CONTRACT 5891 Professional Services Agreement CLOSEDAgreement No. 5891
Agreement No. [City Clerk assigns]_
PROFESSIONAL SERVICES AGREEMENT
BETWEEN
THE CITY OF EL SEGUNDO AND
GVP VENTURES, INC dba BOB MURRAY & ASSOCIATES
This AGREEMENT is made and entered into this 30th day of March, 2020, by and
between the CITY OF EL SEGUNDO, a municipal corporation and general law city
("CITY") and GVP VENTURES, INC., DBA BOB MURRAY & ASSOCIATES, Corporation
("CONSULTANT"). The parties agree as follows:
1. CONSIDERATION.
A. As partial consideration, CONSULTANT agrees to perform the work listed
in the SCOPE OF SERVICES, below;
B. As additional consideration, CONSULTANT and CITY agree to abide by the
terms and conditions contained in this Agreement;
C. As additional consideration, CITY agrees to pay CONSULTANT a
sum not to exceed Twenty-four thousand, four hundred and nolxxx
dollars ($24,400.XX) for CONSULTANT's services. CITY may
modify this amount as set forth below. Unless otherwise specified
by written amendment to this Agreement, CITY will pay this sum as
specified in the attached Exhibit "A," which is incorporated by
reference.
2. SCOPE OF SERVICES.
A. CONSULTANT will perform services listed in the attached Exhibit "A," which
is incorporated by reference.
B. CONSULTANT will, in a professional manner, furnish all of the labor,
technical, administrative, professional and other personnel, all supplies and
materials, equipment, printing, vehicles, transportation, office space and
facilities, and all tests, testing and analyses, calculation, and all other means
whatsoever, except as herein otherwise expressly specified to be furnished
by CITY, necessary or proper to perform and complete the work and provide
the professional services required of CONSULTANT by this Agreement.
3. PERFORMANCE STANDARDS. While performing this Agreement, CONSULTANT
will use the appropriate generally accepted professional standards of practice existing at
the time of performance utilized by persons engaged in providing similar services. CITY
will continuously monitor CONSULTANT's services. CITY will notify CONSULTANT of
any deficiencies and CONSULTANT will have fifteen (15) days after such notification to
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cure any shortcomings to CITY's satisfaction. Costs associated with curing the
deficiencies will be borne by CONSULTANT.
4. PAYMENTS. For CITY to pay CONSULTANT as specified by this Agreement,
CONSULTANT must submit a detailed invoice to CITY which lists the hours worked and
hourly rates for each personnel category and reimbursable costs (all as set forth in Exhibit
"A") the tasks performed, the percentage of the task completed during the billing period,
the cumulative percentage completed for each task, the total cost of that work during the
preceding billing month and a cumulative cash flow curve showing projected and actual
expenditures versus time to date.
5. NON -APPROPRIATION OF FUNDS. Payments due and payable to CONSULTANT
for current services are within the current budget and within an available, unexhausted
and unencumbered appropriation of the CITY. In the event the CITY has not appropriated
sufficient funds for payment of CONSULTANT services beyond the current fiscal year,
this Agreement will cover only those costs incurred up to the conclusion of the current
fiscal year.
6. FAMILIARITY WITH WORK.
A. By executing this Agreement, CONSULTANT agrees that it has:
Carefully investigated and considered the scope of services to be
performed;
ii. Carefully considered how the services should be performed; and
iii. Understands the facilities, difficulties, and restrictions attending
performance of the services under this Agreement.
B. If services involve work upon any site, CONSULTANT agrees that
CONSULTANT has or will investigate the site and is or will be fully
acquainted with the conditions there existing, before commencing the
services hereunder. Should CONSULTANT discover any latent or unknown
conditions that may materially affect the performance of the services,
CONSULTANT will immediately inform CITY of such fact and will not
proceed except at CONSULTANT's own risk until written instructions are
received from CITY.
7. TERM. The term of this Agreement will be from March 30, 2020, to July 30, 2020.
Unless otherwise determined by written amendment between the parties, this Agreement
will terminate in the following instances:
A. Completion of the work specified in Exhibit "A";
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B. Termination as stated in Section 15.
8. TIME FOR PERFORMANCE.
A. CONSULTANT will not perform any work under this Agreement until:
CONSULTANT furnishes proof of insurance as required under
Section 22 of this Agreement; and
ii. CITY gives CONSULTANT a written notice to proceed.
B. Should CONSULTANT begin work on any phase in advance of receiving
written authorization to proceed, any such professional services are at
CONSULTANT's own risk.
9. TIME EXTENSIONS. Should CONSULTANT be delayed by causes beyond
CONSULTANT's control, CITY may grant a time extension for the completion of the
contracted services. If delay occurs, CONSULTANT must notify the Manager within forty-
eight (48) hours, in writing, of the cause and the extent of the delay and how such delay
interferes with the Agreement's schedule. The Manager will extend the completion time,
when appropriate, for the completion of the contracted services.
10. CONSISTENCY. In interpreting this Agreement and resolving any ambiguities, the
main body of this Agreement takes precedence over the attached Exhibits; this
Agreement supersedes any conflicting provisions. Any inconsistency between the
Exhibits will be resolved in the order in which the Exhibits appear below:
A. Exhibit: A Proposal for Services
11. CHANGES. CITY may order changes in the services within the general scope of this
Agreement, consisting of additions, deletions, or other revisions, and the contract sum
and the contract time will be adjusted accordingly. All such changes must be authorized
in writing, executed by CONSULTANT and CITY. The cost or credit to CITY resulting
from changes in the services will be determined in accordance with written agreement
between the parties.
12. TAXPAYER IDENTIFICATION NUMBER. CONSULTANT will provide CITY with a
Taxpayer Identification Number.
13. PERMITS AND LICENSES. CONSULTANT, at its sole expense, will obtain and
maintain during the term of this Agreement, all necessary permits, licenses, and
certificates that may be required in connection with the performance of services under
this Agreement.
14. WAIVER. CITY's review or acceptance of, or payment for, work product prepared by
CONSULTANT under this Agreement will not be construed to operate as a waiver of any
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rights CITY may have under this Agreement or of any cause of action arising from
CONSULTANT's performance. A waiver by CITY of any breach of any term, covenant,
or condition contained in this Agreement will not be deemed to be a waiver of any
subsequent breach of the same or any other term, covenant, or condition contained in
this Agreement, whether of the same or different character.
15. TERMINATION.
A. Except as otherwise provided, CITY may terminate this Agreement at any
time with or without cause.
B. CONSULTANT may terminate this Agreement at any time with CITY's
mutual consent. Notice will be in writing at least thirty (30) days before the
effective termination date.
C. Upon receiving a termination notice, CONSULTANT will immediately cease
performance under this Agreement unless otherwise provided in the
termination notice. Except as otherwise provided in the termination notice,
any additional work performed by CONSULTANT after receiving a
termination notice will be performed at CONSULTANT's own cost; CITY will
not be obligated to compensate CONSULTANT for such work.
D. Should termination occur, all finished or unfinished documents, data,
studies, surveys, drawings, maps, reports and other materials prepared by
CONSULTANT will, at CITY's option, become CITY's property, and
CONSULTANT will receive just and equitable compensation for any work
satisfactorily completed up to the effective date of notice of termination, not
to exceed the total costs under Section 1(C).
E. Should the Agreement be terminated pursuant to this Section, CITY may
procure on its own terms services similar to those terminated.
F. By executing this document, CONSULTANT waives any and all claims for
damages that might otherwise arise from CITY's termination under this
Section.
16.OWNERSHIP OF DOCUMENTS. All documents, data, studies, drawings, maps,
models, photographs and reports, prepared by CONSULTANT under this Agreement are
CITY's property. CONSULTANT may retain copies of said documents and materials as
desired but will deliver all original materials to CITY upon CITY's written notice. CITY
agrees that use of CONSULTANT's completed work product, for purposes other than
identified in this Agreement, or use of incomplete work product, is at CITY's own risk.
17. PUBLICATION OF DOCUMENTS. Except as necessary for performance of service
under this Agreement, no copies, sketches, or graphs of materials, including graphic art
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work, prepared pursuant to this Agreement, will be released by CONSULTANT to any
other person or public CITY without CITY's prior written approval. All press releases,
including graphic display information to be published in newspapers or magazines, will
be approved and distributed solely by CITY, unless otherwise provided by written
agreement between the parties.
18. INDEMNIFICATION.
A. CONSULTANT agrees to the following:
L Indemnification for Professional Services. CONSULTANT will
save harmless and indemnify and at CITY's request reimburse
defense costs for CITY and all its officers, volunteers,
employees and representatives from and against any and all
suits, actions, or claims, of any character whatever, brought for,
or on account of, any injuries or damages sustained by any
person or property resulting or arising from any negligent or
wrongful act, error or omission by CONSULTANT or any of
CONSULTANT's officers, agents, employees, or
representatives, in the performance of this Agreement, except
for such loss or damage arising from CITY's sole negligence or
willful misconduct.
ii. Indemnification for other Damages. CONSULTANT indemnifies
and holds CITY harmless from and against any claim, action,
damages, costs (including, without limitation, attorney's fees),
injuries, or liability, arising out of this Agreement, or its
performance, except for such loss or damage arising from
CITY's sole negligence or willful misconduct. Should CITY be
named in any suit, or should any claim be brought against it by
suit or otherwise, whether the same be groundless or not,
arising out of this Agreement, or its performance,
CONSULTANT will defend CITY (at CITY's request and with
counsel satisfactory to CITY) and will indemnify CITY for any
judgment rendered against it or any sums paid out in settlement
or otherwise.
B. For purposes of this section "CITY" includes CITY's officers, officials,
employees, agents, representatives, and certified volunteers.
C. It is expressly understood and agreed that the foregoing provisions will
survive termination of this Agreement.
D. The requirements as to the types and limits of insurance coverage to be
maintained by CONSULTANT as required by Section 22, and any approval
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of said insurance by CITY, are not intended to and will not in any manner
limit or qualify the liabilities and obligations otherwise assumed by
CONSULTANT pursuant to this Agreement, including, without limitation, to
the provisions concerning indemnification.
19.ASSIGNABILITY. This Agreement is for CONSULTANT's professional services.
CONSULTANT's attempts to assign the benefits or burdens of this Agreement without
CITY's written approval are prohibited and will be null and void.
20. INDEPENDENT CONTRACTOR. CITY and CONSULTANT agree that
CONSULTANT will act as an independent contractor and will have control of all work and
the manner in which it is performed. CONSULTANT will be free to contract for similar
service to be performed for other employers while under contract with CITY.
CONSULTANT is not an agent or employee of CITY and is not entitled to participate in
any pension plan, insurance, bonus or similar benefits CITY provides for its employees.
Any provision in this Agreement that may appear to give CITY the right to direct
CONSULTANT as to the details of doing the work or to exercise a measure of control
over the work means that CONSULTANT will follow the direction of the CITY as to end
results of the work only.
21.AUDIT OF RECORDS. CONSULTANT will maintain full and accurate records with
respect to all services and matters covered under this Agreement. CITY will have free
access at all reasonable times to such records, and the right to examine and audit the
same and to make transcript therefrom, and to inspect all program data, documents,
proceedings and activities. CONSULTANT will retain such financial and program service
records for at least three (3) years after termination or final payment under this
Agreement.
22, INSURANCE.
A. Before commencing performance under this Agreement, and at all other
times this Agreement is effective, CONSULTANT will procure and maintain
the following types of insurance with coverage limits complying, at a
minimum, with the limits set forth below:
Type of Insurance
Commercial general liability:
Professional Liability
Business automobile liability
Workers compensation
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Limits
$2,000,000
$1,000,000
$1,000,000
Statutory requirement
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B. Commercial general liability insurance will meet or exceed the requirements
of the most recent ISO -CGL Form. The amount of insurance set forth above
will be a combined single limit per occurrence for bodily injury, personal
injury, and property damage for the policy coverage. Liability policies will
be endorsed to name CITY, its officials, and employees as "additional
insureds" under said insurance coverage and to state that such insurance
will be deemed "primary" such that any other insurance that may be carried
by CITY will be excess thereto. Such endorsement must be reflected on
ISO Form No. CG 20 10 1185 or 88, or equivalent. Such insurance will be
on an "occurrence," not a "claims made," basis and will not be cancelable
or subject to reduction except upon thirty (30) days prior written notice to
CITY.
C. Professional liability coverage will be on an "occurrence basis" if such
coverage is available, or on a "claims made" basis if not available. When
coverage is provided on a "claims made basis," CONSULTANT will continue
to renew the insurance for a period of three (3) years after this Agreement
expires or is terminated. Such insurance will have the same coverage and
limits as the policy that was in effect during the term of this Agreement and
will cover CONSULTANT for all claims made by CITY arising out of any
errors or omissions of CONSULTANT, or its officers, employees or agents
during the time this Agreement was in effect.
D. Automobile coverage will be written on ISO Business Auto Coverage Form
CA 00 01 06 92, including symbol 1 (Any Auto).
E. CONSULTANT will furnish to CITY duly authenticated Certificates of
Insurance evidencing maintenance of the insurance required under this
Agreement and such other evidence of insurance or copies of policies as
may be reasonably required by CITY from time to time. Insurance must be
placed with insurers with a current A.M. Best Company Rating equivalent
to at least a Rating of "A:Vll."
F. Should CONSULTANT, for any reason, fail to obtain and maintain the
insurance required by this Agreement, CITY may obtain such coverage at
CONSULTANT's expense and deduct the cost of such insurance from
payments due to CONSULTANT under this Agreement or terminate
pursuant to Section 155.
23. USE OF SUBCONTRACTORS. CONSULTANT must obtain CITY's prior written
approval to use any consultants while performing any portion of this Agreement. Such
approval must approve of the proposed consultant and the terms of compensation.
24. INCIDENTAL TASKS. CONSULTANT will meet with CITY monthly to provide the
status on the project, which will include a schedule update and a short narrative
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description of progress during the past month for each major task, a description of the
work remaining and a description of the work to be done before the next schedule update.
25. NOTICES. All communications to either party by the other party will be deemed made
when received by such party at its respective name and address as follows:
If to CONSULTANT:
Bob Murray & Associates.
1544 Eureka Road, Suite 280
Roseville, CA 95661
Attention: Gary Phillips
Phone: (916) 784-9080
Email: garyp@bobmurrayassoc.com
If to CITY:
City of EI Segundo
350 Main Street
EI Segundo, CA
Attention: David Serrano
Phone: (310) 524-2382
Email: dserrano@elsegundo.org
Any such written communications by mail will be conclusively deemed to have been
received by the addressee upon deposit thereof in the United States Mail, postage
prepaid and properly addressed as noted above. In all other instances, notices will be
deemed given at the time of actual delivery. Changes may be made in the names or
addresses of persons to whom notices are to be given by giving notice in the manner
prescribed in this paragraph.
26. CONFLICT OF INTEREST. CONSULTANT will comply with all conflict of interest
laws and regulations including, without limitation, CITY's conflict of interest regulations.
27. SOLICITATION. CONSULTANT maintains and warrants that it has not employed nor
retained any company or person, other than CONSULTANT's bona fide employee, to
solicit or secure this Agreement. Further, CONSULTANT warrants that it has not paid
nor has it agreed to pay any company or person, other than CONSULTANT's bona fide
employee, any fee, commission, percentage, brokerage fee, gift or other consideration
contingent upon or resulting from the award or making of this Agreement. Should
CONSULTANT breach or violate this warranty, CITY may rescind this Agreement without
liability.
28. THIRD PARTY BENEFICIARIES. This Agreement and every provision herein is
generally for the exclusive benefit of CONSULTANT and CITY and not for the benefit of
any other party. There will be no incidental or other beneficiaries of any of
CONSULTANT's or CITY's obligations under this Agreement.
29. INTERPRETATION. This Agreement was drafted in and will be construed in
accordance with the laws of the State of California, and exclusive venue for any action
involving this agreement will be in Los Angeles County.
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30.COMPLIANCE WITH LAW. CONSULTANT agrees to comply with all federal, state,
and local laws applicable to this Agreement.
31. ENTIRE AGREEMENT. This Agreement, and its Exhibit(s), sets forth the entire
understanding of the parties. There are no other understandings, terms or other
agreements expressed or implied, oral or written. This Agreement will bind and inure to
the benefit of the parties to this Agreement and any subsequent successors and assigns.
32. RULES OF CONSTRUCTION. Each Party had the opportunity to independently
review this Agreement with legal counsel. Accordingly, this Agreement will be construed
simply, as a whole, and in accordance with its fair meaning; it will not be interpreted strictly
for or against either Party.
33. SEVERABILITY. If any portion of this Agreement is declared by a court of competent
jurisdiction to be invalid or unenforceable, then such portion will be deemed modified to
the extent necessary in the opinion of the court to render such portion enforceable and,
as so modified, such portion and the balance of this Agreement will continue in full force
and effect.
34.AUTHORITY/MODIFICATION. The Parties represent and warrant that all necessary
action has been taken by the Parties to authorize the undersigned to execute this
Agreement and to engage in the actions described herein. This Agreement may be
modified by written amendment.
35.ACCEPTANCE OF ELECTRONIC SIGNATURES. The Parties agree that this
Agreement, agreements ancillary to this Agreement, and related documents to be entered
into in connection with this Agreement will be considered signed when the signature of a
party is delivered by electronic (.pdo or facsimile transmission. Such electronic or
facsimile signature will be treated in all respects as having the same effect as an original
signature.
36. CAPTIONS. The captions of the paragraphs of this Agreement are for convenience
of reference only and will not affect the interpretation of this Agreement.
37. TIME IS OF ESSENCE. Time is of the essence for each and every provision of this
Agreement.
38. FORCE MAJEURE. Should performance of this Agreement be prevented due to fire,
flood, explosion, acts of terrorism, war, embargo, government action, civil or military
authority, the natural elements, or other similar causes beyond the Parties' reasonable
control, then the Agreement will immediately terminate without obligation of either party
to the other.
39. STATEMENT OF EXPERIENCE. By executing this Agreement, CONSULTANT
represents that it has demonstrated trustworthiness and possesses the quality, fitness
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and capacity to perform the Agreement in a manner satisfactory to CITY. CONSULTANT
represents that its financial resources, surety and insurance experience, service
experience, completion ability, personnel, current workload, experience in dealing with
private consultants, and experience in dealing with public agencies all suggest that
CONSULTANT is capable of performing the proposed contract and has a demonstrated
capacity to deal fairly and effectively with and to satisfy a public CITY.
[Signatures on next page]
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Agreement No. 5891
Agreement No. _[City Clerk assigns]_
IN WITNESS WHEREOF the parties hereto have executed this Agreement the day
and year first hereinabove written.
CI11,' OF L SEGU DO
Slott Mitnick,
City Manager
ATTEST:
I.
for
Tracy V%fe/aver,
City Clerk
APPROVED AS TO FORM:
for
Mark D. Hensley,
City Attorney
BOB CYRRAY & ASSOCIATES
ial 4 1 1 z
Gary killips
Executive Vice President,
GVP Ventures, Inc
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Agreement No. 5891
BOB MURRAY
ABSOCIATE:93
EXPERT111 IN EXCOUTIVE ISICAROM
A Proposal to Conduct an Executive Recruitment
for the Position of
PUBLIC WORKS DIRECTOR
on behalf of the
CITY OF EL SEGUNDO
1544Eurcki Road, Stutc 290
Itosm.ille, CA 95661
(916) 784-90351
(916) 794-1985) lax
Agreement No. 5891
March 20, 2020
MR. SCOTT MITNICK
CITY MANAGER
CITY OF EL SEGUNDO
350 MAIN STREET
EL SEGUNDO, CA 90245
Submitted Via Email To: dhang@elsegundo.org
Dear Mr. Mitnick:
Bob Murray & Associates is pleased to submit a proposal to conduct the Public Works Director
recruitment for the City of El Segundo. The following details our qualifications and describes our
systematic yet flexible—method of identifying, recruiting, and screening outstanding candidates
on your behalf. It also includes a proposed budget, timeline, and guarantee.
At Bob Murray & Associates, we pride ourselves on providing quality service to local
governments, non-profit agencies, and private firms. Our recruitment process helps you to
determine the direction of the search and the types of candidates you seek while capitalizing on
our decades of experience and vast network of contacts to reach those candidates. Our expertise
ensures that the candidates we present to the City of El Segundo will match the criteria you have
established, be a good fit for your organization, and be outstanding in their field.
Our firm is familiar with the City of El Segundo and the community it serves, as we have most
recently conducted your City Manager recruitment. Our knowledge of your community, its issues,
and its outstanding quality of life will be an asset in presenting this opportunity to prospective
candidates.
Recent recruitments we have completed similar in size and scope to your upcoming search include
the following:
2019
City of Long Beach, CA (City Traffic Engineer)
City of Victotville, CA (Director of Electric
Utility Services)
County of Orange, CA (Assistant Director of
Public Works)
2018
City of Boulder City, NV (Public Works
Director)
City of Boulder City, NV (Utilities Director)
City of Glendale, CA (Director of Public
Works)
City of Redwood City, CA (Public Works
Director)
City of Salinas, CA (Public Works Director)
City of San Carlos, CA (Director of Public
Works)
City of Santa Paula, CA (Public Works Director)
2017
City of Healdsburg, CA (Public Works and
Transportation Director)
City of Atherton, CA (Public Works
Director/City Engineer)
City of Beverly Hills, CA (Public Works
Director)
City of Littleton, CO (Public Works Director)
County of Sonoma, CA (Director of
Transportation and Public Works)
Agreement No. 5891
We work as a team on every search at Bob Murray & Associates. Your Project Lead would be
Gary Phillips, who would not only direct and supervise the project team from beginning to end
but also serve as the Recruiter for the project as well.
To learn first-hand of the quality of our services and why the majority of our engagements come
from repeat and referred clients, we invite you to contact the references listed on page 14 of the
attached proposal.
We look forward to your favorable consideration of our qualifications. Please do not hesitate to
contact us at (916) 784-9080 with any questions.
Sincerely,
Valerie Gaeta Phillips
President, Bob Murray & Associates
Agreement No. 5891
TABLE OF CONTENTS
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Agreement No. 5891
THE RECRUITMENT PROCESS
Bob Murray & Associates' recruiters are specialists in finding the perfect fit, providing security
and fairness to candidates and clients wlvle ensuring the integrity of the search process. We
understand that superlative recruiting for the Public Works Director will lead to superlative results
for the City of El Segundo. Outlined below are the steps in our proven recruitment process,
refined through our 30+ years of experience in executive search.
STEP 1 DEVELOP THE CANDIDATE PROFILE
Our understanding of the City of El Segundo's needs will be key to a successful search. Mr. Phillips
will meet with the City Manager and key stakeholders to learn as much as possible about the ideal
candidate for the Public Works Director position. We want to become familiar with the values
and culture of the organization, as well as to understand the current and future issues, challenges,
and opportunities in the City of El Segundo.
Mr. Phillips will review and help define the City's wish -list regarding the ideal candidate's
personality, management style, knowledge, skills, and abilities and will work with the City to
identify expectations regarding education and experience. The City Manager and Mr. Phillips will
discuss compensation, benefits, and other key information necessary to ensure that outstanding
candidates are attracted to this opportunity. The profile we develop together at this stage will drive
subsequent recruitment efforts.
Oplionul Selvire: Conimnnily and Slajj Tnvoli einem
We find that many of our clients value a recruitment process that opens the opportunity for
community members, business leaders, organization representatives, and employees to provide
input regarding the ideal candidate. Our recruiters are skilled in designing and facilitating forums,
town hall meetings, and online surveys that allow equitable involvement from a variety of
constituencies and in consolidating feedback into a cohesive narrative of common themes.
If the City of El Segundo so desires, we will work with the City Manager to create a customized
community and/or staff input process.
STEP 2 DF,SIGN/DISTRIBUTE BROCHURE AND ADVERTISEMENTS
Mr. Phillips and your dedicated Recruitment Coordinator will use the candidate profile developed
with the City of El Segundo to create a professional recruitment brochure, with the assistance of
our professional graphic designer. The four-page, full-color brochure will describe the community,
organization, position, ideal candidate, and compensation and will include pictures provided by
the City of El Segundo that you feel best represent your organization and your community.
Upon your approval, Mr. Phillips will send the brochure by postal mail and email to a targeted
audience, personally inviting potential candidates to apply for the Public Works Director position.
We will also place the recruitment brochure on our website, which attracts over 11,000 unique hits
weekly and is a trusted resource for candidates seeking executive and professional positions. Two
sample brochures are included in this proposal package for your reference.
Bob Nfurray &- Associates Proposal for the City of El Segundo Page 2
Agreement No. 5891
Mr. Phillips will also design an effective advertising campaign appropriate for the Public Works
Director recruitment. Our broadest outreach comes through our active social media involvement
on Facebook, LinkedIn, and Twitter, where upcoming and current positions are posted. Sources
such as lYeslern City Maga.7,ine, the "Jobs Available" newsletter, and the Careers in Government
website will be used to reach an extensive local government audience, while position -specific
postings will be chosen to attract candidates who have built their careers in and are committed to
the Public Works field.
Suggested advertising sources for the City of El Segundo's search include:
+ American Public Works Association National Society of Professional
* Public Works Jobs Online Engineers
American Water Works Association
Bob Murray & Associates does not typically place ads with job aggregators or general job posting
sites such as CareerBuilder, Monster, or Indeed, as we have found that the broad reach of these
sites does not necessarily lead to quality candidates for executive and professional positions.
Rearbiq Direrre Candidates
Bob Murray & Associates, a woman- and minority-owned business, is proud of its commitment
to attracting and placing diverse candidates. Not only do we place advertisements with websites
designed to attract minority and female candidates, but our President, Valerie Phillips, is a member
herself of many diversity -focused organizations including the Local Government Hispanic
Network, the League of Women in Government, the Professional Women's Network, Mexican
Professionals, and Women Leading Government. She networks frequently with fellow members
to gain insight into which potential candidates are leaders in their field.
Mr. Phillips will seek to reach candidates in communities and organizations with demographic
profiles and populations served like that of the City of El Segundo, to maximize the potential for
individuals from a wide variety of backgrounds, cultures, and life experiences to be considered for
the Public Works Director position.
STEP 3 RECRUIT CANDIDATES
The strongest candidates arc often those who are successful and content in their current positions
and need to be sold on a new opportunity. Our extensive network of contacts, developed through
over 1,400 successful placements, is a primary source for identifying and obtaining referrals for
these candidates. Our in-house database of 40,000 current and former executive and professional
candidates is a valuable resource that can only be built over time—time that we have invested into
perfecting our process for finding the right candidates for our clients. Our aggressive outreach
efforts are focused on phone calls to personally invite potential applicants, answer questions, and
allay any reservations, and these efforts are essential to the success of the Public Works Director
recruitment.
Bob ILLrnp & associates Proposal for the City of EI Segundo Page 3
Agreement No. 5891
STEP 4 SCREEN CANDIDATES
Following the closing date for the recruitment, Mr. Phillips will screen all resumes we have
received, using the criteria established in the candidate profile as a basis upon which to narrow the
field of candidates. Internal candidates receive sensitive consideration, and Mr. Phillips will discuss
with the City Manager how the City of El Segundo wishes to proceed with these candidates.
STEP 5 CONDUCT PRELIMINARY INTERVIEWS
Mr. Phillips Nvill personally interview the top 10 to 15 candidates from the resume screening, with
the goal of determining which candidates have the greatest potential to succeed in your
organization. To reduce travel -related expenses to our clients and increase efficiency in the search
process, these interviews are typically conducted via Skype, FaceTime, or other convenient
videoconferencing applications.
During these in-depth interviews, Mr. Phillips will explore each candidate's background and
experience as it relates to the Public Works Director position, such as significant accomplishments,
size and scope of responsibility, and organizational culture. In addition, Mr. Phillips will discuss
with the candidates their motivation for applying for the position and assess his/her knowledge,
skills, and abilities. We will devote specific attention to establishing the likelihood of the
candidate's acceptance of the position if an offer of employment is made.
STEP 6 SEARCH PUBLIC RECORDS
Under the direction of Mr. Phillips, your dedicated Recruitment Coordinator will conduct a review
of published print and online articles for each recommended candidate. Sources include Lexis-
NexisTM, Google, social media, and our contacts in the field. This will alert Mr. Phillips to any
further detailed inquiries we may need to make before our recommendations are finalized.
STEP 7 MAKE RECOMMENDATIONS
Based on our findings during the preliminary interview process, Mr. Phillips will recommend a
limited number of candidates for your further consideration. <He/She> will make specific
recommendations and will help facilitate discussions regarding the candidate pool, but the final
determination of those to be considered will be up to you.
We typically recommend 6-8 candidates that we feel will best match your expectations, and we
prepare a detailed written report on each candidate. This bound report provided to each member
of the decision-making body includes:
•+' Candidate list with Recommended Finalists identified in Grorp > and Group 2 (primary
and secondary recommendations), as well as Internal candidates
4 Summary of experience, education, and salary information for each Recommended
Finalist candidate
"�► Complete cover letter and resume for each Recommended Finalist candidate
List of OtIm-Applicants (those who did not meet minimum qualifications or were otherwise
unsuitable, based on our screening process)
Bob & rAssociaics Proposal for the City of El Segundo Pale 4
Agreement No. 5891
Bob Murray & Associates maintains all search records for a period of seven (7) years following
each recruitment, and we are happy to forward cover letters and resumes for each applicant by
postal mail or email as soon as the recruitment closes to new applications.
STEP 8 FACILITATE. FINAL INTERVIEWS
Our years of experience will be invaluable as we help you develop an interview process that
objectively assesses the qualifications of each candidate. We will work with the City of El Segundo
to craft and implement an interview approach that fits your needs. This may include individual
and panel interviews by the City Manager and key stakeholders, community/ employee interview
panels, writing and presentation samples, meet -and -greets, or another specialized process element
Mr. Phillips helps the City of El Segundo to design.
Mr. Phillips will be present on-site during the interviews to facilitate as necessary during the
process and to guide discussion to consensus regarding final candidates. Bound interview books
will be provided to each interview panel member containing:
4 Recruitment brochure with candidate profile
'p Interview schedule
Suggested interview questions
�► Experience summary, cover letter, resume, and rating form for each
candidate
+ Ranking forms for use during the panel interview process
We will work closely with your staff to coordinate and schedule interviews and candidate travel.
Our goal is to ensure that each candidate has a very positive experience, as the way the entire
process is conducted will influence the final candidates' perception of your organization.
STEP 9 CONDUCT BACKGROUND AND REFERENCE CHECKS
Mr. Phillips and your Recruitment Coordinator will conduct detailed reference checks for up to
three (3) final candidates. To gain an accurate and honest appraisal of the candidates' strengths
and weaknesses, we will talk candidly with people who have direct knowledge of their work and
management style. In addition to gaining a 360 -degree view of candidates from the perspective of
their supervisors, subordinates and peers for the past several years, we will make a point of
speaking confidentially to individuals who may have further insight into a candidate's abilities but
who may not be on their preferred list of contacts.
Your Recruitment Coordinator will work with candidates and our professional backgrounding
firm, HireRight, to conduct credit, civil litigation, and motor vehicle record checks and verify
candidates' degrees.
STEP 10 ASSIST IN NEGOTIATIONS
We recognize the critical importance of successful negotiations and can serve as your
representative during this process. Mr. Phillips knows what other organizations have done to put
deals together with great candidates and what the current market is like for Public Works Director
positions in organizations like the City of El Segundo's. <He/She> will be available to advise you
Bob Miuray R associates Proposal for the City of El Segundo Page 5
Agreement No. 5891
regarding current approaches to difficult issues, such as housing and relocation. We will represent
your interests and advise the chosen candidate and you regarding salary, benefits, and employment
agreements, with the goal of putting together a deal that results in the appointment of your chosen
candidate. With our proven experience and vested interest in a positive outcome, we can turn a
very difficult aspect of the recruitment into one that is straightforward and agreeable for all parties
involved.
COMPLETE ADMINISTRATIVE ASSISTANCE
We receive many unsolicited testimonials each year from clients and candidates alike noting our
prompt, considerate, accurate, and professional service during the search process. Throughout the
recruitment, in time intervals that suit the City of El Segundo, we will provide you with updates
on the status of the search and attend to all administrative details on your behalf.
Candidates receive immediate acknowledgement of their applications, as well as personal phone
calls and/or emails (as appropriate) advising them of their status at each critical point in the
recruitment. Candidates who receive preliminary or final interviews and are not chosen to move
forward in the interview process will receive personal calls from Mr. Phillips on behalf of the City
of El Segundo.
It is our internal company standard that all inquiries from clients and candidates receive a response
within the same business day whenever possible, and certainly within 24 hours if the inquiry is
received during the work week. Mr. Phillips will be available to the City of El Segundo by office
phone, cell phone, and email at any time to ensure a smooth and stress -free recruitment process.
Bob A. lurrav R Associates Proposal for the City of E_1 Segundo Page 6
Agreement No. 5891
COSTS AND GUARANTEE
PROFESSIONAL FEE AND EXPENSES
The filed, flat professional services fee for conducting the Public Works Director recruitment on
behalf of the City of El Segundo is $17,500. Services provided for in this fee consist of all steps
outlined in this proposal, including three (3) days of meetings on site. The professional fee does
not limit the amount of time invested by Bob Murray & Associates in promoting a successful
outcome for this project.
The City of El Segundo will also be responsible for reimbursing expenses Bob Murray &
Associates incurs on your behalf. We estimate expenses for this project not to exceed $6,900.
Reimbursable expenses include (but are not limited to) such items as the cost of recruiter travel;
clerical support; brochure development; placement of ads; credit and civil background checks;
education verification; and public records searches. Postage, printing, photocopying, and
telephone charges are allocated costs and included in the expense estimate. In no instance will expenses
exceed this estimate without prior apbivyal from the Cit, y of 'EI Segundo.
Expense reimbursement for candidate travel related to on-site interviews will be the responsibility
of the City of El Segundo.
Professional Services (Fixed Flat Fee)
Reimbursable Expenses
Example costs and approxi»rate amounts include. -
Brochure Design and Printing ($1,275)
Advertising ($3,000)
Background Checks — 3 candidates ($550)
Consultant Travel ($1,500)
Other expenses — supplies, shipping, clerical ($575)
Optional Semices
$17,500
$6,900
Community/Staff Input Forum: $1,500/day, plus travel expenses
Online survey with analysis of results: $250
Additional on-site meeting days: $1,500/day, plus travel expenses
Additional background checks: $250/candidate
Additional reference checks: $500/candidate
Other services: $250/hour or $1,500/day
Bob Murray & Associates Proposal for the City of El Segundo Page 7
Agreement No. 5891
GUARANTEE
Should a candidate recommended by our firm position resign or be terminated within the first 12
months of employment, we will provide the City of El Segundo with professional services to
secure a replacement. Services will be provided at no cost, aside from expenses incurred on the
City of El Segundo's behalf during the new search. We are confident in our ability to recruit
outstanding candidates and do not expect the City to find it necessary to exercise this provision
of our proposal.
RECRUITMENT SCHEDULE
We are prepared to start work on this assignment upon receipt of a signed professional services
agreement or other written, authorized notification. A full search can be completed in 13-16 weeks
from the date of initial meetings with our client.
The final recruitment schedule will be determined in collaboration with City of El Segundo. A
typical timeline of tasks and events is included here for reference.
Candidate
Profile
V
2 j 1111111111111111111111 11 111111� I'll 11,111,11".."
Develop & Print
Brochure
Place Ads
Begin Recruiting
Distribute
Brochure 1
49
Continue
` Recruiting
Screen
Candidates
Preliminary
Interviews
�I
Search Public
Records
Recommend
Finalists
Interviews
Backgrounds &
References
�Nll 'Ila M
Negotiations
uugma ii���
Candidate
Appointment
Bob I [runty & Associates Proposal for the City of El Segundo Page 8
Agreement No. 5891
FIRM PROFILE
OUR STAFF
Bob Murray & Associates is a small firm focusing exclusively on executive search services. We
have a team of nine (9):
Bob Murray, Founder
Valerie Gaeta Phillips, President
Gary Phillips, Executive Vice President
Regan Williams, Vice President
Joel Bryden, Vice President
Carmen Valdez, Senior Executive Recruiter
Amber Smith, Principal Recruitment Coordinator
Zoila Couture, Senior Rea -Id ment Coordinator
Gini Herndon, Contracts Ad))liliist)ato7/Bookkeeper
BOB MURRAY, FOUNDER
Mr. Murray—known simply as "Bob" to his clients and candidates throughout the western U.S.—
brings over 40 years' experience as a recruiter and is recognized as one of the top local government
recruiters in the nation. He conducted hundreds of searches for cities, counties, and special
districts and was called on to conduct searches for some of the largest, most complex organizations
in the country–and some of the smallest. Bob conducted searches for chief executives,
department heads, professional and technical positions, taking the lead on many of the firm's most
difficult assignments with great success. His clients retained him again and again, given the quality
of his work and success in finding candidates for difficult to fill positions.
As our Founder, Bob currently takes on few searches personally but continues to be an active
presence at Bob Murray & Associates, providing valued insight and experience to our team
members regarding all aspects of the recruitment process.
Mr. Murray received his Bachelor of Science Degree in Criminology from the University of
California at Berkeley with graduate studies in Public Administration at California State University
at Hayward.
VALERIE GAETA PHILLIPS, PRESIDENT AND RECRUITER
Ms. Gaeta Phillips has over 18 years of recruiting experience, including more than a decade of
recent experience in executive search for public, private, and startup companies nationwide. Since
joining Bob Murray & Associates, Valerie has completed over 40 searches in a diverse range of
fields, including city and general management, planning, finance, human resources, transportation,
communication and public relations, community and economic development, information
technology, parks and recreation, and operations. She has recruited at all levels of municipal and
non-profit organizations, from technicians and engineers to Executive Directors and Chief
Executive Officers_
Bob ndurray & _associates Proposal for the City of El Segmdo Page 9
Agreement No. 5891
Valerie is valued for her passion for finding and retaining the most outstanding candidates for
even the most difficult or untraditional assignments and for her commitment to her clients'
success; she is also active in a variety of industry organizations and in diversity -focused
associations. Valerie is called upon often to serve as an expert speaker on topics such as managing
one's online reputation, diversity issues in municipal and non-profit leadership, and how to identify
a good "fit" for organizational culture.
Ms. Gaeta Phillips, along with Executive Vice President Gary Phillips, has a passion for helping
people, evidenced by fundraising, sponsorship, and involvement in raising awareness for
organizations such as Autism Speaks, the UC Davis M.I.N.D. Institute, and the Northern
California Special Olympics.
GARY PHILLIPS, EXECUTIVE VICE PRESIDENT AND RECRUITER
Since joining Bob Murray & Associates, Mr. Phillips has completed over 50 searches for executives
and professionals in a wide variety of fields including animal services, city and general
management, planning, legal counsel, cyber security, and human resources. Gary's clients have
ranged from municipal government to non-profit and private sector organizations, and he has
sourced outstanding candidates for positions from the level of division managers up to City
Managers, Executive Directors, and General Managers.
Gary started his career with a New York -based Fortune 100 company and quickly became a Senior
Manager, building and running a large customer service organization that eventually expanded to
13 countries in Europe. He proceeded to hold senior leadership positions in several Fortune 500
companies, with noted successes such as building an organization from two to 250 employees
worldwide and growing a company from 800 to 1200 employees.
As part of an executive acquisition and recruiting team, Gary helped build a start-up enterprise
software company in San Francisco, recruiting top-notch talent and building a world-class
organization. He has maintained customer relationships in the public sector and the private sector,
including medical and financial institutions. He prides himself on finding key talent and offering
the best customer service to his clients.
Mr. Phillips, along with Ms. Gaeta -Phillips, is involved in his community as a soccer coach, as an
organizer of fundraisers for Autism Speaks and the UC Davis M.I.N.D. Institute, and as a sponsor
of the Northern California Special Olympics. Mr. Phillips received his Associate of Science degree
and completed additional coursework at Rochester Institute of Technology, NY.
REGAN WILLIAMS, SENIOR VICE PRESIDENT AND RECRUITER
Mr. Williams brings 30 years of local government experience to Bob Murray & Associates and has
over 17 years of experience in executive recruitments with our firm. In his time with Bob Murray
& Associates, Regan has conducted over 275 executive searches ranging from managers and
department heads to City Managers, Executive Directors, and General Managers. If Regan were
to have a recruiting specialty, it would be public safety positions: he has personally conducted over
60 Police Chief and 20 Fire Chief recruitments.
Bob \[array K Associates Proposal for the City of El Segundo Page 10
Agreement No. 5891
Prior to joining Bob Murray & Associates, Regan served as Director of Public Safety with the City
of Sunnyvale, CA. He was involved in the development of some of Sunnyvale's most innovative
public safety programs and has a national reputation for excellence in law enforcement, as well as
in law enforcement executive recruiting. Regan's clients find his prompt and personal attention,
insight, and expertise in recruitment and selection an asset. He is often called upon to recruit for
difficult -to -fill law enforcement positions, such as the position of Police Chief or City Manager in
challenging political environments.
Mr. Williams received his Bachelor of Science Degree in Administration of Justice from San Jose
State University. He is also a graduate of the FBI National Academy.
JOEI. BRYDEN, VICE PRESIDENT AND RECRUITER
Mr. Bryden has over 30 years of local government experience that he brings to the firm, having
retired as Chief of Police in Walnut Creek, CA prior to joining Bob Murray & Associates in 2013.
Throughout his career, Joel has been involved in public sector consulting, with vast experience in
hiring and promotional processes, as well as interviewing candidates for advancement in all aspects
of local government.
Joel has a solid reputation as a leader in the public sector and his ability to find and evaluate
outstanding applicants for our clients is invaluable in the search process. Since joining Bob Murray
& Associates, Joel has conducted over 50 recruitments in a broad range of sectors including police,
fire, building, planning, city management, and general management. Iie is often called upon to
recruit specialized or difficult -to -fill positions, such as Independent Police Auditor.
Mr. Bryden is a graduate of the FBI National Academy and obtained his Bachelor of Arts Degree
in Communication from San Diego State University. He is currently based in Walnut Creek, CA.
CARMEN VALDEZ, SENIOR EXECUTIVE RECRUITER
Carmen Valdez provides executive recruitment and human resource services to municipal
government agencies and non -profits. She has more than 25 years' experience in team -building,
executive search, general human resources, classification and compensation, testing, policy
development, performance management, organizational development, discipline, and other
employee relations activities.
Carmen has most recently been consulting with Municipal Resource Group, prior to which she
spent over 30 years with the City of Milpitas, a Silicon Valley city of 70,000 residents. In this
capacity, she was responsible for collective bargaining, PEPRA and Affordable Care Act
implementation, modernizing Human Resource services to improve efficiencies and reduce
costs, revamping the Workers Compensation service delivery and completing a City-wide
strategic plan. Carmen also spent almost 2 years as the Director of Recreation Services.
In addition to her significant experience in the public sector, Carmen earned a Bachelor of Arts
degree in Business from University of Phoenix. She is also a member of Local Government
Hispanic Network and League of Women in Government. She is an avid runner and enjoys
giving back to her community.
Bob Afurray & Associates Proposal for the City of El Segundo Page 11
Agreement No. 5891
AMBER SMITH, PRINCIPAL RECRUITMENT COORDINATOR
As Principal Recruitment Coordinator with Bob Murray & Associates, Ms. Smith acts as a liaison
between clients and candidates from beginning to end of each recruitment process. Under the
direction of each client's assigned Recruiter, Amber is responsible for the development and
distribution of position recruitment and advertising materials, client research, reference and
background checks, responding to requests for proposals, and providing a broad range of support
services for the recruiting team. She also provides leadership for our in-house staff and is an
invaluable resource.
Amber brings over a decade of client -oriented customer service, administrative, and management
experience to Bob Murray & Associates. Since joining our team in 2013, she has shown a
commitment to working as a partner with clients and candidates to provide a quality service and
experience.
Ms. Smith received her Bachelor of Arts degree in Business Administration from La Sierra
University, Riverside, California.
ZOILA COUTURE, SENIOR RECRUITMENT COORDINATOR
As Senior Recruitment Coordinator with Bob Murray & Associates, Ms. Couture acts as a liaison
between clients and candidates throughout each recruitment process. Under the direction of our
client's assigned Recruiter, Zoila's responsibilities include development and distribution of
position recruitment and advertising materials, candidate research, reference checks, and providing
a broad range of support services for the recruitment team.
Zoila joined our firm in 2019 with extensive experience in research, communication, and project
management. She is committed to providing the highest level of quality support and to working
as a partner with clients and candidates throughout the search process.
Ms. Couture received her Bachelor of Arts degree in Political Science from the University of
California, Davis.
GINI HERNDON, CONTRACTS ADMINISTRATOR/BOOKKEEPER
Ms. Gini Herndon is the Contracts Administrator/Bookkeeper at Bob Murray & Associates. Ms.
Herndon is the first point of contact at Bob Murray & Associates and has an extensive
administrative background in business law.
Ms. Herndon is known for her collaborative approach as she works closely with our internal team
and clients to ensure a successful search. As a first point of contact, Ms. Herndon is highly
professional and maintains a high level of confidentiality and sensitivity.
Bob Riurray &.Associates Proposal for the City of El Segundo Page 12
Agreement No. 5891
CORPORATION
Bob Murray & Associates was founded in May 2000 and operated under the corporation name
MBN Services, Inc. until June 2014; our new corporation name is GVP Ventures, Inc.,
incorporated in California in 2014. Contact information for the corporation and the firm is as
follows:
GVP Ventures, Inc. OR Bob Murray & Associates
1544 Eureka Road, Ste. 280
Roseville, CA 95661
(916) 784-9080
apply@bobmurrayass oc. corn
Our corporation and firm are financially sound (and have been so since 2000), with documentation
from our accountant available to your organization prior to final execution of a professional
service agreement. We have never been involved in any litigation, aside from our personnel serving
as expert witnesses when called to do so.
PROFESSIONAL ASSOCIATIONS
Our firm, represented by either our President or our Executive Vice President, are involved in
the following organizations to remain engaged with current and future issues relevant to the
work we conduct on behalf of clients like City of El Segundo:
4 California Special Districts Association — Member
California City Management Foundation (CCMF) — Member
International City/County Management Association (ICMA) — Member
,i League of California Cities — League Partner
.i� League of Women in Government — Sponsor/Member
Municipal Management Association of Northern California (MMANC) —Sponsor/Member
Municipal Management Association of Southern CaliforniaSSC) —Sponsor/Member
National Forum for Black Public Administrators (NFBPA) — Committee memberfor
Marketing and Branding
Members of our leadership team not only attend events sponsored by these associations but are
also frequently called upon to serve as panel members and to provide specialized lectures regarding
industry -specific issues.
Recent and upcoming speaking engagements and trainings provided by our staff include:
"Role of the Chief" class, presented by Joel Bryden on behalf of the California Police
Chiefs Association
Organization of Latino Affairs invited speaker, Valerie Phillips for Hispanic Heritage
Month; and
"The Next Step on Your Career Ladder: A Rung Up or a Missed Step? What City Managers
are Seeking to Create a Dream Team," Bob Murray & Associates is a leading participant
on the MMANC 2019 Conference Panel
Bob _Murray &-Associates Proposal for the City of Fl Segundo Page 13
Agreement No. 5891
REFERENCES
Clients and candidates are the best testament to our ability to conduct quality searches. Clients for
whom Bob Murray & Associates has recently conducted similar searches are listed below:
CLIENT.- City of Healdsburg, CA
POSITION • Public Works and Transportation Director
REFERENCE. Mr. David Mickaelian, City Manager
(707) 431-3318
CLIENT. City of Newark, CA
POSITION. • Community Development Director
REFERENCE. • Mr. David Benoun, City Manager
(510) 578-4200
CLIENT.- City of Salinas, CA
POSITION.- Public Works Director
REFERENCE. Ms. Marina Horta-Gallegos, Human Resources Director
(831) 758-7417
We appreciate the City ofEl Se��undo's consideration of our
proposal and look forward to workino, with you.
80E3 MURRAY
& AeeOc1ATcs
-- LIXPKPT61N EXCQUTiVCHCAACH
Bob T, hirray & Associates Proposal for the City of M Segundo Page 'l4