2015 Dec 15 - CC MIN (3)REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL
TUESDAY, DECEMBER 15, 2015 — 5:00 PM
5:00 P.M. SESSION
CALL TO ORDER — Mayor Pro Tem Jacobson at 5:00 PM
ROLL CALL
Mayor Fuentes -
Present at 5:01 PM
Mayor Pro Tem Jacobson -
Present
Council Member Atkinson -
Present
Council Member Fellhauer -
Present
Council Member Dugan -
Present
PUBLIC COMMUNICATION — (Related to City Business Only — 5 minute limit per
person, 30 minute limit total) None
Mayor Pro Tem Jacobson announced that Council would be meeting in closed session
pursuant to the items listed on the Agenda.
SPECIAL ORDER OF BUSINESS:
CLOSED SESSION:
The City Council may move into a closed session pursuant to applicable law, including
the Brown Act (Government Code Section §54960, et seq.) for the purposes of
conferring with the City's Real Property Negotiator; and/or conferring with the City
Attorney on potential and/or existing litigation; and/or discussing matters covered under
Government Code Section §54957 (Personnel); and/or conferring with the City's Labor
Negotiators; as follows:
CONFERENCE WITH LEGAL COUNSEL — EXISTING LITIGATION (Gov't Code
§54956.9(d)(1): -1- matter
City of EI Segundo vs. City of Los Angeles, et.al. LASC Case No. BS094279
CONFERENCE WITH LEGAL COUNSEL — ANTICIPATED LITIGATION
Significant exposure to litigation pursuant to Government Code §54956.9(d)(2): -1-
matter.
Initiation of litigation pursuant to Government Code §54956.9 (d)(4): -1- matters.
DISCUSSION OF PERSONNEL MATTERS (Gov't Code §54957): -0- matter
MINUTES OF THE REGULAR CITY COUNCIL MEETING
DECEMBER 15, 2015
PAGE No. 1
APPOINTMENT OF PUBLIC EMPLOYEE (Gov't. Code § 54957): -0- matter
PUBLIC EMPLOYMENT (Gov't Code § 54957) -0- matter
CONFERENCE WITH CITY'S LABOR NEGOTIATOR (Gov't Code §54957.6): -7 -
matters
Organizations: Police Management Association; Police Officers Association;
Police Support Services Employees Association; Supervisory and Professional
Employees Association; City Employees Association; Executive Management
Group (Unrepresented Group); Management/Confidential Group
(Unrepresented Group)
Agency Designated Representative: Steve Filarsky and City Manager
CONFERENCE WITH REAL PROPERTY NEGOTIATOR (Gov't Code §54956.8): -0-
matters
Adjourned at 6:50 PM
MINUTES OF THE REGULAR CITY COUNCIL MEETING
DECEMBER 15, 2015
PAGE No. 2
REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL
TUESDAY, DECEMBER 15, 2015 - 7:00 P.M.
7:00 P.M. SESSION
CALL TO ORDER — Mayor Fuentes at 7:00 PM
INVOCATION — Pastor Eric Jay, St. John's Lutheran Church
PLEDGE OF ALLEGIANCE — Council Member Atkinson
PRESENTATIONS
a) Commendation read by Council Member Fellhauer and presented to Dina
Williams EI Segundo Police Department's Retired Senior Volunteer of the Year.
b) Commendation read by Mayor Fuentes and presented to Neal Von Flue,
coordinator, for the EI Segundo Community Christmas Dinner to be held on
December 25, 2015 at the Joslyn Center.
c) Presentation by Chris Cagle, Regional Affairs Manager, the South Bay
Workforce Investment Board (SBWIB).
d) Presentation by Meredith Petit, Recreation and Parks Director concerning the
Los Angeles County Comprehensive Parks Needs Assessment.
e) Presentation by Crista Binder, City Treasurer and Dino Marsocci, Deputy City
Treasurer II, the quarterly Investment Portfolio Report.
ROLL CALL
Mayor Fuentes -
Present
Mayor Pro Tem Jacobson -
Present
Council Member Atkinson -
Present
Council Member Fellhauer -
Present
Council Member Dugan -
Present
PUBLIC COMMUNICATIONS — (Related to City Business Only — 5 minute limit per
person, 30 minute limit total)
Mike Robbins, resident, commented on the Election Resolution No.
4945 published in the EI Segundo Herald, commented on item #C2 and item #C3.
Julie Stolnak, resident, commended the Council on working to save the trees along Pine
Ave.
CITY COUNCIL COMMENTS — (Related to Public Communications)
MINUTES OF THE REGULAR CITY COUNCIL MEETING
DECEMBER 15, 2015
PAGE No. 3
A. PROCEDURAL MOTIONS
Consideration of a motion to read all ordinances and resolutions on the Agenda by title
only.
MOTION by Mayor Pro Tem Jacobson, SECONDED by Council Member Fellhauer to
read all ordinances and resolutions on the Agenda by title only. MOTION PASSED BY
UNANIMOUS VOICE VOTE. 5/0
B. SPECIAL ORDERS OF BUSINESS (PUBLIC HEARING)
Consideration and possible action regarding (Public Hearing) the proposed
project and budget for the 2016-17 Community Development Block Grant
(CDBG) Program Year. The estimated CDBG budget allocation for Program
Year 2016-2017 is approximately $53,124.
(Fiscal Impact: $53,124.00)
Mayor Fuentes stated this was the time and place to conduct a public hearing regarding
the proposed project and budget for the 2016-2017 Community Development Block
Grant (CDBG) Program Year.
City Clerk Weaver stated that proper notice had been given in a timely manner and that
written communication had not been received in the City Clerk's office.
Greg Carpenter, City Manager, introduced the item.
Tina Gall, CDBG Coordinator, gave a presentation and answered Council questions.
Mayor Fuentes announced the Public Hearing is now open for public comment.
Mayor Fuentes closed the Public Hearing.
Council Discussion
MOTION by Council Member Fellhauer, SECONDED by Council Member Dugan to
adopt the 2016-2017 CDBG project and budget and authorize the City Manager to
execute the contracts, in a form approved by the City Attorney, with the Los Angeles
County Community Development Commission (CDC). MOTION PASSED BY
UNANIMOUS VOICE VOTE. 5/0
C. UNFINISHED BUSINESS
MINUTES OF THE REGULAR CITY COUNCIL MEETING
DECEMBER 15, 2015
PAGE No. 4
2. Continuation of the EI Segundo South Campus Specific Plan Project (ESSCSP)
for property generally located at 2000 to 2100 EI Segundo Boulevard owned by
the Raytheon Company.
(Fiscal Impact: If approved, the project would provide $4,000,000 in direct
payment revenue; up to $1,071,228 in direct payment revenue related to
development fee per square foot; an estimated $11,893,000 roadway
infrastructure; $75,000 for bicycle parking; and potentially $375,000 for
wastewater infrastructure improvements).
Greg Carpenter, City Manager, introduced the item.
Scott Pozza, Director of Facilities and Real Estate at Raytheon, spoke concerning the
Development Agreement by and between the City of EI Segundo and Raytheon
Company.
Council Discussion
MOTION by Council Member Atkinson, SECONDED by Council Member Fellhauer to
approve Resolution No. 4958, adopt a statement of overriding considerations, amending
the General Plan and General Plan Map (No. GPA 11-01), approve a Vesting Tentative
Map (No. SUB 11-02) and introduce and waive first reading of an Ordinance No. 1516
adopting a Specific Plan (ZTA 11-01 and SP 11-01), approve a Development
Agreement (DA 11-02), amend the Zoning, amend Development Agreement Section
7.1.4 with the following verbiage; "The City will accept dedication of Nast Street and
improvements if constructed in accordance with City Standards", amend Section 7.2.4
with the following verbiage; "The City will accept dedication of Continental Boulevard
and improvements if constructed in accordance with City Standards" and schedule
second reading and adoption of the Ordinance for January 19, 2016. MOTION PASSED
BY UNANIMOUS VOICE VOTE. 5/0
3. Consideration and possible action to approve a revised Due Diligence and
Ground Lease Agreement No. 4924 with ES CenterCal LLC ("ES CenterCal") to
lease the driving range portion of The Lakes Golf Course for the purpose of
developing the facility consisting of a driving range, restaurant, bar and lounge
and event . CenterCal has requested two substantive revisions to the Agreement
approved by the Council on September 15, 2015.
(Fiscal Impact:)
Greg Carpenter, City Manager, introduced and presented the item.
Council Discussion
Rupesh Bhakta, Vice President, Acquisitions and Development at CenterCal Properties
LLC, answered Council questions.
MINUTES OF THE REGULAR CITY COUNCIL MEETING
DECEMBER 15, 2015
PAGE No. 5
MOTION by Council Member Dugan, SECONDED by Council Member Fellhauer to
approve the revised Due Diligence and Ground Lease Agreement with the substantive
changes by CenterCal and allow for minor non -substantive changes approved as to
form by the City Attorney. MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0
D. REPORTS OF COMMITTEES, COMMISSIONS AND BOARDS
4. Consideration and possible action to open the recruitment process for the
positions on the Committees, Commissions and Boards ("CCBs") that expires in
the year 2016.
(Fiscal Impact: None)
Greg Carpenter, City Manager, introduced the item.
Council directed staff to direct staff to open the recruitment process for the positions on
the CCB's.
E. CONSENT AGENDA
All items listed are to be adopted by one motion without discussion and passed
unanimously. If a call for discussion of an item is made, the item(s) will be considered
individually under the next heading of business.
5. Approve Warrant Numbers 3008814 through 3008942 on Register No. 5 in the
total amount of $944,991.36 and Wire Transfers from 11/16/2015 through
11/29/2015 in the total amount of $982,284.20. Authorized staff to release.
Ratified Payroll and employee Benefit checks; checks released early due to
contracts or agreement; emergency disbursements and/or adjustments; and wire
transfers.
6. Approve Regular City Council Meeting Minutes of November 17, 2015 and
Regular City Council Meeting Minutes of December 1, 2015.
7. Receive and file this report regarding emergency work to repair dwelling units at
the Park Vista Senior Housing Facility due to water intrusion without the need
for bidding in accordance with Public Contracts Code §§ 20168 and 22050
and EI Segundo Municipal Code ("ESMC") 1-7-12 and 1-7A-4.
(Fiscal Impact: $50,000.00)
8. Authorize the City Manager to execute a contract amendment no. 4918A, in a
form approved by the City Attorney, for an additional $25,000 with WaterWise
Consulting, Inc. for additional water conservation outreach and support.
(Fiscal Impact: $25,000.00)
MINUTES OF THE REGULAR CITY COUNCIL MEETING
DECEMBER 15, 2015
PAGE No. 6
9. Adopt Resolution No. 4957 approving plans and specifications for Trenchless
Sewer Improvement — Eastern Residential Zone, Project No. PW 16-03 and
authorize staff to advertise for the receipt of construction bids.
(Fiscal Impact: $2,000,000.00)
10. Approve year-end adjustments to the Fiscal Year 2014-2015 Adopted Budget
and approve the increase to the Fiscal Year 2015-2016 Adopted Budget for
continuing appropriations, thereby amending the Fiscal Year 2015-2016 Adopted
Budget in the Funds.
(Fiscal Impact: General Fund estimated revenues will increase by $1,856,700,
appropriations will increase by $1,820,200. The following budget adjustments in
Special Revenue funds are also requested: COPS Fund appropriations will
increase by $73,500; Measure R Fund appropriations will increase by $150,000;
TDA Article 3 Fund appropriations will increase by $10,720; State Grants Fund
appropriations will increase by $152,100; Capital Improvement Fund estimated
revenues and appropriations will increase by $111,250; and Special
Revenues/Donations Fund estimated revenues will increase by $48,700, and
appropriations will increase by $41,600.)
11. Authorize the City Manager to execute a standard Public Works contract no.
4956, in a form approved by the City Attorney, to R.E. Shultz for Hilltop Park
Playground Improvement, Project No. PW 16-05 and authorize an additional
$21,275.00 for construction related contingencies.
(Fiscal Impact: $ 183,000.00)
12. Adopt Resolution No. 4959 and Resolution No. 4960 authorizing the City
Manager to Execute a Joint Powers Agreement (JPA) No. 4966 with the
California Home Finance (CHF) Authority ("Authority") to participate in the
Ygrene Works Property Assessed Clean Energy (PACE) Program ("Program");
authorizing the Authority to take action by including property within the City's
jurisdiction in the Program; and authorizing the City Manager to execute
documents needed to implement the resolutions in a form approved by the City
Attorney.
(Fiscal Impact: $0)
13. Waive second reading and adopt Ordinance No. 1515 deleting EI Segundo
Municipal Code ("ESMC") Chapter 10-2 regarding Water Conservation in
Landscaping; adding a new ESMC Chapter 15-15A regarding Water
Conservation in Landscaping; amending ESMC § 15-1-6 to add new
definitions for types of landscaping and artificial turf; amending ESMC § 15-2-
14 regarding landscaping and artificial turf requirements; and amending
certain landscaping sections in all Zoning Districts in ESMC Title 15.
Applicant: City of EI Segundo
(Fiscal Impact: None)
MINUTES OF THE REGULAR CITY COUNCIL MEETING
DECEMBER 15, 2015
PAGE No. 7
14. Adopt Resolution No. 4961 to apply for a grant from Los Angeles County
Regional Park and Open Space District (RPOSD) in the amount of $300,000.
The grant funds will be allocated for improvement and rehabilitation of sports
court and general use area lighting at Recreation Park.
(Fiscal Impact: FY 15-16: $300,000 of Intergovernmental Grant Revenue)
15. PULLED BY MAYOR PRO TEM JACOBSON
16. Reject all bids for construction of American with Disabilities Act (ADA) Sidewalk
Ramps (CDBG Project). Project No. PW 15-24.
(Fiscal Impact: $60,000.00 in CDBG grant funds)
17. Approve Resolution No. 4963 to abolish certain part-time classifications in order
to comply with the minimum wage increase effective January 1, 2016.
(Fiscal Impact: No Fiscal Impact for upcoming year)
18. Adopt Resolution No. 4964 establishing a new base salary for the classification
of Fire Chief.
(Fiscal Impact: None)
19. Approve an Interim Side Letter between the City of EI Segundo and the Police
Managers' Association (PMA), approve an Interim Side Letter between the City
of EI Segundo and the Supervisory and Professional Employees' Association
(SPEA) and approve Resolution No. 4965 providing for changes to Chapter 1A2
of the EI Segundo Administrative Code by adjusting base salary schedules,
repealing obsolete sections, and modifying other benefit provisions for
Management -Confidential and Executive classifications.
(Fiscal Impact: N/A)
MOTION by Council Member Fellhauer, SECONDED by Council Member Dugan to
approve Consent Agenda items 5, 6, 7, 8, 9, 10, 11, 12, 13, 14, 16, 17, 18 and 19.
MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0
PULLED ITEMS:
15. Consideration and possible action to adopt a Resolution approving plans and
specifications for the Richmond Street Rehabilitation Arterial Improvement
Project. Project No. PW 15-01 and authorize staff to advertise for the receipt of
construction bids.
(Fiscal Impact: $800,000.00)
MOTION by Council Member Fellhauer, SECONDED by Council Member Dugan to
adopt Resolution No. 4962 approving plans and for the Richmond Arterial Improvement
Project, Project No. PW 15-01 and authorize staff to advertise for the receipt of
construction bids. MOTION PASSED BY UNANIMOUS VOICE VOTE. 4/1 NO
Jacobson
MINUTES OF THE REGULAR CITY COUNCIL MEETING
DECEMBER 15, 2015
PAGE No. 8
F. NEW BUSINESS
20. Approve an amendment no. 4243A the employment agreement and approve a
new salary schedule for the City Manager to extend the term through
December 31, 2019; consistent with the action taken by the City Council on June
2, 2015 with respect to Department Directors and Confidential Management staff,
convert the City's payment of the deferred compensation 5% match benefit to
base salary and convert the monthly benefit of $1,081 "Additional Pay" to Base
Pay pursuant to an understanding reached with the California Public Employees'
Retirement System (PERS) with regard to including all Additional Pay for City
employees receiving this benefit in their base salary.
(Fiscal Impact: Conversion of $10,500 of annual deferred compensation benefit
to base salary and conversion of $1,081 Additional Pay into base salary which
results in no additional expense to the City except the City will annually
contribute 18% of $10,500 which is the City's share of the PERS retirement cost)
Karl Berger, Assistant City Attorney, introduced the item.
Council Discussion
MOTION by Council Member Fellhauer, SECONDED by Council Member Atkinson to
approve an amendment to the employment agreement of the City Manager to extend
the term through December 31, 2019 and approve a new salary schedule consistent
with the action taken by Council on June 2, 2015 with respect to Department Directors
and Confidential Management staff for the position of City Manager. MOTION PASSED
BY UNANIMOUS VOICE VOTE. 5/0
G. REPORTS — CITY MANAGER — Wished City Employees a Happy Holiday
season, thanked staff for the Tree Lighting event, thanked the Planning staff for a job
well done on the Raytheon Project. Mr. Carpenter announced Kimberly Christensen's
retirement.
H. REPORTS — CITY ATTORNEY — Wished Kim well on her retirement.
I. REPORTS — CITY CLERK — Answered Council's question concerning the
possible revision of Resolution No. 4945 concerning the upcoming election in 2016.
J. REPORTS — CITY TREASURER — Reported earlier in the meeting.
K. REPORTS — CITY COUNCIL MEMBERS
Council Member Fellhauer — Wished Kim well on her retirement, mentioned the San
Bernadino incident and repeated the need for "See something, Say something" and
wished everyone a Merry Christmas and a Happy New Year.
MINUTES OF THE REGULAR CITY COUNCIL MEETING
DECEMBER 15, 2015
PAGE No. 9
Council Member Atkinson — Wished everyone a Merry Christmas and a Happy New
Year.
Council Member Dugan — Thanked staff for all their hard work on the various Holiday
events over the last few weeks. Wished everyone a Merry Christmas and a Happy New
Year.
Mayor Pro Tem Jacobson — Thanked staff and the homeowners for a wonderful holiday
season of events. Wished everyone a Merry Christmas and a Happy New Year.
Mayor Fuentes — Congratulated Kim on her retirement, thanked the staff for a wonderful
job on the Holiday events put on by the City and thanked Chamber of Commerce for a
great parade. Mentioned the San Bernadino incident as well and stressed the
importance of being vigil.
21. Consideration and possible action regarding the annual request of Mr. S. Claus
for variances from the Municipal Code.
(Fiscal Impact: None)
MOTION by Council Member Fellhauer, SECONDED by Mayor Pro Tem Jacobson to
approve request by Mr. S. Claus for a waiver of the permits required for doing business
within the City of EI Segundo as follows: 1) The use of air rights and waiver of the Santa
Monica Radial 160 R procedure; 2) Grant a free business license for a non-profit
organization; 3) Waiver of the Noise Ordinance to permit the sound of bells; 4) Waiver
of the Trespass Ordinance including dealing with trespassing animals; 5) Waiver of the
ordinance on Animal Regulations. MOTION PASSED BY UNANIMOUS VOICE VOTE.
5/0
PUBLIC COMMUNICATIONS — (Related to City Business Only — 5 minute limit per
person, 30 minute limit total)
Mike Robbins, resident, commented on the Tree Lighting ceremony and wished
everyone a very Merry Christmas and a Happy New Year.
Kirsten Strickland, resident, commented on the current situation with the POA and
stated the community would like the facts stated and questions answered, instead of the
hearsay circulating.
MEMORIALS — None
ADJOURNMENT at 8:20 PM
Tracy Weger, City Clerk
MINUTES OF THE REGULAR CITY COUNCIL MEETING
DECEMBER 15, 2015
PAGE No. 10