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2020 Jan 21 - CC MINCLOSED SESSION MEETING OF THE EL SEGUNDO CITY COUNCIL — CANCELLED REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL TUESDAY, JANUARY 21, 2020 - 6:00 P.M. CALL TO ORDER — Mayor Pro Tem Pirsztuk at 6:00 PM INVOCATION — Pastor Rob McKenna, The Bridge Church PLEDGE OF ALLEGIANCE — Councilmember Nicol SPECIAL PRESENTATIONS: a) Marsha Hansen, EI Segundo Chamber of Commerce, CEO and Sheila Fowler, Chair of the Board announced this year's parade winners. a) Julie Todd, City of EI Segundo Senior Librarian, invited the community to "Library After Dark" on Friday, January 31, 2020 from 7:00-9:00 PM at the EI Segundo Library, with Photographer Henry Diltz and Designer John Van Hamersveld. b) Police Chief Bill Whalen introduced new EI Segundo Police Officer, David Perlich. ROLL CALL Mayor Boyles - Absent Mayor Pro Tem Pirsztuk - Present Council Member Pimentel - Present Council Member Nicol - Present PUBLIC COMMUNICATIONS — (Related to City Business Only — 5 minute limit per person, 30 minute limit total) Trevor Jones, resident, commented on DR Horton dispute and the impact it has had on their lives. CITY MANAGER FOLLOW-UP COMMENTS — (Related to Public Communications) Mark Hensley, City Attorney, commented on the DR Horton communication and stated to clarify, the City continues to communicate with DR Horton, and however, the City had no role in the sale of homes and Mr. Jones transaction. The City has an approved agreement with DR Horton, however, DR Horton is seeking to amend the agreement. The process has been lengthy and is hoping the item will go before the Planning Commission in February and to Council in March. In the meantime, the City has been looking at interim options to resolve the issues. PROCEDURAL MOTIONS A. Consideration of a motion to read all ordinances and resolutions on the Agenda by title only. MINUTES OF THE REGULAR COUNCIL MEETING JANUARY 21, 2020 PAGE 1 OF 6 MOTION by Council Member Nicol, SECONDED by Council Member Pimentel to read all ordinances and resolutions on the agenda by title only. MOTION PASSED BY UNANIMOUS VOICE VOTE. 3/0 B. CONSENT CALENDAR All items listed are to be adopted by one motion without discussion and passed unanimously. If a call for discussion of an item is made, the item(s) will be considered individually under the next heading of business. Approve Regular City Council Meeting Minutes of December 17, 2019 and Special City Council Meeting Minutes of January 9, 2020 and January 14, 2020, 2, Approve Warrant Numbers 3029136 through 3029254 and 9001235 through 9001241 on Register No. 6a in the total amount of $933,722.36 and Wire Transfers from 12/09/2019 through 12/15/2019 in the total amount of $3,210,681.93. Approve Warrant Numbers 3029255 through 3029390 and 9001242 through 9001243 on Register No. 6b in the total amount of $403,899.59 and Wire Transfers from 12/16/2019 through 12/22/2019 in the total amount of $47,914.09. Approve Warrant Numbers 3029391 through 3029461 on Register No. 6c in the total amount of $348,280.26 and Wire Transfers from 12/23/2019 through 12/29/2019 in the total amount of $368,237.76. Approve Warrant Numbers 3029462 through 3029538 on Register No. 7a in the total amount of $289,137.79 and Wire Transfers from 12/30/2019 through 1/5/2020 in the total amount of $709,843.82. Approve Warrant Numbers 3029539 through 3029590 and 9001244 through 9001280 on Register No. 7b in the total amount of $240,046.11 and Wire Transfers from 1/6/2020 through 1/12/2020 in the total amount of $2,673,775.79. Ratified Payroll and Employee Benefit checks; checks released early due to contracts or agreement; emergency disbursements and/or adjustments; and wire transfers. 3. Approve and authorize the City Manager to award a standard Professional Services Agreement No. 5842 to MNS Engineers, Inc., in a form approved by the City Attorney, for design services for the EI Segundo Boulevard Improvements in the amount of $448,773.00 and authorize an additional $16,227.00 for design related contingences. Project No. ENG 20-01. (Fiscal Impact: $465,000.00; $223,000.00 from Prop C Local Return, $241,500.00 from Measure M Local Return) 4. Waive second reading and adopt Ordinance No. 1612 to require food and beverage providers implement an "upon -request" policy for single use, plastic straws, stirrers and utensils. Pursuant to the provisions of the California Environmental Quality Act, the proposed Ordinance is categorically exempt from further review as a Class 7 exemption (14 CFR § 15307; Actions by Regulatory Agencies for Protection of Natural Resources), because the Ordinance is intended to reduce the amount of waste generated from single -use plastic products. (Fiscal Impact: $2,000.00) MINUTES OF THE REGULAR COUNCIL MEETING JANUARY 21, 2020 PAGE 2OF6 5. Approve and authorize the City Manager to award a standard Public Works Contract No. 5843 to Henkels & McCoy, Inc., in a form approved by the City Attorney, for the Fiber Optic Vault Lid Replacement Project in the amount of $127,102.29 and approve an additional $19,000.00 for construction related contingences. Project No. PW19-08. (Fiscal Impact: $146,102.29) 6. Approve and authorize the City Manager to award a standard Public Works Contract No 5844 to Palp, Inc. DBA Excel Paving Company, (in the amount of $217,400.00 and $53,740.00 for additional work and construction related contingences) and AKM Consulting Engineers Agreement No. 5845 (in the amount of $23,970.00 and $2,400.00 for inspection related contingences), in a from approved by the City Attorney, for construction and inspection for the Walnut Avenue Drainage and Street Improvement Project. Project No. PW 19- 09. (Fiscal Impact: 297,510.00 as adopted in budget) 7. Accept as complete and authorize the City Clerk to file a Notice of Completion with the County Recorder's Office for the EI Segundo Boulevard On -Street Parking Pilot Project. Project No. PW 19-15. (Fiscal Impact: $74,988.00 — Smoky Hollow Parking In -Lieu) 8. Waive the second reading and adopt Ordinance No. 1611 to amend Section 8-4-3 of the EI Segundo Municipal Code to set citywide speed limits pursuant to the City of EI Segundo Engineering and Traffic Survey for Speed Zoning. (Fiscal Impact: None) 9. Approve and authorize the City Manager to execute a three year agreement, Agreement No. 5846, with Innovative Interfaces, in a form approved by the City Attorney, to provide online catalog services (Sierra, Encore, Content Cafe and SIP2) at a flat rate, as well as to provide remote hosting of the Library's catalog and customer data. (Fiscal Impact: $68,111.39 for FY2019-20; $179,151.95 over three (3) years) 10. Approve and authorize the City Manager, in a form approved by the City Attorney, Contract No. 5847 with Robert Half International, Inc. (dba Officeteam and Accountemps) for technical consulting, business analysis, project management and administrative services for the Information Systems Department. (Fiscal Impact: $600,000.00) 11. PULLED BY MAYOR PRO TEM PIRSZTUK 12. Adopt and approve City exam plan for Police Sergeant promotional examination and authorize City Manager (Personnel Officer or designee) to make necessary changes to effectuate the Police Sergeant promotional examination plan. (Fiscal Impact: None) MINUTES OF THE REGULAR COUNCIL MEETING JANUARY 21, 2020 PAGE 3OF6 13. Adopt Resolution No. 5198 amending amend Senior Lifeguard salary Step 1 through Step 6 on the part-time/hourly classification salary schedule; approve the correction of the Senior Lifeguard Salary on the Part-Time/Hourly Classifications Salary Schedule, adopt the Resolution amending the Part- Time/Hourly Classifications Salary Schedule, authorize the City Manager and/or Finance Director to take budgetary actions consistent with the adoption of the amended salary schedule and authorize the Finance Director to make appropriate changes. MOTION by Council Member Pimentel, SECONDED by Council Member Nicol approving Consent Agenda items 1, 2, 3, 4, 5, 6, 8, 9, 10, 12, and 13. MOTION PASSED BY UNANIMOUS VOICE VOTE. 3/0 PULLED ITEMS: 11, Adopt Resolution to revise City observed holiday table to include the third Monday in February (President's Day). (Fiscal Impact: None) David Serrano, Human Resources Director, answered Council questions. Council Discussion MOTION by Mayor Pro Tem Pirsztuk, SECONDED by Council Member Nicol adopting Resolution No. 5197 revising City observed holiday table to include the third Monday in February (President's Day); amending Administrative Code Section 1A2.139 and authorize City Manager to make necessary operational changes to effectuate City recognized holidays. MOTION PASSED BY UNANIMOUS VOICE VOTE. 3/0 C. PUBLIC HEARINGS 14. Introduction of proposed ESMC text amendments related to accessory dwelling units in all residential zones. This action is statutorily exempt from further environmental review under the California Environmental Quality Act (California Public Resources Code §§ 21000, et seq., "CEQA") and CEQA Guidelines (14 California Code of Regulations §§ 15000, et seq.), because it involves the adoption of an ordinance regarding accessory dwelling units in a single-family or multifamily residential zone to implement the provisions of Sections 65852.1 and 65852.2 of the Government Code as set forth in Section 21080.17 of the Public Resources Code, pursuant to CEQA Guidelines § 15282(h). (Fiscal Impact: None) Mayor Pro Tem Pirsztuk stated this was the time and place to conduct a Public Hearing regarding proposed ESMC text amendments related to accessory dwelling units in all residential zones. City Clerk Weaver stated that proper notice had been given in a timely manner and that written communication had been received in the City Clerk's office. MINUTES OF THE REGULAR COUNCIL MEETING JANUARY 21, 2020 PAGE 4OF6 Sam Lee, Planning, Building and Safety Director and Gregg McClain, Planning Manager, gave a presentation and answered questions on the item. Public Comments: None MOTION by Council Member Nicol, SECONDED by Council Member Pimentel to close the public hearing. MOTION PASSED BY UNANIMOUS VOICE VOTE. 3/0 Council discussion Mark Hensley, read by title only: ORDINANCE NO. 1613 AN ORDINANCE AMENDING TITLE 15 OF THE EL SEGUNDO MUNICIPAL CODE RELATED TO ACCESSORY DWELLINGS UNITS TO COMPLY WITH STATE LAW Council Member Pimentel introduced the item. Second reading and possible adoption is scheduled for the regular meeting of the City Council on February 4, 2020. 15. Continue the public hearing regarding a Zone Text Amendment to create a pilot program to allow and regulate Short -Term Rentals in the City's residential zoning districts through a Short-term Rental Permit process to the regular City Council meeting of February 4, 2020. The proposed project is categorically exempt from the requirements of the California Environmental Quality Act (CEQA) pursuant to Class 6 (Information Collection) (14 Cal. Code Regs. § 15306), because it involves creating a regulatory process for a use in the Residential zoning districts for a limited time. (Fiscal Impact: None) Mayor Pro Tem Pirsztuk stated this was the time and place to continue a Public Hearing regarding a Zone Text Amendment to create a pilot program to allow and regulate Short -Term Rentals in the City's residential zoning districts through a Short-term Rental Permit process. Public Hearing to be continued to the regular City Council meeting of February 4, 2020. D. STAFF PRESENTATIONS 16. Approve and authorize the City Manager to sign a successor agreement no. 5848 with the South Bay Regional Public Communications Authority SBRPCA to continue to provide the City emergency police and fire dispatch services. (Fiscal Impact: None for FY2019-2020) Police Chief Whalen and Fire Chief Donovan and SBRPCA Executive Director, Erick Lee gave a presentation and answered Council questions on the item. MINUTES OF THE REGULAR COUNCIL MEETING JANUARY 21, 2020 PAGE 5OF6 Council discussion MOTION by Council Member Nicol, SECONDED by Council Member Pimentel to approve and authorize the City Manager to sign a successor agreement with the South Bay Regional Public Communications Authority (SBRPCA). MOTION PASSED BY UNANIMOUS VOICE VOTE. 3/0 E. COMMITTEES, COMMISSIONS AND BOARDS PRESENTATIONS:. F. REPORTS — CITY CLERK — Passed G. REPORTS — CITY TREASURER — Not present H. REPORTS — COUNCILMEMBERS Councilmember Pimentel — Attended the LA County Sanitation District meeting and reported back EI Segundo's robust recycling numbers for the Cal Recycle program. Reported and updated COG and LAWA report will be forthcoming next month concerning various departments. Councilmember Nicol — Announced the City's new Website launches on January 28, 2020. Mayor Pro Tem Pirsztuk — Commented on the upcoming Website launch. Mayor Boyles — Absent I. REPORTS — CITY ATTORNEY — Briefly commented on Sacramento and the ever changing housing legislation. J. REPORTS/FOLLOW-UP — CITY MANAGER — Will work with the City Attorney and strategize on how to respond to Mr. Jones communication regarding Waypointe (DR Horton). Gave a brief update on upcoming Agenda items. PUBLIC COMMUNICATIONS — (Related to City Business Only — 5 minute limit per person, 30 minute limit total) None ADJOURNMENT at 7:57 PM Tracy Weaair, City Clerk MINUTES OF THE REGULAR COUNCIL MEETING JANUARY 21, 2020 PAGE 6OF6