNIE WRIGHT SCHOOLS CONCEPT DESIGN MARCH 24,2017 LYNDEEN�O, , n S M I T H _ N GYM STRUCTURAL PLAN - MEZZANINE LEVEL 2"20 Ga metal deck wl2 1/2" concrete tapping typ97' 0.. [shaded areaj. D VECHANICAL �. —.. CAP "~SBF [V OPEN TO GYN1 (BELOW) J. INNIE WRIGHT SCHOOLS / CONCEPT DESIGN/ MARCH 24, 2017 W14x22 cantilevered jaisiS @ ;LEC': STORAGE V, s: j h�ncj aatWAk from a frertilly.-akloye r _J LL = kiv1PR . I. m ..� GYM t � � i f� l I � 0 5 10 N� 1/16" =1'-0" ANNIEWRIGHT °g `�*UN HU LTZ 7 BHU WNPEEN ••6.•..,. MITHUN 773 G) 3 0 O r GYM STRUCTURAL PLAN - ROOF ..................... �waxT2 t� s -o" ocE Open web steel joists at 8'-0" oc (gable geometry with 44" deep min depth at center) C NNE WRIGHT SCHOOLS / CONCEPT DESIGN/ MARCH 24, 2017 97'-0" 19'-0" ROOF HATCH " f /••�� ',l ;;. 11 �71�f 4171 ❑; �Yla1 IJ i ridge ioisl deolh at ndoe 17 B I18 ga, fully partially I W18x40, typ at perforated metal root exterior deck in gym ga, soof deck, typ� ).n_ 0 i 7D 1D iy� 1/16" = 1'-0" ANNIE MIGHT COR T E R HU L-tZ •* BHU 1139ME3 LUNDEEN ." -. .s,.�.-.- M I T H U N 74 G) 3 0 0 0 r GYM MECHANICAL PLAN - SUB BASEMENT LEVEL UP iaxrnmaux'�wiv �� [�'�f �NNIE WRIGHT SCHOOLS / CONCEPT DESIGN/ MARCH 24, 2017 ry+r...wrrneen.w. LINE OF BUILDING ABOVE ANNIE WRIGHT 7o emamuN PO R'S t R 0 LUNDEEN a zo w 1/16" = 1'-0" \ I HuLTZ'-BHU � MITHUN 77 GYM MECHANICAL PLAN - POOL LEVEL 78 .wa �Ru•w 3 __----- ---- -----------------7 era v ❑❑O OUTDOOR DMrt3- i.IP - UNE OFSIIII➢NGSRDVE O ! r uaneuaa DN � +xuMaare .ii clr � ueuc! �L-' w. KRT root awr ic:xyu liaox LViTt•.x: to lLRr VL:N ui•-YI rte„ uP —ow pom -ml.— 11 ittz pore % 0 5 10 20 IJ� 1/16" = 1'-O" ANNIE WRIGHT o"`T E R Hu u -z * BHU �,NNIE WRIGHT SCHOOLS / CONCEPT DESIGN/ MARCH 24, 2017 `"t'0 'S1 wamm PLuNDEEN �.__.. M 1 T H U N GYM MECHANICAL PLAN - GYM LEVEL 00NNIE WRIGHT SCHOOLS / CONCEPT DESIGN / MARCH 24, 2017 LOOKOUT rElavumNv EAST IN ENTNNCE ]I- i EXISTING KEMPER GYM G�tl UP DN DN Ial� VESTI6NLE FFd SECNRItt 1 ILG$Ei GYM RUN OUT WEST L( ENTRANCE 0 5 10 20 IJ ANNIEWRiGfIT vo POUGHLIN HULI'Z TBHU SE `L51",w""" •� LUNDEEN •U.• • - • MITHUN GYM MECHANICAL PLAN - MEZZANINE LEVEL �NNIE WRIGHT SCHOOLS / CONCEPT DESIGN/ MARCH 24, 2017 OSA CUILMhO om ,NTN AIECNeNIt:.L WTA I ```1 j1. 14YK1! '� LGKER _�I 1 I I �I ' RE' I y � • �—LFN•R3I I ` 11 ■■1■■ ■ '17p210A Lf ON 1 61,10m I I RUIN auR IN RELIEF RELIEF LOOVER LOOVER EXISTING KEMPER GYM 0 5 10 20 IJ� 1/16" =1'-0" ANNIE WRIGHTCOUGNUN _ '.SII.• PORTER HULTZ 'T BHU �� d LUNDEEN -- M I T H U N GYM ELECTRICAL PLAN - SITE PAD MT TRANSFORMER PROPOSED (3) 2-C FIBER (IN INNERDUCT), ANALOG PHONE + SPARE GENERATOR NEW GYN .ti 1 GYM/POOL IDF - LOCATION r ° I I APPROXIMATE/ 1 I LOCATION � OF EXISTING 1 \ MAIN 1 1 � BUILDING J OF 1 KEMPER I EXISTING SCHOOL 1 _ BUILDING 1 .'•� L l � r •i 1 ° ° 1 EXIST KEMPER—. I 1 TRANSFORMER — — —�— --- -- — ` — — -- -- r — 125' 500' — — — - -- — I! UTILITY SERVICE I EXTENSION JJ ` ` _ +` 0' 250' 1000 lmbl IMPANNIE WRIGHT a p%p R " R HU LTZ BHU 23NNIE WRIGHT SCHOOLS / CONCEPT DESIGN/ MARCH 24, 2017 scHoc« �' LUNDEEN M I T H U N GYM SIGNAL PLAN - SUB -BASEMENT LEVEL 86 . O IK 3 v i O :D d o � LINE OF BUIDLING ABOVE JMP R(MM POOL MECH 154 SF I 497 SF 0 �� 5 10 20 ry4) 1/16" =1'-0" �HhiIEWD PPco'c " HuLTzTBHU �NNIE WRIGHT SCHOOLS / CONCEPT DESIGN / MARCH 24, 2017 �CHnG�si�R�;i LUNDEEN • • a • w • • • � M I T H U N GYM SIGNAL PLAN - POOL LEVEL POOL LEVEL SIGNAL PLAN BUILDING N HB SF ANNIE WRIGHT SCHOOLS / CONCEPT DESIGN/ MARCH 24, 2017 L G) ---------- -- - -- — ---- -- 0 --- LINE OF BUILDNG ABOVE o LOCKER ROOM, LAUNDRY POOL STOR. 141 297 SF a POOL 2100 SF POOL DECK 1980S F LOCKER ROOM,d ELEV MECH BO SFS It 53 SF aro N 00 O J :LEC( 95 SF 4 SIQ 2G 19tV 1/16" =1'-0" ANNIEWRIGHT be "Hu LTz 'T BHU . WXLBl===': ROaTER MITHUN ©� iVNlDEEN • n GYM SIGNAL PLAN - GYM LEVEL 93NNIE WRIGHT SCHOOLS / CONCEPT DESIGN / MARCH 24, 2017 LOOK OUT 88 EAST ^� ENTRANCE < r- -.. . — 3 tS �' `u• Ci O VESTIBULE 1:i)S r n n ..F UP �f POSSIBLE AUDIO INPUT ON LOCATION ! I VESTIBULE -La r !� ■ .ASF --) WEST ENTRANCE LOBBY 74' SC DN (a,) (-I) .( Jw. ) EXISTING KEMPER GYM FA & SECURITY CLOSET 5, SF o. 5 Io- m !a� 1/16" = 1'-O" ANNIE WRIGHT��_ POO K 7 E R Hu LTz '* BHU SCHOuLSI�L-m: a.. R oA LUNDEEN a M I T H U N POSSIBLE AUDIO INPUT LOCATION �,k;'-;ice' N �_, „ . , 3�;GE BLEACHERS GYM AV 8 TELECOMMUNICATIONS REQUIREMENTS TO BE VERIFIED GYM HO SF R 1 GYI'A RIUN-OUT 0 I=R'�CF 93NNIE WRIGHT SCHOOLS / CONCEPT DESIGN / MARCH 24, 2017 LOOK OUT 88 EAST ^� ENTRANCE < r- -.. . — 3 tS �' `u• Ci O VESTIBULE 1:i)S r n n ..F UP �f POSSIBLE AUDIO INPUT ON LOCATION ! I VESTIBULE -La r !� ■ .ASF --) WEST ENTRANCE LOBBY 74' SC DN (a,) (-I) .( Jw. ) EXISTING KEMPER GYM FA & SECURITY CLOSET 5, SF o. 5 Io- m !a� 1/16" = 1'-O" ANNIE WRIGHT��_ POO K 7 E R Hu LTz '* BHU SCHOuLSI�L-m: a.. R oA LUNDEEN a M I T H U N GYM SIGNAL PLAN - MEZZANINE LEVEL MEZZANINE LEVEL SIGNAL PLAN 25NNIE WRIGHT SCHOOLS / CONCEPT DESIGN / MARCH 24, 2017 I t !iI DN ELEC STORAGE MECHANICAL _ 185 SF 350 SF - - CATWALK - 353 SF n OPEN TO GYM 4 d (BELOW) � ~POSSIBLE SPEAKER CLUSTER y� GYM AV &TELECOMMUNICATIONS or V REQUIREMENTS TO BE VERIFIED EXISTING KEMPER GYM 0 S 10 20 N� 1/16" =1'-0" ANNIEWRfGHT °"� COYO"N HULTZ'TBHU !�^ o Lan MITHUN LYNO29H �N ., n � n 8` O 3 0 O r •r .,v_� � Zr. .'r' ,,4 '-""' � M, _ • 3 � r` `'tel � rk: - nt •. r:�l 7 w . ? -fir �w • - �q ys .-Y - ~� - s L `� �� . s � _ I� r`�F• Lx I .q •� y F x+10.- "y'� , . { • j - -% � - J - - 1 . � • ' .rp. 1i � � •.lR 1 .iyy.{74 yyyy iC+; <i' Y S r" _ 11 - - ' � Y. ARCHITECTURE CONCEPT DESIGN NARRATIVE BUILDING SYSTEMS AND MATERIALS BOYS' UPPER SCHOOL (BUS) Building Code Considerations: K-12 use of the building qualifies as Occupancy Group E. The Multi -Purpose hall is considered an accessory assembly space. The building will likely be classified as construction Type II -B, although it is also possible to consider Type III -B classification. The boys' school is located in a way to avoid any impact on the adjacent main building. There is no physical connection, and the separation allows keeping existing unprotected windows unchanged. The building is served by two exit stairs, each of which connect all three levels. The open stair is intended to comply with the code exception for stairs limited toe half of the vertical opening area. Floors: Basement floor: concrete slab on grade over capillary break per the Geotechnical Report. Level 1 and Level 2 floors: Composite deck on steel frame Roof: • Base Bid: metal deck with gypsum sheathing and TPO roofing system. Alternate: composite deck with inverted roof (hot rubber, protection board, drainage layer and root barrier, EXS insulation), with 6 -inch planting medium layer. Canopies: Main entry and parking entry: metal plate canopy on steel framing Outdoor area cover adjacent to Tech Lab: translucent plastic panels on steel framing. Stairs: • Enclosed Stair: prefabricated metal pan stair with steel railings; • Open Stair: o Base Bid: prefabricated metal stair with wire mesh panel railings. a Alternate: steel -framed custom stair with wood treads; no change in railing material. Exterior Walls: a Basement walls: cast -in-place concrete with bentonite blind - side waterproofing and drainage system. Include one inch of foam insulation on interior side of the walls and mineral wool interior cavity insulation. Rainscreen system supported by cold -formed framing. Exterior cladding materials include cementitious panels (Taktl or Swiss Pearl) at the base and brick veneer above. &NIE WRIGHT SCHOOLS / CONCEPT DESIGN / MARCH 24, 2017 Doors: Canopies, sills, copings, and other metal trim: aluminum plate panels in large areas and heavy gage sheet metal for smaller trim pieces. All aluminum material will include Kynar finish. Entry Doors: aluminum -framed glass entrances with power operators. • Service doors: insulated hollow metal Overhead glazed door at Tech Lab Interior doors: wood with transparent finish. Fenestration: Operable windows will be provided in all occupied spaces to allow for mixed mode ventilation. • Base Bid Windows: Fiberglass Framing (Cascadia Windows or similar) • Alternate Windows: Aluminum storefront framing with 70% Kynar finish Clerestory: Custom sloped skylight with aluminum frame. Interior relites: wood -framed relites at each academic and office space along main hallways. Interior Finishes: • Flooring: o Carpet tile in all classrooms, in the Multi -Purpose Hall, in the offices, and hallways. o Resilient flooring in each of the three labs and in the Lab Prep room. Provide chemically resistant flooring in the science labs and lab prep. o Polished structural concrete in the restrooms. o Support spaces (mechanical, electrical, storage): sealed exposed concrete. Walls: o Painted gypsum wallboard in the majority of spaces. Provide moisture -resistant wallboard in all restrooms. o Composite wood panel wainscot up to 4 ft in hallways. o Restrooms: wall tile on wet walls up to 6 ft above floor. Ceilings o Classrooms and hallways: exposed to structure above with acoustical panels attached to underside of floor decks. ANNIE WRIGHT We COUGHLIN HU LTZ -T BHU :7fr�:!Slw:.�...w PORTER ... 01M LUNOEEN uLTz MITHUN ARCHITECTURE CONCEPT DESIGN NARRATIVE Assume 80% coverage in the classrooms and 50% coverages in the hallways. o Restrooms: painted moisture -resistant gypsum board o Support spaces: exposed to structure above. Casework: Classrooms, shared learnings areas, and labs: built-in wood casework with some portable modules. Include chemically -resistant tops in the science labs and lab prep. Plan on plastic laminate tops and clear wood faces in the rest of the classrooms. • Multi-purpose room: wood cubbies with full - height doors for concealing cubbies during events. • Tech labs: full -height storage cabinets / open shelves on one wall. Hallways: wood cubbies and bookshelves. Reception desk: feature wood and metal desk Operable walls: Classroom dividers: Ceiling -mounted folding partitions with full acoustical isolation package. Sliding glass partition between Multi-purpose Room and Hallway: Nanowall or CRL stacking glass panels. Teaching surfaces and equipment: • White boards full width of the main teaching wall and at least 16 ft wide on one side wall_ • Projection screens and ceiling -mounted projectors in all classrooms and shared learning spaces. Include wiring for flat panel displays in the shared learning spaces. (Equipment is a part of the FIFE budget). • Fume hoods: one in each science lab and one in Lab Prep Miscellaneous: Recessed aluminum walk -off mats at each entry. Toilet partitions: ceiling mounted plastic laminate partitions. Restroom accessories: stainless steel Window coverings: roller shades with sunshade cloth only in the majority of spaces. Dual roller shades with sunshade and blackout in the science labs and in the Multi-purpose room. Roof hatch: provide 3'x 6' roof hatch with folding ships ladder. 8NNIE WRIGHT SCHOOLS / CONCEPT DESIGN/ MARCH 24, 2017 Elevator: Hydraulic elevator, 3,500 lbs capacity. GYM AND POOL Building Code Considerations Similar to the BUS, the building qualifies as Occupancy Group E. The gymnasium and pool spaces are considered to be accessory assembly spaces. The building will likely be classified as construction Type II -B, with an option for Type III -B classification. The gymnasium addition has to be separated from existing Kemper Center by a 2 -hour fire wall and will be considered a separate building for floor area limitation purposes. Seismic joint is also required between Kemper and the addition. The existing and new gym will be interconnected through doorways on each side of the new lobby. This connection functions as a horizontal exit. The existing doorway on north side of Kemper will be retrofitted with 2 -hour rated doors and frame. Other minor retrofitting may be required to accommodate fire separation and seismic joint. The gym and pool addition is served by two exit stairs. North stair is enclosed, and it connects four levels, from sub -basement to gym mezzanine. South stair is an open exit stair that connects Basement and Gym levels and also extends to the mezzanine. Code compliance for open stair is based on considering the mezzanine a part of the main story. Floors: Roof: • Sub -Basement and Basement floor on grade: mild -reinforced concrete slab on grade over capillary break per the Geotechnical Report. • Portion of Basement floor over Sub -basement: mild -reinforced concrete slab. Level 1floor: concrete slab on PT concrete beams. Plan for slab stepping to accommodate flush transitions with floating gym floor. Mezzanine floor: composite metal deck on steel beams. Acoustical metal deck with gypsum sheathing and TPO roofing system. Entrance canopies: Metal canopy on steel framing Stairs: Enclosed Stair: prefabricated metal pan stair with steel railings; Open Stair: o Base Bid: prefabricated metal stair with wire mesh panel railings. � ;ANNIE WRIGHT an P O R T E K HU LTZ 'T BHUJ M I T H U N 012%LUNDEEN n 95 ARCHITECTURE CONCEPT DESIGN NARRATIVE o Alternate: steel -framed custom stair with wood treads; no change in railing material. Exterior Walls: • Sub -Basement and Basement walls: cast -in-place concrete with bentonite blind - side waterproofing and drainage system. Include foam insulation on interior side of the walls • Rainscreen system supported by cold -formed framing. Exterior cladding materials include cementitious panels (Taktl or Swiss Pearl) at the base and within the recessed portion of north fagade. The remainder of cladding is brick veneer. • Canopies, sills, copings, and other metal trim: aluminum plate panels in large areas and heavy gage sheet metal for smaller trim pieces. All aluminum material will include Kynar finish. Doors: • Entry Doors: aluminum -framed glass entrances with power operators. • Service doors: insulated hollow metal • Interior doors: wood with transparent finish. Fenestration: • Operable windows will be provided in the gymnasium to allow for mixed mode ventilation. • Base Bid Windows: Fiberglass Framing (Cascadia Windows or similar) Alternate Windows: Aluminum storefront framing with 70% Kynar finish • Skylights: Custom sloped skylight with aluminum frame. Interior Finishes: • Flooring: o Pool decks: ceramic tile over cleavage membrane o Pool basin: pool plaster over liquid -applied waterproofing o Gym: floating wood sports floor o Main level and Basement Lobbies; Locker Rooms and Restrooms: polished structural concrete. o Support spaces (mechanical, electrical, storage): sealed exposed concrete. • Walls: 5NNIE WRIGHT SCHOOLS / CONCEPT DESIGN / MARCH 24, 2017 o Pool areas: painted cement board or moisture - resistant gypsum board with tile wainscot up to 4 ft above deck. o Pool basin: pool plaster over liquid -applied waterproofing. o Gymnasium: impact -resistant gypsum wallboard and gymnasium wall padding up to 6 ft above floor on all walls located within 5 ft of the court boundary. o Restrooms and lockers: moisture -resistant gypsum wallboard with wall tile on wet walls up to 6 ft above floor o Lobbies: composite wood panel wainscot up to 4 ft. o Remainder of spaces outside of pool areas: painted gypsum wallboard. • Ceilings o Pool area: painted exposed concrete deck and beams. o Gym, Main Level Lobby, and Mezzanine: painted exposed acoustical roof deck; o Spaces below the mezzanine: painted exposed structural deck; o Restrooms and Lockers: painted moisture -resistant gypsum board; o Support spaces: exposed to structure above. Casework: Reception desk: feature wood and metal desk Sports Equipment: • Pool equipment package to be developed by a pool consultant in Schematic Design Phase. Gym Equipment: basketball hoops and backstops, net floor, inserts, gym divider curtain, game clock; fixed bleachers (alternate). Miscellaneous: • Expansion floor, wall, and roof joint covers • Recessed aluminum walk -off mats at each entry. • Toilet partitions: ceiling mounted plastic laminate partitions. • Restroom accessories: stainless steel Roof hatch: provide 3' x 6' roof hatch with folding ships ladder. Elevator: • Hydraulic elevator, 3,500 lbs capacity. ANNIE WRIS14T -t- coucMUNT _ LUNDEEN HuLTz'-BHU NN MITHUN 96 Z D D Z rn ARCHITECTURE CONCEPT DESIGN NARRATIVE ALTERNATES BOYS' UPPER SCHOOL ALTERNATES 1. Open Stair: upgrade prefabricated metal stair with wire mesh railings to steel - framed custom stair with wood treads. (No change in railing material). 2. Enclosed Stair Extension to Roof: replace roof hatch with folding ships ladder with enclosed stair extension to roof for improved maintenance access. Stair penthouse walls shall be brick veneer rainscreen similar to building exterior walls. Provide TPO roofing system at stair penthouse roof. 3. Green Roof: o Upgrade structure to support the load of a 6 -inch deep vegetated roof; o Replace TPO roofing system over gypsum sheathing over metal deck with composite deck and a hot rubber IRMA system; o Provide growing medium, planting, and irrigation. 4. Window framing material: replace painted fiberglass framing with aluminum storefront with 70% Kynar finish. 5. Solar panels: provide solar panels with required power system components and support rack over south -facing slope of clerestory gable. GYM ALTERNATES 1. Mezzanine use for Gymnastics: locate mechanical room in over east third of lobby; extend open stair and catwalk to Mezzanine level. Use the mezzanine space freed up by relocation of mechanical equipment for gymnastics. Add resilient flooring in gymnastics area. 2. Open Stair: upgrade prefabricated metal stair with wire mesh railings to steel - framed custom stair with wood treads. (No change in railing material). 3. Window framing material: replace painted fiberglass framing with aluminum storefront with 70% Kynar finish. 4. Bleachers. SITE ALTERNATES 1. Water service connection in 10th Street:at this time, it is unclear whether domestic and fire water service for Gymnasium Expansion can be connected to water lines serving Kemper Center. This alternate is included to isolate the cost estimate for potential connection to water service in 10th Street. o Base: connect to Kemper Center domestic and fire water services; o Alternate: Connect to water line in 10th Street. See Civil Engineering narrative for potential scope of work. 2. Electric Vehicle Charging Stations: provide a 225A panel dedicated for EV charging stations as part of the BUS electrical distribution and conduit rough -in out to the upper parking lot. Include (6) level 2 chargers. ANNIE WRIGHT coUGNUN T _ ;,NNIE WRIGHT SCHOOLS / CONCEPT DESIGN / MARCH 24, 2017 si"''" � � LUNDEEN HU LTZ. e • BHU M I T H U N STRUCTURAL CONCEPT DESIGN NARRATIVE The Annie Wright School is adding a Boys Upper School (BUS) building and new GYM addition. The BUS is a 25,000 square foot building with two stories and a full basement. The gym addition has a pool level below the main gym space which is located roughly at grade. The west portion of the gym has an elevated mechanical space and a catwalk. The gym addition will be seismic isolated from the existing structure. DESIGN CRITERIA Building Codes 2015 International Building Code, Risk Category III ASCE?-10, Minimum Design Loads for Buildings and Other Structures Design Loads • BUS Typical Classroom Load: 40 psf • BUS Assembly Areas Above 2nd Floor: 100 psf (non-reducible) BUS 2nd Floor Corridors: 80 psf Elevated Gym Floor: 100 psf (non-reducible) Mechanical Rooms: As required to support equipment weights Roof Snow Loads: 28 psf (Includes 1.1 Importance Factor) Seismic and Wind Design: 2015 IBC Allowable soil bearing pressure: 7500 psf (This value requires bearing improvements per the geotechnical report. Smaller bearing pressure may be coordinated with the team to reduce the amount of soil improvements.) FOUNDATIONS AND SLAB -ON -GRADE The upper layer of stratum below each structure consists of fill soils. Both buildings have basement components that require significant excavation. This will likely eliminate the need for a deep foundation system because the structure will reside on or near a stratum suitable for bearing. Conventional foundations systems for both buildings are currently anticipated. With this system, varying amounts of excavation and soil improvements are likely required to achieve proper bearing in some locations. A portion of the BUS building will require over excavated and backfilled. Conventional strip and spread footings are anticipated to be used for each building. Slabs -on -grade will typically be 5 inch thick and reinforced with welded wire fabric placed over a vapor barrier and capillary break material. BUS FRAMING SYSTEM The floor structure consists of a 2 %z inch thick topping slab over 2 inch deep composite metal deck supported by steel wide flange purlins and girders supported (QNNIE WRIGHT SCHOOLS / CONCEPT DESIGN/ MARCH 24, 2017 by steel tube or wide flange building columns to the foundations below The roof system will be flat WF framing similar to the levels below. A large portion of the roof will consist of a deck and topping slab in order to support a green roof system with 6 inches of soil if that alternate is selected. The remaining portions of the roof will utilize 18 gage metal deck spanning between joists or beams. In addition, a small portion of the roof may be dedicated to photovoltaic (PV) panels. This area will be designed for an additional 12 pounds per square foot weight allowance. GYM FRAMING SYSTEM The gym floor will consist of an 8 inch mild reinforced concrete slab spanning between post - tensioned (PT) beams that span over the pool below in the transverse direction. Above the main 98 gym level, steel framed columns will support the roof framing and small mechanical mezzanine. y The Gym roof framing system consists of 1 % inch deep acoustical roof deck over steel open web bar joists or wide flange purlins supported by wide flange girders to the columns below. < m EXTERIOR WALL FRAMING Stud wall sizes vary with the wall use and location. The BUS will have 8 inch wide cold formed metal studs at 24 inches on center. At the Gym, exterior stud walls will be 12 inches wide and spaced between 16 and 24 inches on center. All stud walls will have light gage deflection tracks along the top that allow beams to deflect without loading the studs. LATERAL FORCE RESISTING SYSTEM The structure will be laterally braced from wind and seismic loads by a system of metal deck roof diaphragms, concrete floor diaphragms, wide flange drag struts, and steel braced frames. The braced frames will consist of WF steel columns, wide flange beams, and steel HSS braces. The columns and braces will connect to grade -beam style spread footings. The exterior stud walls will be sized to resist wind forces against the building. Stud walls that are clad with concrete veneer will be sized to deflect no more than L/600. VIBRATION PERFORMANCE CRITERIA The steel floor framing will be analyzed for vibration using the American Institute of Steel Construction (AISC) Design Guide 11 "Floor Vibrations to Human Activity." This document recommends certain performance criteria that help to ensure that the floor system will behave in an acceptable manner. For this project, the typical floor system will be analyzed for walking excitation in an office environment. The primary goal of the analysis is to limit the acceleration of the floor system under walking impact loads to a reasonably small amount, in this case approximately 0.5 to 0.6%g. The elevated gym will be analyzed for rhythmic excitation. The primary goal of this analysis is to achieve a minimum natural frequency of the floor, in this case approximately 7 to 8 Hz. Since the perception of floor vibration is subjective, we cannot guarantee that the floor system will perform exceptionally for all occupants, or that the floor vibrations will be completely imperceptible. FLOOR LEVELNESS CRITERIA Steel and concrete floor systems cannot be built to exact levelness standards due to the nature of the construction type and the tolerances inherent in steel construction. Camber ANNIE WRIGHT sa PO0 R T E , HU LT -L :* BHU 5: F+6ClSlm'w,.��;^G 01 EVNDEEN - o -f -JM I T H U N STRUCTURAL CONCEPT DESIGN NARRATIVE will be added to the floor beams in an attempt to achieve a relatively level floor after the concrete slab is poured, while still maintaining a relatively economical floor system. However, precise levelness cannot be guaranteed due to the many variables involved in this type of construction. If precise levelness is desired, such as at wood floors, a method of leveling the floor slab should be anticipated, such as the use of leveling compound. 99 ANNIEWRIGHT �f= CWGKUN L81==M- , N a n �r e R HU LTI B�IU WNNIE WRIGHT SCHOOLS / CONCEPT DESIGN / MARCH 24, 2017 © LUNDEEN M 1 T H U N MECHANICAL CONCEPT DESIGN NARRATIVE enclosed rooms shall be routed to the gym via transfer ducts and/or door undercuts. POOL The pool and associated rooms (mechanical rooms, locker rooms, storage) will be served by two packaged dehumidification heat recovery units, each sized for half of the flow/ load. Units will be PoolPok AW series units (or similar) in a vertical configuration, and shall be located in the building mechanical room on the pool deck level. Interior air handler components will be corrosion resistant. These units have outdoor condensers that will be located on grade to the northwest to the mechanical room location. Two gas-fired condensing hot water boilers (at 500 MBH capacity each) will be located in the building mechanical room, and will provide primary heat to the pool heat exchanger (located in pool mechanical room) and to the gym air handling units (located in a mezzanine level mechanical room). Boilers may provide supplemental heat to the pool air units that will use recovered heat from pool enclosure de- humidification as the primary heat source. Piping from the pool heating system will need to be routed to the de -humidification air handling units in order to accommodate full heat recovery capability. Specialty exhaust fans shall serve the pool enclosure and mechanical rooms (EF -1) and the locker rooms (EF -2). Exhaust capacity shall match code -required ventilation (0.5 cfm/SF minimum). All exposed metallic components shall be corrosion resistant. Ductwork is anticipated to be primarily exposed round duct. Duct construction is likelyto be aluminum or stainless steel. Aluminum is a bit more prone to damage but will be located above the pool/deck where it will not be impacted much. Stainless steel ducts can show rust at joints, breaks, and hardware. Other duct materials that can continue to be discussed include fiberglass re-inf arced plastic (FRP), cloth, and coated duct but these do not seem to offer many advantages over aluminum.. Return air and exhaust air intakes from pool enclosure will be single point intakes in the wall of the building mechanical room. Pool exhaust ducts as well as boiler vents are anticipated to be routed vertically through a shaft to roof terminations. Outside air intakes (and boiler combustion air intake) is shown on the east side of the building (either within an intake well or located in the exterior wall immediately above grade). Locker room exhaust (EF -2) is anticipated to be via an in-line or exterior exhaust fan with outlet on the west side of the building. Attached diagrammatic plans illustrate equipment and associated services to be located in the building mechanical room, as well as other spaces on the deck and sub -levels. Potential locations for shafts are also identified. CONTROLS Controls are anticipated to be a mix of vendor provided controls and 3rd party direct digital controls (DDC). Pool HVAC will operate continuously but may stage to 50% flow when pool is not in use and humidity setpoints are satisfied. Gym HVAC shall operate within an occupied/unoccupied automatic temperature control sequence, equipped with all code - required sequences of operation and a temperature -based fan speed control sequence. UTILITY SERVICE AND DISTRIBUTION Natural gas and potable water service are anticipated to be provided via new utility service brought down from 10th Street to the southwest along the access road to the building site. As an alternative (yet to be fully explored), potable water service and/or fire protection water service may be able to be �RNNIE WRIGHT SCHOOLS / CONCEPT DESIGN/ MARCH 24, 2017 extended from the existing Kemper Building (or a point of connection to the east of the existing Kemper Building). The attached concept plans show potable water and natural gas entering from the west, and fire protection service from the north. Ultimate points of connection for gas and water service still remain to be finalized. Piping distribution will be from pool deck level mechanical room to both lower floors (sub -level mechanical and sump room) and upper floors (gym level) via exposed or enclosed risers. Vents for boiler and water heater products of combustion as well as combustion air intake piping are proposed to be routed vertically to roof terminations (for exhaust) and to be brought in from the north wall (for outside air and combustion air). Combustion air intake piping will be PVC. Vent materials will be either CPVC or stainless steel. PLUMBING The majority of plumbing fixtures are located on the pool deck level, and cannot be gravity drained due to invert elevations of existing 6" site sewer. Waste line for plumbing fixtures on this level, and the sub -level are piped to a sewage ejector in the northwest corner of the sub -level. In addition to the sewage ejector, a separate pool filter drain holding tank is also located in the some area. Similar to the sewage ejector, the holding tank will be equipped with level -controlled pumping and will pump into waste lines that connect to the 6" site sewer. Due to capacity constraints with the site sewer piping, drain pump flow rate (and pool drainage rate into the holding tank) will need to be limited to prevent overflow. There will be a few plumbing fixtures on the main gym level and mezzanine level (water closets, lavatory sinks, drinking fountain, and floor drains). These can be gravity drained (or the waste line can be tied into the waste line feeding the sewage ejector. The attached diagrammatic plans show a gravity waste line to the north of the building. Routing of vent piping and location of vent risers remains to be coordinated, and are not indicated on the concept level diagrammatic plans. Potable hot water service will be provided by a gas-fired condensing water heater with hot water supply and recirculation piping distributed from building mechanical room on the pool deck level to upper and lower floors via risers. Plumbing fixtures are likely to include floor mounted water closets, wall mounted urinals, miscellaneous sinks, showers, drinking fountains, and floor drains. Specialty drainage capacity is anticipated to be required within the waste system for pool drainage and fire sprinkler system drainage. Piping materials remain to be determined by could be copper or pex for potable water, and cast iron, PVC, or ABS for waste and vent. All exposed piping in the pool enclosure and mechanical rooms will be corrosion resistant. FIRE PROTECTION Entire building is prod to be sprinklered. Fire sprinkler riser will be located in the building mechanical room at the pool deck level room with fire sprinkler piping routed to upper (and lower) floors via a piping riser group. Locations for fire department connection remain to be determined. Piping material will be black steel except where subject to corrosion. ANNIE MIGHT COUGHLINHULTZ'TBHU 5„fiC:i: Sl.:;t': �' ,. PORTER .i E . Y LYNDE EN M I T H U N ELECTRICAL CONCEPT DESIGN NARRATIVE BOYS' UPPER SCHOOL APPLICABLE CODES NFPA 70, National Electrical Code (NEC) WAC 296 46B Washington State Electrical Safety Standards, Administration, and Installation International Building Code (IBC) International Fire Code (IFC) Washington State Energy Code (WSEC) ENERGY CODE REQUIREMENTS - LIGHTING Lighting design shall comply with currently adopted WSEC that currently includes the following requirements: 1. Interior lighting power allowance shall be 0.70 watts/SF as designated for school buildings. 2. Provide each room with at least one manual switch for lighting control except manual control may be deleted in spaces that are allowed to have occupancy sensor full automatic ON. OFF except security lighting shall be controlled by photo sensor for ON/OFF. Time switch control for indoor and outdoor lighting shall be provided and either programmed from the building energy management system (EMS) or integral with the relay control panel. POWER DISTRIBUTION The new school shall be provided with a single metered 208/120 volt electrical service. Switchgear and panelboards shall have circuit breakers. Distribution system will be designed to be solar photovoltaic (PV) system ready based on roof top PV panel installation the south facing side of the clerestory 102 gable. PV system installation shall be an alternate bid item. Z D Distribution system will also include a 225 amp 3 phase panelboard and conduit A rough in dedicated for electric vehicle (EV) charging stations for the upper parking lot expansion. EV charger installation shall be an alternate bid item. rn 21514[19121214rdl91Tdp:1 Central battery inverter(s) are proposed to provide emergency power for egress lighting (life safety). No other standby power is proposed at this time. 3. Provide each room with manual light reduction controls where occupancy sensor is not provided. BASIC MATERIALS AND METHOD 4. Provide separate automatic control (dimming) of daylight zones with more than two light fixtures. Material and equipment shall be UL Listed and labeled. 5. Provide separate control of display lights, accent lights, and display case lights independent of general area lighting. 6. Provide automatic control of exterior lighting using time switch and/or photocell 7. Provide occupancy sensors in classrooms, offices, conference rooms, restrooms, lunch and break rooms for staff, storage rooms, janitor rooms, other spaces 300 square feet or less, and in other areas approved by the School District, to automatically turn off lights when space is unoccupied. Provide time switch controlled relays to shut off lighting during unoccupied hours in remaining areas of the building. LIGHTING SYSTEMS Interior light fixtures shall primarily use LED and low voltage dimming drivers. In areas without suspended ceilings and open to structure, light fixtures shall be cable mounted direct/indirect linear fixtures with 80% down light and 20% up light. Exterior light fixtures shall be LED with cutoff photometrics. Except at building egress doors, exterior lights shall be controlled to provide minimum 30% reduction during unoccupied hours LIGHTING CONTROLS Local lighting controls shall be line voltage wall switches except low voltage wall switches shall be used where manual ON occupancy sensor control, automatic daylight control, time switch relay control, and/or manual dimming is provided. Exterior lighting fixtures shall be controlled by photo sensor for ON and time switch for --.L RNNIE WRIGHT SCHOOLS / CONCEPT DESIGN / MARCH 24, 2017 Feeders and branch circuits shall consist of copper conductors installed in conduit. MC cable shall be an approved alternative for concealed branch circuits in rooms not to exceed 350 SF and in general classroom spaces, except branch circuit homeruns in these spaces shall consist of conductors installed in % inch minimum diameter conduit. Conduit installed above grade shall be electrical metallic tubing (EMT) or rigid galvanized steel (RGS). Conduit below grade shall be schedule 40 PVC. Wiring devices shall be specification grade 20 ampere rated. Convenience outlets shall be GFCI protected where required by Code. As a general design, there shall be no more than six convenience outlets per 20 ampere circuit and no more than 4 computer purpose outlets per 20 ampere circuit. Device plates shall be stainless steel with brushed or satin finish. Device plates for plugin outlets shall be labelled to identify panel, circuit number. GROUNDING Grounding shall comply with Code except an equipment grounding conductor shall be included in all feeders and branch circuits. A surge protective device (SPD) shall be provided at the building electrical service. FIRE ALARM A non -coded addressable fire alarm system shall be provided. Detection devices shall be provided to comply with minimum Code requirements to include smoke detectors installed in HVAC fan systems rated above 2000 CFM, for elevator, and at the fire alarm control panel only. Manual stations, horns and visual alarm signals shall be installed per ADA requirements. ANNIEWRIGHT Oy5�8� OUGHLI PORTENR HULTz'*BHU SCkOCISIa..C:�o.- rn:�l! LUNDEEN .I M I T H U N ELECTRICAL CONCEPT DESIGN NARRATIVE System shall include alarm and supervision of the building sprinkler system. An Emergency Voice/Alarm Communication System shall be incorporated into the fire alarm system per requirements of the IBC and IFC. Wireless alarm monitoring shall be provided. GYM & POOL APPLICABLE CODES: • NFPA 70, National Electrical Code • WAC 296 46B Washington State Electrical Safety Standards, Administration, and Installation • International Building Code • International Fire Code Washington State Energy Code ENERGY CODE REQUIREMENTS, LIGHTING Lighting design shall comply with currently adopted WSEC that currently includes the following requirements: 1. Interior lighting power allowance shall be 0.75 watts/SF as designated for gymnasium. 2. Provide each room with at least one manual switch for lighting control except manual control may be deleted in spaces that are allowed to have occupancy sensor full automatic ON. LIGHTING CONTROLS Local lighting controls shall be line voltage wall switches except low voltage wall switches shall be used where manual ON occupancy sensor control, automatic daylight control, time switch relay control, and/or manual dimming is provided. Exterior lighting fixtures shall be controlled by photo sensor for ON and time switch for OFF except security lighting shall be controlled by photo sensor for ON/OFF. Time switch control for indoor and outdoor lighting shall be provided and either programmed from the building energy management system (EMS) or integral with the relay control panel. 103 POWER DISTRIBUTION Z D The new gym/pool building addition shall be provided with a single metered 480/277 volt D electrical service for lighting, HVAC equipment, and pool equipment. A step down transformer shall provide 208/120 volt distribution for convenience power and small appliance loads. 480 m volt switchgear and distribution panels shall have fusible switches and/or circuit breakers. EMERGENCY POWER There will be sewage ejector pumps in the basement that will require standby power. A natural gas generator is proposed for this purpose, and it will also be sized and rated for emergency use to accommodate the building life safety systems. BASIC MATERIALS AND METHOD 3. Provide each room with manual light reduction controls where occupancy sensor is not provided. Material and equipment shall be UL Listed and labeled. 4. Provide separate automatic control (dimming) of daylight zones with more than two light fixtures. Feeders and branch circuits shall consist of copper conductors installed in conduit. MC cable shall be an approved alternative for concealed branch circuits in rooms not to exceed 350 SF, 5. Provide separate control of display lights, accent lights, and except branch circuit homeruns in these spaces shall consist of conductors installed in % inch display case lights independent of general area lighting. minimum diameter conduit. Conduit installed above grade shall be electrical metallic tubing 6. Provide automatic control of exterior lighting using time switch and/or photocell. (EMT) or rigid galvanized steel (RGS). Conduit below grade shall be schedule 40 PVC. 7. Provide occupancy sensors in classrooms, offices, conference rooms, restrooms, lunch and break rooms for staff, storage rooms, janitor rooms, other spaces 300 square feet or less, and in other areas approved by the School District, to automatically turn off lights when space is unoccupied. Provide time switch controlled relays to shut off lighting during unoccupied hours in remaining areas of the building. LIGHTING SYSTEMS Interior light fixtures shall primarily use LED and low voltage dimming drivers. In areas without suspended ceilings and open to structure, light fixtures shall be cable or pendant mounted direct/indirect fixtures with 80% down light and 20% up light. In pool area light fixtures will be listed for the purpose and located around perimeter of the water. Exterior light fixtures shall be LED with cutoff photometrics. Except at building egress doors, exterior lights shall be controlled to provide minimum 30% reduction during unoccupied hours. V NNIE WRIGHT SCHOOLS / CONCEPT DESIGN / MARCH 24, 2017 Wiring devices shall be specification grade 20 ampere rated. Convenience outlets located GFCI protected where required by Code. As a general design, there shall be no more than six convenience outlets per 20 ampere circuit. Device plates shall be stainless steel with brushed or satin finish. Device plates for plugin outlets shall be labelled to identify panel, circuit number, and if computer purpose. GROUNDING Grounding shall comply with Code except an equipment grounding conductor shall be included in all feeders and branch circuits. Isolated grounding systems shall not be provided. Grounding for swimming pool shall comply with requirements of NEC 680. A surge protective device (SPD) shall be provided at the building electrical service. FIRE ALARM The existing upgraded Kemper Hall fire alarm system as manufactured by Simplex shall be extended the gym/pool addition. Detection devices shall be provided to comply with minimum Code requirements ANNIEWRIGHT r°o �" HuLTz TBHU LUNDIEN MITHUN ELECTRICAL CONCEPT DESIGN NARRATIVE to include smoke detectors installed in HVAC fan systems rated above 2000 CFM, for elevator. Manual stations, horns and visual alarm signals shall be installed per ADA requirements. System shall include alarm and supervision of the building sprinkler system. An Emergency Voice/Alarm Communication System shall be incorporated into the fire alarm system per requirements of the IBC and IFC. 104 ANNIE WRIGHT uta P 0 i1% 1 . �N Hurrz'-BHU ANNIE WRIGHT SCHOOLS / CONCEPT DESIGN/ MARCH 24, 2017 L5� "' © WIdEEN M I T H U N PROJECT SCHEDULE AWS Boys' Upper School & Gym Expansion Overall Schedule Draft v.9 "Ot75v� I AN l ! N G AGSMEN? I SURVEY UPDATE, rRAflif: REPOY. ! EY,ISIING ON DWONS J•SSESS.=ENT • : MON IHS j F'--,jLOC ATI ON O(;11ERMIN 11flON: 'ROG RSM UPOAIE At ID CI :iMo ESTIMATE L FcCONCAWIO J - 3 W SKS i SC HBMAIIC I DE SiGI' • 21h -N IHS © COST ESTIMA L REL ONCILLAVON • 3 W 0 CUP I'REAPPLICATiON MEETING 0 HEI[; HRORHOOD MEETING j CUP -6 pri n 0 APPROVAL TO N 8NNIE WRIGHT SCHOOLS / CONCEPT DESIGN / MARCH 24, 2017 a c P DECHIOH CUP APPEAI PERI 63 WITII DG IESIGN.DE V Eli W?A E DESIGN 2 MO! IFHS HS Unctures Ianrevplr-1, hr&4hVvI~ reYii w] 3, ftglll H$ RECON CILIJERION • i WEEK i PROGtE6 SVIi I CD SITE D:VELOP AENI 1RMII/ :MP ROCU ANTS 3 MOi FTHS SITE 1EVELCiMENTFERMA Roll iW! 2 7-0NTH_ i SITE =W10K GOP PRI[ SNG - - WEEKS F!IP FO$ SITE C- 1NSIRUC11IOH I' BDIAIN['lERMI' DOCL�5Eki5 M-2NIHS I. MILDINC PERMIT REVNW.' 2 MIRONS 'I I. A i. B UDIM i NUCII Ki UPDATE • 3 WEEKS t BLI LDFNG GMP D 7C UMA4TS • ZMCNTr,S BUILDING C -MP FRyING/hID - 41 LEEKS 0 NTP FO: BUiDLI JO CO CSIRUC FCON SITE CLEATING. ECAVJ TION, I�11 MES - 3 MC h mithun 1 3/24/2017 NOTES 1. CUP APPLICATION HAS BEEN ADVANCED TO THE MIDDLE OF SCHEMATIC DESIGN PHASE TO EXPEDITE CUP -RELATED RISK REDUCTION. THIS MEANS APPLYING FOR CUP BEFORE PROJECT SCOPE AND COST ARE CONFIRMED THROUGH SCHEMATIC DESIGN AND RELATED PRICING EFFORT. 2 EXACT CUP APPLICATION DATE WILL DEPEND ON DESIGN PROGRESS DURING SCHEMATIC DESIGN PHASE AND ON CONFIRMATION OF CUP APPLICATION COMPONENTS. 3. GAPS FOR COST/BUDGET RECONCILIATION, OWNER REVIEW AND APPROVALS BETWEEN SCHEMATIC DESIGN, DESIGN DEVELOPMENT, AND CONSTRUCTION DOCUMENTS PHASES AMOUNT TO 7 - B WEEKS. ELIMIATING THESE GAPS ADDS RISK 4 THIS SCHEDULE ASSUMES GCCMP APPROACH TO PROJECT DELIVERY FOR THE SAKE OF EXPEDITING THE DESIGN AND DOCUMENTATION WORK CONSTRUCTION DOCUMENTS PHASE WILL NEED TO BE EXTENDED BY SEVERAL WEEKS IF HARD BID APPROACH IS SELECTED. 5.T0 DETERMINE WHETHER THE SCHEDULE CAN BE FURTHER COMPRESSED, GCCM'S CREATIVE INPUT ON CONSTRUCTION AND PROCUREMENT TIMELINES IS NEEDED. 7. ITS PREFERABLE TO START SITE WORK IN MAY OR LATER. GCCM WILL NEED TO CONFIRM VIABILITY OF SITE WORK STARTING IN MARCH. 6. CONSTRUCTION START FOR FOR EACH BUIDLING WITHIN THE OVERALL CONSTRUCTION PERIOD NEEDS TO BE DETERMINED WITH GCCM INPUT. {Dumllon Ta be gonlRrrwd by nhar ar} LUILDIN'l CONWRV 14. 4 AONT13 [Pwat I to be ccned by Cartha.lory 14, ANNIE WRIGHTeouG"EI" HuLTz - BHU 1i��'_[i G: `L.Iw:M.",.."77 �d LUNDEEN n 5 -I---MITHUN 109 SHORT-TERM PROJECT SCHEDULE zo» W E E L Y M E E T N S - fUt! S fC25 PRd,{E ACRE ENI TERF�VS REVIEW D 31 9 -SIGN 'UttSERVES OWNER/ARCHI ECT AGR ENT. SURVEY F<;:R SOUTH SOCCER F ELD COME IIALF iS AYAiLA8LE. LETION I ORTH HA.F IS PENDING I s FULL S VICES COH$ULTAITI AGREEM NT PREP S1IRVEY U?DAFE 4154 - ISS E FULL SE .*VICES A HITECTI ONSULTA tT AGREF.%ENTS' G REPORT fRAFPjCIPA`WKlI 7PR�QRIAMVREIJEW GEOjCHNICAs E"LORA -ION s REPORT _UP ATE PRO RAM •• 0: 14 • CDH IRM1 MASS,NG 'RC=RAM-R ED COS IEST1MATE=JPDATE r 02 n3 COS' MODEL R:VIEV1 r (",3;70-C STMODE APPROV r - IDENTIFY GUESFI"S FOR PRl7PP MEERIIG WITH DT t L _RE iEW PRE IPP QUESTIONS WITH AHELAN AWS A AL17, COIF PREAPPL ATION f4C RAGE SEND PREAPP kEgL5T AND NATERIAiS D COT RkALIIE VIWW ANA LY M PAC"GE • ' 0 CUP PREAPPLICeumMRilN6 CONCEK DESIGN .. CDNCEP' COST ESTIMATE 8 REVIEW ' PRE CONSTRL' cnON PROPOSALS CONTRACTOR e � • _ ■ CONCEPT COSV Ot DG ET RECONCILIATION • a � ° CL'NLEPI AFrXU AL flE OF NSG BCCI RHOOD PENNGNFATI� 3N 0 DESIGN WgR3cSH� )P W ITN SCHOOL Ct IMMUNFL' (IF gESIR Dj N GnORH 0114E DEVEUIP CUP SU IMITTAI. PkCKAGE - 4 WEEKS u IV SNNIE WRIGHT SCHOOLS / CONCEPT DESIGN/ MARCH 24, 2017 10. SCHEMARC OESIGI -7 WEETTS STi COST DWAATE 3 - 50 RUDGV,- REVIEW A IEr((NG $1 COST/It DGErREC)NGIUATION 0 4PPROVAL TO PRO EEOATH DD ANNE WRIGHT _ 1a COUGNLFN Hu urz .T BHU maiih LUNDEEN - M I T H U N 110 n cc rn MIT H5NO mithun.com— Fee Proposal Mithun's fee below is based on the scope of work and schedule outlined within our proposal document. We look forward to discussing the details of the this project to ensure the City of EI Segundo's goals are met. Please note the following: 1. Fee in Phase 1 and Phase 2 includes designated community engagement meetings and workshops as indicated on project schedule. 2. Aquatic Design Group Fee includes 15% Mithun consultant markup for administrative costs, business and occupation taxes, project management, accounting and insurance. 3. Fee includes direct costs such as mileage and reproduction costs. Phase 1: Site Analysis and Needs Assessment Mithun .............................. .. ...... ............. :.... $28,500 Aquatic Design Group .............. ..................... $14,375 Phase 2: Concept/Schematic Design and Final Deliverables Mithun............................................................ $58,000 Aquatic Design Group... .................................... $16,100 TOTALS Phase 1 ................$42,875 Phase 2 ................$74,100 TOTAL FEE NOT -TO -EXCEED ..................... $116,975 Hourly Billing Rates Staff Level Billing Rate Cost Rate (Markup %) Staff Level 1 $260/hr. $172 /hr. (34%) Staff Level 2 $215/hr. $140 /hr. (35%) Staff Level 3 $185/hr. $127 /hr. (31%) Staff Level 4 $170/hr. $121 /h r. (29%) Staff Level 5 $155/hr. $115 /hr. (26%) Staff Level 6 $145/hr. $109 /hr. (25%) Staff Level 7 $135/hr. $105 /hr. (22%) Staff Level 8 $125/hr. $102 /hr. (19%) Staff Level 9 $110/hr. $96 /hr. (13%) Staff Level 10 $95/hr. $88 /hr. (7%) MITHUN 203 N O Attachment 2— Project Location Map Urho Saari Swim Stadium "The Plunge" 219 W. Mariposa Ave, EI Segundo, CA