2020 Jun 16 - CC PACKET SPCSPECIAL AGENDA
EL SEGUNDO CITY COUNCIL
350 MAIN STREET
DUE TO THE COVID-19 EMERGENCY, THIS
MEETING WILL BE CONDUCTED PURSUANT TO THE
GOVERNOR'S EXECUTIVE ORDER N-29-20.
How Can Members of the Public Observe and Provide Public Comments?
Residents are strongly encouraged to participate remotely via Spectrum Channel 3 and 22, AT&T U -
verse Channel 99 and/or EI Segundo TV at YouTube.com. Members of the Public may provide
comments electronically by sending comments to the following e-mail address, with a limit of 150
words and accepted up until 30 minutes prior to the meeting:
PUBLICCOMMUNICATIONS@elsegundo.org, in the subject line please state the meeting date
and item number. Depending on the volume of communications, the emails will be read to Council
during public communications and are subject to disclosure under the Public Records Act.
Members of the Public may also provide comments in the designated area in Council Chamber up to
and during public communication portion of the meeting. Members of the public must observe "social
distancing" requirements at all times, i.e., remain six (6) feet from other attendees during the entirety
of the event or gathering.
Additional Information
The City Council, with certain statutory exceptions, can only take action upon properly posted and listed agenda
items. Any writings or documents given to a majority of the City Council regarding any matter on this agenda
that the City received after issuing the agenda packet are available for public inspection in the City Clerk's office
during normal business hours. Such Documents may also be posted on the City's website at
www.elsegundo.org and additional copies will be available at the City Council meeting.
Unless otherwise noted in the Agenda, the Public can only comment on City -related business that is within the
jurisdiction of the City Council and/or items listed on the Agenda during the Public Communications portions of
the Meeting. Additionally, the Public can comment on any Public Hearing item on the Agenda during the Public
Hearing portion of such item. The time limit for comments is five (5) minutes per person.
Before speaking to the City Council, please state. Your name and residence and the organization you
represent, if desired. Please respect the time limits.
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in
this meeting, please contact City Clerk, 524-2305. Notification 48 hours prior to the meeting will enable
the City to make reasonable arrangements to ensure accessibility to this meeting.
SPECIAL MEETING OF THE EL SEGUNDO CITY COUNCIL
TUESDAY, JUNE 16, 2020 - 6:00 P.M.
(Will run simultaneously with Regular Open Session)
CALL TO ORDER
INVOCATION — Tracy Weaver, City Clerk
PLEDGE OF ALLEGIANCE — Council Member Nicol
ROLL CALL
PUBLIC COMMUNICATIONS — (Related to City Business Only — 5 minute limit per
person, 30 minute limit total) Individuals who have received value of $50 or more to communicate to the
City Council on behalf of another, and employees speaking on behalf of their employer, must so identify
themselves prior to addressing the City Council. Failure to do so shall be a misdemeanor and punishable by a
fine of $250. While all comments are welcome, the Brown Act does not allow Council to take action on any item
not on the agenda. The Council will respond to comments after Public Communications is closed.
A. STAFF PRESENTATIONS
1. Citizens Protests Update
City Manager Scott Mitnick & Police Chief Bill Whalen
a) Receive update on "State of Emergency" Proclamation and Administrative Order
No. 2020-1 to address "Civil Unrest."
b) Receive update on State of California & LA County Emergency Orders
c) Receive update on citizen protests
d) Receive update from Police Chief
2. Establish Diversity, Equity, & Inclusion Commission
City Manager Scott Mitnick
3. COVID-19 Update
City Manager Scott Mitnick & Fire Chief Chris Donovan
a) Receive update on "State of Emergency" Proclamation and Administrative Orders
to address "COVID-19."
b) Receive update on State of California & LA County Emergency Orders.
c) Receive update on re -opening of local businesses and City facilities and services.
d) Receive update on All Hazards Incident Management Team (AHIMT) effort and
next steps.
B. CONSENT CALENDAR
4. Resolution authorizing City Manager to provide written notice of intent to
withdraw membership from Independent Cities Risk Management Authority
(ICRMA)
ADJOURNMENT
POSTED:
DATE: June 15, 2020
TIME: 05:25 PM
BY: Tracy Weaver, City Clerk
Oil
EL SEGUNDO CITY COUNCIL MEETING DATE: June 16, 2020
AGENDA STATEMENT AGENDA HEADING: Special Presentation
AGENDA DESCRIPTION:
Establish a "Diversity, Equity, & Inclusion Commission."
RECOMMENDED COUNCIL ACTION:
Direct City Manager to commence process to establish a formal Diversity, Equity, & Inclusion
Commission.
ATTACHED SUPPORTING DOCUMENTS: None
FISCAL IMPACT:
No direct impact to General Fund. Possible indirect fiscal impacts in the future with respect to
staff support and other costs.
STRATEGIC PLAN COMPLIANCE:
Goal 1 -- Enhance Customer Service and Engagement
Goal 3 -- Develop as a Choice Employer and Workforce
PREPARED BY: Scott Mitnick, City Manager
BACKGROUND
In response to the tragic death of George Floyd while in the custody of a Minneapolis Police
Officer on May 25, 2020, thousands of protests have taken place across the United States, including
several protests in El Segundo. Local residents spoke to City Council at the June 3, 2020 City
Council meeting. City Council also discussed potential impacts to the City during a June 11, 2020
closed session meeting.
In an effort to ensure that the issues raised during the protests are properly identified, discussed,
and analyzed, staff is recommending that City Council direct staff to establish a new "Diversity,
Equity, & Inclusion Commission." If supported, staff will return to City Council as soon as
possible with a proposed Commission structure which will include: Number of members;
Membership requirements; Interview and selection process; Commission purpose; Study topics;
and, Deliverables with due dates.
The intent is to establish the Commission as quickly as possible and to have thoughtful and
impactful recommendations to City Council in a timely manner.
EL SEGUNDO CITY COUNCIL
AGENDA STATEMENT
AGENDA DESCRIPTION:
MEETING DATE: June 16, 2020
AGENDA HEADING: Consent Agenda
Resolution authorizing the City Manager to provide written notice of intent to withdraw
membership from the Independent Cities Risk Management Authority (ICRMA).
RECOMMENDED COUNCIL ACTION:
Adopt attached resolution authorizing the City Manager to provide written notice of
intent to withdraw membership from the Independent Cities Risk Management Authority
(ICRMA).
ATTACHED SUPPORTING DOCUMENTS:
Resolution
FISCAL IMPACT: N/A
STRATEGIC PLAN:
Goal: 5 Champion Economic Development and Fiscal Sustainability:
Objective: B El Segundo approaches its work in a financially strategic and
responsible way
ORIGINATED BY: Joseph Lillis, Director of Finance 1
+.
REVIEWEWD BY: Barbara Voss. Deputy City Man gee
APPROVED BY: Scott Mitnick, City Manager
BACKGROUND AND DISCUSSION:
ICRMA is a not-for-profit Joint Powers Authority directed by a Governing Board consisting of
one representative from each member city. The Governing Board directs the activities of the
pools, programs and outside administrators to the advantage of its membership. On a day-to-day
basis, ICRMA is managed by a professional administrative staff to provide immediate assistance
with risk management, risk transfer, claims, litigation, return -to -work issues, and education.
The City of El Segundo ("City") has been a member city of ICRMA since 1985. The City
participates in the following insurance/risk pool programs: general liability, property & auto
physical damage program, worker's compensation program, crime program, terrorism coverage,
and cyber program.
The bylaws of ICRMA require that any member requesting to leave ICRMA, whether one or all
of its offered risk programs, must submit their intent to withdraw membership from ICRMA in
writing. In addition, the requested action to withdraw must be approved through a resolution by
the withdrawing member agency's governing board/City Council.
The City wishes to explore various options of insurance coverage including other risk -sharing
pools, as well as purchasing commercial insurance directly. The City is interested in performing
an analysis on the feasibility of continuing its participation in ICRMA versus other means of
coverage. Should the City wish to transition to another insurance pool in the upcoming fiscal
year, the bylaws of the liability and Workers' Compensation programs for ICRMA require that
notice of intent to withdraw membership as of July 1, 2021 must be provided no later than June
30, 2020, to ICRMA
The provision of written notice to withdraw prior to June 30, 2020 does not preclude the City
from rescinding such notice should the City wish to remain with ICRMA during the 2021/2022
fiscal year based upon analysis completed by the City or based upon any need for additional time
to conduct such analysis, provided that rescission is provided to ICRMA no later than December
1, 2020.
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF EL
SEGUNDO AUTHORIZING THE CITY MANAGER TO PROVIDE
WRITTEN NOTICE OF INTENT TO WITHDRAW MEMBERSHIP
FROM THE INDEPENDENT CITIES RISK MANAGEMENT
AUTHORITY (ICRMA).
WHEREAS, the City of EI Segundo ("City") is a member of the Independent
Cities Risk Management Authority ("ICRMA"), a joint powers authority which allows
member cities to pool resources to support liability and worker's compensation self-
insured programs; and
WHEREAS, ICRMA allows member cities to group purchase other lines of
insurance such as: Property, Auto Physical Damage, Crime, Cyber, and Terrorism
coverage; and
WHEREAS the City has been a member of ICRMA since 1985 and participates in
the Liability, Worker's Compensation, Property, Auto Physical Damage, Crime, Cyber,
ands Terrorism Programs; and
WHEREAS, the City wishes to explore various options of insurance coverage
including other risk -sharing pools or purchasing commercial insurance directly; and
WHEREAS, the City is interested in performing an analysis on the feasibility of
continuing its participation in ICRMA; and
WHEREAS, should the City wish to transition to another insurance pool in the
upcoming fiscal year, the bylaws of the liability and Workers' Compensation programs
for ICRMA require that notice of intent to withdraw membership as of July 1, 2021 must
be provided no later than June 30 , 2020; and
WHEREAS, the provision of written notice to withdraw prior to June 30, 2020
does not preclude the City from rescinding such notice should the City wish to remain
with ICRMA during the 2021/2022 fiscal year based upon analysis completed by the City
or based upon any need for additional time to conduct such analysis, provided that
rescission is provided no later than December 1, 2020.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of El
Segundo does hereby find, determine and declare as follows:
SECTION 1. The El Segundo City Council adopt the Resolution authorizing the
City Manager to provide written notice of intent to withdraw membership from ICRMA;
and
SECTION 2. That a copy of the Resolution shall be provided to ICRMA.
PASSED, APPROVED, AND ADOPTED this 16th day of June, 2020.
Mayor Drew Boyles, City of El Segundo
ATTEST:
City Clerk Tracy Weaver, City of El Segundo
APPROVED AS TO FORM:
City Attorney, Mark D. Hensley, City of El Segundo
STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES ) SS
CITY OF EL SEGUNDO )
I, Tracy Weaver, City Clerk of the City of El Segundo, California, hereby certify that the
whole number of members of the City Council of the City is five; that the foregoing
Resolution No. was duly passed and adopted by said City Council, approved
and signed by the Mayor of said City, and attested to by the City Clerk of said City, all at
a regular meeting of said Council held on the 16th day of July 2020, and the same was so
passed and adopted by the following roll call vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
ATTEST:
City Clerk, Tracy Weaver, City of El Segundo
June 16, 2020
Independent Cities Risk Management Authority
Attn: Beth Lyons
18201 Von Karman, Suite 200
Irvine, CA 92612
Re: Notice of Potential Withdrawal from ICRMA
Dear Mrs. Lyons,
Please accept this letter from the City of EI Segundo as a formal notice of intent to withdraw from the
Independent Cities Risk Management Authority (ICRMA) and any/all of the ICRMA joint protection
programs in which the City currently participates in effective July 1, 2021.
Sincerely,
Scott Mitnick
City Manager