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2020 Mar 17 - CC PACKETAGENDA EL SEOUNDO CITY COUNCIL WEST CONFERENCE ROOM - 350 MAIN STREET The City Council, with certain statutory exceptions, can only take action upon properly posted and listed agenda items. Any writings or documents given to a majority of the City Council regarding any matter on this agenda that the City received after issuing the agenda packet are available for public inspection in the City Clerk's office during normal business hours. Such Documents may also be posted on the City's website at www.elsegundo.org and additional copies will be available at the City Council meeting. Unless otherwise noted in the Agenda, the Public can only comment on City -related business that is within the jurisdiction of the City Council and/or items listed on the Agenda during the Public Communications portions of the Meeting. Additionally, the Public can comment on any Public Hearing item on the Agenda during the Public Hearing portion of such item. The time limit for comments is five (5) minutes per person. Before speaking to the City Council, please come to the podium and state: Your name and residence and the organization you represent, if desired. Please respect the time limits. Members of the Public may place items on the Agenda by submitting a Written Request to the City Clerk or City Manager's Office at least six days prior to the City Council Meeting (by 2:00 p.m. the prior Tuesday). The request must include a brief general description of the business to be transacted or discussed at the meeting. Playing of video tapes or use of visual aids may be permitted during meetings if they are submitted to the City Clerk two (2) working days prior to the meeting and they do not exceed five (5) minutes in length. In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact City Clerk, 524-2305. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. MEETING OF THE EL SEGUNDO CITY COUNCIL TUESDAY, MARCH 17, 2020 — 4:00 PM CALL TO ORDER ROLL CALL PUBLIC COMMUNICATION — (Related to Citv Business OnIV — 5 minute limit per person, 30 minute limit total) Individuals who have received value of $50 or more to communicate to the City Council on behalf of another, and employees speaking on behalf of their employer, must so identify themselves prior to addressing the City Council. Failure to do so shall be a misdemeanor and punishable by a fine of $250. SPECIAL ORDER OF BUSINESS: CLOSED SESSION: The City Council may move into a closed session pursuant to applicable law, including the Brown Act (Government Code Section §54960, et sem.) for the purposes of conferring with the City's Real Property Negotiator; and/or conferring with the City Attorney on potential and/or existing litigation; and/or discussing matters covered under Government Code Section §54957 (Personnel), and/or conferring with the City's Labor Negotiators; as follows: DISCUSSION OF PERSONNEL MATTERS (Gov't Code §54957): -1- matters 1. Performance Review City Attorney 2 E AGENDA EL SEGUNDO CITY COUNCIL COUNCIL CHAMBER - 350 MAIN STREET The City Council, with certain statutory exceptions, can only take action upon properly posted and listed agenda items. Any writings or documents given to a majority of the City Council regarding any matter on this agenda that the City received after issuing the agenda packet, are available for public inspection in the City Clerk's office during normal business hours. Such Documents may also be posted on the City's website at www.elsegundo.org and additional copies will be available at the City Council meeting. Unless otherwise noted in the Agenda, the Public can only comment on City -related business that is within the jurisdiction of the City Council and/or items listed on the Agenda during the Public Communications portions of the Meeting. Additionally, the Public can comment on any Public Hearing item on the Agenda during the Public Hearing portion of such item. The time limit for comments is five (5) minutes per person. Before speaking to the City Council, please come to the podium and state. Your name and residence and the organization you represent, if desired. Please respect the time limits. Members of the Public may place items on the Agenda by submitting a Written Request to the City Clerk or City Manager's Office at least six days prior to the City Council Meeting (by 2:00 p.m. the prior Tuesday). The request must include a brief general description of the business to be transacted or discussed at the meeting. Playing of video tapes or use of visual aids may be permitted during meetings if they are submitted to the City Clerk two (2) working days prior to the meeting and they do not exceed five (5) minutes in length In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact City Clerk, 524-2305. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL TUESDAY, MARCH 17, 2020 - 6:00 P.M. CALL TO ORDER INVOCATION — TBD PLEDGE OF ALLEGIANCE — Mayor Pro Tem Pirsztuk SPECIAL PRESENTATIONS: a) Coronavirus Update b) Recognition — Recreation and Parks Youth Basketball All-Star Teams. c) Proclamation — Denim Day — April 29, 2020 3 3 d) Proclamation — Run For Education —April 18, 2020 e) Proclamation — Earth Day Celebration — April 19, 2020 f) Proclamation — March American Red Cross Month g) Proclamation — April Donate for Life Month ROLL CALL PUBLIC COMMUNICATIONS — (Related to Citv Business Only — 5 minute limit per person, 30 minute limit total) Individuals who have received value of $50 or more to communicate to the City Council on behalf of another, and employees speaking on behalf of their employer, must so identify themselves prior to addressing the City Council. Failure to do so shall be a misdemeanor and punishable by a fine of $250. While all comments are welcome, the Brown Act does not allow Council to take action on any item not on the agenda. The Council will respond to comments after Public Communications is closed. CITY MANAGER FOLLOW-UP COMMENTS — (Related to Public Communications) A. PROCEDURAL MOTIONS Consideration of a motion to read all ordinances and resolutions on the Agenda by title only_ Recommendation — Approval. B. CONSENT CALENDAR 1. Approve Regular City Council Meeting Minutes of March 3, 2020, 2. Approve Warrant Numbers 3030148 through 3030219 on Register No. 10b and 9001327 through 9001327 in the total amount of $393,082.16 and Wire Transfers from 2/17/20 through 2/23/20 in the total amount of $375,600.79. Approve Warrant Numbers 3030220 through 3030309 on Register No. 11 a and 9001328 through 9001330 in the total amount of $354,622.31 and Wire Transfers from 2/24/20 through 3/1/20 in the total amount of $675,269.34. Approve Warrant Numbers 3030310 through 3030426 on Register No. 11b and 9001331 through 9001369 in the total amount of $497,569.94 and Wire Transfers from 3/2/20 through 3/8/20 in the total amount of $121,889.62. 3. File a Notice of Completion and accept as complete American with Disabilities Act (ADA) Compliant Parking Facilities Improvements Project at City Hall, Police Station, Fire Station #1, and #2, EI Segundo Public Library, and Recreation and Park by CT&T Concrete Paving Inc. Project No. PW 19-28. 4. Authorize City Manager to execute a standard Public Works Contract to Western Indoor Environmental Services for the Downtown EI Segundo Sidewalk Power Washing Project. Project No. PW 20-05. El Ki 5. Waive second reading and adopt an Ordinance amending 540 East Imperial Avenue Specific Plan and a Second Amendment to Development Agreement No. DA 16-01, to allow developer DR Horton CA2, Inc. to pay a fee of $5.3 million to the City for affordable housing purposes in -lieu of the affordable housing requirement. (Applicant: DR Horton CA2, Inc.) [An Addendum to Environmental Impact Report (EIR) for development project was certified by City Council on September 28, 2016. The requested revision to affordable housing requirement does not introduce new significant environmental effects or substantially increase severity of environmental impacts that previously were identified and analyzed in certified EIR Addendum. Additionally, project does not include changed circumstances or new information, which were not known at the time EIR was certified, that would require preparation of a subsequent environmental analysis pursuant to CEQA Guidelines.] C. PUBLIC HEARINGS 6. Continued public hearing and introduction of revised Ordinance No. 1614 for Zone Text Amendment creating a one-year pilot program to allow and regulate Short -Term Rentals in the City's residential zoning districts through a Short -Term Rental Permit process to April 21, 2020. [The proposed project is categorically exempt from the requirements of the California Environmental Quality Act (CEQA) pursuant to Class 1 (Existing Facilities) (14 Cal. Code Regs. § 15301), because it involves creating a regulatory process for the permitting and licensing of existing private uses and results in a negligible expansion of uses beyond what already exists in the residential zoning districts.] D. STAFF PRESENTATIONS 7. Receive and file FY 2019-20 Strategic Work Plan Update for 1St Quarter of FY 2019-20. E. COMMITTEES, COMMISSIONS AND BOARDS PRESENTATIONS: F. REPORTS — CITY CLERK G. REPORTS —CITY TREASURER H. REPORTS — COUNCILMEMBERS Councilmember Pimentel — Councilmember Nicol — Mayor Pro Tem Pirsztuk — 6i Mayor Boyles — I. REPORTS — CITY ATTORNEY J. REPORTS/FOLLOW-UP — CITY MANAGER PUBLIC COMMUNICATIONS — (Related to City Business Only. — 5 minute limit per person, 30 minute limit total) Individuals who have received value of $50 or more to communicate to the City Council on behalf of another, and employees speaking on behalf of their employer, must so identify themselves prior to addressing the City Council. Failure to do so shall be a misdemeanor and punishable by a fine of $250. While all comments are welcome, the Brown Act does not allow Council to take action on any item not on the agenda. The Council will respond to comments after Public Communications is closed. CLOSED SESSION The City Council may move into a closed session pursuant to applicable law, including the Brown Act (Government Code Section §54960, et seq.) for the purposes of conferring with the City's Real Property Negotiator, and/or conferring with the City Attorney on potential and/or existing litigation; and/or discussing matters covered under Government Code Section §54957 (Personnel); and/or conferring with the City's Labor Negotiators. REPORT OF ACTION TAKEN IN CLOSED SESSION (if required) MEMORIAL — ADJOURNMENT POSTED: Date: March 12, 2020 Time: 11:45am By: Mona F. Shilling A C: Update Coronavirus Recognition Recreation and Parks Youth Basketball All-Star Teams. 10roclamatt'von `io,"ls`°°'"' `"i"nia WHEREAS, the United States Government has declared April as "Sexual Assault Awareness Month" and Peace Over Violence has declared April 29, 2020 as "Denim Day" in Los Angeles County; and WHEREAS, both events are intended to draw attention to the fact that sexual violence remains a serious issue in our society; and WHEREAS, harmful attitudes about sexual violence allow these issues to persist and allow victim/survivors to be re -victimized; and WHEREAS, "Sexual Assault Awareness Month" and "Denim Day" were also instituted to call attention to misconceptions and misinformation about sexual violence, and the problem that many in society remain disturbingly uninformed with respect to issues of sexual harassment, assault, abuse and rape; and WHEREAS, every two minutes, someone in America is sexually assaulted, approximately 1 - in -5 women are raped during their lifetime and youths under 18 account for about 44% of all reported, at least 25% of women experience sexual harassment in the workplace, about 75% of harassment victims experience retaliation when they reported it; and WHEREAS, with proper education on the matter and comprehensive prevention projects, sexual violence and it's unfair and traumatizing effects are preventable; and WHEREAS, the members of the City Council strongly support the efforts of Peace Over Violence to educate persons in our community about the true impact of sexual harassment, abuse, assault, and rape in Southern California. NOW, THEREFORE, the Mayor and Members of the City Council of the City of El Segundo, California, hereby proclaim the month of April as "SEXUAL ASSAULT AWARENESS MONTH" and designates April 29, 2020 as "DENIM DAY" and urges everyone to wear jeans on April 29, 2020 to help communicate the message that there is "no excuse and never an invitation to harass, abuse, assault or rape". Mayor Drew Bo fes Mayor Pro Tem Carof(Pirsztuk Counci(Member Chris Pimentef Council 99 4ember Scot 5Vicof 9 " EL [h 0 r' Mayor Drew Bo fes Mayor Pro Tem Carof(Pirsztuk Counci(Member Chris Pimentef Council 99 4ember Scot 5Vicof 9 10 roclamatton WHEREAS, The El Segundo PTA Run for Education was established 28 years ago to give a healthy and fun way for the community to come together to support education; and WHEREAS, in the course of its history, the PTA Run for Education began as the Center Street School Cougar Run with approximately 600 participants raising funds to refurbish classroom furniture at Center Street School; and WHEREAS, Today, the PTA Run for Education, is now hosted by the El Segundo Council of PTA's, benefits students attending all schools in the district. The Run for Education has developed into the Council of PTA's largest fundraiser, welcoming over 1,500 participants from the community and surrounding areas to the streets of El Segundo to run, jog or walk the USA Track and Field certified 5k or 10k course, or Kids Fun Runs through our town, supporting our schools; and WHEREAS, The money raised from this event is used to support a wide range of students needs including technology request, physical education equipment, and college and career preparation programs, providing for unique student experiences, as well as supporting our teachers through professional development; and WHEREAS, Community support is of the utmost importance with this event, relying on the El Segundo Police Department, City of El Segundo, parents from all our schools, high school student volunteers and community members; and WHEREAS, Community partners play an important role in supporting this event. We are fortunate to have Big 5 Sporting Goods as the Title Sponsor of the Run, along with presenting sponsors, Chevron and Providence Medical as well as the support of many local businesses, many of who participate in the event's Health and Fitness Expo; and WHEREAS, The goal of the El Segundo Council PTA is to positively impact the lives of children and families, serving its members and its community by providing opportunities and experiences to make El Segundo School District the best it can be. NOW, THEREFORE, the Mayor and Members of the City Council of the City of El Segundo, California, hereby proclaim April 18, 2020 as "El Segundo PTA's Run for Education Day" in El Segundo and encourage all citizens to take part in the 291h anniversary celebration. 9dayor Drew Bofes 9tayor (Pro Tem CaroCBirsztuk Council 9d ember Chris TimenteC Councif9demberScot Nicol 10 rortamatt'011 Citp of 011 *egunbo, California WHEREAS, In 1970, Gaylord Nelson proposed the idea for "National teach -in on the environment" to the national media. On April 22, 1970, 20 million Americans took to the streets, parks, and auditoriums to demonstrate for a healthy, sustainable environment. Earth Day celebrated nationally on April 22, 2020 will be commemorated by the City of El Segundo with a Tree Care Celebration on April 19, 2020; and WHEREAS, This holiday, was first observed with uniting against oil spills, polluting factories, raw sewage, the loss of wilderness and the extinction of wildlife and is now observed throughout the nation and the world; and WHEREAS, Trees can reduce the erosion of our precious topsoil by wind and water, cut heating and cooling costs, moderate the temperature, clean the air, produce life-giving oxygen, and provide habitat for wildlife; and WHEREAS, Trees in our city increase property values, enhance the economic vitality of business areas, and beautify our community, and wherever trees are planted, they are a source life, joy and spiritual renewal that bring people together as neighbors; and WHEREAS, As a result of our City's commitment to its community forest, El Segundo has been named a Tree City USA since 2003; and WHEREAS, El Segundo Earth Day celebration events have been presented annually since 1988 by local youth; and 2020 marks the third year of a renewed partnership with TREE MUSKETEERS, THE NEXT GENERATION; and WHEREAS, TREE MUSKETEERS, THE NEXT GENERATION in partnership with the City of El Segundo, its conscientious business citizens, service clubs and residents tall or small will care for and plant trees at City Hall Plaza on April 19, 2020 at 9:00 AM in observance of El Segundo's 33rd Earth Day Celebration; and WHEREAS, This Earth Day project further signifies the City of El Segundo's commitment to the community, the environment, and the fight against global warming. NOW, THEREFORE, the Mayor and members of the City Council of the City of El Segundo, California, join with communities in proclaiming National Earth Day as April 22, 2020 and invite all citizens to join TREE MUSKETEERS, THE NEXT GENERATION to otherwise honor all trees and the young people of our community for the important roles they play in improving our hometown quality of life. 0 eltaj%, W ayor Drew Boyles .V, ayor Tro Tem Carol (Pirs&uk Council9dember Chris Timentel Council Member Scot Nicol 11 tortamatt"On ����bepnb,.�lifa@u WHEREAS, March is American Red Cross Month, a time when we recognize the humanitarian organization that eases people's suffering during life's emergencies in El Segundo, across the United States and around the world. The City of El Segundo has a long history of helping our neighbors in need by delivering shelter, care and hope during disasters; making our community safer through its lifesaving home fire campaign, Sound the Alarm; providing lifesaving blood; teaching skills that save lives; and supporting military, veterans and their families. During RED CROSS MONTH, we thank and honor the selfless volunteers, dedicated employees and generous supporters who make this compassionate work possible; and WHEREAS, Locally, Red Cross volunteers helped Californians after its largest earthquake in years this past July and as back-to-back wildfires, including the Saddleridge, Tick and Getty fires, threatened homes across Los Angeles during the month of October. In addition, volunteers helped more than 1,950 people affected by about 350 incidences including home fires in Los Angeles by addressing their urgent needs like food and lodging and providing recovery support. WHEREAS, In addition, when large disasters like wildfires and coastal hurricanes devastated families in other parts of the country this year, more than 275 volunteers from Los Angeles were among the nearly 9,000 Red Cross workers — 90 percent of them volunteers — who left their homes to work alongside partners to provide refuge, food, relief items, emotional support, recovery planning and other assistance. WHEREAS, Meanwhile, the Red Cross continues to work with its partners to prevent fire tragedies through its national Home Fire Campaign, which installed its 2 millionth free smoke alarm last year and has saved hundreds of lives across the country since launching five years ago. In greater Los Angeles area, the Red Cross and its local partners have installed more than 12,200 free smoke alarms and made more than 3,800 households safer from the threat of home fires. WHEREAS, Every day, people in our community depend on the American Red Cross, whose lifesaving mission is powered by the devotion of volunteers, generosity of donors and partnership of community organizations. We dedicate the month of March to all those who support its vital work to prevent and alleviate human suffering in the face of emergencies. NOW, THEREFORE, on this 17th day of March, 2020, the Mayor and Members of the City Council of the City of El Segundo, California, hereby proclaim the month of March as RED CROSS MONTH, and encourage all citizens to support the American Red Cross Los Angeles Region and its noble humanitarian mission. 9dayor Drew Boyles W ayor Pro Tem Carol (Pirs&uk Council W ember Chris Timentel Council,11emberScot Nicol 12 �) ro clamatt"o n UP of el bepnbo, cdffomia WHEREAS, organ, tissue, marrow and blood donation are life-giving acts recognized worldwide as expressions of compassion to those in need; and WHEREAS, more than 112,000 individuals nationwide and more than 21,000 in California are currently on the national organ transplant waiting list, and on average, 17 people die each day while waiting due to the shortage of donated organs; and WHEREAS, the need for donated organs is especially urgent in Hispanic and African American communities; and WHEREAS, more than 600,000 units of blood per year are needed to meet the need in California; and WHEREAS, each year, there are 18,000 patients in need of volunteer marrow donors; and WHEREAS, a single individual's donation of the heart, lungs, liver, kidneys, pancreas and small intestine can save up to eight lives; donation of tissue can save and heal the lives of up to 75 others; and a single blood donation can help three people in need; and WHEREAS, millions of lives each year are saved and healed by donors of organs, tissues, marrow and blood; and WHEREAS, the spirit of giving and decision to donate are not restricted by age or medical condition; and WHEREAS, over sixteen million Californians have signed up with the state -authorized Donate Life California Donor Registry to ensure their wishes to be organ, eye and tissue donors are honored; and WHEREAS, California residents can sign up with the Donate Life California Donor Registry when applying for or renewing their driver's license or ID cards at the California Department of Motor Vehicles; and WHEREAS, California residents interested in saving a life through living kidney donation are encouraged to visit www,LivingDonationCalifornia.org for more information. NOW, THEREFORE, the Mayor and Members of the City Council of the City of El Segundo, California, in recognition of National Donate Life Month, hereby proclaim the month of April 2020 as "DMV/Donate Life California Month" in El Segundo and in doing so we encourage all Californians to check "YES!" when applying for or renewing their driver's license or I.D. card, or by signing up atmoumdonateLIPBcallforniaor or XaA%01 DONATE IL 1"UPa -. -� LIFE •tY E�1/�ERiI■ 111• 4� Mayor brew Boyfes Wayor (Pro Tem CaroC(Pirsvuk Counci(9Vtember Chris (Pimentel Counci(9VtemberScot 5Vicol 13 MEETING OF THE EL SEGUNDO CITY COUNCIL TUESDAY, MARCH 3, 2020 — 4:00 PM CALL TO ORDER — Mayor Boyles at 5:15 PM — due to lack of quorum at 4:00 PM. ROLL CALL Mayor Boyles - Present Mayor Pro Tem Pirsztuk - Present Council Member Pimentel - Present Council Member Nicol - Present PUBLIC COMMUNICATION — (Related to City Business Only — 5 minute limit per person, 30 minute limit total) None SPECIAL ORDER OF BUSINESS: Mayor Boyles announced that Council would be meeting in closed session pursuant to the items listed on the Agenda. CLOSED SESSION. The City Council may move into a closed session pursuant to applicable law, including the Brown Act (Government Code Section §54960, et seq.) for the purposes of conferring with the City's Real Property Negotiator; and/or conferring with the City Attorney on potential and/or existing litigation; and/or discussing matters covered under Government Code Section §54957 (Personnel); and/or conferring with the City's Labor Negotiators; as follows: DISCUSSION OF PERSONNEL MATTERS (Gov't Code §54957): -1- matters 1. Performance Review City Attorney Adjourned at 5:55 PM MINUTES OF THE REGULAR COUNCIL MEETING MARCH 3, 2020 Page 1 of 10 14 REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL TUESDAY, MARCH 3, 2020 - 6:00 P.M. CALL TO ORDER — Mayor at 6:00 PM INVOCATION — Mona Shilling, Deputy City Clerk II PLEDGE OF ALLEGIANCE — Council Member Nicol SPECIAL PRESENTATIONS: None ROLL CALL Mayor Boyles - Present Mayor Pro Tem Pirsztuk - Present Council Member Pimentel - Present Council Member Nicol - Present PUBLIC COMMUNICATIONS — (Related to City Business Only — 5 minute limit per person, 30 minute limit total) Randy Collins, Emergency Manager Coordinator, gave an update on the Coronavirus and what the City is doing at this time to combat and educate residents on the virus. John Koppleman, President of Del Aire Neighborhood Association, commented on the proposed Aviation Blvd. Greenbelt. Blair Dominick, resident, commented on item #C8 and asked several questions of the Council regarding setting standards for housing. Richard Weis, resident, commented on item #C11 and asked several questions regarding the power lines. Jeff Schuh, resident, commented on item #C9, not in favor of Short-term Rentals. CITY MANAGER COMMENTS — (Related to Public Communications) City Manager Mitnick commented on the Aviation Greenbelt project and mentioned the City is working with all the players to make it happen. The questions regarding housing standards will be answered during the public hearing portion of the meeting. (Moved up on the agenda due to time constraints) E. COMMITTEES, COMMISSIONS AND BOARDS PRESENTATIONS. 13. Appointment to the Arts and Culture Advisory Committee. (Fiscal Impact: None) Mayor Boyles announced the appointment of Samantha Smith-Strassner to the Arts and Culture Advisory Committee to a partial term expiring June 30, 2020. 14. Update from the Information Systems Department and the Technology Committee about policy, processes, and accomplishments. (Fiscal Impact: None) MINUTES OF THE REGULAR COUNCIL MEETING MARCH 3, 2020 Page 2 of 10 15 Madelon Smith and Chad Hahn gave a presentation updating Council on the committee. Council discussion Council consensus to receive and file the presentation. A. PROCEDURAL MOTIONS Consideration of a motion to read all ordinances and resolutions on the Agenda by title only. MOTION by Mayor Pro Tem Pirsztuk, SECONDED by Council Member Pimentel to read all ordinances and resolutions on the agenda by title only. MOTION PASSED BY UNANIMOUS VOICE VOTE. 4/0 B. CONSENT CALENDAR Approve Regular City Council Meeting Minutes of February 18, 2020. 2, Approve Warrant Numbers 3030017 through 3030147 on Register No. 10a and 9001324 through 9001326 in the total amount of $542,194.90 and Wire Transfers from 2/10/20 through 2/16/20 in the total amount of $2,780,057.70. Ratified Payroll and Employee Benefit checks; checks released early due to contracts or agreement, emergency disbursements and/or adjustments; and wire transfers. 3. Award a contract to Race Communications and authorize City Manager to execute a three-year (3) agreement no. 5800 as part of South Bay Cities Council of Government (SBCCOG) South Bay Fiber Network (SBFN) to provide Dedicated Internet Access. (Fiscal Impact: $33,000.00 per year ($2750.00 per month) totaling $99,000.00 over the three-year (3) agreement) 4. Waive irregularity in bid and award standard Public Works Contract No. 5801 to Meggitt Training Systems Inc. for construction of EI Segundo Police Department Firing Range Remodel. Project No. PW 19-26. (Fiscal Impact: $245,000.00 and additional $24,500.00 for construction related contingencies) 5. Adopt Resolution No. 5202 approving plans and specifications for Recreation Park Softball Bleachers Improvement Project. Project No. PW20-03. (Fiscal Impact: $147,500.00 included in the FY 19/20 budget) 6. Accept $686,300 grant from the U.S. Department of Homeland Security, through Office of Grants and Training, under Fiscal Year 2018 State Homeland Security Grant Program (SHSGP); authorize City Manager to MINUTES OF THE REGULAR COUNCIL MEETING MARCH 3, 2020 Page 3 of 10 16 sign an Agreement No. 5802 with County of Los Angeles as grant administrator; Authorize City Manager to sign an Amendment No. 5348E to Professional Services Agreement with Michael T. Little, dba Counter Risk, Inc., to increase the total amount by an additional $220,000 and extend term of the agreement. (Fiscal Impact: City to receive $686,300.00 in grant funds) 7. Authorize staff to prepare an RFQ for housing development and management services entity to partner with City to develop strategic plan and provide affordable housing. (Fiscal Impact: None) MOTION by Council Member Nicol, SECONDED by Mayor Boyles approving Consent Agenda items 1, 2, 3, 4, 5, 6 and 7. MOTION PASSED BY UNANIMOUS VOICE VOTE. 4/0 C. PUBLIC HEARINGS Council Member Nicol recused himself due to possible conflict of interest. 8. Amend 540 East Imperial Avenue Specific Plan, Second Amendment No. 5200C to Development Agreement No. DA 16-01 and an amended condition of approval to allow developer DR Horton CA2, Inc. to pay a fee of $5.3 million dollars to City of EI Segundo for affordable housing purposes in lieu of affordable housing requirement. (Applicant: DR Horton CA2, Inc.) (Fiscal Impact: $5,300,000.00 in -lieu fees to the City for affordable housing purposes) [An Addendum to Environmental Impact Report (EIR) for development project was certified by City Council on September 28, 2016. The requested revision to affordable housing requirement does not introduce new significant environmental effects or substantially increase severity of environmental impacts that previously were identified and analyzed in certified EIR Addendum. Additionally, project does not include changed circumstances or new information, which were not known at the time EIR was certified, that would require preparation of a subsequent environmental analysis pursuant to CEQA Guidelines.] Mayor Boyles stated this was the time and place to conduct a Public Hearing regarding amending 540 East Imperial Avenue Specific Plan, Second Amendment No. to Development Agreement No. DA 16-01 and an amended condition of approval to allow developer DR Horton CA2, Inc. to pay a fee of $5.3 million dollars to City of EI Segundo for affordable housing purposes in lieu of affordable housing requirement. Deputy City Clerk Shilling stated that proper notice had been given in a timely manner and that written communication had been received in the City Clerk's office. MINUTES OF THE REGULAR COUNCIL MEETING MARCH 3, 2020 Page 4 of 10 17 Gregg McClain, Planning Manager, gave a presentation and answered questions on the item. David King, Asst. City Attorney, reported on the item and answered Council's questions. Kathe Head, Managing Principal, Keyser Marston Associates, Inc., answered Council's questions. Scott Mitnick, City Manager, commented and answered Council questions. Public Comments: Marianne Adriatico, Vice President Division Council for D. R. Horton Southern California, commented on the ongoing project with the City and agrees with staff's recommendation. Jamin Griffiths, resident, would like to see the City remain economically diverse and would like to see a well thought out plan for the funds before accepting the funds. Lisa Varela, resident, not in favor of the in -lieu fees and would like to see the homes available go to those who would qualify for the moderate affordable units. Alex Heck, resident, has concerns about accepting the in -lieu fees and isn't in favor of accepting the fees and wants Council to hold DR Horton accountable. Nancy Cobb, resident, in favor of accepting the eight (8) moderate units and not the in - lieu fees. Trevor Jones, non-resident, feels the professionals should be heard and Council should accept the in -lieu fees. Jay Hoeschler, resident, commented rentals will be the way to achieve the City's RHNA (Regional Housing Needs Assessment) numbers. MOTION by Mayor Pro Tem Pirsztuk, SECONDED by Council Member Pimentel to close the public hearing. MOTION PASSED BY UNANIMOUS VOICE VOTE. 3/0 Council Discussion Council Member Pimentel noted the following: Significantly disappointed that the moderate housing concept that was on the table seventy-two (72) hours prior is not an option at this time. Tremendous miscarriage of the way this item should have been handled. David King, Assistant City Attorney, read by title only: ORDINANCE NO. 1615 AN ORDINANCE APPROVING AND ADOPTING AN AMENDMENT TO THE 540 EAST IMPERIAL AVENUE SPECIFIC PLAN AND A SECOND AMENDMENT TO DEVELOPMENT AGREEMENT NO. 16-01, TO ALLOW THE DEVELOPER D.R. HORTON CA2, INC. TO PAY A FEE TO THE CITY IN LIEU OF THE AFFORDABLE MINUTES OF THE REGULAR COUNCIL MEETING MARCH 3, 2020 Page 5 of 10 18 HOUSING REQUIREMENT, AND AUTHORIZING THE CITY MANAGER TO SIGN A SETTLEMENT AGREEMENT. Mayor Pro Tem Pirsztuk introduced the item. The second reading and possible adoption of the Ordinance is scheduled for the regular City Council meeting of March 17, 2020, David King, Assistant City Attorney, read by title only: RESOLUTION NO. 5203 A RESOLUTION OF THE EL SEGUNDO CITY COUNCIL APPROVING AN AMENDMENT TO ENVIRONMENTAL ASSESSMENT NO. 1154 AND A MODIFICATION TO CONDITION OF APPROVAL NO. 15 TO ALLOW THE DEVELOPER D.R. HORTON CA2, INC. TO PAY A FEE TO THE CITY FOR AFFORDABLE HOUSING REQUIREMENT, AND AUTHORIZING THE CITY MANAGER TO TERMINATE THE AFFORDABLE HOUSING AGREEMENT WITH THE DEVELOPER. MOTION by Mayor Pro Tem Pirsztuk, SECONDED by Mayor Boyles approving Resolution No. 5203. MOTION PASSED BY UNANIMOUS VOICE VOTE. 3/0 Council Member Nicol returned to the dais. Council Member Pimentel recused himself due to possible conflict of interest. 9. Continued public hearing and introduction of revised Ordinance No. 1614 for Zone Text Amendment creating a one-year pilot program to allow and regulate Short -Term Rentals in the City's residential zoning districts through a Short -Term Rental Permit process. (Fiscal Impact: Potential revenue of $37,000.00 from permits and business licenses and $125,000.00 from Transient Occupancy Taxes (TOT)) [The proposed project is categorically exempt from the requirements of the California Environmental Quality Act (CEQA) pursuant to Class 6 (Information Collection) (14 Cal. Code Regs. § 15306), because it involves creating a regulatory process for a use in the Residential zoning districts for a limited time.] Mayor Boyles stated this was the time and place to continue a public hearing introducing revised Ordinance No. 1614 for Zone Text Amendment creating a one-year pilot program to allow and regulate Short -Term Rentals in the City's residential zoning districts through a Short -Term Rental Permit process. Deputy City Clerk Shilling stated that proper notice had been given in a timely manner and that written communication had been received in the City Clerk's office. Gregg McClain, Planning Manager, gave a presentation and answered questions on the item. MINUTES OF THE REGULAR COUNCIL MEETING MARCH 3, 2020 Page 6 of 10 19 Sam Lee, Planning, Building and Safety Director, answered Council's questions. MOTION by Mayor Pro Tem Pirsztuk, SECONDED by Council Member Pimentel to close the public hearing. MOTION PASSED BY UNANIMOUS VOICE VOTE. 3/0 Council Discussion Council consensus to continue the public hearing to the regular City Council meeting of March 17, 2020. Recessed at 8:40 PM Reconvened at 8:50 PM Council Member Pimentel returned to the dais. Mayor Boyles recused himself due a conflict of interest for both items #10 and #11. 10. Adopt a Resolution approving proposed Community Benefits Plan (CBP 19-01) to permit exceptions to height, floor area ratio and rear setback standards pursuant to Smoky Hollow Specific Plan and Environmental Assessment (EA -1254) related to construction of a new 14,119 square - foot office building at 212 Eucalyptus Street in Smoky Hollow -West (SH -W) district. (Fiscal Impact: $14,214.00 contribution to Smoky Hollow Public Infrastructure Fund) [The project is categorically exempt from environmental review pursuant to California Code of Regulations, Title 14 ("CEQA guidelines") Section 15332 as a Class 32 exemption (Infill Development)] Mayor Pro Tem Pirsztuk stated this was the time and place to conduct a Public Hearing regarding adopting a Resolution approving proposed Community Benefits Plan (CBP 19-01) to permit exceptions to height, floor area ratio and rear setback standards pursuant to Smoky Hollow Specific Plan and Environmental Assessment (EA -1254) related to construction of a new 14,119 square -foot office building at 212 Eucalyptus Street in Smoky Hollow -West (SH -W) district. Deputy City Clerk Shilling stated that proper notice had been given in a timely manner and that no written communication had been received in the City Clerk's office. Sam Lee, Planning, Building and Safety Director and Paul Samaras, Principal Planner, gave a presentation and answered questions on the item. Public Comments: David Balian, Balian Architects, commented on the project. MINUTES OF THE REGULAR COUNCIL MEETING MARCH 3, 2020 Page 7 of 10 20 Council Discussion MOTION by Council Member Nicol, SECONDED by Council Member Pimentel to close the public hearing. MOTION PASSED BY UNANIMOUS VOICE VOTE. 3/0 David King, Assistant City Attorney, read by title only RESOLUTION NO.5204 A RESOLUTION APPROVING COMMUNITY BENEFIT PLAN NO. 19-01 AND ENVIRONMENTAL ASSESSMENT NO. EA -1254 FOR DEVELOPMENT OF A 14,119 SQUARE -FOOT OFFICE BUILDING AT 212 EUCALYPTUS DRIVE. MOTION by Council Member Pimentel, SECONDED by Council Member Nicol approving Resolution No. XXX. MOTION PASSED BY UNANIMOUS VOICE VOTE. 3/0 11. Adopt a Resolution approving proposed Community Benefits Plan (CBP 18-01) and Environmental Assessment (EA -1233) to allow construction of a 60,000 square -foot addition that exceeds maximum permitted building height in Smoky Hollow Specific Plan area at 140 Oregon Street. (Fiscal Impact: None) [The project is categorically exempt from environmental review pursuant to California Code of Regulations, Title 14 ("CEQA guidelines") Section 15332 as a Class 32 exemption (Infill Development)] Mayor Pro Tem Pirsztuk stated this was the time and place to conduct a Public Hearing regarding adopting a Resolution approving proposed Community Benefits Pian (CBP 18-01) and Environmental Assessment (EA -1233) to allow construction of a 60,000 square -foot addition that exceeds maximum permitted building height in Smoky Hollow Specific Plan area at 140 Oregon Street. Deputy City Clerk Shilling stated that proper notice had been given in a timely manner and that no written communication had been received in the City Clerk's office. Paul Samaras, Principal Planner, gave a presentation and answered questions on the item. Public Comments: Mark Telesz, owner and developer, Smoky Hollow Industries, LLC, commented on the project. David Balian, Balian Architects, commented on the project. MOTION by Council Member Pimentel, SECONDED by Council Member Nicol to close the public hearing. MOTION PASSED BY UNANIMOUS VOICE VOTE. 3/0 Council Discussion MINUTES OF THE REGULAR COUNCIL MEETING MARCH 3, 2020 Page 8 of 10 21 David King, Assistant City Attorney, read by title only: RESOLUTION NO. 5205 A RESOLUTION APPROVING COMMUNITY BENEFIT PLAN NO. 18-01 AND ENVIRONMENTAL ASSESSMENT NO. EA -1233 TO ALLOW THE CONSTRUCTION OF AN ADDITION THAT EXCEEDS THE PERMITTED BUILDING HEIGHT IN THE SMOKY HOLLOE SPECIFIC PLAN AREA, AND LOCATED AT 140 OREGON STREET. MOTION by Council Member Nicol, SECONDED by Council Member Pimentel approving Resolution No. XXX. MOTION PASSED BY UNANIMOUS VOICE VOTE. 3/0 Mayor Boyles returned to the dais. D. STAFF PRESENTATIONS 12. Waive first reading and introduce an Ordinance authorizing an amendment no. 537KK to a contract between City Council and Board of Administration of California Public Employees' Retirement System (CaIPERS), adopt a Resolution of Intention to approve an amendment to a contract between the Board of Administration of CalPERS and City Council to provide Section 20516 (Employee Sharing Additional cost) of 1 % for classic local miscellaneous members in unrepresented Management -Confidential Group and 3% for classic local safety members in unrepresented Management -Confidential Group and approve staff to administer required Employee Election. (Fiscal Impact: None) David Serrano, Human Resources Director, reported on the item. Council Discussion David King, Assistant City Attorney, read by title only: ORDINANCE NO. 1616 AN ORDINANCE OF THE CITY OF EL SEGUNDO AUTHORIZING AN AMENDMENT TO THE CONTRACT BETWEEN THE CITY COUNCIL OF THE CITY OF EL SEGUNDO AND THE BOARD OF ADMINISTRATION OF THE CALIFORNIA PUBLIC EMPLOYEES' RETIREMENT SYSTEM. Mayor Boyles introduced the item. The second reading and possible adoption of the Ordinance is scheduled for the regular City Council meeting of April 21, 2020. MINUTES OF THE REGULAR COUNCIL MEETING MARCH 3, 2020 Page 9 of 10 22 RESOULUTION NO. 5206 TO APPROVE AN AMENDMENT TO CONTRACT BETWEEN THE BOARD OF ADMINISTRATION CALIFORNIA PUBLIC EMPLOYEES' RETIREMENT SYSTEM AND THE CITY COUNCIL CITY OF EL SEGUNDO MOTION by Council Member Nicol, SECONDED by Mayor Boyles approving Resolution No. XXX. MOTION PASSED BY UNANIMOUS VOICE VOTE. 4/0 E. COMMITTEES, COMMISSIONS AND BOARDS PRESENTATIONS: Items #13 and #14 moved to before Consent Agenda items. F. REPORTS — CITY CLERK — Passed G. REPORTS — CITY TREASURER — Not present H. REPORTS — COUNCILMEMBERS Councilmember Pimentel — Passed Councilmember Nicol — Thanked everyone who got out and voted today. Mayor Pro Tem Pirsztuk — Congratulated the candidates on their win and thanked the community for allowing her to serve another four (4) years. Mayor Boyles — Commented on Chef Hannes requesting the sidewalk in front of his restaurant be fixed and complimented Meredith Petit, Recreation and Parks Director and her staff on getting the sidewalk taken care of quickly and stated he is looking forward to serving another four (4) years. REPORTS — CITY ATTORNEY — Passed, but did congratulate the candidates! J. REPORTS/FOLLOW-UP — CITY MANAGER — Commented on upcoming agenda items. PUBLIC COMMUNICATIONS — (Related to City Business Only — 5 minute limit per person, 30 minute limit total) None MEMORIAL — None ADJOURNMENT at 9:52 PM Mona Shilling, Deputy City Clerk II MINUTES OF THE REGULAR COUNCIL MEETING MARCH 3, 2020 Page 10 of 10 23 N CITY OF Et SEGUNDO WARRANTS TOTALS BY FUND 3030148 - 3030219 9001327 - 9001327 001 GENERAL FUND 253,947.46 104 TRAFFIC SAFETY FUND - 106 STATE GAS TAX FUND 100 ASSOCIATED RECREATION ACTIVITIES FUND - 109 ASSET FORFEITURE FUND 3,961,57 110 MEASURE R 111 COMM. DEVEL CLOCK GRANT 94,817.60 T12 PROP'A-'TRANSPORTATION 2,38489 114 PROP 'C -TRANSPORTATION 115 AIR QUALITY INVESTMENT PROGRAM - 116 HOME SOUND INSTALLATION FUND - 117 HYPERION MITIGATION FUND 5560 Its TDA ARTICLE 3 -SB 021 BIKEWAY FUND - 119 MTA GRANT 121 FETA 120 C.O.P,S. FUND 122 LA.W,A FUND - 123 PSAF PROPERTY TAX PUBLIC SAFETY 124 FEDERAL GRANTS 125 STATE GRANT - 126 AIP CUPA PROGRAM OVERSIGHT SURCHARGE 129 CERTIFIED ACCESS SPECIALIST PROGRAMS 3.80 202 ASSESSMENT DISTRICT 473 - 301 CAPITAL IMPROVEMENT FUND 12,675.00 302 INFRASTRUCTURE REPLACEMENT FUND - 405 FACILITIES MAINTENANCE - 501 WATER UTILITY FUND 4,188.57 502 WASTEWATER FUND 2.86895 503 GOLF COURSE FUND 6,192 00 SD4 PARK VISTA 99220 505 SOLID WASTE - 601 EQUIPMENT REPLACEMENT - 602 LrABUM INSURANCE 9,99452 603 WORKERSCOMP RESERVEANSURANCE 701 RETIRED EMP. INSURANCE - 7o2 EXPENDABLE TRUST FUND -DEVELOPER FEES 1,00000 703 EXPENDABLE TRUST FUND - OTHER - 700 OUTSIDE SERVICES TRUST - TOTAL WARRANTS S 393082A6 STATE OF CALIFORNIA COUNTY OF LOS ANGELES Information on actual expenditures is available in the Director of Finance'sorrice in the City o1 EI Segundo I certify as to the accuracy of the Demands and the availability of fund for payment thereof. For Approval Regular checks held for City council aulhorizabon to release. CODES: R Computer generated checks for all non-amergencylurgency payments for materials, supplies and services in support or City Operations For Ratification: A - Payroll and Employee Benefit checks DATE OF APPROVAL'. AS OF 0 310 3120 20 VOID CHeCKS DUE TO ALtGUME141l NIA VOID CHECKS DUE TO INCORRECT CHECK DATE: VOID CHECKS DUE TO COMPUTER SOFTY7ARE ERROR: B - F = Computer generated Early Release disbursements andt- adjustments approved by the City Manager. Such as: payments for ulilily services, petty cash and employee travel expense NOTES reimbursements, various refunds, contract employee services consistent with current contractual -, agreements, instances where prompt payment discounts can be obtained or Isle payment penalties can he avoided or when a situation arises that the Cny Manager approves H= Handwniten•.E-aarly Retease dishurse_msMna a andlor adjustments approved by the City Mager FINANCE DIRECTOR J :� �` DATE: ••G: CITY MANAGER �'fE ■ a -as- 2 - Z -2. REGISTER 010b CITY OF EL SEGUNDO PAYMENTS BY WIRE TRANSFER 2117/20 THROUGH 2/23/20 Date EAKQe Description 2/18/2020 Cal Pers 10,033.61 EFT Retirement Safety-Fire-PEPRA New 25020 2/18/2020 Cal Pers 18,068.88 EFT Retirement Safety-Police-PEPRA New 25021 2/18/2020 Cal Pers 36,201.16 EFT Retirement Misc - PEPRA New 26013 2/18/2020 Cal Pers 50,999.48 EFT Retirement Misc - Classic 27 2/18/2020 Cal Pers 70,324.68 EFT Retirement Safety Police Classic - 1st Tier 28 2/18/2020 Cal Pers 52,626.16 EFT Retirement Safety Fire- Classic 30168 2/18/2020 Cal Pers 4,542.21 EFT Retirement Sfty Police Classic -2nd Tier 30169 2/18/2020 Cal Pers 200.00 Admin Fee - Late Payroll Reporting 2/10120-2116/20 Workers Comp Activity 128,800 33 SCRMA checks issued 2/10120-2116/20 Liability Trust - Claims UO Claim checks issued 2/10120-2/16/20 Retiree Health Insurance 0,00 Health Reimbursment checks issued 2/10120-2/16120 Flexible Spending Account 3,804.28 Employee Health and DCA card charges 375,600.79 DATE OF RATIFICATION: 2/24120 TOTAL PAYMENTS BY WIRE: 375,600.79 Certified as to the accuracy of the wire transfers by: Deputy City Treasurer Date •fes�� Director of Fitle�ce Date z 7t .. City Ma ages Date Information on actual expenditures is available in the City Treasurer's Office of the City of El Segundo. P:1City TreasureAWire Transfers\Wire Transfers 10-01-19 to 9-30-20 2/24/2020 1/1 25 CITY OF EL SEGUNDO WARRANTS TOTALS BY FUND 3030220 - 3030309 DATE OF APPROVAL: AS OF 0311712020 REGISTER 011a 9001328 - 9001330 - 001 GENERAL FUND 196,19748 104 TRAFFIC SAFETY FUND 105 STATE GAS TAX FUND - 108 ASSOCIATED RECREATION ACTIVITIES FUND - 109 ASSET FORFEITURE FUND 110 MEASURE R 111 COMM. DEVEL BLOCK GRANT 112 PROP'A'TRANSPORTATION 114 PROP"C"TRANSPORTATION - 115 AIR QUALITY INVESTMENT PROGRAM 116 HOME SOUND INSTALLATION FUND 117 HYPERION MITIGATION FUND 43900 Ila TDA ARTICLE 3- SB 521 BIKEWAY FUND 119 MTA GRANT 121 FEMA 120 C.0 P S FUND 122 L A W A FUND - 123 PSAF PROPERTY TAX PUBLIC SAFETY 124 FEDERAL GRANTS 2.952.50 125 STATE GRANT 126 AM CUPA PROGRAM OVERSIGHT SURCHARGE 166-35 120 CERTIFIED ACCESS SPECIALIST PROGRAMS 1,034.40 202 ASSESSMENT DISTRICT r73 301 CAPITAL IMPROVEMENT FUND W,oe3.54 302 INFRASTRUCTURE REPLACEMENT FUND 405 FACILITIES MAINTENANCE - S01 WATER UTILITY FUND 792.50 502 WASTEWATER FUND 3,07064 503 GOLF COURSE FUND 504 PARK VISTA 505 SOLID WASTE 61,033 30 601 EQUIPMENT REPLACEMENT 602 LIABILITY INSURANCE 7,03662 603 WORKERS COMP RESERVEANSURANCE 975.00 701 RETIRED EMP. INSURANCE 702 EXPENDABLE TRUST FUND - DEVELCPER FEES - 703 EXPENDABLE TRUST FUND - OTHER 840.88 708 OUTSIDE SERVICES TRUST ! TOTAL WARRANTS S 354,62231 STATE OF CALIFORNIA COUNTY OF LOS ANGELES Information on actual expenditures is available in the Director of Finance's alfice in the City of El Segundo I certify as to the accuracy of the Demands and the availabllrly of fund for payment thereof. For Approval Regular checks held for City council aulharizaban to release. CODES: R= Computer generated checks for all non-emergencylurgency payments for matenels, supplies and services in support of City Operations For Ratifitcalion: A = Payroll and Employee Benefit checks VOID CHECKS DUE TO ALIGNMENT; NIA VOID CNECKS DUE TO INCORRECT CHECK DATE VOID CHECKS DUE TO COMPUTER SOFTWARE E7 ROR: B - F = Computer genora:ed Early Release d4lim'sements and:ar a4lusimants approved by the City M. Mier. Such av payments for u0ily sconces, petty Cash antl enloloycc travel expense NOTES reimbursements, various refunds, contract employee services consistent with current contractual agreements, instances where prompt payment discounts can be obtained or tate payment penalties can be avoided or when a situation arises (hat the City Manager approves. F / H = I-randwrit �nc r1y Re: se Clsburssmenh andlor adjustments approved by the City ManiAi r f� FINANCE DIRECTOR u i Y MANAGER DATE: . a ". -],A DATE: 0 f�C4,(sM) CITY OF EL SEGUNDO PAYMENTS BY WIRE TRANSFER 2124/20 THROUGH 311/20 Date Payee Description 2/24/2020 IRS 262,132.04 Federal 941 Deposit 2/24/2020 Employment Development 4,747.42 State SDI payment 2/24/2020 Employment Development 59,512.39 State PIT Withholding 2/25/2020 State of CA EFT 1,251.20 EFT Child support payment 2/28/2020 Cal Pers 10,033.61 EFT Retirement Safety-Fire-PEPRA New 25020 2/28/2020 Cal Pers 17,730.20 EFT Retirement Safety-Police-PEPRA New 25021 2/28/2020 Cal Pers 36,172.37 EFT Retirement Misc- PEPRA New 26013 2/28/2020 Cal Pers 51,208.76 EFT Retirement Misc - Classic 27 2/28/2020 Cal Pers 70,524.33 EFT Retirement Safety Police Classic - 1st Tier 28 2/28/2020 Cal Pers 53,027.74 EFT Retirement Safety Fire- Classic 30168 2/28/2020 Cal Pers 4,542.21 EFT Retirement Sfty Police Classic -2nd Tier 30169 2/28/2020 Cal Pers 200.00 Admin Fee - Retired Annuitant Late 2/28/2020 Cal Pers 200.00 Admin Fee - Late Payroll Reporting 2/28/2020 Manufacturers & Traders 63,639.78 457 payment Vantagepoint 2/28/2020 Manufacturers & Traders 942.31 401(a) payment Vantagepoint 2/28/2020 Manufacturers & Traders 550.00 IRA payment Vantagepoint 2/27/2020 Lane Donovan Golf Ptr 28,230.75 Payroll Transfer 2117/20-2/23120 Workers Camp Activity 8,844,09 SCRMA checks issued 2/17/20-2123/20 Liability Trust - Claims 0.00 Claim checks issued 2/17/20-2/23/20 Retiree Health Insurance 0.00 Health Reimbursment checks issued 2/17120-2123/20 Flexible Spending Account 1,780.14 Employee Health and DCA card charges 675,269.34 DATE OF RATIFICATION: 2/28/20 TOTAL PAYMENTS BY WIRE: 675,269.34 Certified as to the accuracy of the wire transfers by: Deputy City Treasure( II Date ' Director of Fi cDate , i, Y (. r4 t �,�� -3 ' s --- City Manager y Date Information on actual expenditures is available in the City Treasurer's Office of the City of EI Segundo, P:1City TreasurerlWire TransferslWire Transfers 10-01-19 to 9-30-20 2/28/2020 111 27 CITY OF EL SEGUNDO WARRANTS TOTALS BY FUND 3030310 3030426 9001331 - 9001369 001 GENERALFUND 369,07116 104 TRAFFIC SAFETY FUND 106 STATE GAS TAX FIEND 106 ASSOCIATED RECREATION ACTIVITIES FUND - 109 ASSET FORFEITURE FUND 10,04111 110 MEASURE R 111 COMM DEVEL BLCCK GRANT 112 PROP"A'TRANSPORTATION 114 PROP "C' TRANSPORTATION 5,651 50 115 AIR DUALITY INVESTMENT PROGRAM 116 HOME SOUND INSTALLATION FUND 117 HYPERION MITIGATION FUND - 115 TDA ARTICLE 1. SB 821 BIKEWAY FUND 119 MTA GRAM t21 FEMA 120 COPS FUND 122 LA.WA FUND - 121 PSAF PROPERTY TAX PUBLIC SAFETY 124 FEDERAL GRANTS te,320.00 125 STATE GRANT 33760 126 AIP CUPA PROGRAM OVERSIGHT SURCHARGE 2,901.10 129 CERTIFIED ACCESS SPECIALIST PROGRAMS - 202 ASSESSMENT UISTRICT x77 - 301 CAPITAL IMPROVEMENT FUND 48.955.63 302 INFRASTRUCTURE REPLACEMENT FUND - 405 FACILITIES MAINTENANCE 501 WATER UMM FUND 5,26469 502 WASTEYfAT£RFUND 71980 503 GOLF COURSE FUND 10,700.00 504 PARK VISTA 505 SOLID WASTE - a01 EQUIPMENT REPLACEMENT 14,900.00 602 LIABILITY INSURANCE 6,415.83 603 WORKERSCOMP RESERVEONSURANCE - 701 RETIRED EMP INSURANCE 702 EXPENDABLE TRUST FUND -DEVELOPER FEES 1,791.52 703 EXPENDABLE TRUST FUND - OTHER 2,500 .00 706 OUTSIDE SERVICES TRUST - TOTAL WARRANTS S 497,569,94 STATE OF CALIFORNIA COUNTY OF LOS ANGELES information on actual expenditures is available in the Director of Finance's office in the City of EI Segundo. 1 certify as to the accuracy of the Demands and the availablily of fund for payment thereof For Approval: Regular checks held for Cdy council authorizalion to release CODES: R = Computer generated checks for all non-enlargencylurgency payments for materials, supplies and services in support of city Operations For Rahficali-, A = Payroll and Employee Benefit checks DATE OF APPROVAL: AS OF 03/1712020 VOID CHECKS DUE TO ALIGNMENT: NIA VOID CHECKS DUE TO INCORRECT CHECK DATE VOID CHECKS DUE TO COMPUTER SOFTWARE ERROR: B - F = Computer generated Early Release disbursements andlor adjustments approved by the City Manager Such as: payments for utility services, petty cash and employee travel expense NOTES reimbursements, various refunds, contract employee services consistent wilh current contractual aQfC Rminis. m9lanCes where pfampl Ms ii dcs unls can he oblafrwd Or We pavroem penahies can be avoided KH whtft a slb/allvn ones Thal ft Cuy Mwiager apptova s. H = ! Hanownlen F!:arV Rrylso ¢I un emmts anNv� adrysrmemc appraecd Ey the Lily N.ennger /,,q FINANCE DIRECTOR CITY MANAGIER DATE: DATE DATE' j REGISTER! 11b CITY OF EL SEGUNDO PAYMENTS BY WIRE TRANSFER 312120 THROUGH 318120 Date Payee Description 3/2/2020 Unum 173.20 Long Term Care Premium - Dec. 3/6/2020 Manufacturers & Traders 59,248.81 457 payment Vantagepoint 3/6/2020 Manufacturers & Traders 942.31 401(a) payment Vantagepoint 3/6/2020 Manufacturers & Traders 550.00 IRA payment Vantagepoint 2124/20-3/01120 Workers Comp Activity 28,016.17 SCRMA checks issued 2124120-3/01120 Liability Trust - Claims 16,665.66 Claim checks issued 2124120-3/01/20 Retiree Health Insurance 12,581.01 Health Reimbursment checks issued 2/24/20-3/01/20 Flexible Spending Account 3,712.46 Employee Health and DCA card charges 121,889.62 DATE OF RATIFICATION: 3/9120 TOTAL PAYMENTS BY WIRE: 121,889.62 Certified as to the accuracy of the wire transfers by: Deputy City Treasure lI Date Directar of Figance Date . f Hager Date J Information on actual expenditures is available in the City Treasurer's Office of the City of Ef Segundo. PACity Treasurer\Wire TransferslWire Transfers 10-01-19 to 9-30.20 3/9/2020 111 29 EL SEGUNDO CITY COUNCIL AGENDA STATEMENT AGENDA DESCRIPTION: MEETING DATE: March 17, 2020 AGENDA HEADING: Consent Agenda Accept the Work by CT&T Concrete Paving Inc. and File Notice of Completion for the American with Disabilities Act (ADA) Compliant Parking Facilities Improvements Project at City Hall, the Police Station, Fire Station #1 and #2, the Library, and Recreation Park, Project No. PW 19-28. RECOMMENDED COUNCIL ACTION: 1. Accept the work by CT&T Concrete Paving Inc. as complete; and, 2. Authorize the City Clerk to file a Notice of Completion in the County Recorder's office. ATTACHED SUPPORTING DOCUMENTS: Notice of Completion FISCAL IMPACT: Included in Adopted FY 2019/20 Budget Amount Budgeted: $109,788 Additional Appropriation: N/A Account Number(s): 111-400-2781-8441 (CDBG Capital Projects) STRATEGIC PLAN: Goal: 4 Develop Quality Infrastructure and Technology Objective: A El Segundo's physical infrastructure supports an appealing, safe, and effective community. Goal: 3 Develop as a Choice Employer & Workforce Objective: A El Segundo is a city employer of choice and consistently hires for the future, with a workforce that is inspired, world-class, and engaged, demonstrating increasing stability and innovation. ORIGINATED BY: Lifan Xu, City Engineer L. k - REVIEWED BY: Ken Berkman, Public Works Director APPROVED BY: Scott Mitnick, City Manager C ) BACKGROUND AND DISCUSSION: On July 16, 2019, the City Council adopted the plans and specifications for CDBG-funded ADA Compliant Parking Facilities Improvements, Project No. 19-28 (CDBG Project No. 602064-18). The project consisted of the installation of new, or removal/replacement of, non-compliant parking spaces to current standards at six (6) City parking facilities, including City Hall, El Segundo Library, the Police Department, Fire Stations 1 and 2, and the El Segundo Recreation Park complex. Improvements included the installation of parking spaces, detectable warning surfaces 3 (truncated domes), curb ramps, signing and striping. 30 On November 5, 2019, the City Council awarded a Public Works Contract to CT&T Concrete Paving Inc. in the amount of $99,808, with a contingency of $9,980 to complete the work. The contractor began demolition on January 13, 2020 and completed all work on February 7, 2020. A final inspection was conducted and verified the work was completed in compliance with the plans and specifications and to the satisfaction of the Public Works Department. There were no change orders needed on this project; therefore, the original contract cost of $99,808 was also the final contract cost. The project budget was $109,788; thus, $9,980 ($109,788 - $99,808) will be returned to the CDBG Fund for future use. Staff respectfully recommends City Council accept the work performed by CT&T Concrete Paving Inc. as complete and authorize the City Clerk to file a Notice of Completion with the County Recorder's Office. 31 Recording Requested by and When Recorded Mail To: City Clerk, City Hall 350 Main Street EI Segundo, CA 90245 NOTICE OF COMPLETION OF CONSTRUCTION PROJECT Project Name: ADA Improvement to City Parking Lot Facilities, CDBG Project No. 602064-18 Project No.: PW 19-28 Contract No. 5810 Notice is hereby given pursuant to State of California Civil Code Section 3093 et seq that: 1. The undersigned is an officer of the owner of the interest stated below in the property hereinafter described. 2. The full name of the owner is: City of EI Segundo 3. The full address of the owner is: City Hall, 350 Main Street, EI Segundo, CA, 90245 4. The nature of the interest of the owner is: Public Facilities 5. A work of improvement on the property hereinafter described was field reviewed by the City Engineer on February 21, 2020. The work done was: the installation of seventeen (17) ADA compliance parking spaces, detectable warning surfaces (truncated domes), five (5) curb ramps, signing and striping. 6. On March 17, 2020, City Council of the City of EI Segundo accepted the work of this contract as being complete and directed the recording of this Notice of Completion in the Office of the County Recorder. 7. The name of the Contractor for such work of improvement was: CT&T Concrete Paving Inc. 8. The property on which said work of improvement was completed is in the City of EI Segundo, County of Los Angeles, State of California, and is described as follows: City Hall, Police Station, Fire Station #1 and # 2, Recreation Park Complex, and library. 9. The street address of said property is: Mariposa Ave., Pine Ave., Standard St., and Grand Ave., EI Segundo, CA 90245 Dated: Ken Berkman Public Works Director VERIFICATION I, the undersigned, say: I am the Director of Public Works of the City EI Segundo, the declarant of the foregoing Notice of Completion; I have read said Notice of Completion and know the contents thereof; the same is true of my own knowledge. I declare under penalty of perjury the foregoing is true and correct Executed on . 2020 at EI Segundo, California Ken Berkman Public Works Director 32 EL SEGUNDO CITY COUNCIL AGENDA STATEMENT AGENDA DESCRIPTION: MEETING DATE: March 17, 2020 AGENDA HEADING: Consent Agenda Award a standard Public Works Contract to Western Indoor Environmental Services for the Downtown El Segundo Sidewalk Power Washing Project, Project No. PW 20-05. RECOMMENDED COUNCIL ACTION: Authorize the City Manager to execute a standard Public Works Contract in a form approved by the City Attorney with Western Indoor Environmental Services in the amount of $55,650 for the Downtown El Segundo Sidewalk Power Washing Project PW 20-05, and authorize an additional $5,000 for work related contingencies. ATTACHED SUPPORTING DOCUMENTS: None FISCAL IMPACT: Yes, partially included in adopted FY 2019/20 Budget Amount Budgeted: $10,000 in 001-400-4201-6206 (Street Services — Contractual Services) Additional Appropriation: Yes - $50,650 Account Number(s): from 001-299-0000-2990 (Unappropriated Fund Balance) to 001-400-4101-6206 STRATEGIC PLAN: Goal: 4 Develop Quality Infrastructure and Technology Objective: A El Segundo's physical infrastructure supports an appealing, safe, and effective community. Goal: 5 Champion Economic Development and Fiscal Sustainability Objective: A El Segundo promotes economic growth and vitality for businesses and the community. ORIGINATED BY: Cheryl Ebert, Senior Civil Engineer 1•4-- f -f- v"v J� REVIEWED BY: Ken Berkman, Public Works Director APPROVED BY: Scott Mitnick, City Manager BACKGROUND AND DISCUSSION: In 2017, the Downtown Committee was formed at the direction of City Council to help create a more vibrant, engaging, and beautiful downtown. One of the smaller projects that came from the Downtown Committee was maintaining the cleanliness of the sidewalks, including power washing the sidewalks with particular attention around localized spots that experience high levels of foot traffic. In addition, the City Council and the business community (via the Chamber of Commerce) have expressed their desire to have sidewalks well maintained and cleaned more frequently to enhance the beauty of the downtown corridor. The City's 2020-2022 Strategic Plan also identifies 33 0 "re -imagining" the downtown area, which includes developing a vision, beautifying, and promoting the downtown area. Historically, the Public Works Department has hired a contractor to power wash the downtown sidewalks twice per year, at approximately $10,000 per year from the Streets Division operating budget. The base bid scope of work for this project includes the sidewalks on the east and west sides of the 100-600 blocks of Main Street, which is between El Segundo Boulevard and Mariposa Avenue, and the north and south sides of Grand Avenue between Concord Avenue and Eucalyptus Drive. Staff also requested an alternative bid to power wash the east and west sides within the 100-300 blocks of Richmond Street, between El Segundo Boulevard and Holly Avenue. Spot cleaning localized areas is also included in the bid. In accordance with Public Contract Code and the City's Municipal Code (1-7-7), informal bidding was conducted for this project and the City contacted three bidders for quotes. By February 27, 2020, Public Works staff received and opened two bids (although three bidders had been contacted), as follows: auarterly Sidewalk Cleaning Base Bid Alt. Bid Total 1. Western Indoor Environmental Services $39,650 $16,000 $55,650 2. Property Prep $44,900 $19,000 $63,900 3. ShelterClean No response The lowest responsive and responsible bidder for the base bid (and alternative bid) is Western Indoor Environmental Services. Western Indoor Environmental Services has previously completed work for the City of El Segundo to staff s satisfaction. Staff will review the effectiveness of the quarterly operations for a full year and determine if more frequent cleaning is necessary. For a frame of reference, previous monthly cleaning bids (not solicited with this effort) provided a low bid of approximately $142,000/year. Staff respectfully recommends City Council authorize the City Manager to execute a standard Public Works Contract in a form approved by the City Attorney with Western Indoor Environmental Services in the amount of $55,650 for the Downtown El Segundo Sidewalk Power Washing Project PW 20-05, and authorize an additional $5,000 for work related contingencies. With Council's approval, the project is estimated to commence in April with quarterly cleanings for one-year thereafter. 34 EL SEGUNDO CITY COUNCIL MEETING DATE: March 17, 2020 AGENDA STATEMENT AGENDA HEADING: Consent AGENDA DESCRIPTION: Amendment to the 540 East Imperial Avenue Specific Plan and a Second Amendment to Development Agreement No. DA 16-01, to allow developer DR Horton CA2, Inc. to pay a fee of $5.3 million to the City for affordable housing purposes in -lieu of the affordable housing requirement. ENVIRONMENTAL DETERMINATION: An Addendum to the Environmental Impact Report (EIR) for the development project was certified by the City Council on September 28, 2016. The requested revision to the affordable housing requirement does not introduce new significant environmental effects or substantially increase the severity of the environmental impacts that previously were identified and analyzed in the certified EIR Addendum. Additionally, the project does not include changed circumstances or new information, which were not known at the time the EIR was certified, that would require the preparation of a subsequent environmental analysis pursuant to CEQA Guidelines. (Applicant: DR Horton CA2, Inc.). RECOMMENDED COUNCIL ACTION: Waive second reading and adopt Ordinance No. 1615, approving and adopting an amendment to the 540 East Imperial Avenue Specific Plan and a second amendment to the Development Agreement. ATTACHED SUPPORTING DOCUMENTS: 1. Ordinance No. 1615 FISCAL IMPACT: As part of the proposed amendment, the developer has agreed to pay an in -lieu fee of $5.3 million for the City to use for affordable housing purposes. These funds will be deposited into a dedicated low income housing fund that will be used to produce local affordable housing rental units. Amount Budgeted: N/A Additional Appropriation: N/A Account Number(s): N/A STRATEGIC PLAN: Goal: Goal 5 — Champion Economic Development and Fiscal Sustainability Priority: Identify areas within the City that are appropriate for housing. PREPARED BY: Eduardo Schonborn, AICP, Principal Plannes& REVIEWED BY: Sam Lee, Director of Planning and Building Safety APPROVED BY: Scott Mitnick, City Manager gy C -6r S' � J BACKGROUND AND DISCUSSION: On March 3, 2020, the City Council introduced an Ordinance amending the 540 East Imperial Avenue Specific Plan; specifically, modifying the affordable housing requirement to allow 35 developer DR Horton CA2, Inc. to pay a fee of $5.3 million to the City for affordable housing purposes in -lieu of the affordable housing requirement. The Council may waive second reading and adopt the Ordinance. If the Ordinance is adopted by the City Council at its March 17th meeting, the effective date of the Ordinance will be April 16, 2020, which is 30 days from the adoption date. 2 36 ORDINANCE NO. 1615 AN ORDINANCE APPROVING AND ADOPTING AN AMENDMENT TO THE 540 EAST IMPERIAL AVENUE SPECIFIC PLAN AND A SECOND AMENDMENT TO DEVELOPMENT AGREEMENT NO. 16-01, TO ALLOW THE DEVELOPER D.R. HORTON CA2, INC. TO PAY A FEE TO THE CITY IN LIEU OF THE AFFORDABLE HOUSING REQUIREMENT, AND AUTHORIZING THE CITY MANAGER TO SIGN A SETTLEMENT AGREEMENT. The City Council of the City of EI Segundo does ordain as follows: SECTION 1: The City Council finds and declares as follows: A. On March 20, 2012, the City Council approved the "540 East Imperial Avenue Specific Plan" (Specific Plan 10-03) and other entitlements, to allow for the construction of one of two possible conceptual options on a 5.65 - acre surplus school site then -owned by the EI Segundo Unified School District. Option 1 consisted of a three-story, 150 unit assisted living complex and a 154 -unit senior apartment/condominium complex. Option 2 consisted of 34 multi -family dwelling units taking access from Imperial Avenue (six of which would be designated for low, very low and extremely low affordable units), and 24 single-family dwelling units taking access from Walnut Avenue, for a total of 58 units; B. On September 28, 2016, the EI Segundo City Council adopted Resolution No. 4999, approving Environmental Assessment No. EA 1154, an amendment to the 540 East Imperial Avenue Specific Plan, and the First Amendment to Development Agreement No. 16-01 for the development of Option 2 described above; C. Pursuant to the conditions of approval contained in Resolution No. 4999, which were agreed to by D.R. Horton CA2, Inc. (either the "Applicant" or "Developer"), the approved residential development must set aside six multi -family units as affordable units, for sale to qualified lower income households. Specifically, two units must be affordable to extremely low income households, two units affordable to very low income households, and two units affordable to low income households; D. In 2019, Developer filed an application to amend the affordable housing requirement for the residential development; the proposed amendment was not approved by the City Council at its July 16, 2019 meeting; E. On November 13, 2019, Developer filed a lawsuit against the City and City Council, captioned D.R. Horton CA2, Inc. v. City of EI Segundo et al. (L.A. Superior Court case no. 19STCP04857; 37 F. On December 30, 2019, the Applicant's submitted an application to amend the affordable housing requirement for the residential development, requesting either that the affordability be changed to provide eight units at the moderate income level or to allow the Applicant to pay an in -lieu fee of $5.3 million to the City for affordable housing purposes; G. On December 26, 2019, a notice was provided to 119 property owners within a 300 -foot radius of the 540 East Imperial Avenue project site, and a notice was also published in the El Segundo Herald on December 26, 2019, indicating that a public hearing was scheduled with the Planning Commission on January 9, 2020; H. The Planning Commission conducted a public hearing on January 9, 2020, at which time all interested parties were given an opportunity to be heard and present evidence regarding said amendments as set forth in the Planning Commission Staff Report of that date and to receive public testimony and other evidence regarding the proposed amendments, including, without limitation, information provided to the Planning Commission by City staff and public testimony; I. On January 9, 2020, the Planning Commission reviewed and considered the proposed amendments, and continued the item to the February 13, 2020; J. On February 13, 2020, adopted PC Resolution No. 2880 recommending the City Council approve this ordinance amending Environmental Assessment No. EA -1054, 540 East Imperial Avenue Specific Plan and Development Agreement No. 16-01; K. On March 3, 2020, the City Council conducted a noticed public hearing to receive public testimony and other evidence regarding the applications including, without limitation, information provided to the City Council by City staff and public testimony, and the applicant; L. This Ordinance and its findings are made based upon the entire administrative record including testimony and evidence presented to City Council at its March 3, 2020, public hearings and the staff reports. SECTION 2: Environmental Assessment. An Addendum to the Environmental Impact Report (EIR) for the development project was certified by the City Council on September 28, 2016. The requested amendment to the affordable housing requirement does not introduce new significant environmental effects or substantially increase the severity of the environmental impacts that previously were identified and analyzed in the certified EIR Addendum. Further, the project does not include changed circumstances or new information, which were not known at the time the EIR was certified, that would require the preparation of a subsequent environmental analysis pursuant to CEQA Guidelines. SECTION 3: General Plan and Specific Plan Findings. After considering the above facts, the City Council finds as follows: A. Following a Specific Plan Amendment, the General Plan Land Use Designation of the project site will remain unchanged; 540 East Imperial Avenue Specific Plan (EIASP). This designation is intended for multi- family housing units consisting of market rate and affordable apartments or condominiums. B. The General Plan contains a number of relevant Goals, Objectives, and Policies in the Land Use Element. Implementation of the proposed project is consistent with Land Use Element Policy LU3-2.1 to "promote high quality Multi -Family Residential developments with ample open space, leisure and recreational facilities." If approved, the development will be built and maintained in accordance with these requirements and regulations and the requirements and regulations of the 540 East Imperial Avenue Specific Plan. C. The proposed project is consistent with Housing Element Goal 2 to "Provide sufficient new, affordable housing opportunities in the City to meet the needs of groups with special requirements, including the needs of lower and moderate income households," in that the developer is proposing to pay the City an in -lieu fee of $5.3 million to be used for affordable housing purposes. SECTION 4: Amendment to Development Agreement Findings. Pursuant to City Council Resolution No. 3268 and Government Code §§ 65857.5 and 65858, the City Council finds that: A. The proposed amendment to the Development Agreement is consistent with the objectives, policies, general land uses, and programs specified in the General Plan as described above and the 540 East Imperial Avenue Specific Plan (540EIASP), as amended by this ordinance. B. The proposed amendment to the Development Agreement is compatible with the uses authorized in, and the regulations prescribed for, the land use district in which the real property is located. C. The proposed amendment to the Development Agreement conforms with public convenience, general welfare and good land use practice. The Development Agreement, as amended, would require the Applicant to pay the City $5.3 million dollars to be used for affordable housing purposes throughout the City. W D. The proposed amendment to the Development Agreement will not be detrimental to the health, safety and general welfare. E. The proposed amendment to the Development Agreement will not adversely affect the orderly development of property or the preservation of property values. This project is surrounded by previously -developed neighborhoods and will help improve the value of neighboring properties. The proposed Development Agreement, as amended, will ensure that the project will be developed in an orderly fashion. SECTION 5: Specific Plan. The City Council makes the following findings: A. Specific Plans create "mini -zoning" regulations for land uses within particular areas of the City. All future development plans and entitlements within the Specific Plan boundaries must be consistent with the standards set forth in the adopted Specific Plan, even when they may be different from the general regulations within the ESMC. B. The proposed specific plan amendment is in the public interest, and there will be a community benefit resulting from the specific plan. SECTION 6: Approvals and Authorization. Subject to Section 7 of this ordinance, the City Council hereby approves the amendment to 540 East Imperial Avenue Specific Plan, as set forth in the attached Exhibit "A"; and the Second Amendment to Development Agreement No. 16-01, attached to this ordinance as Exhibit "B." Upon the effective date of this Ordinance, the Mayor is authorized to execute the amendment on behalf of the City. The City Manager is hereby authorized and directed to perform all acts and execute all documents needed to effectuate this Ordinance. SECTION 7: Settlement Agreement is Condition Precedent, Authorization. The approval of the amendment to the 540 East Imperial Avenue Specific Plan and the Second Amendment to Development Agreement No. 16-01 will not become effective unless and until the Applicant, the City and the City Council, each in its sole discretion, enter into a Settlement Agreement to settle the pending case, D.R. Horton CA2, Inc. v. City of EI Segundo et al. (L.A. Superior Court case no. 19STCP04857). The City Council hereby authorizes the City Manager to execute such a settlement agreement on the City's and the City Council's behalf, in a form approved by the City Attorney. SECTION 8: Technical Corrections. The City Manager, or designee, is authorized to make technical corrections, in a form approved by the City Attorney, to maps, diagrams, tables, and other, similar, documents (collectively, "Maps") that may be required to reconcile the changes made by this Ordinance with amendments made to the Zoning Map by other City Council action in unrelated land use applications. E SECTION 9: Reliance on Record. Each and every one of the findings and determinations in this Ordinance are based on the competent and substantial evidence, both oral and written, contained in the entire record relating to the project. The findings and determinations constitute the independent findings and determinations of the City Council in all respects and are fully and completely supported by substantial evidence in the record as a whole. SECTION 10: Limitations. The City Council's analysis and evaluation of the Project is based on the best information currently available. It is inevitable that in evaluating a project that absolute and perfect knowledge of all possible aspects of the project will not exist. One of the major limitations on analysis of the project is the City Council's knowledge of future events. In all instances, best efforts have been made to form accurate assumptions. Somewhat related to this are the limitations on the City's ability to solve what are in effect regional, state, and national problems and issues. The City must work within the political framework within which it exists and with the limitations inherent in that framework. SECTION 11: Summaries of Information. All summaries of information in the findings which precede this section, are based on the substantial evidence in the record. The absence of any particular fact from any such summary is not an indication that a particular finding, is not based in part on that fact. SECTION 12: Effectiveness of SSMC. Repeal or amendment of any provision of the ESMC will not affect any penalty, forfeiture, or liability incurred before or preclude prosecution and imposition of penalties for any violation occurring before this Ordinance's effective date. Any such repealed part will remain in full force and effect for sustaining action or prosecuting violations occurring before the effective date of this Ordinance. SECTION 13: Recordation. The City Clerk is directed to certify the passage and adoption of this Ordinance; cause it to be entered into the City of EI Segundo's book of original ordinances; make a note of the passage and adoption in the records of this meeting; and, within fifteen (15) days after the passage and adoption of this Ordinance, cause it to be published or posted in accordance with California law. SECTION 14: Severability. If any part of this Ordinance or its application is deemed invalid by a court of competent jurisdiction, the city council intends that such invalidity will not affect the effectiveness of the remaining provisions or applications and, to this end, the provisions of this Ordinance are severable. SECTION 15: Effective Date. This Ordinance will go into effect and be in full force and effect on the thirty-first (31st) day after its passage and adoption. 41 PASSED AND ADOPTED this day of 2020. Drew Boyles, Mayor ATTEST: STATE OF CALIFORNIA ) COUNTY OF LOS ANGELES ) SS CITY OF EL SEGUNDO ) I, Tracy Weaver, City Clerk of the City of EI Segundo, California, do hereby certify that the whole number of members of the City Council of said City is five; that the foregoing Ordinance No. 1615 was duly introduced by said City Council at a regular meeting held on the day of , 2020, and was duly passed and adopted by said City Council, approved and signed by the Mayor, and attested to by the City Clerk, all at a regular meeting of said Council held on the day of 2020, and the same was so passed and adopted by the following vote: AYES: NOES: ABSENT: ABSTAIN: Tracy Weaver, City Clerk APPROVED AS TO FORM: Mark D. Hensley, City Attorney :A ORDINANCE NO. 1615 Exhibit A AMENDMENT TO 540 EAST IMPERIAL AVENUE SPECIFIC PLAN Section 4.2 (Development Standards) and the paragraph titled "Affordability" on Page 17 of the 540 East Imperial Avenue Specific Plan is modified as follows. The proposed revisions to these conditions of approval are illustrated with c+rikethrn„nh for existing language that is proposed for elimination and underlined for proposed new language. Except as otherwise modified below, the Plan remains unchanged and in effect: AFFORDABILITY In lieu of r)rovidina affordable housing units on the Droiect site. Developer aaree�s to oav the Citv Five Million. Three Hundred Thousand U.S. Dollars [$5.300.000.00]. within 34!45160 days of the Citv Council's adoption of the ordinance aDDrovina the second amendment to the Development Aareement, Tho City of El Sogwnde 2013 '. P-vr,,ng Elomont id©ntific� E ncc� fcr affardahlo ho�:oing to previdc for low and 'me4ef-a4o in--c-rr:� firs: timo hc,,•nobNyc-r-& mor GitiZORO on incQmco, cytmmelkew-,dare low , low , and modorato inoone fesAcxnto, the 4s b!od, milit&ry p`-N"wnnn, -)d tho hornoleorR saEmcnto of tho papuls�iar.. As--efvioionod in tho olomont and bcca� cn ftnccd, fcr Cjz�ion 1, fiftoon (1 E-) p.��cc�nt of tho total Enitc will bo oot Saida ao affordablo Wnito; for QF�icn 2, ton (10) p`,,rvnnt of tho total `"nits will tic oot rai- c,c a#ar=dabo :gni}o. Qsood on tha Pogional !-lousing Plood_ M-\comont (l'! NIA), EI E'cgu1160 io rcquirod to- provido QG Ed6ticnEl hvvcing Lmito dwring the cvrront housing oyolo (2013 2021), Tho allcti,"irn of the FJ vnits io bmh-cr,, down into fiva cratogcriec er fcfiow3: 0 extr-&noiy b", income hcrw"-hcWo, 0 vory low inoomo hoGroholdR 11 low incorrra ha`ooholdo, 12 madorato inoomo hou-scheldo, Eno' ?Q ►'tip` modorcto invomc Tho unito in thin-projoct iW[ "L Lir tv moat a portion of the nvve in the c,\gromcly kms vory low, End Icw inoomo houoohold Wllcgory \vh;oh -,opr000nt a propar iona). total of 31 pvmont, 31 poroont, orrd ag peccant, rcopaotivo!y, of tho total R! AIA a4loWien fcr tho lowor inoome catogorioo ('Q `.:nits). Th^ nc pc�-ocn. togoc wars i-Wliod to tho unit tetEls fcr thio projoot. Thea, if 2,01 unito cro built under C'ption 1, a totcl of 16 `"mita would t\o roquirod ao follow3: 1 � r:nito (31 °/ of the total 1E0/,) for thro o)ctrornoly lay., inronti, oonior hossohold oatogory; 14 :mite (21% cf tho t"E; 1f%) fcr the vory inxmo c^n;cr houoohold aotcS cary; sn� 1i snits (31,800/ of tho total 15%) for thio loci inoomc oonior hcL,,whcld cck^gory to be --split aqually bot.vccn thv e3oioted liv::ng End If o!I 5E snits am built undor Option 2, a totm, of C vnitc cQWi�d of 2 gni}�= ;-�ah income oatogory Nvsald bo roquimd(c%ctxamc v�O� ?1% of tho total 101/,; vory Icvv 31% of tho total 15'%; End Icer ?V% cf tho total 10%.). Tho Dovolopor moot c4ill pfev4e 43 16% oot mi" far tho total num-bor of unito cons#Rsted for Option 1 and 1 V10 -tet aoidc far the total nu.m"`r cf ►nito cc nstrasted for Option ? ohocftf -unito thg-n t.hc maxims m sltew-ccl bo oonotrU,'00d. Tho units must be clistNautcd in tho oarr,-- poracntagc ratiao co opooifiod abovo in tho IcAx, rcry lour, and ox n.,,,moly lew ina`mc ectagcrbo. Pvmontogoo for tho total numbor of unito and for ooh inoorno oa:ogory maof bo oalouio+ed by re end4Rg to the nearcat whalo nvrnbw net to cneo� the mcxinum roquirad pcccontaga. Any affordcbio houosng unito that cro mquimd Lnc-od on tho cinr4e4amly oempcncnt cf Option ? may oa;icfied by develaping the rogu+s+to numaor of umtte in ethw timponmn#a of tho projco}. The developer must submit ayprifiPANA P mPPfttAriRS plan tq the Dirootor of 171ann?nr a,90 Rv,aIding Safoty or dcoignsc boforc �:ilding parmito sra ;seed MI ORDINANCE NO. 1615 Exhibit B Second Amendment to the Development Agreement 45 RECORDING REQUESTED BY AND WHEN RECORDED MAIL TO: CITY CLERK CITY OF EL SEGUNDO 350 Main Street El Segundo, California 90245 Exempt from recorder's fees Pursuant to Govt. Code §6103 THIS SPACE ABOVE FOR RECORDER'S USE SECOND AMENDMENT OF DEVELOPMENT AGREEMENT BY AND BETWEEN THE CITY OF EL SEGUNDO AND D.R. HORTON CA2, INC. (540 E. IMPERIAL AVENUE SITE) This Second Amendment of Development Agreement ("Second Amendment") is entered into this day of 12020, by and between the CITY OF EL SEGUNDO ("City"), a municipal corporation and the D.R. HORTON CA2, INC. ("Developer"). RECITALS A. City and the El Segundo Unified School District entered into that certain Development Agreement dated May 4, 2012 (City Agreement No. 4271, hereafter "Development Agreement"), which was recorded on May 30, 2012, in the Official Records of Los Angeles County as Document No. 20120798461. B. On or about September 28, 2016, the City Council approved a First Amendment to the Development Agreement, which was recorded on January 23, 2017, in the Official Records of Los Angeles County as Document No. 20170088928. C. On or about September 30, 2016, the El Segundo Unified School District sold the 540 E. Imperial Avenue site to Developer. The District assigned its interest in the property, including its obligations under the Development Agreement and First Amendment, to Developer. The assignment took effect upon the close of escrow, September 30, 2016. D. City and Developer entered into that certain Affordable Housing Agreement dated October 16, 2018, which was recorded on October 16, 2018, in the Official Records of Los Angeles County as Document No. 20181051979. As part of the Affordable Housing Agreement, Developer agreed that the six units designated as affordable units must be sold to qualified households before the City would issue a final Certificate of Occupancy for six unsold market rate units within the same buildings as the affordable units ("Unsold Market Rate Units"). EFT E. Concurrent with consideration of this Second Amendment, City is processing an Amendment to the 540 East Imperial Avenue Specific Plan ("Specific Plan Amendment") to modify the affordable housing requirements for the project site. City and Developer desire to enter into this Second Amendment to allow the Developer to pay the City a fee in lieu of the on- site affordable housing unit requirement. AGREEMENT 1. Amendment of Development Agreement. The following sections and exhibits of the Development Agreement are hereby amended as follows: A. Section 1 (Definitions) is hereby amended to add the following defined term in alphabetical order: "Unsold Market Rate Units" means six market rate units that were referred to in Section 3.e of the Affordable Housing Agreement between the parties. The Affordable Units within a building were to be sold to a qualified household, and escrow must have closed on such affordable units, before the City would issue a final Certificate of Occupancy for the last remaining Unsold Market Rate Units within the same building." B. Section 5.3 is hereby amended to read as follows: "5.3 Affordable Housing In -Lieu Fee. Developer shall pay City a fee in the amount of Five Million Three Hundred Thousand U.S. Dollars ($5,300,000) to be used for affordable housing purposes within City's territorial boundaries ("In Lieu Fee"). Developer's payment of the In Lieu Fee to City shall satisfy Developer's obligation to provide affordable housing for the Project under this Development Agreement, the Applicable Rules and the Project Approvals, including but not limited to the Specific Plan Amendment and the Amended Resolution. Developer shall pay the In Lieu Fee no later than the effective date of the City's ordinance approving the Second Amendment to this Agreement. Upon Developer's payment of the In Lieu Fee, City agrees that it shall promptly issue all final Certificates of Occupancy for the Unsold Market Rate Units." C. Subsections 5.3.1 through 5.3.3, inclusive, are hereby deleted in their entirety. D. Paragraph 4 of Subsection 5.9 is hereby deleted in its entirety. E. Exhibit "D-1" of the Development Agreement is hereby deleted in its entirety. 2. Good Faith Compliance. This Second Amendment shall constitute the City's Periodic Review pursuant to Section 8.1 of the Development Agreement and City's determination that Developer is in substantial compliance with the terms and provisions of the Development Agreement. 2 47 3. Effect of Amendment. Except as expressly provided in this Second Amendment, the Development Agreement shall not be amended or otherwise modified. In the event there is a conflict between the terms of the Development Agreement, as amended, and the terms of this Second Amendment, the terms provided in this Second Amendment shall control. On and after the date hereof, each reference in the Development Agreement to "this Agreement," "hereunder," "hereof," "hereto," "herein," or words of like import referring to the Development Agreement shall mean and be a reference to the Development Agreement as amended by the First and Second Amendments. 4. Recordation. This Second Amendment shall be recorded with the County Recorder of the County of Los Angeles by the City Clerk of City. 5. Countemarts. This Second Amendment may be executed in one or more counterparts, each of which, taken together, shall constitute one fully executed original. IN WITNESS WHEREOF, Developer and City of El Segundo have executed this Second Amendment on the date first above written. ATTEST: Tracy Weaver, City Clerk APPROVED AS TO FORM: Mark D. Hensley, City Attorney CITY: CITY OF EL SEGUNDO, a municipal corporation LI -A Drew Boyles, Mayor DEVELOPER: D.R. HORTON CA2, INC. Its: 3 A notary public or other officer completing this certificate verifies only the identity of the individual who signed the document to which this certificate is attached, and not the truthfulness, accuracy, or validity of that document. State of California County of On , before me, , a Notary Public, personally appeared , who proved to me on the basis of satisfactory evidence to be the person(s) whose name(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument. I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct. WITNESS my hand and official seal. Signature A notary public or other officer completing this certificate verifies only the identity of the individual who signed the document to which this certificate is attached, and not the truthfulness, accuracy, or validity of that document. State of California County of On , before me, , a Notary Public, personally appeared , who proved to me on the basis of satisfactory evidence to be the person(s) whose name(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument. I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct. WITNESS my hand and official seal. Signature -4- 49 EL SEGUNDO CITY COUNCIL MEETING DATE: March 17, 2020 AGENDA STATEMENT AGENDA HEADING: Public Hearing AGENDA DESCRIPTION: Zone Text Amendment creating a pilot program to allow and regulate Short -Term Rentals in the City's residential zoning districts through a Short-term Rental Permit process. ENVIRONMENTAL DETERMINATION: The proposed project is categorically exempt from the requirements of the California Environmental Quality Act (CEQA) pursuant to Class 1 (Existing Facilities) (14 Cal. Code Regs. § 15301), because it involves creating a regulatory process for the permitting and licensing of existing private uses and results in a negligible expansion of uses beyond what already exists in the residential zoning districts. RECOMMENDED COUNCIL ACTION: 1. Continue the item to the April 21, 2020 City Council meeting. ATTACHED SUPPORTING DOCUMENTS: None FISCAL IMPACT: None with this action. STRATEGIC PLAN COMPLIANCE Goal: Enhance customer service and engagement Objective: City services are convenient, efficient and user-friendly for all residents and businesses. PREPARED BY: Eduardo Schonbom, AICP, Principal Planners REVIEWED BY: Gregg McClain, Planning Manager-" Sam Lee, Planning and Building Safety Director APPROVED BY: Scott Mitnick, City Manager W JV r %NN� BACKGROUND AND RECOMMENDATION On March 3, 2020, City Council considered a proposed ordinance to create a pilot program to allow and regulate short-term rentals in the City's residential zoning districts through a Short-term Rental Permit process. After deliberation, City Council directed staff to modify the draft ordinance and return with an ordinance allowing home sharing only. Staff is working on said ordinance and recommends City Council continue the item to the April 21, 2020, City Council meeting to provide staff adequate time to prepare an ordinance that is clear of all language not relevant to home share only provisions. 1#1 1 50 EL SEGUNDO CITY COUNCIL AGENDA ITEM STATEMENT AGENDA DESCRIPTION: First Quarter FY 2019-20 Strategic Work Plan Update RECOMMENDED COUNCIL ACTION: Receive and file. ATTACHED SUPPORTING DOCUMENTS: MEETING DATE: March 17, 2020 AGENDA HEADING: Staff Presentation Exhibit A — 1 st Quarter FY 2019-20 Strategic Work Plan update STRATEGIC PLAN: Goal: 5(b) Champion Economic Development and Fiscal Sustainability: Objective: 2 The City will maintain a stable, efficient, and transparent financial environment FISCAL IMPACT: $ (0) Amount Budgeted: $0 Additional Appropriation: N/A PREPARED BY: Joseph Lillio, Finance Director '7V REVIEWED BY: Barbara Voss, Deputy City Manager APPROVED BY: Scott Mitnick, City Manager C s� BACKGROUND & DISCUSSION: City Council adopted the FY 2019-20 City Strategic Plan in September 2019. A full copy of the Strategic Plan may be viewed at the following link: httns://docs.elseeundo.orL,/weblink8/0/doe/11009982/Electronic.asi3x. The Plan includes the following City Mission Statement: "Provide a great place to live, work and visit." The Plan also includes the following Vision Statement: "A hub for innovation where big ideas take off." In addition, the Plan delineates the following Nine Priorities: 1. Obtain an "Age Friendly City" designation. 2. Determine future of the Teen Center 3. Continue to advocate for El Segundo's interests regarding LAX expansion. 4. Consider guidelines for use of potential revenue from golf course lease. 5. Identify further infrastructure and downtown improvements for Main Street. 6. Attract senior living facilities to El Segundo. 51 7. Identify areas within the community that are appropriate for housing. 8. Conduct a study of repurposing City Hall. 9. Develop a unique value proposition for attracting new business. To implement the City's Mission Statement, Vision Statement, and Nine Priorities for FY 2019-20, the Plan relies on staff adhering to five broad major Goals, as follows: 1. Enhance Customer Service and Engagement; 2. Support Community Safety and Preparedness; 3. Develop as a Choice Employer and Workforce; 4. Develop and Maintain Quality Infrastructure and Technology; and, 5. Champion Economic Development and Fiscal Sustainability. Each Goal contains a series of Objectives, Planned Activities, and Key Performance Indicators (KPIs). This staff report provides the first quarter update on the City's Strategic Plan progress. Preparing this report allows the City to align its efforts and resources to ensure City Council's Goals are being faithfully implemented. The Strategic Plan is a living document and should not be considered static by any means. The Strategic Plan features a framework that can be adjusted based on the current needs of the community. The Goals, Objectives, Planned Activities, and Key Performance Indicators will be reviewed annually. Also, on a quarterly basis, staff will provide updates on the progress and performance of the Strategic Plan. As such, the Plan may be modified to ensure that stated goals are aligned with the needs of the community. The City's quarterly plan update includes a status column that delineates whether there is compliance with each Activity, as follows: Green - Current compliance with stated Activitv: City is on target to fully implement or has already implemented the stated activity. Yellow Current non-compliance with stated Activity: City Activity is not fully implemented as identified in the Strategic Plan but the estimated date to achieve full implementation has been delayed. Red : Current non-compliance and cannot topple witls stated Activity: City activity is not currently attainable as identified in the Strategic Plan and staff recommends suspending attempts to pursue implementation at this time. This may necessitate a change in the Activity in the future. 52 Some key highlights of the work plan update are: Of the 63 work plan items identified, 54 items of the items, or 84%, are on track to be completed during FY 2019-20, with some initiatives that are continuously ongoing. There are 8 yellow items (13%1) that will start to be addressed during FY 2019-20, and will be completed in FY 2020-21. There is one ® item (Develop a Veteran's Recognition Program) where current resources have not yet been identified to implement the work plan item. Therefore, implementation is on -hold and will need to be discussed with City Council during the next annual strategic planning session. With the development and implementation of the Strategic Plan, the City reaffirms its commitment to continue to provide exceptional services and programs to its community. Staff will be available to answer questions at the City Council meeting. 53 FY 19-20111 Quarter EXHIBIT A City of EI Segundo Strategic Plan 2020-2022 First Quarter Status Review — October 1, 2019 -December 31, 2019 This document contains all of the goals, objectives and activities in the current strategic plan. The status of each activity is shown. The items highlighted in green are the Priority Activities as determined by the Council in 2018. GOAL 1: Enhance Customer Service, Engagement, and Communication Goal 1A: El Segundo provides unparalleled service to internal and external customers Tier 1 Priority Activities a. Obtain an "Age -Friendly City" designation Other Activities b. Complete the implementation of the new building and planning permitting system c. Complete the business center for increased customer service and efficiency d. Implement the City's Communications Plan and launch website, intended to enhance communications externally with the community and internally within the organization Rec/Park PBS PBS CM Activity Activity to be delayed for the Status andComments completed in foreseeable " 2020-21 future; may need to modify Staff researching criteria to qualify for designation. Progress is being made. Project Kick off will be in March 2020; Business Use Discovery begins in April; Anticipated Project Completion at end for FY 2020/21 Remodel of customer service area is anticipated to go in to design phase in April 2020; Project completion is anticipated at end of 2019/20. X New Website successfully launched on 1/28/20. Utilizing GovDelivery communication platform for internal and external communications, including City News (public), News for staff (internal), and City Manager's update (City Council and internal). Finalizing citywide Crisis Communications Plan. Developing intranet to further enhance internal communications and access to information. 1 FY 19 - 20 151 Quarter e. Clarify roles and expectations of the Council, CM X committees, boards, subcommittees, and task forces Activity Activity to be delayed for the completed in foreseeable 2020-21 future; may need to modify Organizational consultant Amistad Associates interviewed Councilmembers and staff working with Committees to clarify bylaws. Amistad Associates also interviewed Department Heads and will participate in an E -Team Retreat from April 27-29, 2020 to discuss strategy to further clarify roles and expectations, as they tie to implementation of the City Strategic Plan. f. Strengthen relationships between Council, CM X See comments above. Amistad and Associates will executives, and staff provide guidance and advice with respect to team - building and improving the working relationships between City Council and E -Team, including an emphasis on reducing the disconnect with City employees. This will include development and use of an employee survey. g. Streamline the contract policy for greater Finance/City x Streamlined portions of the contract processing efficiency and effectiveness Clerk within the City Clerk's office. In the process of completing IS Charter to implement possible technology solutions related to inter departmental processes. Will conduct a review workshop for City staff with the City Attorney's Office. cn U1 2 FY 19 - 20 151 Quarter h. Enhance collaborative teen programs between Rec/Park & X Recreation and Parks, Library, and other agencies Library i. Develop options for expanding Library services Library F 3 Activity to be completed in 2020-21 Activity delayed for foreseeab future; mi need to mo+ Rec & Parks and Library provide a collaborative approach to the afterschool SPARK program at ESMS. Rec & Parks has established a relationship with the National Charity League to offer volunteer opportunities at rec events and programs. Aspirational plans include expansion of the Library's Teen Advisory Board and collaboration with the EI Segundo High School English Department to redesign the Teen Summer Reading Program The City Council approved the following Library Services expansions in 2019. Implementation of the Cultural Development Program in coordination with the Arts and Culture Advisory Committee is on track. Three developers are currently deciding between providing public art on-site or paying into the Cultural Development Fund. Design services for the Library Park Activation Project will be paid for by a $10,000 State Library grant awarded in December 2019. The project should be complete by Summer 2020, and will help expand Library services and programs outdoors. FY 19 - 20 1" Quarter j. Develop a Veteran's Recognition Program PD/Rec & Park Activity to be completed in 2020-21 delayed future; may need to modify X Additional research will be done. k. Provide GIS software access to basic property IS X Beginning initial research for a road map to information and relevant documents improving GIS software and services on a sustainable scale and timeline. Latest accomplishments are as follows: • Updated Public Works field collection utility Software (Inframap) and software (Windows) on Public Works field tablets • Created new interactive Web Maps to better connect the public with our City • Created Public Art Story Map for the EI Segundo Public Library to showcase art around the City • Created City Maps homepage for new City Website slated to launch January 28, 2020 GOal IB: El Segundo -s engagement with the community ensures excellence. Other Activities Finance/CM X 3rd NPS based community surveys conducted, a. Obtain customer feedback, assess customer results analyzed and action plans being developed; satisfaction and use it to improve services through annual NPS surveys to continue for residents and surveys and other methods (e.g., annual resident businesses each Fall. and business survey, transactional and event questionnaires, and personal outreach throughout the year) 4 FY 19 - 20 11 Quarter b. Proactively identify City successes and highlight CM X them to the public c. Update the website and create a mobile app for full interface with the website d. Expand use of social media as communication tool Goal 2: Support Community Safety and Preparedness Goal 2A: EI Segundo is a safe and prepared city. Other Activities Initiate the fire accreditation process, to include a response coverage study M. IS X CM X Fire Activity Activity to be delayed for thStatus and Comments completed in foreseeable 2020-21 future; may J need to modify Part of City e -newsletter and City Manager Weekly Update. Part of the Communications Program. Further improvements are needed and will be pursued. The website was launched officially on February 14, 2020. Currently there are bugs being worked out along with ongoing trainings as needed. Use of social media increased with communications program to be expanded with website replacement. The first phase of the accreditation process was started through a community -driven strategic plan process that began in September 2019. The community -driven strategic plan was completed in December 2019 with the second phase, a community risk profile and standards of cover report, initiated by Q1 of 2020. FY 19 - 20 151 Quarter b. Establish and maintain a local all -hazard Incident Emergency x Management Team (IMT) Management cn c.0 0 0 Activi Activity to be delayed for It completed in foreseeable 2020-21 future; may need to modify This project is ongoing. The EI Segundo Emergency Operations Plan was updated and adopted. The plan recognized the All -Hazards Incident Management Team (AHIMT) and defined the concept of operations incorporating the team into the emergency operations framework. The team was activated in response to the second cyber - attack upon the city and provided coordination and collaboration services between ISD and the rest of the city departments. The AHIMT along with all full- time employees received their Disaster Service Worker go -kits. The bags will be useful should the team need to activate and should contain basic living essentials and job -aids to help them in the performance of their duties. Continued training will be offered to members who still have outstanding training requirements to include an AHIMT Course in Long Beach in March, an Incident Command System 300 course in April. The entire team will be experiencing the Incident Leadership Course in June. This will be a good preparatory experience before the team and EI Segundo participates in a full-scale exercise in late August or September. FY 19 - 20 111 Quarter M. 7 ActivityResponsible , Activity to be delayed forlLi. Status and Comments Goals. Activities Department completed in foreseeable 2020-21 future, may need to modify c. Increase community awareness of the need for PD/Fire X The new hybrid Community Emergency Response preparedness; increase the number of people who Training (CERT) class has been successful with an are prepared for disaster and involved in CERT additional 12 CERT members trained during the services we offer June class. This new hybrid class includes on-line training at the CERT member's discretion with a hands-on 8 hour manipulative final training session at Fire Station 2. During the 2018-19 performance period, 43 new community members were trained in CERT. d. Be proactive in filling vacant police positions HR X HR in partnership with ESPD, assigned HR Senior Analyst to focus on Police Recruitment and onboarding efforts across all classifications: Police Officer Trainee (City hires and supports while recruit is attending Police Academy), Academy Graduates (those candidates that graduated from a Police Academy, but have not been hired by other agencies); and Lateral Transfers (Sworn Officers with other Law Enforcement agencies wishing to work in EI Segundo). In December 2019 — full staffing was achieved, but due to retirements, we continue with only a couple of vacancies in the Sworn Officer service M. 7 FY 19 - 20 V Quarter Goal 3: Develop as a Choice Employer and Workforce Goal 3A: El Segundo is a City employer of choice and consistently hiring for the future, with a workforce that is inspired, world-class and engaged, demonstrating increasing stability and innovation Other Activities a. Implement new phases of employee engagement b. Improve our employees' experience in our organization and enhance employee/management relations rn Activity Activity to be delayed for completed in foreseeah 2020-21 future; m need to mo HR X Ongoing Continual Process Improvement: In November 2019, following budget adoption, the Employee Engagement Committee was empaneled, with efforts focusing on: Wellness program; Employee Training & Development; and Recognition Program. The Executive Team attempts to meet quarterly with the Mid -Management group, to build common -bonds, trust, and review overall City strategic plan and efforts to reach goals and objectives HR X Ongoing, continual process improvement strategy. Current HR Department outreach to all Labor Associations, for ongoing communication and staff development opportunities such as the comprehensive Leadership Academy. FY 19 - 20 1St Quarter c. Enhance employee safety and reduce accidents HR X and costs Activity Activity to be delayed fnr completed in foreseeab' 2020-21 future; mz need to moo Ongoing continual process improvement strategy, including focus training on loss leaders. Currently working with our third party administrator to review and analyze employee injury trends. Develop and implement City-wide employee safety training program, with focus on WC loss leaders. d. Conclude labor negotiations HR X Completed the following labor negotiations in FY 18-19: POA, FFA, PSSEA, CEA, Mgmt. Confidential and Exec Mgmt. Completed the following labor negotiations in 1St Qtr. of FY19-20: PMA and SPEA. Implementation of multi-year provisions of each MOU in timely and coordinated effort with Labor and with internal operating departments e. Conduct a review of part-time classifications and HR X Review of PT classifications (non -covered), for wages to ensure the City can attract and retain attraction and retention following completion of all needed staff labor negotiations. IN E FY 19 - 20 1't Quarter f. Develop a new approach to human resources that HR X will position the City for being a choice employer and meeting future workforce needs Artie Activity to be delayed completed in foresee 2020-21 fixture, need to This is an on-going continual process improvement strategy. Develop and implement "Learning Based" organization principles: held inaugural Leadership Development Academy. Develop and implement Mid -Mgr retreat, as well as town hall and strategy meetings with Managers & Executive Mgmt. Strengthen overall recruitment efforts by collecting and managing data related to recruitment and hiring timelines; Develop and implement computer based training opportunities for all City staff; coordinate and implement an Employee Wellness program. Efforts to be completed in 2019-20 include: Lunch and Learn program — for ongoing learning opportunities; Wellness Program update and improvements based upon employee feedback/use patterns; align training programs and tailor training programs for employee development and growth Review and analyze recruitment data for continued process improvement in recruitment outcomes Goal 4: Develop and Maintain Quality Infrastructure and Technology Goal 4A: El Segundo's physical infrastructure supports an appealing, safe and effective community. Tier 1 Priority Activities a. Determine the future of the Teen Center Rec/Park & X On Feb. 18, 2020, City Council authorized staff to PW solicit proposals for consultant to conduct a Needs Assessment to determine a renovation plan. RFP preparation is underway. w 10 FY 19 - 20 151 Quarter Other Activities b. Develop a plan to utilize increased transportation PW X funding c. Identify funding and commitment to future PW X infrastructure needs. d. Monitor the desalinization plant project of the CM water district e. Conduct a public transportation assessment to PW identify alternatives f. Identify funding and commence improvements PW identified in the completed facility assessment study g. Implement adoption of required State building PBS standards code h. Update the City's housing element as required by PBS State law i. Develop a plan for renovating the Plunge Rec/Park PIN X Activity to be completed in 2020-21 Activity delayed for €oreseeabl future; mz need to rnom In process as part of the multi-year CIP Program. New Multi-year CIP will assist with this process. $4M in Measure M and $5M in Measure R (pending Metro Board approval in spring) awarded for EI Segundo Boulevard and Park Place projects, respectively. Comments provided on draft EIR — waiting for release of FEIR. X This is related to the Dial -a -Rides and possible LAWA use of Beach Cities Transit in our city. On- going coordination with R&P and LAWA. X In general, there are no grant programs outside of energy efficiencies and ADA compliance to use for building improvements. As with all CIPs, staff will continue to seek opportunities to avoid using GF money. X Task completed in December 2019 X Remodel of customer service area is anticipated to go in to design phase in April 2020; Project completion is anticipated at end of 2019/20. X RFP for design consultation team released February 2020. Proposals due March 24, 2020. Scope assessment will include community engagement and concept design options. Once concept is approved, design and construction documents will be the next phase, followed by public bidding and construction award. Estimated start of construction is September 2021. 11 FY 19 - 20 V Quarter Goal 48: El Segundo's technology supports effective, efficient and proactive operations Other Activities Activity Activity to be delayed for the completed in foreseeable 2020-21 future; may need to modify a. Successfully implement new technology as 15 x ISD staff is implementing 11 high priority projects prioritized in the Technology Master Plan from the Technology Master Project list. 6 projects are pending initiation, and 10 projects have been successfully completed. As a mid -year check, the department will meet with Directors and the Tech subcommittee to review, validate and reprioritize projects where appropriate. b. Use the full potential of software IS x ISD continues to work with Departments to promote efficiency and process improvement. Analysis of a number of preexisting business applications is in process to increase usage and efficiency where applicable: M U1 12 • Eden Requisition Module — use of the electronic automated requisition module completed — reduces paper usage and routing time by making it all electronic • Expanded usage of the conference call capability within the existing phone system is completed • Use of document imaging system to optimize city wide contract & insurance management processes — 80% complete • Eden HR Module — a gap analysis is schedule to kick-off in March 2020. FY 19 - 20 151 Quarter c. Implement paperless goals. IS/All City X Departments d. Install Wi-Fi in all critical facilities. N. IS X 13 Activity to be completed in 2020-21 delayed for th foreseeable future; may need to modify ISD staff is continuing to work with Departments to identify stretch goals to reduce paper use and automate processes. Examples: Expanded use of the Eden requisition modules which allows City staff to submit purchase requisitions to the purchasing agent in an automated/paperless fashion. Four Departments are currently utilizing the software, while training is still in process for the remainder of the Departments. ISD has replaced the City's Multifunction Printers (MFP) fleet with newer models. Software was installed to monitor and manage the City's print volumes to promote conservative printing practices and reduce the City's print volumes. Wi-Fi has been installed in the most critical facilities; this is an ongoing project and will take a number of years to fully optimize: -A wireless assessment of the City is in process to determine the City's current system capacity to offer additional Wi-Fi options. -Recently ISD optimized free Wi-Fi services by doing away with user login to access Wi-Fi services. -ISD worked with the Library to implemented wireless printing and self-service check-out. FY 19 - 20 11 Quarter e. Digitize document imaging of historical plans and IS X records to aid in public accessibility X f. Implement emergency operations center (EOC) Fire X software X Goal 5: Champion Economic Development and Fiscal Sustainability Goal 5A: El Segundo promotes economic growth and vitality for businesses and the community. Tier 1 Priority Activities a. Continue to advocate for the City's interests CM X regarding the impacts of LAX. b. Identify further infrastructure and downtown improvements for Main Street c. Conduct a study of repurposing City Hall rn v Activity to be completed in 2020-21 Activity delayed for thi foreseeable future; may need to modif+ Plan has been created and scanning is in process. Currently about 10% complete with scanning of historical plans. Received preliminary approval for a grant from LA County in order to acquire the software. Negotiations with LAWA continue. Updates to City Council continue. Final Agreement anticipated before end of FY 19-20. PW X Master Plans for our infrastructure dictate what improvements should be done and when. "Further" improvements are to be determined by those outside of the PW Department — Economic Development, the Chamber, PBS, Council, etc. In progress. Staff will request on the March 17, 2020 Council meeting increasing sidewalk powerwash to be done at least quarterly. Staff is working on a series of Downtown improvements, including an update to Downtown Specific Plan. CM X In Progress. Staff is working on an update of Downtown Specific Plan. Staff will request authorization to solicit RFQs for Downtown Development Proposals in Spring 2020. 14 FY 19 - 20 1' Quarter d. Attract senior living facilities to the City PBS d. Identify areas within the community that are PBS appropriate for housing e. Develop a unique value proposition for attracting CM new businesses Other Activities f. Complete the lease negotiations and enable CM development at Top Golf X 15 Activity Activity to be delayed for the completed in foreseeable 2020-21 future; may need to modify X FQ X First phase of studying multi -family area next to Washington park will be presented to council in May/June 2020 5132 Grant expected to be awarded in Spring 2020 and will include funding to expand the study to remaining residential areas. PBS exploring LEAP Grant as another source of funding to further this effort First phase of studying multi -family area next to Washington park will be presented to council in May/June 2020 SB2 Grant expected to be awarded in March 2020 includes funding to expand the study to remaining residential areas. PBS exploring LEAP Grant as another source of funding to further this effort. On March 3, 2020, City Council authorized staff to prepare RFQ to solicit proposals from affordable housing providers. In progress. Completed. TopGolf will start construction in May 2020. New golf course and driving range is anticipated to open by end of June 2021. FY 19 - 20 1" Quarter 16 Activity, Responsible Activity to be delayed for the, and Comments • . • completed in foreseeable Department 2020-21 future; may need to modify g. Secure funding and commence design phase PW X On-going with Council -approved contract with of Park Place Kosmont. Design to commence Fall 2020 with Metro Board approval of $5M design funding in June. h. Consider a fee (1% of commercial project Llbrary X On November 19, 2019, City Council adopted valuation) on development for art in public Ordinance 1594 amending Title 15 of the EI places Segundo Municipal Code establishing a Public Art or In -Lieu Fee Requirement and a Cultural Development Fund. The requirement applies to specific commercial and industrial developments with a project cost exceeding $2,000,000. The new requirement should equate to approximately $685,000 in public art and fee revenues per year. L "Re -imagine" the downtown, which includes CM X Completed landscaping upgrades and ongoing developing a vision, beautification, promoting maintenance, installed lighting over three the downtown and creating a funding source downtown intersections, working on parklet design for marketing it review and approval. The downtown area is highlighted on new websites, (ElSegundoBusiness.com and DestinationElSegundo.com). Tree up lighting project was completed last year. Increased power washing of sidewalks will take place. City staff will continue to work with Chamber staff and local businesses to develop a better market and maintain Downtown public infrastructure. j. Implement the economic development CM X Plan is complete; implementation is underway. strategic plan in order to promote business attraction, retention of existing businesses, and industry diversification. co 16 FY 19 - 20 1" Quarter I. Refine our focus on economic development to CM X define who we want to attract and why. Goal 58: EI Segundo approaches its work in a financially strategic and responsible way. Tier 1 Priority Activities Activity - Activity to be delayed for theStatus and Comments completed in foreseeable 2020-21 future; may reed to m Ongoing. Update to City Council by end of April 2020. a. Consider guidelines for the use of potential Finance X Recommended Policy to be drafted and brought revenue from golf course lease before City Council for discussion and direction in May 2020, Other Activities b. Continue on a sustainable financial path, solve Finance X Being done through labor negotiations, Pension Ad - future structural deficits and maintain reserves. Hoc committee, and through Strategic Plan & Budget. Staff will seek City Council authorization to prepare a Long -Term Financial Strategic Plan. c. Continue to pay down unfunded pension liabilities Finance X Ongoing effort lead by the Director of Finance. Over the past 3 years, the proactive efforts to address the unfunded pension liabilities have saved the City $113M. d. Bring proposed business license tax to City Council Finance X To be discussed during the Strategic Planning in for a future ballot June 2020. Next ballot opportunity will be March 2022. e. Provide for an annual adjustment of the master Finance X Full City-wide fee study was conducted in 2018. fee schedule to consider CPI First CPI updated to Fee schedule was in 2019. Annual CPI updates will continue. f. Conduct a water and sewer rate study to ensure Finance X Process underway and will be completed in FY adequacy of rates to support the water and sewer 2020-21. Presentation to City Council took place on system. February 18, 2020. g. Enhance existing revenues and look for new Finance X Ongoing continuous process. revenue sources (grants, economic development, -4ax measures) 0 17 FY 19 - 20 151 Quarter h. Conduct a development impact fee update Finance X Activity Activity to be delayed for tlrt-6 Status and Comments completed in foreseeabte 2020-21 future; may need to mood To begin in FY 2019-20 & complete in FY 2020-21. �. Explore developing a strategy in collaboration with Finance X In preliminary discussions with other cities. other cities to get relief from low property tax with the potential of working toward a future statewide ballot measure. j. Evaluate creating a risk manager position to HR X Currently under review, establish a coordinated program of management and reduction of costs associated with liability claims and workers' compensation. k. Determine the right reserve level so excess Finance X Policy discussion that is done every year during the reserves can be used for services budget process. y M