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2020 Apr 21 - CC PACKETAGENDA EL SEGUNDO CITY COUNCIL 350 MAIN STREET DUE TO THE COVID-19 EMERGENCY, THIS MEETING WILL BE CONDUCTED PURSUANT TO THE GOVERNOR'S EXECUTIVE ORDER N-29-20. How Can Members of the Public Observe and Provide Public Comments? Residents are strongly encouraged to participate remotely via Spectrum Channel 3 and 22, AT&T U -verse Channel 99 and/or EI Segundo TV at YouTube.com. Members of the Public may provide comments electronically by sending comments to the following e-mail address, with a limit of 150 words and accepted up until 30 minutes prior to the meeting: PUBLICCOMMUNICATIONS@elsegundo.org, in the subject line please state the meeting date and item number. Depending on the volume of communications, the emails will be read to Council during public communications and are subject to disclosure under the Public Records Act. Members of the Public may also provide comments in the designated area in Council Chamber up to and during public communication portion of the meeting. Members of the public must observe "social distancing" requirements at all times, i.e., remain six (6) feet from other attendees during the entirety of the event or gathering. Additional Information. The City Council, with certain statutory exceptions, can only take action upon properly posted and listed agenda items. Any writings or documents given to a majority of the City Council regarding any matter on this agenda that the City received after issuing the agenda packet are available for public inspection in the City Clerk's office during normal business hours. Such Documents may also be posted on the City's website at www.elsegundo.org and additional copies will be available at the City Council meeting. Unless otherwise noted in the Agenda, the Public can only comment on City -related business that is within the jurisdiction of the City Council and/or items listed on the Agenda during the Public Communications portions of the Meeting. Additionally, the Public can comment on any Public Hearing item on the Agenda during the Public Hearing portion of such item. The time limit for comments is five (5) minutes per person. Before speaking to the City Council, please state: Your name and residence and the organization you represent, if desired. Please respect the time limits. In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact City Clerk, 524-2305. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. MEETING OF THE EL SEGUNDO CITY COUNCIL TUESDAY, APRIL 21, 2020 - 4:00 PM CALL TO ORDER ROLL CALL PUBLIC COMMUNICATION — (Related to Citv Business Only — 5 minute limit per person, 30 minute limit total) Individuals who have received value of $50 or more to communicate to the City Council on behalf of another, and employees speaking on behalf of their employer, must so identify themselves prior to addressing the City Council. Failure to do so shall be a misdemeanor and punishable by a fine of $250. SPECIAL ORDER OF BUSINESS: CLOSED SESSION: The City Council may move into a closed session pursuant to applicable law, including the Brown Act (Government Code Section §54960, et sem.) for the purposes of conferring with the City's Real Property Negotiator; and/or conferring with the City Attorney on potential and/or existing litigation; and/or discussing matters covered under Government Code Section §54957 (Personnel); and/or conferring with the City's Labor Negotiators, as follows: CONFERENCE WITH LEGAL COUNSEL — EXISTING LITIGATION (Government Code §54956.9(d)(1). CONFERENCE WITH LEGAL COUNSEL — ANTICIPATED LITIGATION Significant Exposure to Litigation (Government Code §54956.9(d)(2)) Initiation of litigation (Government Code §54956.9(d)(4)) DISCUSSION OF PERSONNEL MATTERS (Government Code Section §54957(a)) Threat to Public Services or Facilities 4 E AGENDA EL SEGUNDO CITY COUNCIL 350 MAIN STREET DUE TO THE COVID-19 EMERGENCY, THIS MEETING WILL BE CONDUCTED PURSUANT TO THE GOVERNOR'S EXECUTIVE ORDER N-29-20. How Can Members of the Public Observe and Provide Public Comments? Residents are strongly encouraged to participate remotely via Spectrum Channel 3 and 22, AT&T U -verse Channel 99 and/or EI Segundo TV at YouTube.com. Members of the Public may provide comments electronically by sending comments to the following e-mail address, with a limit of 150 words and accepted up until 30 minutes prior to the meeting: PUBLICCOMMUNICATIONS@elsegundo.org, in the subject line please state the meeting date and item number. Depending on the volume of communications, the emails will be read to Council during public communications and are subject to disclosure under the Public Records Act. Members of the Public may also provide comments in the designated area in Council Chamber up to and during public communication portion of the meeting. Members of the public must observe "social distancing" requirements at all times, i.e., remain six (6) feet from other attendees during the entirety of the event or gathering. Additional Information The City Council, with certain statutory exceptions, can only take action upon properly posted and listed agenda items. Any writings or documents given to a majority of the City Council regarding any matter on this agenda that the City received after issuing the agenda packet are available for public inspection in the City Clerk's office during normal business hours. Such Documents may also be posted on the City's website at wvvw.elsegundo.org and additional copies will be available at the City Council meeting. Unless otherwise noted in the Agenda, the Public can only comment on City -related business that is within the jurisdiction of the City Council and/or items listed on the Agenda during the Public Communications portions of the Meeting. Additionally, the Public can comment on any Public Hearing item on the Agenda during the Public Hearing portion of such item. The time limit for comments is five (5) minutes per person. Before speaking to the City Council, please state: Your name and residence and the organization you represent, if desired. Please respect the time limits. In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact City Clerk, 524-2305. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL TUESDAY, APRIL 21, 2020 - 6:00 P.M. CALL TO ORDER INVOCATION - Tracy Weaver, City Clerk 3 3 PLEDGE OF ALLEGIANCE — Council Member Giroux SPECIAL PRESENTATIONS: ROLL CALL PUBLIC COMMUNICATIONS — (Related to Citv Business Onlv — 5 minute limit per person, 30 minute limit total) Individuals who have received value of $50 or more to communicate to the City Council on behalf of another, and employees speaking on behalf of their employer, must so identify themselves prior to addressing the City Council. Failure to do so shall be a misdemeanor and punishable by a fine of $250. While all comments are welcome, the Brown Act does not allow Council to take action on any item not on the agenda. The Council will respond to comments after Public Communications is closed. CITY MANAGER FOLLOW-UP COMMENTS — (Related to Public Communications) A. PROCEDURAL MOTIONS Consideration of a motion to read all ordinances and resolutions on the Agenda by title only. Recommendation — Approval. B. CONSENT CALENDAR 1. Approve Special City Council Meeting Minutes of April 14, 2020 (Two (2) sets, Closed and Open). 2. Approve Warrant Numbers 3030760 through 3030839 and 9001374 through 9001415 on Register No. 13a in the total amount of $278,353.42 and Wire Transfers from 3/30/20 through 4/5/20 in the total amount of $374,535.81. Approve Warrant Numbers 3030840 through 3030924 and 9001416 through 9001417 on Register No. 13b in the total amount of $385,943.66 and Wire Transfers from 4/6/20 through 4/12/20 in the total amount of $2,799,877.81. 3. Adopt and approve City exam plans for Fire Paramedic and Fire Captain promotional examinations. 4. Ratify actions taken by the Director of Emergency Services during the COVID-19 local emergency, including: 1) Revised Administrative Order No. 1 relating to closure of certain non-essential businesses and 2) Revised Administrative Order No. 2 relating to the closure of City Parks. C. PUBLIC HEARINGS 5. Continue the public hearing regarding Zone Text Amendment creating a pilot program to allow and regulate Short-term Rentals in the City's residential zoning districts through a Short-term Permit process to June 2, 2020. 4 Ki (The proposed project is categorically exempt from the requirements of the California Environmental Quality Act (CEQA) pursuant to Class I (Existing Facilities) (14 Cal. Code Regs. §15301), because it would "result in a negligible expansion of an existing use," as the amendment consists of establishing regulations and procedures for renting existing residential units on a short-term bases, provided the property owner resides on site). D. STAFF PRESENTATIONS 6. Approve Fiscal Year (FY) 2020-21 Budget Calendar; establishing study sessions, public hearing dates and direction to change the fiscal year (FY) cycle. E. COMMITTEES, COMMISSIONS AND BOARDS PRESENTATIONS: F. REPORTS — CITY CLERK G. REPORTS — CITY TREASURER H. REPORTS — COUNCILMEMBERS Council Member Giroux — Council Member Nicol - Council Member Pirsztuk - Mayor Pro Tem Pimentel — Mayor Boyles — REPORTS — CITY ATTORNEY J. REPORTS/FOLLOW-UP — CITY MANAGER PUBLIC COMMUNICATIONS — (Related to Citv Business Only — 5 minute limit per person, 30 minute limit total) Individuals who have received value of $50 or more to communicate to the City Council on behalf of another, and employees speaking on behalf of their employer, must so identify themselves prior to addressing the City Council. Failure to do so shall be a misdemeanor and punishable by a fine of $250. While all comments are welcome, the Brown Act does not allow Council to take action on any item not on the agenda. The Council will respond to comments after Public Communications is closed. CLOSED SESSION The City Council may move into a closed session pursuant to applicable law, including the Brown Act (Government Code Section §54960, et sem.) for the purposes of conferring with the City's Real Property Negotiator, and/or conferring with the City Attorney on potential and/or existing litigation; and/or discussing matters covered under Government Code Section §54957 (Personnel); and/or conferring with the City's Labor Negotiators. 5 6i REPORT OF ACTION TAKEN IN CLOSED SESSION (if required) MEMORIAL — ADJOURNMENT POSTED: DATE: April 16, 2020 TIME- 10:30 AM BY: Tracy Weaver C: SPECIAL CLOSED SESSION OF THE EL SEGUNDO CITY COUNCIL MONDAY, APRIL 14, 2020 AT 5:00 PM Opened concurrently with the Special Open Session CALL TO ORDER — Mayor Boyles at 5:01 PM — Moved into Closed Session at 7:05 PM after Open Session was adjourned. ROLL CALL (In attendance during Closed Session) Mayor Boyles - Present via teleconferencing Mayor Pro Tem Pimentel - Present via teleconferencing Council Member Pirsztuk - Present via teleconferencing Council Member Nicol - Present via teleconferencing Council Member Giroux - Present via teleconferencing SPECIAL ORDER OF BUSINESS. Mayor Boyles announced that Council would be meeting in closed session pursuant to the items listed on the agenda. CLOSED SESSION The City Council may move into a closed session pursuant to applicable law, including the Brown Act (Government Code Section §54960, et seq.) for the purposes of conferring with the City's Real Property Negotiator; and/or conferring with the City Attorney on potential and/or existing litigation; and/or discussing matters covered under Government Code Section §54957 (Personnel); and/or conferring with the City's Labor Negotiators; as follows: THREAT TO PUBLIC SERVICES OR FACILITIES Government Code Section 54957(a) 2. SIGNIFICANT EXPOSURE TO LITIGATION Government Code Section 54956.9(d)(2) 3, INITIATION OF LITIGATION Government Code Section 54956.9(d)(4) RECONVENE INTO OPEN SESSION (If there is any action taken in closed session that requires a public announcement. Otherwise the meeting will be adjourned when the closed session meeting concludes) ADJOURNMENT at 8:44 PM Tracy Weaver, City Clerk SPECIAL MEETING OF THE EL SEGUNDO CITY COUNCIL TUESDAY, APRIL 14, 2020 — 5:00 PM This meeting was conducted virtually via Zoom conferencing Special Closed Session opened concurrently with Open Session. Council will meet in Closed Session virtually once Open Session is adjourned. CALL TO ORDER — Virtually by Mayor Boyles at 5:01 PM INVOCATION — Tracy Weaver, City Clerk PLEDGE OF ALLEGIANCE — Council Member Pimentel SPECIAL PRESENTATIONS: None ROLL CALL Mayor Boyles - Present via teleconferencing Mayor Pro Tem Pirsztuk - Present via teleconferencing Council Member Pimentel - Present via teleconferencing Council Member Nicol - Present via teleconferencing PUBLIC COMMUNICATIONS — (Related to City Business Only) Tracy Weaver, City Clerk, read email comments into the record received prior to the meeting due to Safer at Home restrictions. Unknown — Would like to see the ocean accessible from 6:00 — 8:00 AM for those who wish to paddle, surf or swim. Dave Atkinson, resident, requested all residents wear face coverings when in public. Thomas McGuire, resident, interested in Municipal Broadband and would like it looked into in the future. Byron Simmons, resident, would like to know why he can't purchase an overnight permit to park his big rig in town. Vone Buckels, resident, would like to know why gardeners are essential? The leaf blowing is disturbing those online teaching and learning. CITY MANAGER FOLLOW-UP COMMENTS — (Related to Public Communications) Mr. Mitnick said he would follow up with those who commented via email. A. PROCEDURAL MOTIONS Consideration of a motion to read all ordinances and resolutions on the Agenda by title only. MOTION by Council Member Nicol SECONDED by Council Member Pimentel to read all ordinances and resolutions on the agenda by title only. MOTION PASSED BY UNANIMOUS VOICE VOTE. 4/0 B. REPORTS — CITY CLERK Adopt a Resolution declaring the results of the General Municipal Election held March 3, 2020. Council discussion Mark Hensley, City Attorney, read the Resolution by title only: RESOLUTION NO. 5209 A RESOLUTION DECLARING THE RESULTS OF THE GENERAL MUNICIPAL ELECTION HELD MARCH 3, 2020 MOTION by Council Member Pimentel, SECONDED by Mayor Pro Tem Pirsztuk adopting Resolution No. 5209. MOTION PASSED BY UNANIMOUS VOICE VOTE. 4/0 2. Administer Oath of Office to Council Members Elect, City Clerk Elect and City Treasurer Elect. Mona Shilling, Deputy City Clerk II, gave Tracy Weaver, City Clerk the oath. Tracy Weaver, City Clerk, gave the Oath of Office to Lance Giroux, Carol Pirsztuk, Drew Boyles, Council Members and Matthew Robinson, City Treasurer. After the Oath of Office was given to the newly elected, many thanked Crista Binder, Outgoing City Treasurer, for her years of service to the City and welcomed Matthew Robinson as City Treasurer. 3. Election of Mayor and Mayor Pro Tem by seated Council Members. Tracy Weaver, City Clerk, explained how the nomination process would take place due to the fact the meeting is being conducted virtually. Each Council Member was asked individually, according to roll call order, for their nomination. A Council Member may pass and not exercise their right to nominate, if they choose. The Clerk will record the nominations and once each Council Member nominated or passed, voice voting began. Council Member Giroux — Council Member Nicol - Council Member Pimentel - Council Member Pirsztuk- Council Member Boyles - Nominated Carol Pirsztuk Passed Nominated Drew Boyles Passed Passed 2 Clerk stated the nominees in order of receipt and took a voice vote, votes were as follows; Carol Pirsztuk — Mayor nominee Giroux — Yes Nicol - No Pimentel - No Pirsztuk - Yes Boyles - No Voice vote — 2/3 Drew Boyles — Mayor nominee Giroux — Yes Nicol - Yes Pimentel - Yes Pirsztuk - Yes Boyles - Yes Voice vote — 5/0 — Drew Boyles elected Mayor Mayor Boyles repeated the process for Mayor Pro Tem Council Member Giroux — Council Member Nicol - Council Member Pimentel - Council Member Pirsztuk- Council Member Boyles - Nominated Chris Pimentel Passed Passed Nominated self Passed Clerk stated the nominees in order of receipt and took a voice vote, votes were as follows; Chris Pimentel — Mayor Pro Tem nominee Giroux — Yes Nicol - Yes Pimentel - Yes Pirsztuk - No Boyles - Yes Voice vote — 4/1 — Chris Pimentel elected Mayor Pro Tem C. REPORTS — COUNCIL MEMBER Council Member - Pirsztuk - 4. Limit the time a Council Member may serve as Mayor to one two-year term per each election cycle with a restriction to not serve two consecutive two-year terms as Mayor. 3 Council Discussion No consensus to move forward on this item D. CONSENT CALENDAR 5. Approve Regular and Special City Council Meeting Minutes of March 17, 2020 and Special City Council Meeting Minutes of March 21, 2020, March 30, 2020 and April 3, 2020. 6, Approve Warrant Numbers 3030427 through 3030543 and 9001370 through 9001371 on Register No. 12a in the total amount of $955,099.85 and Wire Transfers from 3/9/2020 through 3/15/2020 in the total amount of $2,974,580.58, Warrant Numbers 3030544 through 3030623 and 9001372 through 9001373 on Register No. 12b in the total amount of $345,583.05 and Wire Transfers from 3/16/2020 through 3/22/2020 in the total amount of $644,377.31 and Warrant Numbers 3030624 through 3030759 on Register No. 12c in the total amount of $860,753.86 and Wire Transfers from 3/23/2020 through 3/292/2020 in the total amount of $403,264.79. MOTION by Council Member Nicol, SECONDED by Mayor Pro Tem Pimentel, Consent Agenda items 5 and 6. MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0 Chief Donovan, gave an update on COVID-19 and how the City is handling the pandemic and what the Health Departments new orders will mean for the City and it's employees. Council commented on the report and thanked Chief Donovan for a job well done. E. STAFF PRESENTATIONS 7. Authorize the City Manager authority to waive all late penalties and interest associated with late payments, of up to thirty days, of the Transient Occupancy Tax by hotels in the City of EI Segundo during the period of March 31, 2020 through July 31, 2020. Scott Mitnick, City Manager, introduced the item. Council Discussion Joe Lillio, Finance Director, answered Council's questions. MOTION by Mayor Boyles, SECONDED by Council Member Nicol, to waive all late penalties and interest associated with late payments, of up to thirty days, of the Transient Occupancy Tax by hotels in the City of El Segundo during the period of March 31, 2020 through July 31, 2020. MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0 4 8. Ratify actions taken by the Director of Emergency Services during the COVID-19 local emergency, including but not limited to: 1) Administrative Order No. 2 relating the closure of City Parks; 2) an agreement with Everbridge, Inc., 3) an agreement with Utility Response Training Associates, LLC dba Unified Response Training Associates and 4) the purchase of computers (laptops) and software accessories with J. W. Systems. Scott Mitnick, City Manager, introduced the item. Council Discussion Charles Mallory, IT Director, answered Council's questions MOTION by Council Member Giroux, SECONDED by Mayor Boyles, ratifying actions taken by the Director of Emergency Services during the COVID-19 local emergency. including but not limited to: 1) Administrative Order No. 2 relating the closure of City Parks; 2) Agreement No. 3990H with Everbridge, Inc., 3) Agreement No. 5770A with Utility Response Training Associates, LLC dba Unified Response Training Associates and 4) the purchase of computers (laptops) and software accessories with J. W. Systems. MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0 9. Adopt Designation of Applicant's Agent Resolution, as required by the Governor's Office of Emergency Services to be eligible for federal or state financial assistance for the COVID-19 emergency. Scott Mitnick, City Manager, introduced the item. Council Discussion MOTION by Council Member Pirsztuk, SECONDED by Mayor Boyles, adopting Resolution No. 5208. MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0 F. REPORTS — CITY TREASURER — Passed G. REPORTS — COUNCIL MEMBERS Council Member Giroux - Passed Council Member Nicol — Welcomed Lance Giroux and Matthew Robinson and congratulated Drew Boyles and Carol Pirsztuk on their re-election. Council Member Pirsztuk — Thanked the residents for re-electing her to Council and congratulated the others on their election. 5 Mayor Pro Tem Pimentel — Warm welcome and congratulated all those on their election. Council Member Boyles — As we re -surface, the Mayor would like to position the City as the Business Friendly City it is. Congratulated all those on the AHIMT and the IT department on all they have done during the COVID-19 pandemic. Congratulated Lance, Carol, Matthew and Tracy on their election. Congratulated the City Clerk's office on a well-run election with the new voting system. He received quite a few positive comments regarding the new system. Mentioned there are no patients currently at Dockweiler Beach and is taking that a good sign. H. REPORTS — CITY ATTORNEY - Passed REPORTS/FOLLOW-UP — CITY MANAGER Reminded everyone the next meeting will be held virtually as well and will be held on Tuesday, April 21, 2020. Thanked the Clerk's office for the extra effort of providing a script for tonight's virtual meeting. ADJOURNMENT of Open Session at 6:47 PM Council recessed and reconvened into Closed Session at 7:05 PM. See Special Closed Session minutes for adjournment of Closed Session. Tracy Weaver, City Clerk X • CITY OF EL SEGUNDO WARRANTS TOTALS BY FUND 3030760 3030039 9001374 9001415 001 GENERAL FUND 140,993.31 104 TRAffTC SAFETY FUND 106 STATE GAS TAX FUND 110.76 toa ASSOCIATED RECREATION ACTIVITIES FUND - 109 ASSET FORFEITURE FUND 110 MEASURE R - lit COMM REVEL. BLOCK GRANT - T12 PROP'A' TRANSPORTATION 2938 114 PROP'C'TRANSPORTATION - 115 AIR QUALITY INVESTMENT PROGRAM 116 HOME SOUND INSTALLATION FUND - 117 HVPERION MITIGATION FUND 110 TOA ARTICLE 3- SB 021 BIKEWAY FUND 119 MTA GRANT 121 FEMA 120 COPS FUND 122 LA WA FUND - 123 PSAF PROPERTY TAX PUBLIC SAFETY - 124 FEDERAL GRANTS 18,320-00 125 STATE GRANT 126 AP COPA PROGRAM OVERSIGHT SURCHARGE 554.84 129 CERTIFIED ACCESS SPECIALIST PROGRAMS 3.80 202 ASSESSMENT DISTRICT #73 301 CAPITAL IMPROVEMENT FUND 87,945.59 302 INFRASTRUCTURE REPLACEMENT FUND 405 FACILITIES MAINTENANCE 501 WATER UTILITY FUND 13,052.05 502 WASTEWATER FUND 5,994.78 501 GOLF COURSE FUND 8,000.00 504 PARK VISTA Soy SOLID WASTE - Got EQUIPMENT REPLACEMENT 602 UA&UTY &+FSURA77CG 23904 fiO3 WORKERS COMP. RESERVEIINSURANCE 330 25 701 RETIRED EMP INSURANCE 702 EXPENDABLE TRUST FUND -DEVELOPER FEES - 703 EXPENDABLE TRUST FUND -OTHER 2,77160 % 700 OUTSIDE SERVICES TRUST - TOTAL WARRANTS S 278.353.42 STATE OF CALIFORNIA COUNTY OF LOS ANGELES Information on actual expenditures is available in the Director of Finance's ofhca in the City of EI Segundo I candy as to the accuracy of the Demands and the availability of fund Ior payment thereof. For Approval: Regular checks held for Gly council authorization to release CODES: R = Computer generated checks for all non-emergencylurgency payments for materials, supplies and services in suPPon of City Operations For RattScahon: A = Payroll and Employee Benefit checks B - F = Computer generated Early Release disbursements and/or adjustments- approved by the City Manager. Such as: payments for utility services, petty cash and employee travel expense reimbursements, various refunds, contract employee services consistent with current contractual 99rroments, msAme5 nhno prompl payment' dt4caunls can be oplaytid Or loft payment penalties can be ayeidltl7 of v h -n, a siticanen mf sax Ir111 the City Managot apprvvas. Hima linen E ly Rele etslwr n:s anNor aalf,5 nix npprpved by M0 Gy manatim FINANCE DIRECTOR GOV MANAGER DATE: hA'flE: �- +� N DATE OF APPROVAL AS OF 04!21120 VOID CHECKS DUE TO ALIGNMENT: NIA VOID CHECKS DUE TO INCORRECT CHECK DATE: VOID CHECKS DUE TO COMPUTER SOFTWARE ERROR: NOTES REGISTER Y 13a CITY OF EL SEGUNDO PAYMENTS BY WIRE TRANSFER 3130/20 THROUGH 415120 Date Payee Description 3/30/2020 Cal Pers 10,190.41 EFT Retirement Safety-Fire-PEPRA New 25020 3130/2020 Cal Pers 20,214.09 EFT Retirement Safety-Police-PEPRA New 25021 3/30/2020 Cal Pers 33,959.86 EFT Retirement Misc - PEPRA New 26013 3/30/2020 Cal Pers 52,100.15 EFT Retirement Misc - Classic 27 3/30/2020 Cal Pers 70,757.54 EFT Retirement Safety Police Classic - 1st Tier 28 3130/2020 Cal Pers 52,543.83 EFT Retirement Safety Fire- Classic 30168 3/30/2020 Cal Pers 4,542.21 EFT Retirement Sfty Police Classic -2nd Tier 30169 3/30/2020 Cal Pers 200.00 Admin Fee - Retired Annuitant Late 4/3/2020 Manufacturers & Traders 88,963.35 457 payment Vantagepoint 4/3/2020 Manufacturers & Traders 942.31 401(a) payment Vantagepoint 4/3/2020 Manufacturers & Traders 550.00 IRA payment Vantagepoint 3/23/20-3/29120 Workers Comp Activity 17,037.54 SCRMA checks issued 3/23120-3129120 Liability Trust - Claims 21,355.77 Claim checks issued 3123/20-3/29/20 Retiree Health Insurance 0.00 Health Reimbursment checks issued 3/23/20-3/29120 Flexible Spending Account 1,178.75 Employee Health and DCA card charges 374,535.81 DATE OF RATIFICATION: 413/20 TOTAL PAYMENTS BY WIRE: 374,535.81 Certified as to the accuracy of the wire transfers by: -y V Y Deputy City Treas rer II Date . � j 2z Director 'f Fin nce Date ! . / tet, CityilNTanager Date Information on actual expenditures is available in the City Treasurer's Office of the City of EI Segundo. PICity TreasurerlWire TransferslWire Transfers 10-01-19 to 9-30-20 4/3/2020 bbl CITY OF EL SEGUNDO WARRANTS TOTALS BY FUND 3030840 3030924 9001416 - 9001417 001 GENERALFUND 266,57890 104 TRAFFIC SAFETY FUND - 106 STATE GAS TAX FUND 1266 106 ASSOCIATED RECREATION ACTIVITIES FUND - 109 ASSET FORFEITURE FUND 8,960.14 110 MEASURE R illl COMM. DEVEL BLOCK GRANT - 112 PROP'A'TRANSPORTATKIN S6.00 114 PROP"C"TRANSPORTATIGN 115 ABR QUALITY INVESTMENT PROGRAM 116 HOME SOUND INSTALLATION FUND - 117 HYPERION MITIGATION FUND - Ila TDA ARTICLE 3.58821 BIKEWAY FUND 119 MTA GRANT - 121 FEMA 120 C.O.P.S. FUND - 122 LA.WA FUND 123 PSAF PROPERTY TAX PUBLIC SAFETY - 124 FEDERAL GRANTS - 125 STATE GRANT 186.78 126 AIP CUPA PROGRAM OVERSIGHT SURCHARGE 144.26 129 CERTIFIED ACCESS SPECIALIST PROGRAMS 202 ASSESSMENT DISTRICT 673 - 301 CAPITAL WPROVEMENT FUND 74,214 00 302 INFRASTRUCTURE REPLACEMENT FUND - 405 FACILITES MAINTENANCE - Sol WATER UTILITY FUND 4,952.34 502 WASTEWATER FUND 5,017.54 503 GOLF COURSE FUND 9,143-40 504 PARK VISTA 145.20 505 SOLID WASTE - Sol EQUIPMENT REPLACEMENT - 602 UkEIPL11Y e:SURANCE 11,328 29 603 WORKERS COMP. RESERVE/INSURANCE 4840 701 RETIRED EMP. INSURANCE 1,153.75 702 EXPENDABLE TRUST FUND - DEVELOPER FEES - 703 EXPENDABLE TRUST FUND -OTHER 4,000.00 709 OUTSIDE SERVICES TRUST - TOTAL WARRANTS S 385-943-66 STATE OF CALIFORNIA COUNTY OF LOS ANGELES Infannallon on actual expenditures is available In the Director of Finance's office In the City of EI Segundo. I certify as to the accuracy of the Demands and the availability of fund for payment IheteoL For Approval: Regular checks held for City council authorization to release CODES: R = Computer generated cheeks far all non-emergencylurgency payments for materials, supplies and services In support of City Operalions For Ratification: A = Payroll and Employee Benefit checks B - F = Cornpuler generated Early Release disbursements and/or 4uslmeals approved by the City Manager. Such as: payments for utility services, petty cash and employee travel expense reimbw'"MOM5, lradous fetuods, canlraci irmployae services con5islcni vnlh current conlya luaI agreemonts, instances where prompt pay"N discounts con be obtained or late payment peneltics can bo avoided ar when a skuatlan ariscs Ih at the Cdq Manager approves H = Hanawrdltrr FIrly Release 4MIIWi nts andfor adjustments approved by Inc Cay Manager FINANCE DIRECTOR � � CITY MANAGER DATE: DATE: 0 DATE OF APPROVAL: AS OF 64121120 VOID CHECKS DUE TO ALIGNMENT: WA VOID CHECKS DUE TO INCORRECT CHECK DATE: VOID CHECKS DUE TO COMPUTER SOFTWARE ERROR: NOTES .Ad SK o REGISTERS 13b CITY OF EL SEGUNDO PAYMENTS BY WIRE TRANSFER 4/6/20 THROUGH 4/12/20 Date Payee Descriotion 4/6/2020 IRS 275,957.53 Federal 941 Deposit 4/6/2020 Employment Development 4,767.28 State SDI payment 4/6/2020 Employment Development 60,598.75 State PIT Withholding 4/7/2020 State of CA EFT 1,181.97 EFT Child support payment 4/9/2020 Cal Pers 567,598.87 EFT Health Insurance Payment 4/10/2020 West Basin 1,815,910.66 H2O payment 4/9/2020 Lane Donovan Golf Ptr 12,404.57 Accounts Payable Transfer 3/30/20-4/5/20 Workers Comp Activity 42,846.35 SCRMA checks issued 3/30/20-4/5/20 Liability Trust - Claims 5,294.25 Claim checks issued 3/30/20-4/5/20 Retiree Health Insurance 12,581.01 Health Reimbursment checks issued 3/30/20-4/5/20 Flexible Spending Account 736.57 Employee Health and DCA card charges 2,799,877.81 DATE OF RATIFICATION: 4110120 TOTAL PAYMENTS BY WIRE: 2,799,877.81 Certified as to the accuracy of the wire transfers by: Deputy City Treasurer i Date Dir ctor of inance Date i < 1K) City Manager Date Information on actual expenditures is available in the City Treasurer's Office of the City of EI Segundo. P:\CityTreasurerXWireTransfers\Wire Transfers 10-01-19 to 9-30-20 4/10/2020 1/1 11 EL SEGUNDO CITY COUNCIL AGENDA STATEMENT AGENDA DESCRIPTION: MEETING DATE: April 21, 2020 AGENDA HEADING: Consent Approve City Fire Paramedic and Fire Captain exam plan. RECOMMENDED COUNCIL ACTION: 1. Adopt and approve the Fire Paramedic, and Fire Captain promotional examination plans; 2. Authorize City Manager (Personnel Officer or designee) to make necessary changes to effectuate the Fire Paramedic, and Fire Captain promotional examination plans; 3. Alternatively, discuss and take other possible action related to this item. ATTACHED SUPPORTING DOCUMENTS: A. Fire Paramedic and Fire Captain exam plan. FISCAL IMPACT: There is no fiscal impact to the FY 19/20 budget Amount Budgeted: Included in the FY 19/20 budget Additional Appropriation: N/A Account Number(s): 001 -400 -Various Departments -4101 (salaries full-time) STRATEGIC PLAN: Goal: 3 Develop as a choice employer and workforce Objective: 1 El Segundo is a City employer of choice and consistently hires for the future, with a workforce that is inspired, world-class and engaged, demonstrating increasing stability and innovation. ORIGINATED BY: Dana Hang, Senior Human Resources Analyst fo REVIEWED BY: David Serrano, Director of Human Resources 94 - Chris Donovan, Fire Chief APPROVED BY: Scott Mitnick, City Manage, BACKGROUND AND DISCUSSION: The City and El Segundo Firefighters' Association (FFA) having met and conferred, in April 2020, regarding the Fire Paramedic and Fire Captain promotional examinations, have agreed to submit the following Fire Paramedic and Fire Captain exam plan for consideration and adoption by City Council. As a preliminary matter, per the City's Municipal Code, Title 1, Chapter 6, Section 9, the City Manager or Personnel Officer shall: 12 D. "Recommend Examination Plan: The Personnel Officer shall review and recommend to the City Manager, who in turn shall recommend to the City Council, an appropriate examination plan and weights for each portion of the examination. For departments other than the Police and Fire Departments, the plan may consist of any one or combination of the following techniques" The Code also states the following: E. "Police And Fire Departments: The examination plan, for entrance or promotional, for the Police and Fire Departments shall consist of a written examination and one or more of the following: 1. Oral; 2. Demonstration; 3. Any evaluation of education certification, experience, or skills or any test of manual skills or physical fitness which fairly evaluates the relative capacities of the applicant. (Ord. 586, 4-10-1962; amd. 2000 Code)" The revised examination plan will continue to include each category of examination listed above, but will be modified as follows: 1. Fire Paramedic (Closed -Promotional /Open -Competitive) Written Test weighted 20% Candidates must achieve a minimum raw score of 70% or higher on the Written Test in order to continue in the examination process. Structured Technical Interview weighted 80% Candidates must achieve a minimum raw score of 70% or higher on the Structure Technical Interview in order to continue in the examination process. Overall Score and Eligibility List: Combining scores from all portions of the examination, a candidate must achieve a final overall raw score of 70% or higher in order to receive a final weighted score, and be placed on to the final eligibility list. 2. Fire Captain Written Test (Closed -Promotional) weighted 20% Candidates must achieve a minimum raw score of 70% or higher on the Written Test in order to continue in the examination process. Tactical Exercises weighted 40% Candidates must achieve a minimum overall raw score of 70% or higher on the Tactical Exercises in order to continue in the examination process. 13 Structured Technical and Career Preparation Interview weighted 40% Candidates must achieve a minimum overall raw score of 70% or higher on the Structured Technical and Career Preparation Interview in order to continue in the examination process. Overall Score and Eligibility List: Combining scores from all portions of the examination, a candidate must achieve a final overall raw score of 70% or higher in order to receive a final weighted score, and be placed on to the final eligibility list. These changes and open discussion as to the Fire Paramedic and Fire Captain promotional examination (and the meet and confer with the FFA) lead to improved morale in the Fire Department, foster employee engagement, improve operations, and long-term succession planning. This clarification further enables the City to meet its strategic objective of hiring for the future, with a workforce that is inspired, world-class and engaged, demonstrating increasing stability and innovation. Staff recommends approval of the attached Resolution outlining the City's Fire Paramedic and Fire Captain Promotional Exam plan. 14 FIRE PARAMEDIC AND FIRE CAPTAIN EXAM PLAN Per City's Municipal Code, Title 1, Chapter 6, Section 9: D. "Police And Fire Departments: The examination plan, for entrance or promotional, for the Police and Fire Departments shall consist of a written examination and one or more of the following: 1. Oral; 2. Demonstration; 3. Any evaluation of education certification, experience, or skills or any test of manual skills or physical fitness which fairly evaluates the relative capacities of the applicant. (Ord. 586, 4-10-1962; amd. 2000 Code)" This revised examination plan will continue to include each category of examination listed above, but will be modified as follows: 1. Fire Paramedic Written Test (Closed -Promotional /Open -Competitive) weighted 20% Candidates must achieve a minimum raw score of 70% or higher on the Written Test in order to continue in the examination process. Structured Technical Interview weighted 80% Candidates must achieve a minimum raw score of 70% or higher on the Structure Technical Interview in order to continue in the examination process. Overall Score and Eligibility List: Combining scores from all portions of the examination, a candidate must achieve a final overall raw score of 70% or higher in order to receive a final weighted score, and be placed on to the final eligibility list 2. Fire Captain Written Test (Closed -Promotional) weighted 20% Candidates must achieve a minimum raw score of 70% or higher on the Written Test in order to continue in the examination process. Tactical Exercises weighted 40% Candidates must achieve a minimum overall raw score of 70% or higher on the Tactical Exercises in order to continue in the examination process. Structured Technical and Career Preparation Interview weighted 40% 15 Candidates must achieve a minimum overall raw score of 70% or higher on the Structured Technical and Career Preparation Interview in order to continue in the examination process. Overall Score and Eligibility List: Combining scores from all portions of the examination, a candidate must achieve a final overall raw score of 70% or higher in order to receive a final weighted score, and be placed on to the final eligibility list 16 EL SEGUNDO CITY COUNCIL MEETING DATE: April 21, 2020 AGENDA STATEMENT AGENDA HEADING: Consent Agenda AGENDA DESCRIPTION: Ratify actions taken by the Director of Emergency Services during the COVID-19 local emergency, including: 1) Revised Administrative Order No. 1 relating to closure of certain non-essential businesses and 2) Revised Administrative Order No. 2 relating to the Closure of City Parks. RECOMMENDED COUNCIL ACTION: Receive the Director of Emergency Services, City Manager's report and ratify the Director's administrative orders. ATTACHED SUPPORTING DOCUMENTS: 1. Revised Administrative Order No. 1 dated April 15, 2020 2. Revised Administrative Order No. 2 dated April 15, 2020 FISCAL IMPACT: None. STRATEGIC PLAN COMPLIANCE — Goal 2. Support Community Safety and Preparedness. ORIGINATED BY: Randal Collins, Emergency Management Coordinator REVIEWED BY: Mark D. Hensley, City Attorney APPROVED BY: Scott Mitnick, City Manager Wc�,, S � BACKGROUND AND DISCUSSION: When a local or state emergency is declared, the City's municipal code provides for the carrying out of plans for the protection of persons and property within the City. In such emergency, the City Manager serves as the Director of Emergency Services ("Director"). The Director is empowered to, among other things, make and issue rules and regulations on matters reasonably related to the protection of life and property, provided, however, that the City Council ratify such actions (ESMC §§ 2-2-5, 1-7-9). On March 17, 2020, the City Council adopted Resolution No. 5207 confirming the existence of a local emergency based on the COVID-19 Pandemic. On March 16, 2020, the Director issued Administrative Order No. 1, which was ratified by the City Council on March 17, 2020. On March 19, 2020, the Director issued Administrative Order No. 2, which was ratified by the City Council on April 14, 2020. Both administrative orders had expiration dates, so the administrative orders have been revised to extend the order until the emergency is terminated. On April 15, 2020, the Director revised and re -issued both Administrative Order No. 1 and Administrative Order No. 2 and requests the City Council ratify these decisions and that such ratification be recorded in the meeting minutes. all 17 Office of the City Manager ADMINISTRATIVE ORDER NO. 1 TO ADDRESS COVID-19 Elected Officials Temporary Closure of Certain Non -Essential Businesses in the City of El Segundo Drew Boyles, Mayor Revised Order Issued: April 15, 2020 Chris Pimentel, Mayor Pro Tem By virtue of authority vested in me as the City Manager of the City of El Segundo pursu- Carol Pirsztuk, ant to the provisions of the El Segundo Municipal Code, Section 2-2-5, to promulgate, is- Councihnember sue, and enforce rules, regulations, orders, and directives, I hereby declare the following Scot Nicol, orders to be necessary for the protection of life and property. This Order will take effect Councilmember immediately and remain in effect until the current COVID-19 emergency is terminated Lance c;meemmber, Councilby City Council resolution. Tracy Weaver, City Clerk This Order is issued in accordance with, and incorporates by reference, the March 4, Matthew Robinson, 2020 Proclamation of a State of Emergency issued by Governor Gavin Newsom, the City Treasurer March 4, 2020 declaration of public health emergency issued by the Los Angeles County Board of Supervisors and Los Angeles County Health Officer, and the March 17, 2020, Appointed Officials Confirmation of a Local Emergency issued by the El Segundo City Council. Scott Mitnick, City Manager On March 19, 2020, the Los Angeles County Health Officer issued the "Safer at Home Mark rHeensley, Order for Control of COVID-19," which applies to all cities in Los Angeles County (in- cluding the City of EI Segundo) except the cities of Pasadena and Long Beach. This Order Department Directors is intended to supplement and further clarify the Los Angeles County Health Officer's Order, as amended, within the City of El Segundo. Barbara Voss, Deputy City Manager Joseph Lillio, PURSUANT TO GOVERNMENT CODE SECTION 8630 AND EL SEGUNDO Finance MUNICIPAL CODE CHAPTER 2-2, THE CITY MANAGER, ACTING AS THE Chris Donovan, EMERGENCY SERVICES DIRECTOR, ORDERS THE FOLLOWING: Fire Chief David Serrano, 1. All bars, breweries, wine lounges, cigar lounges and nightclubs in the City of El Human Resources Segundo that do not serve food shall be closed to the public. Charles Mallory. Information s}ytems 2. Any bars, breweries, wine lounges, cigar lounges or nightclubs in the City of El Melissa McCollum, Library Services Segundo that serve food may remain open only for purposes of continuing to prepare and offer food to customers via delivery service or to be picked up. Dine -in food ser - Sam Lee, Planning & Building Safety vice is prohibited. P Bill Whalen, Police Chief 3. 11 restaurants and retail food facilities in the City of El Segundo shall be prohibited Mark Watkins, from serving food for consumption on premises. Restaurants and retail food facilities Public Works may continue to operate for purposes of preparing and offering food to customers via Meredith Petit, delivery service, to be picked up or for drive-thru. For those establishments offering Recreation & Parks food pick-up options, proprietors are directed to establish social distancing practices for those patrons in the queue for pick-up. im 4. The following are exempt from this Order: A. Cafeterias, commissaries, nursing homes, or similar facilities B. Dining and food establishments within critical infrastructure intended for serving the specific employees of that infrastructure, including: 1. Defense industrial Base businesses 2. Transportation Sector 3. Chemical Sector C. Grocery stores D. Phannacies E. Food banks A violation of any of the above prohibitions constitutes a misdemeanor under El Segundo Municipal Code Section 2-2-8 and is punishable by fines not to exceed $1,000 or imprisonment not to exceed six months. , AIIA Scott Mitnick City Manager/Director of Emergency Services City of El Segundo Date: 19 Office of the City Manager ADMINISTRATIVE ORDER NO.2 TO ADDRESS COVID-19 Elected Officials Temporary Closure of Certain City Facilities and Parks Drew Boyles, Revised Order Issued: April 15, 2020 Mayor Chris Pineentel, Mayor Pro Tem By virtue of authority vested in me as the City Manager of the City of El Segundo pursu- Caro! Pirsztuk, ant to the provisions of the El Segundo Municipal Code, Section 2-2-5, to promulgate, is- Councilmember sue, and enforce rules, regulations, orders, and directives, I hereby declare the following Scot Nicol, orders to be necessary for the protection of life and property. This Order will take effect Councilmember immediately and remain in effect until the current COVID-19 emergency is terminated Lance Giroux, by City Council resolution. Councilmember Tracy Weaver, City Clerk This Order is issued in accordance with, and incorporates by reference, the March 4, Matthew Robinson, 2020 Proclamation of a State of Emergency issued by Governor Gavin Newsom, the City Treasurer March 4, 2020 declaration of public health emergency issued by the Los Angeles County Department Directors Board of Supervisors and Los Angeles County Health Officer, and the March 17, 2020, Appointed Officials Confirmation of a Local Emergency issued by the El Segundo City Council. Scott Mitnick, City Manager On March 19, 2020, the Los Angeles County Health Officer issued the "Safer at Home Mark D. Hensley, Order for Control of COVID-19," which applies to all cities in Los Angeles County (in- CityAttorney eluding the City of El Segundo) except the cities of Pasadena and Long Beach. This Order Mark Watkins, Public Works is intended to supplement and further clarify the Los Angeles County Health Officer's Department Directors • Clutter's Park Meredith Petit, Order, as amended, within the City of El Segundo. Barbara Voss, • Constitution Park Deputy City Manager PURSUANT TO GOVERNMENT CODE SECTION 8630 AND EL SEGUNDO Joseph Lillio, Finance MUNICIPAL CODE CHAPTER 2-2 THE CITY MANAGER ACTING AS THE � � EMERGENCY SERVICES DIRECTOR, ORDERS THE FOLLOWING: Chris Donovan, Fire Chief David Serrano, All City Parks, fields, sports courts, exercise equipment and other recreation facilities Human Resources including but not limited to the following are subject to immediate closure. Individuals Charles Mallory. may, however, use such locations for passive use, such as for walking or jogging, provid- Mformarion $ srems ed that such individuals maintain "social distancing" as described in the State and County Melissa McCollum, orders. Library Services Sam Lee, Planning & Building Safety Parks Bill Whalen, Police Chief Recreation Park • Acacia Park Mark Watkins, Public Works Candy Cane Park • Clutter's Park Meredith Petit, Recreation & Parks • Constitution Park EI Segundo Dog Park 20 • Freedom Park • Hilltop Park • Holly Valley Park • Imperial Strip and Memorial Tree Row • Independence Park • Kansas Park • Library Park • Sycamore Park • Washington Park • Fields • Campus El Segundo • Stevenson Field • George Brett Field • Recreation Park Softball Field • Richmond Street Field Facilities • Tennis and Pickleball Courts • Lakes Golf Course • Tot Playground (Recreation Park) • Playground (Recreation Park) A violation of any of the above prohibitions constitutes a misdemeanor under El Segundo Municipal Code Section 2-2-8 and is punishable by fines not to exceed $1,000 or imprisonment not to exceed six months. Scott Mitnic City Manager/Director of Emergency Services City of El Segundo Date: /J1irj ■ /r, ?Oze) 21 EL SEGUNDO CITY COUNCIL MEETING DATE: April 21, 2020 AGENDA STATEMENT AGENDA HEADING: Public Hearing AGENDA DESCRIPTION: Zone Text Amendment creating a pilot program to allow and regulate Short -Term Rentals in the City's residential zoning districts through a Short-term Rental Permit process. ENVIRONMENTAL DETERMINATION: The proposed project is categorically exempt from the requirements of the California Environmental Quality Act (CEQA) pursuant to Class 1 (Existing Facilities) (14 Cal. Code Regs. § 15301), because it would "result in a negligible expansion of an existing use," as the amendment consists of establishing regulations and procedures for renting existing residential units on a short-term bases, provided the property owner resides on-site. RECOMMENDED COUNCIL ACTION: 1. Continue the item to the June 2, 2020 City Council meeting. ATTACHED SUPPORTING DOCUMENTS: None FISCAL IMPACT: None with this action. STRATEGIC PLAN COMPLIANCE Goal: Enhance customer service and engagement Objective: City services are convenient, efficient and user-friendly for all residents and businesses. PREPARED BY: Eduardo Schonborn, AICP, Principal Planne REVIEWED BY: Gregg McClain, Planning Manager Sam Lee, Planning and Building Safety Directo APPROVED BY: Scott Mitnick, City Manager 'lOV ( 01 so)l BACKGROUND AND RECOMMENDATION On March 3, 2020, City Council considered a proposed ordinance to create a pilot program to allow and regulate short-term rentals in the City's residential zoning districts through a Short-term Rental Permit process. After deliberation, City Council directed staff to modify the draft ordinance and return with an ordinance allowing home sharing only. Staff is working on said ordinance and recommends City Council continue the item to the June 2, 2020, City Council meeting to provide staff adequate time to prepare an ordinance that is clear of all language not relevant to home share only provisions. 5 22 EL SEGUNDO CITY COUNCIL AGENDA STATEMENT AGENDA DESCRIPTION: MEETING DATE: April 21, 2020 AGENDA HEADING: Staff Presentation Approve Fiscal Year (FY) 2020-21 Budget Calendar RECOMMENDED COUNCIL ACTION: 1. Approve budget calendar establishing study sessions and public hearing dates for Fiscal Year 2020-21 Operating Budget, Capital Improvement Program Budget, and User Fees. 2. Give direction to staff to change the fiscal year from the current cycle of October 1 — September 30 to October 1, 2020 — June 30, 2020 (nine-month cycle) and then July 1— June 30 for all subsequent budget years. ATTACHED SUPPORTING DOCUMENTS: Proposed Budget Calendar for FY 2020-21 FISCAL IMPACT: No additional funding requested. The annual budget process requires significant staff time and effort, which is included in the Adopted FY 2019-20 General Fund Budget. The budget calendar is the first step in developing an adopted budget on schedule. STRATEGIC PLAN: Goal: 5 Champion Economic Development and Fiscal Sustainability. Objective: B El Segundo approaches its work in a financially strategic and responsible way. ORIGINATED BY: Joseph Lillio, Director of Finance REVIEWED BY: Barbara Voss, Deputy City Manager APPROVED BY: Scott Mitnick, City Managerj O BACKGROUND AND DISCUSSION: On September 17, 2019, City Council adopted a balanced Operating and Capital Improvement Program (CIP) Budget for FY 2019-20. Currently, each fiscal year runs from October 1 through September 30. In preparation for FY 2020-21, at prior direction from City Council, Staff is recommending a change to the fiscal year to July 1 through June 30. In order to achieve this, FY 2020-21 budget would need to be from October 1, 2020 through June 30, 2021. This would produce a nine-month budget for FY 2020-21. Subsequent fiscal years would be twelve-month 1 6 23 budget cycles from July 1 through June 30. FY 2021-22 would be the first twelve-month budget in the July 1 through June 30 timeframe. The July 1 through June 30 budget cycle aligns with the State of California's budget, as well as a vast majority of municipalities in California. Changing the budget cycle will also result in administrative efficiencies in accounting and auditing operations. Attached is the proposed FY 2020-21 budget calendar. The budget calendar is the planning document for the development of the operating and capital improvement budgets. Documentation of a budget calendar assists departments in preparing for the five-month process of budget development. Staff recommends City Council change the current fiscal year from October 1 through September 30 to July 1 through June 30, authorize the FY 2020-21 budget to be a nine-month budget, and approve the attached proposed budget calendar. K 24 FY 2020-21 Budget Preparation Calendar Date ACTION/ACTIVITY City Council approves Budget Calendar for Fiscal year 2020 - April 21, 2020 2021. Budget kick off meeting - CM direction, Finance, Dept Heads and departments' budget staff; distribute budget calendar and April 23, 2020 instructions. FY 2019-20 Mid -Year Budget presentation (potential to move May 5, 2020 meeting to May 19, 2020) First CIPAC Meeting with Public Works Staff to update the 3 - Month of May 2020 year CIP Plan June 16, 2020 City Council Annual Strategic Planning Session Second CIPAC Meeting with Public Works Staff to update the 3 - Month of June 2020 year CIP Plan Planning Commission Review of Proposed CIP for General Plan Month of July 2020 Consistency August 4, 2020 City Council Operating & CIP Budget Study Session II Additional City Council Operating & CIP Budget Study Session August 18, 2020 & User Fee Study September 1, 2020 FY 2020-21 Final Review of Operating Budget and CIP Budget Public Hearing: Adoption of the Operating and CIP Budget and September 15, 2020 GANN limit for FY 20-21 October 1, 2020 Post Adopted Budget on the City's website October 1, 2020 New User Fees go into effect Page 1 25