Loading...
CONTRACT 5807 On Call Agreement CLOSEDAgreement No. 5807 ON-CALL PROFESSIONAL SERVICES AGREEMENT BETWEEN THE CITY OF EL SEGUNDO AND Garland Associates, Inc. ENG 20-03 ON-CALL TRAFFIC ENGINEERING SERVICES This AGREEMENT is entered into this 5th day of November, 2019, by and between the CITY OF EL SEGUNDO, a municipal corporation and general law city ("CITY") and Garland Associates, Inc. ("CONSULTANT"). 1. CONSIDERATION. A. As partial consideration, CONSULTANT agrees to perform the work listed in the SCOPE OF SERVICES, below; B. As additional consideration, CONSULTANT and CITY agree to abide by the terms and conditions contained in this Agreement; C. As additional consideration, CITY agrees to pay CONSULTANT a sum not to exceed FIFTEEN -THOUSAND dollars ($15,000.00) for CONSULTANT's services. CITY may modify this amount as set forth below.. Unless otherwise specified by written amendment to this Agreement, CITY will pay this sum as specified in the attached Exhibit "A," which is incorporated by reference. 2. SCOPE OF SERVICES. A. CONSULTANT will perform services listed in the attached Exhibit "A," which is incorporated by reference. B. CONSULTANT will, in a professional manner, famish all of the labor, technical, administrative, professional and other personnel, 'all supplies - and materials, equipment, printing, vehicles; transportation, office space and facilities, and all tests, testing and analyses, calculation, and all other means whatsoever, except as herein otherwise expressly specified to be famished by CITY; necessary or proper to perform and complete the work and provide the professional services required of CONSULTANT by this Agreement. 3. PERFORMANCE STANDARDS. While performing this Agreement, CONSULTANT will use the appropriate generally accepted professional standards of practice existing at the time of performance utilized by persons engaged in providing similar services. CITY will continuously monitor CONSULTANT's services. CITY will notify CONSULTANT of any deficiencies and CONSULTANT will have fifteen (15) days after such notification to cure any shortcomings to CITY's satisfaction. Costs associated with curing the deficiencies will be borne by CONSULTANT. -l- Agreement No. 5807 4. PAYMENTS, For CITY to pay CONSULTANT as specified by this Agreement, CONSULTANT must submit a detailed invoice to CITY which lists the hours worked and hourly rates for each personnel category and reimbursable costs (all as set forth in Exhibit "A") the tasks performed, the percentage of the task completed during the billing period, the cumulative percentage completed for each task, the total cost of that work during the preceding billing month and a cumulative cash flow curve showing projected and actual expenditures versus time to date. 5. NON -APPROPRIATION OF FUNDS. Payments due and payable to CONSULTANT for current services are within the current budget and within an available, unexhausted and unencumbered appropriation of the CITY. In the event the CITY has not appropriated sufficient funds for payment.of CONSULTANT services beyond the current fiscal year, this Agreement will cover only those costs incurred up to the conclusion of the current fiscal year. 6. ADDITIONAL WORK. A. CITY's city manager ("Manager") may determine, at the Manager's sole discretion, that CONSULTANT must perform additional work ("Additional Work") to complete the Scope of Work. If Additional Work is needed, the Manager will give written authorization to CONSULTANT to perform such Additional Work. B. If CONSULTANT believes Additional Work is needed to complete the Scope of Work, CONSULTANT will provide the Manager with written notification that contains a specific description of the proposed Additional Work, reasons for such Additional Work, and a detailed proposal regarding cost. C. Payments over $35,000.00 for Additional Work must be approved by CITY's city council. All Additional Work will be subject to all other terms and provisions of this Agreement. In no event may this Contract exceed $25,000.00 per fiscal year without City Council approval. 7. FAMILIARITY WITH WORK. A. By executing this Agreement, CONSULTANT agrees that it has: i. Carefully investigated and considered the scope of services to be performed; ii. Carefully considered how the services should be performed; and iii. Understands the facilities, difficulties, and restrictions -attending performance of the services under this Agreement. B. If services involve work upon any. site, CONSULTANT agrees that CONSULTANT has or will investigate the site and is or will be fully acquainted with the conditions there existing, before commencing the services hereunder. -2- Agreement No. 5807 Should CONSULTANT discover any latent or unknown conditions that may materially affect the performance of the services, CONSULTANT will immediately inform CITY of - such fact and will not proceed except at CONSULTANT's-own risk until written instructions are received from CITY. 8. TERM. The term of this Agreement will be from November 5, 2019, to September 30, 2020. Unless otherwise determined by written amendment between the parties, this Agreement will terminate in the following instances: A. Completion of the work specified in Exhibit "A'; B. Termination as stated in Section 16. 9. TIME FOR PERFORMANCE. A. CONSULTANT will not perform any work under this Agreement until: i. CONSULTANT furnishes proof of insurance as required under Section 23 of this Agreement; and ii. CITY gives CONSULTANT a written notice to proceed: B. Should CONSULTANT begin work. on any phase in advance of receiving written authorization to .proceed, any such professional _services are at CONSULTANT's . own risk. 10. TIME EXTENSIONS. Should CONSULTANT be delayed by causes beyond CONSULTANT's control, CITY may grant a time extension for the completion of the contracted services. If delay occurs, CONSULTANT must notify the Manager within forty-eight hours (48 hours), in writing, of the cause and the extent of the delay and how such delay interferes with the Agreement's schedule. The Manager will extend the completion time, when appropriate, for the completion of the contracted services. 11. CONSISTENCY. In interpreting this Agreement and resolving any ambiguities, the main body of this Agreement takes precedence over the attached Exhibits; this Agreement supersedes any conflicting provisions: Any inconsistency between the Exhibits will be resolved in the order in which the Exhibits appear below: A. Exhibit A: Proposal for Services and Rate Sheet; 12. -CHANGES. CITY may order changes in the services within the general scope of this Agreement, consisting of additions, deletions, or other revisions, and the contract sum and the contract time will be adjusted accordingly. All such changes must be authorized in writing, executed by CONSULTANT and CITY. The cost or credit to CITY resulting from changes in the services will be determined in accordance with written agreement between the parties. -3- Agreement No. 5807 13. TAXPAYER IDENTIFICATION NUMBER. CONSULTANT will provide CITY with a Taxpayer Identification Number. 14. PERMITS AND LICENSES. CONSULTANT, at its sole expense, will obtain and maintain during the term of this Agreement, all necessary permits, licenses, and certificates that may be required in connection with the performance of services under this Agreement. 15. WAIVER. CITY's review or acceptance of, or payment for, work product prepared by CONSULTANT under this Agreement will not be construed to operate as a waiver of any rights CITY may have under this Agreement or of any cause of action arising from CONSULTANT's performance. A waiver by CITY of any breach of any term, covenant, or condition contained in this Agreement will not be deemed to be a waiver of any subsequent breach of the same or any other term, covenant, or condition contained in this Agreement, whether of the same or different character. 16. TERMINATION. A. Except as otherwise provided, CITY may terminate this Agreement at any time with or without cause. B. CONSULTANT may terminate this Agreement at any time with CITY's mutual consent. Notice will be in writing at least thirty (34) days before the effective termination date. C. Upon receiving a termination notice, CONSULTANT will immediately cease performance under this Agreement unless otherwise provided in the termination notice. Except as otherwise provided in the termination notice, any additional work performed by CONSULTANT after receiving a termination notice will be performed at CONSULTANT" own cost; CITY will not be obligated to compensate CONSULTANT for such work. D. Should termination occur, all finished or unfinished documents, data, studies, surveys, drawings, maps, reports and other materials prepared by CONSULTANT will, at CITY's option, become CITY's property, and CONSULTANT will receive just and equitable compensation for'any work satisfactorily completed up to the effective date of notice of termination, not to exceed the total costs under Section 1(C). E. Should the Agreement be terminated pursuant to this Section, CITY may procure on its own terms services similar to those terminated. F. By executing this document, CONSULTANT waives any and all claims for damages that might otherwise arise from CITY's termination under -this Section. 17. OWNERSHIP OF DOCUMENTS. All documents, data, studies, drawings, maps, models, photographs and reports prepared by CONSULTANT under this Agreement are CITY's property. -4- Agreement No. 5807 CONSULTANT may retain copies of said documents and materials as desired, but will deliver all original materials to CITY upon CITY's written notice. CITY agrees that use of CONSULTANT's completed work product, for purposes other than identified in this Agreement, or use of incomplete work product, is at CITY's own risk. 18. PUBLICATION OF DOCUMENTS. Except -as necessary for performance of service under this .Agreement, no copies, sketches, or graphs of materials, including graphic art work, prepared pursuant to this Agreement, will be released by CON'SULTANt to any other person or public CITY without CITY's prior written approval. All press releases, including graphic display information to be published in newspapers or magazines, will be approved and distributed solely by CITY, unless otherwise provided by written agreement between the parties. 19, INDEMNIFICATION. A. CONSULTANT. agrees to the following: i. Indemnification for Professional Services. CONSULTANT will save harmless and indemnify and at CITY's request reimburse defense costs for CITY and all its officers, volunteers, employees and representatives from and against any and all suits, actions, or claims, of any character whatever, brought for, or on account of, any injuries or damages sustained by any person or property resulting or arising from any negligent or wrongful act, error or omission by CONSULTANT or any of CONSULTANT's officers, agents, employees, or representatives, in the performance of this' Agreement, except for such loss or damage arising from CITY's sole negligence or willful misconduct. ii. Indemnification for other Damages. CONSULTANT indemnifies and holds CITY harmless from and against any claim, action, damages, costs (including, without limitation, attorney's fees), injuries, or liability, arising out of this Agreement, or its performance, except for such loss or damage arising from CITY's sole negligence or willful misconduct. Should CITY be named in any suit, or should any claim be brought against it by suit or otherwise, whether the -same be groundless or not, arising out of this Agreement, or its performance, CONSULTANT will defend CITY (at CITY's request and with counsel satisfactory to CITY) and will indemnify CITY for any judgment rendered against it or any sums paid out in settlement or otherwise. B. For purposes of this section "CITY" includes CITY's officers, officials, employees, agents, representatives, and certified volunteers. C. It is expressly understood and agreed that the foregoing provisions will survive termination of this Agreement. D. The requirements as to the types and limits of insurance coverage to be maintained -5- Agreement No. 5807 by CONSULTANT as required by Section 23, and any approval of said insurance by CITY, are not intended to and will not in any manner limit or qualify the liabilities and obligations otherwise assumed by CONSULTANT pursuant to this Agreement, including,- without limitation, to the provisions concerning indemnification. 20. ASSIGNABILITY. This Agreement is for CONSULTANT's professional services. CONSULTANT's attempts to assign the benefits or burdens of this Agreement without CITY's written approval are prohibited and will be null and void. 21. INDEPENDENT CONTRACTOR. CITY and CONSULTANT agree that CONSULTANT will act as an independent contractor and will have control of all work and the manner in which is it performed. CONSULTANT will be free to contract for similar service to be performed for other employers while under contract with CITY. CONSULTANT is not an agent or employee of CITY and is not entitled to participate in any pension plan, insurance, bonus or similar benefits CITY provides for its employees. Any provision in this Agreement that may appear to give CITY the right to direct CONSULTANT as to the details of doing the work or to exercise a measure of control over the work means that CONSULTANT will follow the direction of the CITY as to end results of the work only. 22. AUDIT OF RECORDS. CONSULTANTwill maintain full and accurate records with respect to all services and matters covered under this Agreement. CITY will have free access at all reasonable times to such records, and the right to examine and audit the same and to make transcript therefrom, and to inspect all program data, documents, proceedings and activities. CONSULTANT will retain such financial and program service records for at least three (3) years after termination or final payment under This Agreement. 23. INSURANCE. A. Before commencing performance under this Agreement, and at all other times this Agreement is effective, CONSULTANT will procure and maintain the following types of insurance with coverage limits complying, at a minimum, with the limits set forth below: Tie of Insurance Commercial general liability: Professional Liability Business automobile liability Workers compensation Limits $1,000,000 $1,000,000 $1,000,000 Statutory requirement B. Commercial general liability insurance will meet or exceed the requirements of the most recent ISO -CGL Form. The amount of insurance set forth above will be M Agreement No. 5807 a combined single limit per occurrence for bodily injury, personal injury, and property damage for the policy coverage. Liability policies will be endorsed to name CITY, its officials, and employees as "additional insureds" under said insurance coverage and to state that such insurance will be deemed "primary" such that any other insurance that may be carried by CITY will be excess thereto. Such endorsement must be reflected on ISO Form No. CG 20 10 11 85 or 88, or equivalent. Such insurance will be on an "occurrence," not a "claims made," basis and will not be cancelable or subject to reduction except upon thirty (30) days prior written notice to CITY. C. Professional liability coverage will be on an "occurrence basis" if such coverage is available, or on a "claims made" basis if not available. When coverage is provided on a "claims made basis," CONSULTANT will continue to renew the insurance for a period of three (3) years after this Agreement expires or is terminated. Such insurance will have the same coverage and limits as the policy that was in effect during the term of this Agreement, and will cover CONSULTANT for all claims made by CITY arising out of any errors or omissions of CONSULTANT, or its officers, employees or agents during the time ,this Agreement was in effect. D. Automobile coverage will be written on ISO Business Auto Coverage Form CA 00 0106 92, including symbol 1 (Any Auto). E. CONSULTANT will furnish to CITY duly authenticated Certificates of Insurance evidencing maintenance of the insurance required under this Agreement and such other evidence of insurance or copies of policies as may be reasonably required by CITY from time to time. Insurance must be placed with insurers with a current A.M. Best Company Rating equivalent to at least a Rating of "A:VII." F. Should CONSULTANT, for any reason, fail to obtain and maintain the insurance required by this Agreement, CITY may obtain such coverage at CONSULTANT's expense and deduct the cost of such insurance from payments due to CONSULTANT under this Agreement or terminate pursuant to Section 16. 24. USE OF SUBCONTRACTORS. CONSULTANT must obtain CITY's prior written approval to use any consultants while performing any portion of this Agreement. Such approval must approve of the proposed consultant and the terms of compensation. 25. INCIDENTAL TASKS. CONSULTANT will meet with CITY monthly to provide the status on the project, which will include a schedule update and a short narrative description of progress during the past month for each major task, a description of the work remaining and a description of the work to be done before the next schedule update. 26. NOTICES. All communications to either party by the other party will be deemed made when received by such party at its respective name and address as follows: -7- If to CONSULTANT: Garland Associates, Inc. 16787 Beach Blvd., Suite 23.4 Huntington Beach, CA 9264.7 Attention: Richard Garland, Project Manager Agreement No. 5807 If to CITY: City of El Segundo 350 Main Street El Segundo, CA 90245 Attention: Orlando Rodriguez, Senior Civil Engineer Any such written communications by mail will be conclusively deemed to have been received by the addressee upon deposit thereof in the United States Mail, postage prepaid and properly addressed as noted above. In all other instances, notices will be deemed given at the time of actual delivery. Changes may be made in the names or addresses of persons to whom notices are to be given by giving notice in the manner prescribed in this paragraph. 27. CONFLICT OF INTEREST. CONSULTANT will comply with all conflict of interest laws and regulations including, without limitation, CITY's conflict of interest regulations. 28. SOLICITATION. CONSULTANT maintains and warrants that it has not employed nor retained any company or person, other than CONSULTANT's bona fide employee, to solicit or secure this Agreement. Further,. CONSULTANT warrants that it has not paid nor has it agreed to pay any company or person, other than CONSULTANT's bona fide employee, any fee, commission, percentage, brokerage fee, gift or other consideration contingent upon or resulting from the award or making of this Agreement. Should CONSULTANT breach or violate this warranty, CITY may rescind this Agreement without liability. 29. THIRD PARTY BENEFICIARIES. This Agreement and every provision herein is generally for the exclusive benefit of CONSULTANT and CITY and not for the benefit of any other party. There will be no incidental or other beneficiaries of any of CONSULTANT's or CITY's obligations under this Agreement. 30. INTERPRETATION. This Agreement was drafted in, and will be construed in accordance with the laws of the State of California, and exclusive venue for any action involving this agreement will be in Los Angeles County. 31. COMPLIANCE WITH LAW. CONSULTANT agrees to comply with all federal, state, and local laws applicable to this Agreement. 32. ENTIRE AGREEMENT. This Agreement, and its Attachments, sets forth the entire understanding of the parties. There are no other understandings, terms or other agreements expressed or implied, oral or written. There are two (2) Attachments to this Agreement. This Agreement will bind and inure to the benefit of the parties to this Agreement and any subsequent successors and assigns. 33. RULES OF CONSTRUCTION. Each Party had the opportunity to independently.review this Agreement with legal counsel. Accordingly, this Agreement will be construed simply, as a whole, and in accordance with its fair meaning; it will not be interpreted strictly for or against either Party. -8- Agreement No. 5807 34. SEVERABILITY. If any portion of this Agreement is declared by a court of competent jurisdiction to be invalid or unenforceable, then such portion will be deemed modified to the extent necessary in the opinion of the court to render such portion enforceable and, as so modified, such portion and the balance of this Agreement will continue in full force and effect. 35. AUTHORITY/MODIFICATION. The Parties represent and warrant that all necessary action has been taken by the Parties to authorize the undersigned to execute this Agreement and to engage in the actions described herein. This Agreement may be modified by written amendment. CITY's executive manager, or designee, may execute any such amendment on behalf of CITY. 36. ACCEPTANCE OF FACSIMILE SIGNATURES. The Parties agree that this Agreement, agreements ancillary to this Agreement, and related documents to be entered into in connection with this Agreement will be considered signed when the signature of a party is delivered by facsimile transmission. Such facsimile signature will be treated in .all respects as having the same effect as an original signature. 37. CAPTIONS. The captions of the paragraphs of this Agreement are for convenience of reference only and will not affect the interpretation of this Agreement. 38. TIME IS OF ESSENCE. Time is of the essence for each and every provision of this Agreement. 39. FORCE MAJEURE. Should performance of this Agreement be prevented due to fire, flood, explosion, acts of terrorism, war, embargo, government action, civil or military authority, the natural elements, or other similar causes beyond the Parties' reasonable control, then the Agreement will immediately terminate without obligation of either party to the other. 40. STATEMENT OF EXPERIENCE. By executing this Agreement, CONSULTANT represents that it has demonstrated trustworthiness and possesses the quality, fitness and capacity to perform the Agreement in a manner satisfactory to CITY. CONSULTANT represents that its financial resources, surety and insurance experience, service experience, completion ability, personnel, current workload, experience in dealing with private consultants, and experience in dealing with public agencies all suggest that CONSULTANT is capable of performing the proposed contract and has a demonstrated capacity to deal fairly and effectively with and to satisfy a public CITY. [Signatures on next page] -9- Agreement No. 5807 IN WITNESS WHEREOF the parties hereto have executed this contract the day and year first hereinabove written. CITY OF EL SEGUNDO Public Works Director ATTEST: r 4ra -W) �V� City Clerk APPROVED AS TO FORM: MARK D. HENSL EY, City Attorney By; b-'1 ! ' Davis 1-1, King, Assistant City Attorile' Richard Garland, Project Manager Taxpayer ID No. 30-011+117 �) 0 -/;, ---, - -10- EXHIBIT f� Agreement No. 5807 PROPOSAL TO PROVIDE ON-CALL TRAFFIC ENGINEERING SERVICES FOR THE CITY OF EL SEGUNDO Submitted to CITY OF EL SEGUNDO PUBLIC WORKS DEPARTMENT Submitted by GARLAND ASSOCIATES, INC. 16787 Beach Boulevard, Suite 234 Huntington Beach, CA 92647 714-330-8984 NOVEMBER 5, 2019 Agreement No. 5807 TABLE OF CONTENTS Page 1. Understanding of the Scope of Work 1 2, Qualifications and Experience 2 I Project Team 6 4. Scope of Services 7 5. Estimated Fees 8 6. Statement of Agreement with City Conditions 9 ATTACHMENTS Description of the Firm Resume for Richard Garland, P.E. Agreement No. 5807 1. UNDERSTANDING OF THE SCOPE OF WORK Our understanding of the scope of work is that Garland Associates, and Richard Garland, P.E. in particular, would serve as the on-call traffic engineer for the City of El Segundo. The firm would essentially be an extension of City staff by performing the duties typically expected of a city's traffic engineer. As the City of El Segundo does not require the services of a full-time traffic engineer, this position would provide those services on an as -needed basis. The approach for accomplishing the desired scope of work for each project would be to use a series of individual work orders that would be directed to the consultant by the City's Public Works Director and/or a member of the Public Work' /Engineering staff. Each task or project would be assigned to the traffic engineering consultant with a specific task order that will detail the expected scope of -work, deadlines, and final product. The consultant would then conduct a technical analysis and prepare a report or memorandum 'to summarize the methodology, findings, and recommendations regarding the assigned task. The anticipated milestones would vary on a task -by -task basis and would depend on the type of project being assigned, the deadlines that are needed,- and the urgency of the particular assignment. For example, some relatively minor tasks might have a one or two-day turnaround while other projects might require several weeks or months to complete. The deadlines and expectations would be established in the task order for each project. It is anticipated that the typical deliverables would be in the form of a technical memorandum, full report, draft staff report, diagram, CADD drawing, GIS map, etc. The deliverables would vary depending on the type of project and the objective of the assignment and would be specified in the task order for each project. 1 Agreement No. 5807 2. QUALIFICATIONS AND EXPERIENCE The traffic engineering assignments will be conducted by Richard Garland, P.E., a registered traffic engineer with over 30 years of experience in the field of traffic engineering and transportation planning. Mr. Garland is the president of Garland Associates. The information on the following pages highlights the firm's qualifications and Mr. Garland's related experience. First is a description of the related experience performing traffic engineering tasks and duties for cities within the last five years. The references for these projects are provided, including their title, phone number, and email address. This is followed by a description of other related experience, which has been included to represent the breadth of Garland Associates' qualifications in traffic engineering and transportation planning. TRAFFIC ENGINEERING FOR CITIES (Within the Last 5 Years) Carson Mr. Garland served as the traffic engineer for the City of Carson for 16 yea;s. With this assignment, he was responsible for planning and designing the traffic control features on the city streets, including traffic signals, regulatory and warning signs, pavement markings, and curb painting. He assisted the city in planning and reviewing major development projects such as a 1.5 million square -foot retail center, several light industrial sites greater than 100 acres in size, a mixed-use residential/commercial project, the 30,000 -seat StubHub Center,,and residential tracts ranging in size from 80 to 650 units. In addition, he conducted safety analyses for problem locations, developed signing and parking plans for school zones, and responded to citizen and City Council requests for traffic and parking modifications. Mr. Garland regularly prepared staff reports and verbally presented the information at the Public Works Commission meetings, City Council meetings, and public hearings. Reference: Raymond Velasco, Senior Civil Engineer 310-952-1700 ext. 1812 - email: rvelasco@carson.ca.us West H.ollvwood Mr. Garland serves as the traffic engineer for the City of West Hollywood, where he reviews development proposals, manages the traffic calming program, develops bicycle facilities, conducts pedestrian safety studies, and manages the traffic signal system. He prepared the design plans for traffic circles at the Cynthia Street/Larrabee Street, Westmount Drive/West Knoll Drive, Norton Avenue/Hayworth Avenue, and Norton Avenue/Laurel Avenue intersections. He also prepared design drawings for traffic calming medians on residential streets such as Kings Road, Ogden Drive, Harper Avenue, Genesee Avenue, Laurel Avenue, Greenacre Avenue, Hayworth Avenue, Larrabee Street, Havenhurst Drive, and Poinsettia Drive and prepared the design plans for painted bulb -outs on Genesee Avenue and Havenhurst Street. Reference: Walter Davis, Neighborhood Traffic Management Program Specialist 323-848-6328 email: WDavis@weho.org 2 Agreement No. 5807 El. Segundo Garland Associates conducted a city-wide speed survey to confirm and/or establish the speed limits on El Segundo streets. Mr. Garland has reviewed traffic signal plans, conducted warrant analyses for stop sign installations, and reviewed development proposals in El Segundo. He also prepared the striping plan for a median turning lane on Douglas Street along the frontage of Wiseburn High School and prepared the signage plan for restricting turns at the school's driveways, Reference: Ken Berkman, Public Works Director 310-524-2356 mail: lcberlcman@elsegundo.org Victorville Garland Associates prepared the traffic signal design drawings for a traffic signal modification at the intersection of Bear Valley Road and Pacoima Road. An existing traffic signal is in place at this "T" intersection. A proposed car wash and commercial development would add -a fourth leg to the intersection and -would require that Bear Valley Road be widened. The traffic signal design specked the signal components that would be needed to convert the signal to a four -approach design and designated the size and locations of the new poles and mast arms. Reference: Brian Gengler, City Engineer 760- 955-5158 Email: BGengler@victorvilleca.gov OTHER RELATED EXPERIENCE Manhattan Beach Mr. Garland served as the contract traffic engineer for the City of Manhattan Beach for twelve years. As the contract traffic engineer, he was essentially a part-time staff person with the responsibility of responding to requests from citizens and/or city officials regarding traffic issues, investigating and developing potential solutions for traffic and parking problems, reviewing and maintaining traffic accident files, monitoring traffic signal operations, developing signing and striping plans, reviewing development proposals, conducting speed surveys, compiling traffic volume data, assisting the City Attorney with traffic -related litigation.- preparing itigation;preparing staff reports, and providing verbal presentations at City Council, Planning Commission, and Public Works Commission meetings. As the contract traffic engineer, Mr. Garland worked closely with the City Engineer, the Community Development Director, the Street Maintenance Supervisor, and the Police Department Traffic Sergeant. El Segundo Mr. Garland previously served as the contract traffic engineer for the City of El Segundo, a position that he held for five years. The. duties and assignments at El Segundo were essentially the same as those described above for Manhattan Beach. 3' Agreement No. 5807 Hermosa Beach Mr. Garland served as the on-call contract traffic engineer for the City of Hermosa Beach for a period of three years. The duties were essentially the same as those described above for Manhattan Beach. South Bav Municival Courthouse - Torrance Mr. Garland conducted a traffic impact and parking analysis for a municipal courthouse building proposed by Los Angeles County at the Civic Center complex in the City of Torrance. The proposed building was intended to relieve overcrowding at the existing courthouse and provide additional capacity for court proceedings. The analysis focused on the increase in traffic volumes associated with the new courthouse as well as the impacts on parking conditions in this high intensity government center. Smith's Food and bru e, Center -+Gardena Mr. Garland conducted a traffic and parking analysis for a proposed Smith's Food and Drug Center located on Artesia Boulevard at Vermont Avenue in the City of Gardena. The study recommended various roadway improvement measures that were needed to accommodate the increased levels of traffic that would be generated by the facility, including a deceleration lane and a new traffic signal. Los Aneel'es Cou ntv Harbor -UCLA Medical Center Mr. Garland conducted a traffic and parking analysis for a 94,000 square -foot Ambulatory Care Building and a 187,006 square -fool Surgery/Emergency Building proposed at the Harbor -UCLA Medical Center. The facility is located on Carson Street west of the Harbor Freeway in an unincorporated area of Los Angeles County between the cities of Torrance and Carson. The analysis addressed the traffic impacts and increased parking demand associated with the medical center's expanded patient load. Kallma Residential Develovmcnt - Rancho Palos Verdes Mr. Garland conducted a traffic analysis for a proposed 59 -acre residential development located south of Crest Road and west of Highridge Road in the City of Rancho Palos Verdes. The undeveloped site, which is surrounded by existing residential neighborhoods, was proposed to have 76 single family dwelling units. Coronado Permit Parking Proerain Mr. Garland developed a permit parking program for the City of Coronado in response to a concern for parking intrusion -in several residential neighborhoods. The parking problems arise because the residential areas are located adjacent to a Naval Air Station, the beach, and the popular Hotel del Coronado. Based on the findings of extensive data collection efforts and a series of public meetings, a model ordinance was drafted to set up the program. Agreement No. 5807 Malibu C'olonv ShoDvine Center Mr. Garland conducted a study to determine the traffic impacts of a community shopping center proposed near the Civic Center/ Malibu Colony area bf Malibu. The effects of project -generated traffic on the streets and intersections in this primarily residential and recreational area were evaluated. Aircraft Carrier Romeportine in the U.S. Navv Pacific Fleet Mr. Garland prepared the ground transportation component of a study to evaluate the impacts of homeporting three Nim.itz-class nuclear -powered aircraft carriers at three west coast Navy bases. The impacts of commuter automobile and truck traffic that would be generated by the aircraft carrier(s) were evaluated for the North Island Naval Air Station in Coronado, CA (San Diego), the Puget Sound Naval Shipyard in Bremerton, WA, and the Naval Station in Everett, WA (Seattle area). Seanort Villa e - Son Diego Mr. Garland conducted a traffic impact, access, and parking study for a proposed expansion of Seaport Village in San Diego. This popular harbor -front attraction includes restaurants, retail shops, recreational rides, boat rentals, and live entertainment. The study addressed a modified access/circulation system as well as a proposed parking structure. Saeed Survevs Mr. Garland has conducted speed surveys for the following agencies. a City of El Segundo • City of Manhattan Beach + City of Carson Los Angeles Unified School District Agreement No. 5807 3. PROJECT TEAM The project team proposed for the on-call traffic engineering services is as follows; PROJECT MANAGER AND TRAFFIC ENGINEER Richard Garland, P.E. ENGINEERING ASSISTANT/CADD TECHNICIAN Julio Gonzalez, ETT ENGINEERING ASSISTANT/TECHNICIAN Reata Kulcsar GIS SPECIALIST/GRAPHICS DESIGNER Alex Rocco ADMINISTRATIVE ASSISTANT Kathryn Sellers 0 Agreement No. 5807 4. SCOPE OF SERVICES Garland Associates will provide consulting services on as needed, on-call basis for the City of El Segundo for projects that will be determined by the Public Works Director and/or a member of the Public Works/Engineering staff. The firm will be an extension of City staff by performing the duties typically expected of a city's traffic engineer, but on a case-by-case basis as directed by City staff via individual task orders that will detail the expected scope of work, deadlines, and final products. The consultant would then conduct a technical analysis and prepare a report or memorandum to summarize the methodology, findings, and recommendations regarding the assigned task. It is anticipated that the typical deliverables would be in the form of a technical memorandum, a full report, a draft staff report, a diagram, a CADD drawing, .and/or a GTS map. The deliverables would vary depending on the type of project and the objective of the assignment and would be specified in the task order for each project. The types of services that would be provided by the consultant include, but are not limited to, the following: • Existing traffic data collection and review • Traffic counts - • Traffic forecasting • Traffic impact studies • Capacity analysis • Crash/collision analysis • Traffic operations analysis • Traffic signal analysis • Traffic control device studies (signs, signals, pavement markings, and school zone flashers) • Reviewing traffic control plans • Striping plans • Speed studies • Sight distance analysis • Access management analysis and study w Bicycle and pedestrian facility planning and design • Traffic signal optimization • Traffic signal design and plans • Miscellaneous traffic engineering assistance. Several of the tasks listed may not be included in the City's annual budget of $15,000 for on-call services and would be considered as additional or separate contracts; e.g., taking extensive traffic counts, conducting large detailed traffic impact studies, preparing major traffic control plans, preparing traffic signal design plans, and conducting a city-wide speed study. Agreement No. 5807 5. ESTIMATED FEES The hourly billing rates for the labor/fee schedule for Garland Associates is provided below. Garland Associates — 2019/20 Standard Fee Schedule Staff Level Hourly Billing Rate Project Manager/Traffic Engineer $130 Engineering Assistant/Technician/CADD Technician $70 GIS Specialist/Graphics Designer $60 Administrative Assistant $50 Mileage reimbursement rate is the standard IRS -approved rate. Agreement No. 5807 6. STATEMENT OF AGREEMENT WITH CITY CONDITIONS This statement confirms that Garland Associates is agreeable to execute the City/Consultant Professional Services Agreement, to provide proof of insurance as noted in the agreement, and to obtain and maintain a City Business License for the duratioti of the Consultant services. 0 Agreement No. 5807 ATTACHMENTS Agreement No. 5807 GARLAND ASSOCIATES, INC. DESCRIPTION OF THE FIRM Garland Associates is a transportation planning and traffic engineering firm that provides a full spectrum of specialized transportation consulting services. With an experienced multi- disciplinary staff, Garland Associates serves clients in both the public and pirivate sectors, including state and federal agencies, local city and county governments, regional planning agencies, school districts, transit companies, airports, marine ports, and private entities. Garland Associates provides expertise in a broad range of transportation disciplines, including the following: Traffic Engineering Transportation Planning Civil Engineering • Transit Planning and Operations • Multi -modal Facility Development • Traffic Impact Studies 0 Roadway Design • Development Planning and Phasing Agreements • Parking Studies • Neighborhood Traffic Studies • Traffic Calming Programs « Truck Terminals and Operations • Transportation Demand Management (TDM) - +► Highway Safety • Airport Access, Circulation and Parking • Port Access and Circulation • Access and Safety Studies for Schools Pedestrian Circulation and Safety Environmental Impact Reports/Statements (EIR/EIS) * Expert Witness/Testimony Garland Associates has an extensive background in managing complex projects and have conducted numerous comprehensive studies throughout the United States. The firm prides itself on being thorough, innovative, and efficient while developing products that are understandable, realistic, and sensitive to both public and private sector considerations. Traffic Engineering, Transportation Planning, and Parking Studies 16787'Beach Boulevard, #234, Huntington Beach, CA 92647 Telephone: 714-330-8984 Agreement No. 5807 RICHARD GARLAND, P.E. EDUCATION M.S., Civil Engineering University of California, Berkeley B.S., Civil Engineering Vanderbilt University PROFESSIONAL REGISTRATION Professional Traffic Engineer, P.E. — State of California SPECIALIZATION Traffic Engineering Airport Access & Circulation Transportation Planning Development Access/Circulation Port Access & Circulation Traffic Impact Studies Environmental (CEQA/NEPA) Documentation . Parking Studies EXPERIENCE RECORD Mr. Garland has over 30 years of experience in traffic engineering and transportation planning, having been involved in many aspects of the transportation field. He has conducted traffic impact, transit, parking, circulation, safety, and traffic control studies for a variety of locations and situations, ranging from individual development projects to regional planning efforts. His experience includes the planning, design, and analysis of transportation facilities for airports, central business districts, redevelopment areas, ports, neighborhoods, and institutions. He has conducted transportation studies for numerous development projects, including the construction or expansion of office buildings, hospitals, shopping centers, residential developments, industrial sites, schools, hotels, and recreational facilities. Specific examples representative of Mr. Garland's experience are cited below. Municipal Traffic Engineering — Served as City Traffic Engineer for several cities in Southern California where he has been involved with traffic signal design and operations, permit parking programs, citizen requests on traffic and parking issues, analysis of stop sign requests, public hearings, speed surveys, and neighborhood traffic control. In this capacity, he served as staff liaison for the Public Works Commissions and prepared reports and gave presentations at Planning Connnissions and City Councils. The cities where Mr. Garland has been employed as the Traffic Engineer include Carson, Manhattan Beach, Hermosa Beach, and El Segundo. Environmental Studies - Prepared the traffic/transportation components of several hundred Environmental Impact Reports (EIRs), Negative Declarations (ND/MNDs), and Environmental Impact Statements (EIRs) in compliance with CEQA and NEPA standards. Developed mitigation monitoring programs in response to the significant adverse traffic and circulation impacts that were identified. West Hollywood Traffic Calming — Prepared the design plans. for traffic circles, including the Cynthia Street/Larrabee Street, Westmount Drive/West Knoll Drive, Norton Avenue/Hayworth Avenue, and Norton Avenue/Laurel Avenue intersections. Prepared design drawings for traffic calming medians on residential streets, including Kings Road, Ogden Drive, Harper Avenue, Genesee Avenue, Laurel Avenue, Greenacre Avenue, Hayworth Avenue, Larrabee Street, Havenhurst Drive, and Poinsettia Drive. Prepared the design plans for painted bulb -outs on Genesee Avenue and Havenhurst Street. Agreement No. 5807 Richard Garland Page 2 Parldng Studies - Conducted parking studies for the City 'of Orange, the Santa Ana Civic Center, downtown Manhattan Beach, the Santa Monica Ocean Park Redevelopment Area, Beverly Hills, and the Chinatown Redevelopment Area. These studies were prepared for proposed commercial, office, and recreational development. Developed a permit parking program for the City of Coronado and established permit parking zones in the City of Carson, including the residential areas surrounding the 30,000 -seat StubHub Center. Recreational Facilities — Conducted an access and parking utilization study for the beach parking lot 'in Santa Monica to assist the City of Santa Monica with an Ocean Park redevelopment plan. Prepared an access, circulation, and parking study for the Laurel Canyon dog park located adjacent to Mulholland Drive in Los Angeles. Conducted an access and parking study'for Sand Dune Park in Manhattan Beach. Conducted a traffic study for a sediment removal project at Littlerock Reservoir near Palmdale. Prepared a parking and access study for a bike trail project in Santa Ana. Prepared the conceptual design plans for a bike path along the Dominguez Channel levee in Carson. Conducted traffic impact and parking studies for numerous high school stadium construction projects throughout southern California. Flood Control/Watershed Protection Projects — Prepared the traffic/transportation component of the EIR for the Santa Clara River Levee Project (SCR -3) for the Ventura County. Watershed Protection District. The project is located adjacent to the City of Oxnard. Prepared the traffic/transportation component of the Initial Study/MND/EA for the Sespe Creek Levee Improvements Project for the Ventura County Watershed Protection District. This project is located near the City of Fillmore. Conducted the traffic analysis for. the EIR for the Metropolitan Water District of Southern California's Lake Perris Pollution Prevention and Source. Protection Program in Riverside County near Moreno Valley. Conducted the traffic analysis as a component of the EIR for the Sun Valley Watershed Management Plan in Los Angeles. The study included an analysis of the impacts of pipeline construction along roadways in the San Fernando Valley section of Los Angeles. Prepared the traffic component of the EIR for the San Gabriel River Master Plan for the Los Angeles County Department of Public Works. .PipelineOLinear Construction Projects - Conducted the transportation analysis for the Pacific Pipeline EIR/EIS, a proposed oil pipe extending from Santa Barbara to the Los Angeles harbor area including segment alignments within Ventura County. Conducted the transportation analysis -for an alignment of the Pacific Pipeline that extends from the Bakersfield area of Kern County to the LA harbor. The analysis addressed construction impacts on highways and rail lines for the proposed project as well as several alternatives. Conducted the traffic analysis -for the construction of the North Hollywood Interceptor Sewer in Los Angeles. Prepared the traffic component of the negative declaration and mitigation monitoring program for the construction of a 96 -inch sewer pipe that was installed in the public right-of-way of Lomita Boulevard in the cities of Los Angeles and Carson by the Los Angeles County Sanitation Districts. Port/Harbor Planning - Conducted a multi -modal transportation study for the Ports of Long Beach and Los Angeles to identify deficiencies in the transportation system into, out of, and through the harbor area. The analysis focused on the movement of goods by highway, railroad, and pipeline. Conducted traffic analyses for various development projects in the Ports of Los Angeles and .Long Beach, including the West Basin Improvement Plan, the Pier 300 container terminal, the Hugo Neu-Proler scrap metal terminal, the GATX liquid bulk terminal, the Pier A container terminal, the harbor lead track rail improvements, the Pier 300 dry bulk (coal) terminal, the Berth 212-215 container terminal, and the Berth 100 container terminal. Agreement No. 5807 Richard Garland Page 3 Power Lines/Power Plants - Conducted the transportation impact analysis for the Devers-Pala Verde power transmission line project that extends from the Phoenix area of Arizona to the Colton/Redlands area of California. The project alignment extends through Riverside and San Bernardino Counties in California and Maricopa and La Paz Counties in Arizona. Conducted the transportation impact analysis for the Alturas Transmission Line EIR/EIS, a power line that extends from Alturas in northern California to Reno, Nevada. The analyses for these power line projects addressed the project's impacts on highways, rail lines, and aviation activity. Developed an evacuation plan for the Diablo Canyon Nuclear Power Plant in San Luis Obispo County. The study identified evacuation routes in San Luis Obispo and Santa Barbara Counties and developed procedures for maintaining traffic flow along the evacuation routes. Airport Planning - Conducted access, circulation, and parking studies for Honolulu International Airport, Phoenix Sky Harbor Airport, Burbank Airport, John Wayne -Orange County Airport, San Diego Lindbergh Field, Seattle -Tacoma International Airport, and San Francisco Airport. Military Bases - Conducted a traffic analysis to evaluate the impacts of homeporting three aircraft carriers at the Naval Air Station North Island in Coronado (San Diego), one aircraft carrier at Puget Sound Naval Shipyard in Bremerton, WA, and one aircraft carrier at Everett Naval Station near Seattle. These studies were a component of an EIS that was prepared for the U.S. Navy. Conducted a traffic study for a proposed expansion of Fort Irwin National Training Center in San Bernardino County. Conducted an alignment study for a proposed road at Edwards Air Force Base. Conducted a traffic study for. the Air National Guard base at the Van Nuys Airport in the San Fernando Valley area of Los Angeles. Conducted a traffic analysis for a proposed expansion of operations at the Point Mugu Naval Air Station in Ventura County. School Access and Safety — Has conducted the planning, design, and analysis of traffic, access, and parking facilities for schools throughout southern California. This experience includes numerous elementary, middle, and high schools as well as early education centers, stadiums, gymnasiums, and performing arts centers for Los Angeles Unified School District, San Marcos Unified School District, Vista Unified School District, South Bay Union School District, Santa Ana Unified School District, Irvine Unified School District, Poway'Unified School District, Solana Beach School District, Long Beach Unified School District, Montebello Unified School District, Pomona Unified School District, Norwalk -La Mirada Unified School District, Palm Springs Unified School District, San Diego County Office of Education, Claremont Unified School District, and charter schools. Commercial Development - Conducted traffic and parking studies ,for numerous commercial developments such as Malibu Colony shopping center, Downey Landings, Carson Marketplace, Palmdale factory outlet center, Rite Aid in Ridgecrest, Cerritos Jaguar dealership, Cabazon factory outlet center, Antelope Valley Mall in Palmdale, Lakewood Center Mall expansion, Wal- Mart/Toys-R-Us in Covina, Kalama River retail development in Fountain Valley, Smith's Food and Drug center in Gardena, Continental Park retail and theater center in El Segundo, Target shopping center in San Dimas, Manhattan Village Mall in Manhattan Beach, Galleria at Tyler in Riverside, Mall of Victor Valley in Victorville, Lake Elsinore factory outlet center, Champion Chevrolet dealership.expansion in Manhattan Beach, and Lakewood Business Park.